Allama Iqbal Open University, Islamabad: Warning

ALLAMA IQBAL OPEN UNIVERSITY, ISLAMABAD
(Department of Business Administration)

WARNING
1. PLAGIARISM OR HIRING OF GHOST WRITER(S) FOR SOLVING THE
ASSIGNMENT(S) WILL DEBAR THE STUDENT FROM AWARD OF
DEGREE/CERTIFICATE, IF FOUND AT ANY STAGE.
2. SUBMITTING ASSIGNMENT(S) BORROWED OR STOLEN FROM
OTHER(S) AS ONE’S OWN, WILL BE PENALIZED AS DEFINED IN “AIOU
PLAGIARISM POLICY”.
Course: Professional Communication (9502) Semester: Spring, 2023
Level: PGD
Total Marks: 100 Pass Marks: 50

ASSIGNMENT No. 1
(Units: 1–5)
Note: Attempt all questions.
Q. 1 Write down the basic principles of effective communication. (20)
Q. 2 How can information be managed efficiently in and out of an organization? (20)
Q. 3 What are the challenges faced by implementing new technologies in an

organization? (20)
Q. 4 Write notes on following:
a) History of Technological Developments (10)
b) Influences on Personal Ethics (10)
Q. 5 Describe the various barriers in communication which makes it difficult to carry

out effective communication. (20)
1
GUIDELINES FOR ASSIGNMENT No. 1:
You should look upon the assignments as a test of knowledge, management skills, and
communication skills. When you write an assignment answer, you are indicating your
knowledge to the teacher:
 Your level of understanding of the subject;
 How clearly you think?
 How well you can reflect on your knowledge & experience?
 How well you can use your knowledge in solving problems, explaining situations,
and describing organizations and management?
 How professional you are, and how much care and attention you give to what you do?
To answer a question effectively, address the question directly, bring important related
issues into the discussion, refer to sources, and indicate how principles from the course
materials apply. The student must also be able to identify important problems and
implications arising from the answer.
For citing references, writing bibliographies, and formatting the assignment, APA format
should be followed.
ASSIGNMENT No. 2
Total Marks: 100 Pass Marks: 50
This assignment is a research-oriented activity. Select a relevant organization for the

assigned research topic. You are required to submit a term paper and present the same in
the workshop prior to the final examination. Presentation component is compulsory for
all students. You will have to participate in the activity fully and prepare a paper of about
15 to 20 pages on the topic allotted to you. You are required to prepare two copies of
Assignment No. 2. Submit one copy to your teacher for evaluation and the second copy
for presentation in the classrooms in the presence of your resource persons and
classmates, which will be held at the end of the semester prior to final examination.
Include the following main headings in your report:
a) Introduction to the topics
b) Important sub-topics
c) Practical aspects with respect to the topic
d) Review of theoretical and practical situations
e) SWOT analysis of the organization with respect to your topic
f) Conclusions and recommendations
g) Annex, if any
You may use transparencies, charts and any other material for effective presentation. You
are also required to select one of the following topics according to the last digit of your
roll number. For example, if your roll number is D-3427185 then you will select topic
number 5 (the last digit):-
Topics
0. Principles of Effective Communication
1. Background to Intercultural Communication
2. History of Technological Developments
3. Strategies for Effective Interpersonal Communication
2
4. Written Communication: Proposals
5. Organization of Persuasive Messages
6. Strategies for Improving Oral Presentation
7. Strategies for Successful Business and Group Meeting
8. Successful Negotiating
9. Barriers in Communication
PROFESSIONAL COMMUNICATION
DETAILED COURSE OUTLINE (9502)
Unit-l: An Overview of Communication

a) Meaning and Importance of Communication
b) Barriers in Communication
c) Nonverbal Communication
d) Principles of Effective Communication
Unit-2: Business Communication in Context

a) Business Communication and the Global Context
b) Background to Intercultural Communication
c) National and Individual Cultural Variables
d) Business Communication and Ethics
e) Influences on Personal Ethics
f) Communication and Ethical Issues
Unit-3: Business Communication and Technology

a) Managing Information within Organization
1) History of Technological Developments
2) Challenges to the Organization Made by New Technologies
b) E-mail & Others technologies for communication
c) Managing information our sides the Organization
Unit-4: Message Design

a) Process of Preparing Effective Business Messages
1) Five Planning Steps, Basic Organizational Plans, Beginning & Ending
2) Composing the Message
b) The Appearance and Design of Business Message Business Letters,
Memorandums, Special timesaving Message Media
c) Good-News and Neutral Messages Organizational Plan, Favorable Replies
Unit-5: Written Communication: Major Plans for Letters and Memos

a) Bad-News Messages
1) The right Attitude, Plans for Bad-News Messages
2) Negative Replies to Requests
3) Unfavorable Unsolicited Messages
b) Persuasive Written Messages
1) Organization of Persuasive Messages
2) Persuasive Request, Persuasive Sales Letters
3
Unit-6: Written Communication: Reports
a) Short Reports
1) Suggestion for short Reports
2) Informational Memorandum Reports
3) Analytical Memorandum Reports, Letter Reports
b) Long (Formal) Reports
c) Proposals
d) Writing Style and Appearance
Unit-7: Strategies for Oral Communication

a) Strategies for Successful Speaking and Successful! Listening
1) Strategies for Improving Oral Presentation
2) Strategies for Improving Listing Skills
b) Strategies for Successful Informative and Persuasive Speaking
1) Purpose of Informative and Persuasive Speaking
2) Kinds of Informative and Persuasive Speaking
3) Audience Analysis for Informative and Persuasive Speaking
4) Organization for Informative and Persuasive Speaking
5) Supports for Informative and Persuasive Speaking
Unit-8: Strategies for Successful Interpersonal Communication and Group Meetings

a) Strategies for Successful Interpersonal Communication
b) Strategies For Successful Business and Group Meeting
1) Background Information, Purpose and Kinds of Meetings
2) Solving Problems in Meeting or Groups
3) Leadership Responsibilities in Meeting
4) Participants Responsibilities in Meetings
c) How to Take Minutes of the Meeting
Unit-9: The Job Application Process

a) The Written Job Presentation
1) Self-Assessment, Market Assessment
2) Resume (Vita, Qualification Brief)
3) Cover Letter to Resume
b) The Job Application Process-Interviews and Follow-up
1) Successful Presentation for die Job Interview
2) Successful Follow-up Messages After the Interview
3) Successful Negotiating
Recommended Book:
Effective Business Communications, International Edition, 7thEdition, by H. A. Murphy,
Herbert W. Hilclebrandt, Jane P. Thomas


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ALLAMA IQBAL OPEN UNIVERSITY, ISLAMABAD

(Department of Business Administration)

Total Marks: 100 Pass Marks: 50

Q. 2 How can information be managed efficiently in and out of an organization? (20)

Q. 3 What are the challenges faced by implementing new technologies in an

Q. 5 Describe the various barriers in communication which makes it difficult to carry

This assignment is a research-oriented activity. Select a relevant organization for the

Unit-l: An Overview of Communication

Unit-2: Business Communication in Context

Unit-3: Business Communication and Technology

Unit-4: Message Design

Unit-5: Written Communication: Major Plans for Letters and Memos

Unit-7: Strategies for Oral Communication

Unit-8: Strategies for Successful Interpersonal Communication and Group Meetings

Unit-9: The Job Application Process

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