MINISTRY OF ROAD TRANSPORT & HIGHWAYS

GOVERNMENT OF INDIA

Request for Proposal (RFP) for Invitation of Bid

For

Engagement of Placement Agency for providing Support

Staff on purely Temporary Basis

For

Chief Engineer-Regional Office, MoRT&H, Jaipur

12.05.2023

The Chief Engineer-Regional Office Ministry of Road

Transport & Highways DCM, Ajmer Road, Jaipur-302019
Phone/ Fax 0141-2811776, 2811776
E-mail: [email protected]
 Page no.1

No. No. RW/JAI/Estt(27)/2014-15

Ministry of Road Transport &
HighwayRegional Office, Jaipur
(Rajasthan)

TENDER DOCUMENT

For providing Stenographer, Accountant, Data Entry Operator, MTS, Watchman /

Chowkidar manpower services to the office of the Regional officer, Ministry of Road Transport
& Highway, Regional office Jaipur (Rajasthan).

Manpower Agency

Last date and time for submission of Documents: 5:00 P.M. on 02.06.2023
Date and time for opening of Technical Bid of Tender Documents: 11:00 A.M. on 05.06.2023
Date and time for Opening of Financial Bid of Tender Documents: will be intimated later
after opening of Technical Bids.

CONTENTS OF TENDER DOCUMENT

Sl. Description of contents Page Nos.

No.
1. Tender Documents 1
2. Tender Notice dated 12th May 2023 2-4
3. Technical requirements for tendering company / firm 5
/Agency
4. Technical requirements for Stenographer, Accountant, Data
Entry 6
Operator etc.
5. Technical requirements for MTS, Watchman & Chowkidar
etc. 7

6. Application for Technical Bid 8-9

7. Declaration 10
8. Application for Financial Bid 11-12
9. General Terms and Conditions of Contract 13-18
10. Order for arrangement of Documents required with the
Technical Bid & Order for arrangement of Documents to be 19
submitted by the successful agency before deployment of
manpower.

Contd. /Page no.2

 Page No.2

No. RW/JAI/Estt (27)/2014-15

Ministry of Road Transport & Highways,
Regional Office, Jaipur (Rajasthan)
DCM Ajmer Road, Jaipur-302019 (Rajasthan).

Dated: 12.05.2023

TENDER NOTICE

1. Sealed tenders on behalf of the Ministry of Road Transport & Highway, Regional Office
Jaipur, Rajasthan-302019 are invited under single cover Two Bid System i.e., Technical Bid and
Financial Bid from reputed, experienced and financially sound Manpower
Companies/Firms/Agencies for providing Support staff: Stenographer, Accountant, Data
Entry Operator, MTS, Watchman/ Chowkidar to the Ministry of Road Transport & Highway,
Regional Office -Jaipur, Rajasthan-302019 for a period of Twelve Months, which can be
changed as per requirement

2. Complete Tender Document can be downloaded from the website of the

https://eprocure.gov.in/

3. Interested Companies/Firms/Agencies may submit complete bid documents on

https://eprocure.gov.in/eprocure/app in all respect along with scanned copy of requisite documents
on or before 5:00 P.M. on 02.06.2023 to the Regional Officer, Ministry of Road Transport &
Highway, Regional Office, DCM Ajmer Road, Jaipur, and Rajasthan-302019. No tender shall be
entertained after this deadline under any circumstances whatsoever. The Technical Bid of tenders will
be opened at 11:00 AM on 05.06.2023 and date of Financial Bid opening will be intimated later after
Technical Bid opening.

4. RO, Jaipur reserves the right to amend or withdraw any of the terms and conditions
contained in the Tender Document or to reject any or all tenders without giving any notice or
assigning any reason. The decision of the Regional Officer, Ministry of Road Transport &
Highway, Jaipur in this regard shall be final and binding on all.

Executive Engineer,
Regional Office-Jaipur,
Ministry of Road Transport & Highways

Copy to:
1. Notice Board
2. NIC official: with a request to upload on CPPP Portal.

Contd. / Page no. 3

 Page no.3

SCOPE OF WORK AND GENERAL INSTRUCTIONS FOR TENDERERS

Ministry of Road Transport & Highway, Jaipur Regional Office situated at DCM Ajmer
Road, Jaipur, Rajasthan-302019 requires reputed, well established and financially sound
Manpower Companies /Firms/Agencies to provide Stenographer, Accountant, Data Entry
Operator, MTS, Watchman/Chowkidar (un-skilled, semi-skilled and skilled) manpower
assistance to this Ro Jaipur.

1. The Contract will be for a period of 12 months from the date of award of contract. The period
of contract may be further extended or curtailed /terminated at any time before expiry of 12
months perioddepending upon requirement of RO, Jaipur.

RO, Jaipur has requirement of service of Stenographer, Accountant, Data Entry

Operator, MTS, Watchman/Chowkidar, the RO Jaipur may increase or decrease during
currency of the contract.

1 . The various crucial dates relating to “Tender for Providing Stenographer, Accountant, Data
Entry Operator, MTS, Watchman/Chowkidar (un-skilled, semi-skilled and skilled)
manpower to Ministry of Road Transport & Highways offices are cited as under:

i . Last date and time for submission of bid on CPP : 5.00 A.M. on 02.06.2023
Portal (https://eprocure.gov.in/ )
i i . Date and time for opening of Technical Bids : 11.00 A.M. on 05.06.2023
iii. Date and time for opening of Financial Bids : Will be Intimate after
: will be intimated later after opening of technical Bid
Technical Bid Opening.
i v. Likely date for deployment of required manpower : In June 2023

5. The tenders have been invited under two bid system i.e., Technical Bid and Financial Bid.
The interested agencies are required to submit their bids on CPP Portal
(https://eprocure.gov.in/).

Contd. / Page no. 4

 Page no.4

6. The tendering Companies/Firms/Agencies are required to enclose following documents

along with the Technical Bid, failing which their bids shall be summarily/out-rightly rejected
and will not be considered any further: -

i. Application Technical Bid.

ii. Self-attested copy of the registration certificate.
iii. Self-attested copy of PAN/GIR Card.
iv. Self-attested copy of latest IT return filed by the agency, for last three years.
v. Self-attested copy of the Service Tax registration letter/certificate, if any.
vi. Self-attested copy of the PF registration letter/certificate, if any.
vii. Self-attested copy of the ESI registration letter /certificate, if any.
viii. Certified document in support of financial turnover of the agency during the last 3 years.
ix. Certified documents in support of Technical Bid application.
x. Copy of the terms and conditions in Tender Document with each page duly signed and
sealed by the authorized signatory of the agency in token of their acceptance.
xi. Self-attested copy of Bid securing Declaration in format attached at Annex-II

7. Conditional bids shall not be considered and will be out rightly rejected in the very first instance.

8. All entries in the tender form should be legible and filled clearly. If the space or furnishing
information is insufficient, a separate sheet duly signed by the authorized signatory may be
attached. No overwriting or cutting is permitted in the Financial Bid Form. In such cases,
the bidder shall be summarily rejected. However, corrections if any, in the Technical Bid
Application must be signed by the person authorized to sign the tender bids.

9. The Technical Bid of tenders shall be opened at 11.00 A.M. on 05.06.2023 and Financial
Bids shall be opened only after the evaluation of technical bids received on CPP Portal in the
presence of the authorized representative of the Companies/Firms/Agencies (if any), who are
present on the spot at that time.

10. Regional office Jaipur (Rajasthan) Ministry of Road Transport & Highway reserves the
right to cancel any or all the bids without assigning any reason.

***************

Contd. / Page no. 5

 Page no.5

TECHNICAL REQUIREMENT FOR THE TENDERING COMPANY/FIRM/AGENCY

1. The tendering manpower Company/Firm/Agency should fulfil the following technical

specifications and furnish self-attested copies of documents evidencing compliance with the
specifications: -

(a) The manpower Company/Firm/Agency should be registered with the appropriate

registration authority.

(b) The company/Firm/Agency should have at least ‘five years’ experience in providing
manpower to reputed Private Companies/Public Sector Companies/Banks and
Government Department etc. proof of which should be enclosed with the technical
bid.

(c) The Company/Firm/Agency should be registered with GST Department.

(d) The Company/Firm/Agency should be registered with appropriate authorities under

Employees Provident Fund and Employees State Insurance Act.
(e) Copy of PAN card / IT return.

(f) Proof of working with Ministries/Government offices/reputed private organizations

for 5 (Five) years

(g) Certificate of annual return form CA. The Annual Turn Over of the company should
not be less than Rupees 25 Lakhs.

(h) The manpower Company/Firm/Agency should provide different category of

manpower given in tender document with desirable qualification and experience, who
are ready to be deployed within 03 days of award of work.

(i) Bid securing Declaration in format attached at Annex-II

2. Self-attested copies of the documents indicating compliance with the above specifications
/requirements should be kept in the sealed envelope containing Technical Bids.

*********

Contd. / Page no. 6

 Page no.6

TECHNICAL REQUIREMENT FOR STENOGRAPHER, ACCOUNTANT, DATA

ENTRY OPERATOR, MTS, WATCHMAN/ CHOWKIDAR ETC. TO BE DEPLOYED
BY THE SUCCESSFUL COMPANY/FIRM/AGENCY IN THE OFFICE OF THE
REGIONAL OFFICER, MINISTRY OF ROAD TRANSPORT & HIGHWAY,
REGIONAL OFFICE, JAIPUR (RAJASTHAN) WITH PROPER DOCUMENTARY
PROOF.

ELIGIBILITY CRITERIA (Minimum Qualification & Experience)

1. For Stenographer

Graduate from recognized University/ Board with adequate knowledge of letter writing in
English
Must possess speed of 80 wpm in shorthand and 30 wpm in typing in English as well as
Hindi Should be familiar with MS office in computer.
Adequate knowledge of English reading, writing & speaking.
He/she should have at least three years working experience, preferably in (reputed Central
Government offices).

2. For Data Entry Operator

Graduate from recognized University/ Board with adequate knowledge of letter writing in
English
Must possess speed of 30 wpm in typing in
English Should be familiar with MS office in
computer.
Adequate knowledge of English reading, writing & speaking.
He/she should have at least three years working experience, preferably in reputed Central
Government offices.

3. For Accountant.

Graduate from recognized University/ Board with adequate knowledge of letter writing in
English
Adequate knowledge of English reading, writing & speaking & operating MS -Office.
He/she should have at least three years working experience, preferably in reputed Central
Government offices

Contd. / Page no. 7

 Page no.7

TECHNICAL REQUIREMENT FOR MTS, WATCHMAN & CHOWKIDAR ETC. TO

BE DEPLOYED BY THE SUCCESSFULCOMPANY/FIRM/AGENCY IN THE
MINISTRY OF ROAD TRANSPORT & HIGHWAY, REGIONAL OFFICE, JAIPUR
(RAJASTHAN) WITH PROPER DOCUMENTARY PROOF

4. MTS

He/she should be preferably 8th class pass and minimum 18 years of age
completed. He/she should be physically fit for doing all types of Multi-Tasking
Staff jobs.
He/she should have at least three years working experience, preferably in reputed Central
Government offices

5. Chowkidar

He/she should be preferably 8th class pass and minimum 18 years of age
completed. He/she should be physically fit for doing all types of Chowkidar
/Safaiwala related jobs.
He/she should have at least three years working experience, preferably in reputed Central Government
offices

Contd. / Page no. 8

 Page no.8

APPLICATION-TECHNICAL BID

For providing Stenographer, Accountant, Data Entry Operator, MTS, Watchman /

Chowkidar (un-skilled, semi -skilled and skilled) manpower Services to the office of the
Regional Officer, Ministry of Road Transport & Highway, Regional Office, Jaipur
(Rajasthan)

1. Name of Tendering
Company/Firm/Agency (Attach
certificate of registration)

2. Name of proprietor/Director of Company/Firm/Agency:

3. Full Address of Regd. Office:

Telephone
No.FAX No.
E-Mail Address

4. Full address of Operating Branch:

Telephone No:
Fax No.:
E-Mail Address:

5. (a) Banker of Company/Firm /Agency --------------------------------------------

(Full Address)
(Attach certified copy of statement of ------------------------------------------------
of A/c for the last three years)
(b) Telephone Number of Banker -------------------------------------------------

6. PAN/GIR No. -------------------------------------------------

(Attach attested copy)

7. GST No., if any -------------------------------------------------

(Attach attested copy)

8. E.P.F. Registration Number, if any -------------------------------------------------

(Attach attested copy)

9. E.S.I. Registration Number, if any -------------------------------------------------

(Attach attested copy)

Contd./Page no.9
 Page no.9

10. Financial turnover of the tendering Company/Firm/Agency for the last three Financial
Years with documentary proof thereof. (Attach separate sheet if space provided is insufficient)

Financial Year Amount (Rs. Lakhs) Remarks, if any

2020-21
2021-22
2022-23

11. Give details of the major similar contracts handled by the tendering
Company/Firm/Agency during the last three years in the following format:

Sl. No Details of client Amount value Duration of Contract

along address, of Contract (Rs.
telephone and inLakhs)
FAX numbers
From To
1.

2.

3.

(If the space provided is insufficient, a separate sheet may be attached)

12. Additional information, if any

(Attach separate sheet, if required)

Signature of authorized person

Date: Name:
Place: Seal:

Contd./Page no.10
 Page no.10

DECLARATION

1. I ... Son/Daughter/Wife of Shri ........................... signatory of the agency/firm mentioned above,

is competent to sign this declaration and execute this tender document:

2. I have carefully read and understood all the terms and conditions of the tender and undertake
to abide by them:

3. My agency has not been blacklisted/ debarred from participating in tender of any
Ministry/Department of Government of India and Government of India undertaking in
the last Three Years.

4. The information/documents furnished along with the above application are true and authentic
to the best of my knowledge and belief. I/we am/are well aware of the fact that furnishing of
any false information/fabricated document would lead to rejection of my tender at any stage
besides liabilities towards prosecution under appropriate law:

Signature of authorized person (s)

Date: Name:
Place: Seal:

Contd. / Page no. 11

 Page no.11

Note: It should not be submitted with Technical bid and it may only be submitted in
Financial Cover Provided in CPP Portal as per the given format.

APPLICATION FINANCIAL BID

For providing Stenographer, Accountant, Data Entry Operator, MTS, Watchman /
Chowkidar (un-skilled, semiskilled and skilled) manpower Services to the Office of the
Ministry of Road Transport & Highway, Regional Office, Jaipur (Rajasthan).

1. Name of tendering Company/Firm/Agency: .........................................................

2. The Technical bid should be accompanied with bid securing Declaration in
formatattached at Annex-II
3. All the Stenographer, Accountant, Data Entry Operators, MTS, Watchman &
Chowkidar etc. ( semi-skilled and skilled) deployed in the office of the Regional Officer
Ministry of Road Transport & Highway, Regional Office, Jaipur (Rajasthan) will be
paid their wages on monthly basis by the Company/Firm/Agency through individual
bank accounts and the photocopies of disbursed cheque/documents, along with proof of
receipt thereof by the workers will be submitted to the Ministry of Road Transport &
Highway, Regional Office, Jaipur (Rajasthan) before the end of
4. each month. Ministry of Road Transport & Highway, Regional Office shall verify the
actual payment of statutory payments periodically and if not satisfied shall withhold the
payments due to the service provider in addition to other legal action.
5. The Service provider has to quote a single percentage maximum upto two decimal
places on the total of Administrative /Service Charge/transportation/ Medical/ any
other liability/charges, to be charged by the service provider per person per
month, the lowest quoted percentage will be the indicator of selection of L-1
bidder. The percentage so quoted should be based on the amount to be occurred
on liabilities viz. Office uniforms, MTS, Watchman & Chowkidar etc., bonus (if
any), of contractor towards deputed Stenographer, Accountant, Data Entry
Operators, MTS, Watchman & Chowkidar etc. (un-skilled, semi -skilled and
skilled) and also include expenses towards their day to day
stationery/administrative work/duties.
6. Contractors should quote his service charges in % (upto two decimal places)
including his liabilities towards employees, including tax liabilities and excluding
GST.

Signature of authorized person (s)

Date: Name:
Place: Seal:

Contd. / Page no. 12

 Page no.12

General Terms and conditions of contract

1. The contract may be extended, on the same terms and conditions or with some
addition/deletion/modification, for a further specific period mutually agreed upon by the
successful service providing Company/Firm/Agency and Ministry of Road Transport and
Highway, Regional Office, Jaipur (Rajasthan).

2. The contracting Company/Firm/Agency shall not be allowed to transfer, assign, pledge

or sub- contract its rights and liabilities under this contract to any other agency without the
prior written consent of this Company.

3. The Ministry of Road Transport & Highway, Regional Office, Jaipur (Rajasthan) at
present, is in requirement of manpower on urgent basis. The requirement of the Ministry of
Road Transport & Highway, Regional Office, Jaipur (Rajasthan) may increase or decrease
during the period of initial contract also and the bidder would have to provide additional
manpower, if required on the same terms and conditions.

4. The bidder will be bound by the details furnished by him/her to the Ministry of Road
Transport & Highway, Regional Office, Jaipur (Rajasthan) while submitting the tender or at
subsequent stage. In case, any document furnished by him/her is found to be false at any
stage, it would be deemed to be breach of terms of Contract making him/her liable for legal
action besides termination of contract.

5. RO, Jaipur (Rajasthan), Regional Office, Ministry of Road Transport & Highway,
reserves right to terminated the contract during initial period also after giving three days’
notice the contracting agency in case of breach of terms of contract.

6. Duly authorized representative of Bidders will be allowed to participate in the

bidding process on production of authorization letter.

7. Ministry of Road Transport & Highway, Regional Office Jaipur (Rajasthan) may ask for
documentary evidence in respect of payment of statutory liabilities as and when required.

8. The successful agency will have to furnish an Affidavit that it is complying with all
statutory liabilities relating to taxes, payment of minimum wages and other statutory
liabilities before issue of work order.

9. Contractors should quote his service charges in % (upto two decimal places) including
his liabilities towards employees, including tax liabilities and excluding GST.

10. Service provider will pay the wages to the persons deployed through individual bank
account.
Contd. / Page no. 13
 Page no.13

11. Whenever minimum wage is revised by the Central Government, the rate in the
Contract and the consequential statutory payments shall automatically get revised
keeping the Contractor Service Charge percentage / any other liability charges
unchanged.

12. Ministry of Road Transport & Highway, Regional Office, Jaipur (Rajasthan), shall verify
the actual payment of statutory payments periodically, and if not satisfied, shall withhold the
payments due to the service provider in addition to other legal action.

13. The contracting Company/Firm/Agency shall furnish and undertaking that it has not been
debarred/ blacklisted/ censored for violating statutory norms and /or deficiency in providing
service. This undertaking in addition to the declaration indicated in page no.10.

14. All the documents shall be arranged in the order, indicated on page no.19of this RFP,
indexed, page numbered and shall be submitted. Financial bid should be submitted
separately.

15. After issue of letter of acceptance to the successful bidder, the Stenographer, Accountant,
Data Entry Operator, shall be interviewed by the authority to judge their suitability for the post.
The successful bidder has to send the candidates, as mentioned in Annexure I, for the interview
at their owncost. The authority reserves the right to accept or reject the candidature on the basis
of interview.

16. Final selection of all staff being provided by placement agency will be done by RO, Jaipur
on interview basis. Staff already deputed in office may be continued in case suitable staff is not
provided by placement agency.

Contd. / Page no. 14

 Page no.14
LIABILITIES, CONTROL ETC. OF THE PERSONS DEPLOYED

1.The contracting agency shall ensure that the individual manpower deployed in the Ministry
of Road Transport & Highway, Regional Office, Jaipur (Rajasthan) is physically fit to discharge
duties of Stenographer, Accountant, Data Entry Operator, MTS, Watchman/Chowkidar

2. Ministry of Road Transport & Highway, Regional Office, Jaipur (Rajasthan) and has five
days working (i.e. Monday to Friday) in a week from: 9:30 AM to 6:00 PM with a lunch break
of ½ hour from 1:30 PM to 2:00 PM. Besides, the Company also observes the Gazette holidays
notified by the Government of India form time to time. The Stenographer, Accountant, Data
Entry Operators, MTS, Watchman / Chowkidar however, may be required to attend the office
on Saturdays/Sunday/Gazette holidays or attend office before/after office working hours.

3. The Contracting Company/Firm/Agency shall furnish the following documents in respect of

the individual Stenographer, Accountant, Data Entry Operators, MTS, Watchman / Chowkidar
who will be deployed by it in the Ministry of Road Transport & Highway offices before the
commencement of work.

a) List of persons deployed;

b) Bio-data of the person;
c) Attested copy of matriculation certificate containing date of birth;
d) Character certificate from two Group-/Class-I officers of the Central /State
Government;
e) Certificate of verification of antecedents of persons by local police authority;
f) Identity Cards bearing photograph.

4. In case the persons employed by the successful Company/Firm/Agency commits any act
omission/Commission which amounts to misconduct /indiscipline/incompetence, the successful
Company/Firm/Agency will be liable to take appropriate disciplinary /legal action against such
persons,including their removal from site of work, if required by the Company.

5. The tendering Company/Firm/Agency shall replace immediately any of its personnel who
are found unacceptable to the Ministry of Road Transport & Highway, Regional Office, Jaipur
(Rajasthan) because of security risks, incompetence, conflict of interest, improper conduct etc. on
instructions of the Ministry of Road Transport & Highway, Regional Office, Jaipur (Rajasthan).

6. The persons deployed shall be required to report for work at 9:30 AM to the Regional Officer
MoRT&H, Jaipur, Regional Office daily and would not leave before 6:00 PM. In case, person
deployed in absent on a particular day or comes late/leaves early on three occasions, one-day
wage shall be deducted or any other action as deemed fit may be taken.

Contd. / Page no. 15

 Page No. 15

Minimum Wages

Annexure I

PF at
SI. Supply Of No of ESIC at
Salary 12.00 Total per month (Rs.)
No. Service Posts 3.25%
%
Data Entry
1 1 29676 3561 964 34202
Operator
2 Accountant 1 29676 3561 964 34202
3 Stenographer 1 29676 3561 964 34202

4 Chowkidar 1 22448 2694 730 25871

5 MTS 1 22448 2694 730 25871

Total (Per Month) 154347

A Total for period of 1 year 1852169
As Per Quoted in Tender
B Agency Charges@_% of (A)
(in % upto two decimal Places)
C GST@18% of (A+B) 333390 +18% of B

Contd. / Page no. 16

 Page no. 16
Annex-II

BID SECURING DECLARATION

I hereby submit a declaration that the bid submitted by the undersigned, on behalf of the bidder, [Name
ofthe bidder], either sole or in JV, shall not be withdrawn or modified during the period of validity i.e. not less
than60 (Sixty) days from the bid due date. I, on behalf of the bidder, [Name of the bidder], also accept the
fact that in case the bid is withdrawn or modified during the period of its validity or if we fail to sign the
contract in case the work is awarded to us or we fail to submit a performance security before the deadline
defined in clause 7 of the Request for Proposal (RFP), then [Name of the bidder] will be suspended for
participation in the tendering process for the works of MoRT&H for a period of twelve Months from the bid
due date of this work.

(Signature of the Authorized Signatory)

(Official-Seal)

Page no. 17

*********