CASE STUDY

Navigation in SAP S/4HANA

Introduction to navigation in SAP solutions, here using SAP S/4HANA as
an example.

Product MOTIVATION LEARNING METHOD

SAP S/4HANA This material explains the To process this case study, a user
On-Premise navigation in the SAP S/4HANA account for SAP S/4HANA is
Fiori system with the SAP Fiori apps. It is required.
aimed primarily at students from
Level The delivery method used is guided
universities, colleges, vocational
learning. Since on one hand SAP
Beginner schools, and other educational
navigation is basic knowledge and
institutions with no prior knowledge
skills but on the other hand it is also
Focus of SAP Fiori. It can be used for both
very extensive, this learning method is
frontal teaching and as a self-
Navigation in SAP suitable.
learning unit.
S/4HANA Fiori
The advantage of the learning method
Authors After completing the course,
is not only the rapid transfer of
students will be able to navigate
Babett Ruß expertise, but also the ability to act.
SAP Fiori user interfaces to handle
Stefan Weidner Graphical formatting is used to
processes or exercises
explain a process or procedure to the
independently.
Version learner in detail, similar to a case
study.
4.1 This course can also be used as a
reference for occasional users.
Last Change Exercises are used to practically
apply learned knowledge and
June 2022 consolidate it sustainably.

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Table of Contents
STEP 1: LOG ON TO SAP S/4HANA ...........................................................................................................................3
STEP 2: ORGANIZATION AND STRUCTURE OF THE LAUNCHPAD ..............................................................................5
STEP 3: THREE TYPES OF FIORI APPS ON THE LAUNCHPAD .................................................................................... 10
STEP 4: MAKE SETTINGS ........................................................................................................................................ 15
STEP 5: EXPORT DATA TO EXCEL ............................................................................................................................ 17
STEP 6: SENDING EMAILS ....................................................................................................................................... 18
STEP 7: LOGOFF FROM SAP S/4HANA .................................................................................................................... 20

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Step 1: Log on to SAP S/4HANA

Task Learn how to log on to the SAP S/4HANA Fiori launchpad. Time 10 min

Open a web browser and use the link provided by your instructor to log on to
your SAP S/4HANA.

On the logon screen, select your user name, your password, the client, and Username
Password
the language English. Then click Log On. Client
German

After logging in for the first time, you will be asked to change the password. Password of your choice
Select a password of your choice, confirm it, and then click Change
Password.

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Click Continue to confirm the password change. This takes you to the SAP Continue
S/4HANA home page, which is called the SAP Fiori launchpad. The
launchpad shows all available SAP Fiori apps and is the starting point for all
actions. The SAP Fiori apps are displayed as square tiles and are grouped into
the business processes of a company. In addition, the launchpad has a search
function for general search queries or to find other SAP Fiori apps.

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Step 2: Organization and Structure of the Launchpad

Task Familiarize yourself with individual spaces and elements of the Time 10min
launchpad.

On the SAP Fiori launchpad, there is a search function at the top, as well Local Layout

as the profile button .

The search function allows you to find specific SAP Fiori apps. As a result of
this function, transaction codes are no longer required in SAP S/4HANA.

In the search window, enter Order* and press Enter. The * is a wildcard (a Order*
placeholder for other characters).

Home button
Click the Home button to return to the SAP Launchpad.

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All SAP Fiori apps are arranged in square tiles. Some of these tiles have a
display function that, without having to open the app first, displays a preview
of the content of the business process.

All SAP Fiori apps are organized in spaces. The spaces are divided into pages
and each page has one or more roles below which the apps are shown. To see
an overview of all spaces, you can click in the upper right area. In your
view, there are only as many spaces as you need to complete the exercises and
case studies. The number of spaces, pages, and roles available to you may
therefore differ from this example.

One space of Fiori apps is the Financial Accounting space. There you can, for Financial Accounting
example, Manage Journal Entries or Display Supplier Balances.

Another way to navigate is the dropdown menu at the top of the launchpad

Click at the top of your launchpad. Home

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On the left, you see all spaces of your launchpad. On the right are all apps of
the selected space.

To close the dialog box again, click either on the start page or outside the
dialog box.

Fiori apps allow you to navigate from app to app. Choose the app Stock within Stock
Sales and Distribution space.

Enter *### as the material number (replace ### with the last three digits of *###
DL00
your user), DL00 as the plant, and FG00 as the storage location. Then press FG00
Go
. Now click on the material number of the first entry. First Material No.

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In the window that appears, click . More Links

In the link list, click on the entry Manage Stock to go to the related app. Manage Stock

Home button
Click the Home button to return to the SAP Fiori launchpad.

Profile
Click to open your profile.

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Under the entry Recent Activities, you can see the apps that you accessed most Recent Activities
Frequently Used
recently. Click the Frequently Used tab. You will see the dialog shown below,
but the listed apps may differ.

Click to return to the Fiori Launchpad. Close

Stay in the SAP Fiori launchpad for the next task.

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Step 3: Three Types of Fiori Apps on the Launchpad

Task Familiarize yourself with different SAP Fiori apps. Time 10 min

With the SAP S/4HANA Fiori Launchpad, you have the option to access data
via web. Access can be done using mobile devices, such as tablets or
smartphones, as well as a PC. The SAP Fiori apps provide personalized and
faster access to the company’s business processes.

The SAP Fiori app system consists of three different types: transaction apps,
analytical apps, and fact sheet apps. In addition, some transactions are
displayed in WebGUIs.

The three types are presented below using examples. You can find the
respective apps in one of the spaces or by using the search function .

Transactional apps:
Transactional apps are all apps that can be used to execute transactions of a
company or manage entire business processes. These include transactions
between managing directors and employees, such as vacation approvals and
new hires, as well as order confirmations. With transactional apps, you can
also handle simple SAP transactions on a mobile device.

An example of a transactional app is My Purchasing Document Items in the My Purchasing

Document Items
space Materials Management.

With this app, you can quickly search within a large amount of data that is in
your area of responsibility. When searching, the app allows you to set various
filters to simplify or narrow down the search.

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Home button
Click the Home button to return to the SAP Fiori launchpad.

Analytical apps:
Analytical apps are used for real-time data analysis of business processes and
their presentation. With these apps, you can evaluate visual overviews and
data. In addition, complex calculations and a quick response to changes in the
market are possible. Analytical apps combine the capabilities of SAP HANA
and the SAP Business Suite and are divided into two types: Smart Business
and Virtual Data Models. SAP Fiori Smart Business apps represent the key
performance indicators (KPIs) in real time and adapt flexibly to changes in the
market. You can use the drilldown and filter functions to analyze data from
your existing Business Suite system in real time. The Smart Business
framework allows you to build apps and helps you manage your business in
real time with KPIs. The Smart Business content serves as a template to help
you create and consume industry-proven KPIs. Virtual Data Models prepare
the large mass of data without the need for additional software. SAP provides
several standard models that can be enhanced.

An example of an analytical app is the Sales Order Fulfillment – All Issues Sales Order Fulfillment
app, which you can find using the search function.

It provides an overview of all open sales orders in the system.

As you can see, there are currently no open sales orders. The overview makes In Order
it easy to see which status the different sales orders can have. You would select

all orders with the status In Order by clicking .

Note that you may see more sales orders. This depends on whether other case
studies have already been processed.

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Home button
Click the Home button in the upper left corner to return to the SAP Fiori
launchpad.

Another example of analytical apps in the space of Materials Management in Manage Stock
the role Goods Receipt Clerk is the Manage Stock app.

For material, enter DXTR1### (replace ### with the last three digits of your DXTR1###
DL00
user, for example 014) and ensure that it is selected for plant Dallas DL00.

Click on the lower part of the screen. Stock - Single Material

Stock History
To view the stock history, click the blue and green lines below
.

Close the view with . Close

Home button
Click the Home button to return to the SAP Fiori launchpad.

Fact sheet apps:

Fact sheet apps provide key information and facts about key business
objectives. In doing so, they make it possible to call up specific company
processes in detail and obtain key information. You can also connect to other
fact sheet apps and also switch to transaction apps.

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Click on the Manage Sales Orders app. In the Manage Sales Orders window, Manage Sales Orders
Go
choose .

Click on the Buyer . Beantown Bikes

You can see information about the customer and navigate to other apps. For
example, you can click on the link . Post Incoming Payment

Home button
Click the Home button to return to the SAP Fiori launchpad.

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The three apps listed above are divided into dynamic and static apps.

Dynamic Apps

In the space of Sales and Distribution, the Manage Sales Orders app is a Manage Sales Orders
dynamic app. Currently, Global Bike has 3 different sales orders. When you
create a new sales order, the number increases to 4. You might see a higher
number than 3, depending on whether you or other students have already
created sales orders.

Home button
Click the Home button to return to the SAP Fiori launchpad.

Static Apps

The List Sales Orders app is a static app. You can use this app to display all List Sales Orders
sales orders. However, after the search in the launchpad, you do not see in the
tile how many sales orders there are currently at Global Bike.

Home button
Click the Home button to return to the SAP Fiori launchpad.

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Step 4: Make Settings

Task Learn how to change the settings. Time 5 min

Profile
Click to show the settings. The following view appears.

Click on . The following view appears. Here you can change Settings
settings such as language, date format, and default values.

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Appearance
Click on the entry to see the different designs of the SAP
Fiori interface. As you can see, the default theme is SAP Quartz Light.

SAP Belize Deep

Click on . You can change the appearance of your interface
on the Theme tab page.

Save
Select a new theme and click . Your Fiori launchpad should have
changed. The following screenshot shows the SAP Belize Deep theme.

Now change the setting back to the default theme SAP Quartz Light.
Afterwards, stay on the SAP Fiori launchpad for the next task.

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Step 5: Export Data to Excel

Task Export data from SAP S/4HANA to an Excel program. Time 5 min

You have the option to export data to external applications. Most SAP Fiori
apps allow the information to be exported to Microsoft Excel.

To do so, open the Manage Sales Orders app in the Sales and Distribution Manage Sales Orders
space.

Go
Click to display the sales orders.

Now download the data using the (Export to Spreadsheet) button .

The system automatically creates and downloads an Excel table. The Excel is
displayed either in your download folder or directly in the browser.

Home button
Close the Excel and click the Home button to return to the SAP Fiori
launchpad.

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Step 6: Sending Emails

Task Learn how to send data by e-mail with SAP S/4HANA. Time 5 min

In the Sales and Distribution space, open the Manage Sales Orders app. Manage Sales Orders

Go
Click without entering any value.

Click the button in the upper right corner.

Click . If you have installed an e-mail program, a new window Send E-Mail
opens automatically. The most important information and the link are stored
there.

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Close your email program.

Home button
Click the Home button to return to the SAP Fiori launchpad.

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Step 7: Log off from SAP S/4HANA

Task Log off from SAP S/4HANA successfully. Time 5 min

Profile
To successfully log off from SAP S/4HANA, you need to click in the Logout
upper right corner.

Then choose Sign Out. Sign out

Confirm the subsequent warning with OK. Once you have logged off, you see
the logon screen for SAP S/4HANA again.

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