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Agreement Between Client and Architect
This Agreement is made on: …………………………………

Between the client: …………………………………… and the Architect: …………………………

…………………………………………………………………… ………………………………………………………

For the following Project: ………………………………………………… ………………………………………………………

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I. Scope of work:
The Architect is required to provide services in respect of the following:
 Taking Client's instructions and preparation of design brief.
 Site evaluation, analysis, and impact of existing and/or proposed
development on its immediate environs.
 Design and site development.
 Structural design.
 Sanitary, plumbing, drainage, water supply, and sewerage design.
 Electrical, electronic, and communication systems and design.
 Heating, ventilation, and air conditioning design (HVAC) and other mechanical
systems.
 Fire detection, Fire protection, Security systems, etc.
 Elevators, escalators, etc.
 Periodic inspection and evaluation of Construction works.

II. Schedule of services:

The Architect shall, after taking instructions from the Client, render the following services:

Project Definition Phase:

This phase shall involve the definition of the requirements of the Project by the Client. The
Architect shall inform the Client of the technical requirements of the Project and the
professional fees associated with the Project. In this phase, the Architect shall:
 Consult with the Client to ascertain the conceptual framework and related
requirements of the Project and confirm such requirements with the Client.

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  Gather relevant information and data leading to the definition of the requirements
of the Project, including the scope of the Architect's Services.
 Prepare an initial statement of probable construction cost.
Schematic Design Phase:
This phase shall consist of the preparation of schematic design studies derived from the
Project Definition Phase, leading to conceptual plans. The Architect shall:
 Evaluate the Client's program, schedule, budget, and Project site and proposes
methods of Project deliveries. Prepare the initial line drawings representing design
studies leading to a recommended solution, including a general description of the
Project for approval by the Client; and
 Submit to the Client a Statement of Probably Project Construction Cost ("SPPCC")
based on current cost parameters.
Design Development Phase:
Based on approved schematics and conceptual plans, Architect shall prepare:
 The Design Development documents consisting of plans, elevations, sections, and
other drawings;
 The outline specifications to fix and illustrate the size and character of the entire
Project as to the type of materials, type of structural, electrical, mechanical, sanitary,
electronic, and communications systems.
 The diagrammatic layout of the construction systems.
Contract Document Phase:
Based on the approved Design Development Documents, the Architect shall:
 Prepare the complete Contract Documents consisting of detailed designs and
construction drawings, setting forth in detail the work required for the architectural,
structural, electrical, plumbing/sanitary, mechanical, electronic, and communication
works prepared by the Architect and by the other state-regulated building
professionals involved (if any);
 Prepare the technical specifications describing the type and quality of materials,
finish, manner of construction, and the general conditions under which the Project is
to be constructed
 Submit to Client (ENTER NUMBER] sets of all construction drawings and technical
specifications for purposes of obtaining a building permit.

III. Architect’s responsibilities:

1. Field measuring and observation.
2. Zoning analysis and assistance with obtaining approvals/variances.
3. Preparation of preliminary design and presentation to the client.
4. Preparation of the final design, in accordance with the client’s response to
the preliminary design. The design Phase generally consists of two to three
design Revisions. Design changes beyond this number will result in additional
fees.
5. Preparation of detailed Construction Documents for obtaining bids from
contractors, for obtaining building permits, and for use by the contractor to
construct the Project. Construction Documents shall include Drawings: Plot
plan, general Notes, Foundation Plan, Floor/Framing Plans, Window/Door

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 Schedules and details as required, Finish Schedules, Partial Building
Elevations, Building Sections, necessary interior elevations, and sections.
(Heating, ventilation, and conditioning design shall be completed by the
mechanical subcontractor or others and not included in the Architect’s Scope
of Work.) Specifications: Site work, Concrete, Masonry, Metals, wood and
Plastics, Doors and Windows, Finishes.
6. Construction Administration: construction site visits (as required);
interpreting the Construction Documents (including, but not limited to
(i)issuing timely responses to contractor’s request for Information and other
requests for clarification; and (ii)reviewing and approving (or taking other
appropriate action in connection with) contractor’s submittals and shop
drawings, if any, and rejecting nonconforming work.

IV. Client’s responsibility:

1. Provide full information about the objectives, schedule, and constraints of the
project. The Architect may rely on the accuracy and completeness of
information furnished by the client.
2. Establish a budget with reasonable contingencies that meet project
requirements.
3. Furnish surveying, geotechnical engineering, and environmental testing as
requested.
4. Employ a contractor to perform the construction work and provide cost-
estimating services after the completion of the preliminary design and before
the preparation of final construction documents.
5. The costs associated with any structural modifications/redesign and or repairs
required because of unforeseen conditions uncovered during construction
shall be the responsibility of the client.

V. Schedule of Payments to the Architect:

stage 1: Client’s brief
On appointment and signing of the Agreement - Rs 20,000/- or 5% of total fees payable,
adjustable at the last stage, based on the rough estimate of the cost.
STAGE 2: CONCEPT DESIGN
On submitting Conceptual designs and rough estimate - 10% of total fees payable, based on
the rough estimate of Cost.
STAGE 3: PRELIMINARY DESIGN AND DRAWING

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On submitting the required Preliminary Scheme for the Client's approval along with the
Preliminary Estimate of cost - 20% of total fees payable, less payment already made, based
on the Preliminary estimate of cost
STAGE 4: DRAWINGS FOR CLIENTS / STATUTORY APPROVALS
On incorporating the Client’s suggestions and submitting drawings for approval from the
Client/Statutory Bodies - 35% of total fees payable, less payment already made, based on a
Preliminary estimate of cost.
STAGE 5: WORKING DRAWINGS AND TENDER DOCUMENTS
On preparation of working drawings, specifications, schedule of quantities, estimate, and
tender documents - 45% of total fees payable, less payment already made, based on
Preliminary estimate of the cost.
STAGE 6: APPOINTMENT OF CONTRACTORS
On inviting, receiving, and analysing tenders and advising the Client on the appointment of
Contractors - 55% of the total fees payable, less payment already made, based on accepted
Tender cost.
STAGE 7: CONSTRUCTION
On submitting Working Drawings and details required for commencement of Work at the
site - 65% of total fees payable, less payment already made, based on accepted Tender cost.
On completion of 20% of work at the site - 70% of total fees payable, less payment already
made, based on accepted Tender cost.
On completion of 40% of work at the site - 75% of total fees payable, less payment already
made, based on accepted Tender cost.
On completion of 60% of work at the site - 80% of total fees payable, less payment already
made, based on accepted Tender cost.
On completion of 80% of work at the site - 85% of total fees payable, less payment already
made, based on accepted Tender cost.
On Virtual Completion of work at the site - 90% of total fees payable, less payment already
made, based on accepted Tender cost.
STAGE 8: COMPLETION
On submitting Completion Report and drawings for the project required in obtaining
Completion / Occupation Certificate from Statutory Authorities and on the issue of as-built
drawings - 100% of total fees payable, less Retainer & payment already made, based on
Actual total cost.
The fees of various consultants are structural, electrical, A.C service, landscape consultant,
and others. If required can be paid separately.

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 VI. Time schedule:
The Architect shall, in consultation with the Client, prepare a Time Schedule in respect of
various services to be rendered and discharge of Client's obligations.

VII. General Conditions:

1. The client has the right to cancel Architectural Services at any time for cause or for
the client’s convenience and will be responsible only for payment for services
performed up to the date of cancellation. Any cancellation of Architectural Services
shall be done in writing.
2. If the client fails to make payment on any undisputed amount, then the Architect has
the right to suspend work and shall not be held responsible for any delays as a result.
3. The architect will make every effort to work within the design budget as set forth by
the client. The Architect cannot be held responsible for significant changes in labor
and material costs in the construction market.
4. The Architect may visit the site at intervals appropriate to the stage of construction
to become familiar with the progress and the quality of the work and to determine if
the work is being performed in accordance with the Contract Documents. The
Architect shall not be required to make continual on-site inspections. The Architect
shall have reasonable access to the work wherever it is in its preparation or progress.
5. The Architect shall have the right to use any drawings and photographs taken before,
during, and after construction for marketing purposes.

VIII. Ownership of copyright:

The Design Documents prepared by Architect as instruments of service are and shall
remain the property of the Architect whether the Project for which they are created
is executed or not. However, the Owner shall be permitted to retain copies, including
reproducible copies, of the Design Documents for information and reference in
connection with the Owner's use and occupancy of the Project. In addition, the
Owner shall have an irrevocable, paid-up, perpetual license and right, which shall
survive the termination of this Agreement, to use the Design Documents and the
ideas and designs contained in them for any purpose, with or without the
participation of the Architect.

Architect’s sign. Client sign.

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