GUIDELINES FOR VTU UG PROJECT REPORT PREPARATION

1. Project reports should be typed neatly only on one side of the paper with 1.5 or double line
spacing on a A4 size bond paper (210 x 297 mm).
2. The margins should be: Left – 1.25″, Right – 1″, Top and Bottom – 0.75″.
The total number of reports to be prepared are
One copy to the department
One copy to the concerned guide(s)
Two copies to the sponsoring agency
One copy to the candidate.
3. Before taking the final printout, the approval of the concerned guide(s) is mandatory and
suggested corrections, if any, must be incorporated.
4. For making copies dry tone Xerox is suggested.
5. Every copy of the report must contain:
 Inner title page (White)
 Outer title page with a plastic cover
 Certificate in the format enclosed both from the college and the organization where
the project is carried out.
 An abstract (synopsis) not exceeding 100 words, indicating salient features of the
work. (NB: four copies of the abstract are to be submitted to the Department on the
date of submission separately)
6. The organization of the report should be as follows:
Inner title page
Abstract or Synopsis
Acknowledgments
Table of Contents
List of table & figures (optional)
Usually numbered in roman – Eg. i, ii, iii, …..

Chapters (to be numbered in Arabic) containing Introduction-, which usually specifies the
scope of work and its importance and relation to previous work and the present
developments, Main body of the report divided appropriately into chapters, sections and
subsections.

The chapters, sections and subsections may be numbered in the decimal form for e.g.
Chapter 2, sections as 2.1, 2.2 etc., and subsections as 2.2.3, 2.5.1 etc. The chapter must be
left or right justified (font size 16). Followed by the title of chapter centered (font size 18),
section/subsection numbers along with their headings must be left justified with section
number and its heading in font size 16 and subsection and its heading in font size 14. The
body or the text of the report should have font size 12.

The figures and tables must be numbered chapter wise for e.g.: Fig. 2.1 Block diagram of a
serial binary adder, Table 3.1 Primitive flow table, etc. The last chapter should contain the
summary of the work carried, contributions if any, their utility along with the scope for
further work.
Reference OR Bibliography: The references should be numbered serially in the order of their
occurrence in the text and their numbers should be indicated within square brackets for e.g.
[3]. The section on references should list them in serial order in the following format.
 For textbooks – A.V. Oppenheim and R.W. Schafer, Digital Signal Processing, Englewood,N.J.,
Prentice Hall, 3 Edition, 1975.
For papers – Devid, Insulation design to combat pollution problem, Proc of IEEE, PAS, Vol 71,
Aug 1981, pp 1901-1907.
Only SI units are to be used in the report. Important equations must be numbered in decimal
form for e.g.
V = IZ ………. (3.2)
All equation numbers should be right justified.

The project report should be brief and include descriptions of work carried out by others
only to the minimum extent necessary. Verbatim reproduction of material available
elsewhere should be strictly avoided. Where short excerpts from published work are desired
to be included, they should be within quotation marks appropriately referenced.
Proper attention is to be paid not only to the technical contents but also to the organization
of the report and clarity of the expression. Due care should be taken to avoid spelling and
typing errors. The student should note that report-write-up forms the important component
in the overall evaluation of the project.
Hardware projects must include: the component layout, complete circuit with the
component list containing the name of the component, numbers used, etc. and the main
component data sheets as Appendix. At the time of report submissions, the students must
hand over a copy of these details to the project coordinator and see that they are entered in
proper registers maintained in the department.

Software projects must include a virus free disc, containing the software developed by them
along with the read me file. Read me file should contain the details of the variables used,
salient features of the software and procedure of using them: compiling procedure, details
of the computer hardware/software requirements to run the same, etc. If the developed
software uses any public domain software downloaded from some site, then the address of
the site along with the module name etc. must be included on a separate sheet. It must be
properly acknowledged in the acknowledgments.
Sponsored Projects must also satisfy the above requirements along with statement of
accounts, bills for the same dully attested by the concerned guides to process further. They
must also produce NOC from the concerned guide before taking the internal viva
examination.
The reports submitted to the department/guide(s) must be hard bounded, with a plastic
covering.
Separator sheets, used if any, between chapters, should be of thin paper.

NAME OF THE INSTITUTION

Address with pin code
Department of ……………………………………………………..

CERTIFICATE

Certified that the project work entitled ………………………………………………… carried out by Mr./Ms.
………………………….……………….., USN…………………..………, a bonafide student of
…………………………………….in partial fulfillment for the award of Bachelor of Engineering / Bachelor of
Technology in ………………………………………………………….……… of the Visvesvaraiah Technological
University, Belgaum during the year ……………………… It is certified that all corrections/suggestions
indicated for Internal Assessment have been incorporated in the Report deposited in the
departmental library. The project report has been approved as it satisfies the academic
requirements in respect of Project work prescribed for the said Degree.

Name & Signature of the Guide Name &Signature of the HOD Signature of the Principal

External Viva

Name of the examiners Signature with date

1
2.

Certificate issued at the Organization where the project was carried out
(On a separate sheet, If applicable)
NAME OF THE INDUSTRY / ORGANIZATION
Address with pin code
CERTIFICATE

Certified that the project work entitled ……………………………………………………………………………………………

carried out by Mr./Ms . ………………………………………….., USN…………………..………, a bonafied student of
……………………………………………………………………….in partial fulfillment for the award of Bachelor of
Engineering / Bachelor of Technology in ……………………………………………………………………….……… of the
Visveswaraiah Technological University, Belgaum during the year ……………………… It is certified that,
he/she has completed the project satisfactorily.

Name & Signature of the Guide Name & Signature of the Head of Organization
COLOUR OF THE OUTER COVER/FRONT PAGE OF UG DISSERTATION / PROJECT REPORT

Sl. Colour of the outer

UG course
No. cover/front page of the report
1 Electronics & Communication, Telecommunication, Bio-Medical,
Medical Electronics, Electrical & Electronics and Instrumentation PURPLE
Technology ( EC/TE/BM/ML/EE/IT )
2 Computer Science and Information Science and Engineering ( CS/IS ) CREAM
3 Mechanical, Printing Technology, Mining, Industrial Production,
Industrial Engineering & Management, Manufacturing Science and SKY BLUE
Engineering and Automobile ( ME/PT/MI/IP/IM/ MA /AU )
4 Civil, Transportation and Environmental Engineering ( CV/TR/EV ) GREY
5 Chemical, Cement & Ceramics, Silk, Textile Technology and Polymer
BROWN
Science ( CH/CC/ST/TX/PM )

DISTRIBUTION OF MARKS FOR B.E./B.TECH. DISSERTATION EVALUATION

Sl. No. Particulars Max. Marks

1 Relevance of the subject in the present context 10
2 Literature Survey 10
3 Problem formulation 10
4 Experimental observation / theoretical modeling 10
5 Results – Presentation & Discussion 10
6 Conclusions and scope for future work 10
7 Overall presentation of the Thesis/Oral presentation 40
Total Marks 100