Microsoft India Flexible Benefits

BenefitsAsia
User Guide
Employee Guide for Benefit Selection / Enrollment

▪ Getting Started
▪ Benefit Summary
▪ Choosing Your Benefits
 Getting Started
Welcome to Benefits Asia! This user guide takes you through all areas and functions of Benefits Asia. It takes you from
start to finish, covering topics like Login, Verifying personal data, and Enrollment.

1. Where to Begin?
When you are ready to make your benefits selection, Click Here

Step 1: Enter your username (employee id) and password, and click the Login button. Refer to Welcome email
from BenefitsAsia for your username & password details.

If you forget your password

or need a new one :
Click on “Forgot Password”
Enter your Employee ID and
Date of Birth (dd/mm/yyyy)
BenefitsAsia will send the
new password via email.

Step 2: Read the Terms of Service and click the button to continue. (Only on first login)

Step 3: On your first login, you will be prompted to change your password. Read the password policy listed on
the page to reset your password.

Upon Successful Change of Password –

New password confirmation email will be sent to your official email address.

You will be prompted to logout and log back in with the new password.
Getting Started
2. Your Homepage
After your successful login, you will reach the Microsoft Flex homepage. You can navigate through various
sections of BenefitsAsia by using the menu on the top.

3. Before You Begin Enrollment

You are required to verify a few details before you begin enrollment. Click on Start Enrollment

Step 1: Verify Personal & Dependent Details

Few details can be updated by the employees. For discrepancies in non-editable fields please inform BenefitsAsia
admin team via email to [email protected]
Getting Started
Step 2: To add a new dependent click on
“My Details” -> “Dependents” menu option

• Edit Details: Click on the existing

dependent name to View or Edit the details.
Click on Edit Profile to Edit the details

• Add New Dependent: Click Add

Dependents.

Update new dependent details and

click on Save

Effective Date is a mandatory field and

will be following
• Date of Marriage for Spouse addition
• Date of Birth for newborn addition
• Date of Joining for Parents / Parents-
in-law addition.

The New dependent will be processed, and

a confirmation mail will be sent. You will
have to login again and re-elect all options
after dependent addition.
Getting Started
Step 3: Review your current benefits.

Step 4: Click on “Start Enrollment” to begin your benefits selection.

Important Note: Total Percentage Nomination under dependent section has to be 100 to enable the start
enrollment button.

4. Begin Enrollment

Now you are ready to select your benefits.

My Enrollment: Lists the enrollment period. Remember to complete your benefit election before the deadline.
Flex Points: Shows the number of flex points allocated to you.
Important Notes: Information and guidelines for enrollment
Getting Started

Understanding the Benefit Summary

Benefit Type: Based on your eligibility, Microsoft Flex offers various benefits:
Previous Selection: This will display your previous year’s selection. For the first year in flex:
• 3 x times Annual Salary for Group Term Life & Group Personal Accident (Core benefit)
• Employee, Partner & Children– Rs. 7 Lacs for Group Medical (Default benefit)
• OPD / Domiciliary Limit – INR 35,000 (Default benefit).
From second year onwards, previous year selections are default options
Default Benefit: Employee, Partner & Children– Rs. 7 Lacs.
Current Selection: This will display your selection. If you have not actively made a selection yet, this will be
equivalent to your “Default Benefit” for Personal Accident & Life Insurance and “Default Benefit” for Medical
for first year and previous year selections from second year onwards.
Flex Points: Price tag for the selected option.
Group Term Life Underwriting: Some of the benefits require you to undergo underwriting (Medical
Questionnaire / Medical Tests) based on the benefit selection. If you see “Required” next to any of your benefits,
be sure you submit the underwriting form to the insurance company (refer to Benefits Enrollment Guide for
Getting Started
insurer contact details).

The Group Medical Combo benefit covers one parent and one parent in law.

Please follow the below steps to Choose the Parents/In-Law plan:

- 1) Ensure you have only one living parent and one living parent in-law in My Details > Dependents Screen.
- 2) Select 7 lacs, 10 lacs, 15 lacs, and 20 lacs option Under Medical Parents/In-Law Plan.

Each benefit page is divided into five sections:

• Members: For benefits that are extended to your family members, this will allow you to select family
members that you wish to cover.
• Core Benefit: This is your Company-funded minimum benefit.
• Default Benefit: Employee, Partner & Children– Rs. 7 Lacs.
• Optional Benefit: List of enhancements available for a particular benefit. Each option will have an
associated price tag which will be deducted from your available Flex points.
• Summary: Summary of your benefit selection – Sum Assured, Price Tag
• Flex Points: Summary of your flex account usage along with your flex points balance.
 Choosing Your Benefits

5. Choosing Your Benefits – Term Life & Personal Accident Benefits

Term Life & Personal Accident benefits provide financial support to your family in case of death or accidental
injury.

A. Group Term Life – Employee

Default Term Plan coverage which is given without any charge and this page doesn’t require any selection. Kindly skip the page or
go to GTL – Employee Top Up link for availing additional term life cover if needed.

Group Term Life – Employee Top-up

Price tag for this product is based on your age. Optional Benefit selected is in addition to your Core Benefit.
Click on “Confirm” to complete your benefit selection.
Choosing Your Benefits

B. Group Personal Accident

Price tag for this product is common for all employees irrespective of their age. Optional Benefit selected is in
addition to your Core Benefit.

GPA Plan selection is similar to that of Group Term Life.

Choosing Your Benefits
C. Group Term Life – Critical Illness

This benefit is available only for employees for a fixed Sum Assured. Price tag is based on employee age.
Choosing Your Benefits
Microsoft Flex also offers Term Life & Personal Accident coverage for your Spouse.

D. Group Term Life – Partner

Price tag for this product is based on the age of your spouse. You can choose coverage from the available list of
options, per your needs. Options are available in multiples of Rs. 500,000.

Be sure to select your Spouse under the “Members” section

If your Spouse is not listed, add them through “My Details”-> “Dependants” menu option.

Based on the benefit design, the Summary section of this page will highlight the need for underwriting.
Submit the required forms to the Insurer for benefit approval.
Choosing Your Benefits
E. Group Personal Accident – Partner

Price tag for this product is common for all irrespective of age. GPA Plan selection is similar to that of Group Term
Life.
Choosing Your Benefits
F. Choosing Your Benefits – Group Medical

The Group Medical benefit covers in-patient hospitalization expenses in case of sickness or accidental injury.

Group Medical

Be sure you select the family members that

you want to enroll by placing a tick.

Select an appropriate plan based on your

needs. Flex Points will be deducted
according to the price tag listed against each
option be sure you select the family
members that you want to enroll

Any incorrect selections will be

Choosing Your Benefits

Price tag for this product is based on Sum Assured and Family definition of each option. Optional Benefit selected
will replace Default Benefit.

Refer to the Benefit manual for Flex rules.

Similarly, if you choose not to cover any of your dependents, an appropriate warning will be displayed
once you confirm your selection. You can choose to change your selection or acknowledge the warning without
changing your selection.

a. Choosing Your Benefits – Group Medical – Flex plus plan 1 Women and Child care.
 Choosing Your Benefits
b. Choosing Your Benefits – Flex Plus Plan 2 OPD Dental Vision Health Check
OPD plan includes your declared and enrolled dependents who all are covered within the base policy terms and
Conditions. The coverage is given as a floater. Dependents covered under the medical plan will be covered under
OPD plan as well.
G. Print Enrollment Statement
The Enrollment Statement provides a summary of your benefit selection. Print this for your future reference. For
subsequent years, you’ll be able to access previous years’ statements through the “Previous Statements” menu
option.

Option 1: When you exit from the Enrollment Summary page, you will be prompted to print Enrollment
Statement. Click “OK” to print.

Option 2: Start Select Enrollment -> Enrollment Statement menu option

H. Review & Update Personal Details

BenefitsAsia is updated with your personal details based on your existing enrollment data. Review your and your
dependent’s details through the “My Details” menu option.

Review your Personal details like Phone number, Email. Some of these details are editable, so be sure to
update them with correct information. Report to the BenefitsAsia admin team and your HR in case of any
discrepancies in non-editable data fields.
BenefitsAsia will send email confirmations for all changes.

I. AUTO Adjust your Sum Insured

By default, your Term Life & Personal Accident base Sum Insured would change as per your Salary changes during
the policy period.

J. My Benefits
This section of BenefitsAsia will host all the reference materials such as benefit manuals, claim forms,
underwriting forms, and other relevant documents.

K. How to Logout?
The “Logout” option is available on the top-right corner of all pages.
Questions
For any assistance, please write to the BenefitsAsia administration team. Our operating hours
are from 10:00a.m to 5:30p.m (Monday to Friday), except on public holidays.

Email – [email protected]