SAP Cloud ALM for Implementation

Process Management
SAP SE
August, 2022

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Disclaimer

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Agenda

Introduction

Overview of Process Management

Functions & Features of Process Management

What’s new

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Introduction
SAP Cloud ALM – A brand-new, cloud-based application lifecycle
management offering

SAP Cloud ALM

is cloud-native and open

For the intelligent enterprise In the public cloud

• for cloud-centric customers • Rethought, newly designed, and built
• manages cloud and hybrid solutions on modern cloud technology

• supports all components of the Intelligent Enterprise • Ready for immediate consumption
• Cost-efficient for customers

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SAP Cloud ALM – A brand-new, cloud-based application lifecycle
management offering

Functionalities Integrates with…

Monitoring
Application Integration and Business process IT service management
Operation monitoring user monitoring monitoring
People enablement
Collaboration
API hub
Implementation Task management
Process Task Test Deploy Deployment tools
management management management management
Test automation
Document management

Business
Technology Platform Platform services and data management
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This is the current state of future vision and may be changed by SAP at any time.
Overview of Process Management
 Capability
SAP Cloud ALM Process Management Function

Overview and Functions

Process Management
Process
Capabilities
Management

Customer Content Authoring and Modelling

Design, implement,
SAP Standard Content Lifecycle
and document processes
so that they support your
organizational, and Process Scoping and Fit-to-Standard Execution
business goals best.
Customer Solution Documentation*

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This is the current state of future vision and may be changed by SAP at any time.
SAP Cloud ALM Process Management
Description

SAP Cloud ALM Process Management capability offers

▪ Customer Content Authoring and Modelling
– Authoring of custom Solution Processes to extend the SAP Practices with custom Practices
– Modelling of Solution Value Flows and BPMN Diagrams
▪ SAP Standard Content Lifecycle
– Visualization and use of pre-defined SAP Best Practice and Reference content
– Manage upgrade and versions
– Organizing Solution Process into Scopes and support hybrid scenarios
– Pull Solution Processes into Implementation Projects
▪ Process Scoping and Fit-to-Standard Execution
– Conduct Fit-to-Standard Workshops
– Capture Requirements
– Manage Solution Processes Status

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SAP Cloud ALM Process Management
Guiding Model – SAP Enterprise Architecture Methodology

Business Activity Business Process Business Process Group

Business Domain
n 1 n 1

Localization

n
Solution Activity Solution Process Flow Solution Process

1 1 n 1 n 1 n 1

Solution Component 1 1 1 Solution Scenario

n n* 1
Solution Action Solution Solution
Process Flow * Value Flow
Diagram Diagram

Solution Domain Solution Process

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Customer Content Authoring and Modelling
Marketecture ☺

Project

Requirements

Process Content Tasks, User Test Cases

Process
Authoring / Editing Stories, Time
Scope
Boxes …

Notes / Documentation

Activate Scope

Process Content
(Custom, SAP, and
Partner)

SAP Cloud ALM

SAP Standard Content

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Customer Content Authoring
and Modelling
Customer Content Authoring and Modelling
Marketecture ☺

Project

Requirements

Process Content Tasks, User Test Cases

Process
Authoring / Editing Stories, Time
Scope
Boxes …

Notes / Documentation

Activate Scope

Process Content
(Custom, SAP, and
Partner)

SAP Cloud ALM

SAP Standard Content

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Customer Content Authoring and Modelling
In a Nutshell

Custom Modeling of Solution Processes

▪ Create and manage custom Solution Processes
– Assign needed Solution Components to get clarity
on the needed products*
– Specify Process Localization and Business
Process Group*
– Link Solution Processes and Business Processes
▪ Model Solution Value Flows to outline the functional
scope of a customer Solution Process
– Create and re-use Business Activities
▪ Model Solution Process Flows and Diagrams
(BPMN)
– Create and re-use Solution Activities
▪ Customize SAP Standard Processes*
▪ Upload Pictures and Documents as Process
Visualization*

Public * Planned for future releases This is the current state of future vision and may be changed by SAP at any time. 14
 Customer Content Authoring and Modelling
Custom Solution Process

Country / Region
A Solution Process is a concrete, and
self-contained implementation supporting
a business process.
You can create new custom Solution
Process, and you can assign them to
business process (variants) that exist, or
you can create new related business
process (variants).
Not used business processes (variants)
can be found, and the user can decide
to remove them.
NEW Custom Solution processes can be
localized to depict their country/region
validity.

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Customer Content Authoring and Modelling
Versioning

Version Activate
Switch Process
Process Authoring comes with a simple
versioning best practice.

Solution Processes can exist in Draft and/or

Active version. Hence, Solution Variants can
exist in three possible states:
▪ Draft - In progress and not yet activated. Cannot
be used in projects.
▪ Active - Activated and hence, active. Can be
scoped and used.
▪ Draft and Active - In progress and active
versions exists at the same time. While an
activated version can already be scoped into a
project, the draft version in still in process. When
the user activates the draft version, the draft
updates the existing active version.
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Customer Content Authoring and Modelling
Solution Value Flow

Value Flow
The Solution Value Flow depicts the Diagram

functional scope delivered by the Solution

Variant.

The Solution Value Flow is constructed

from (sub) Business Processes and
Business Activities. Business Activities can
be re-used and should be formulated in a
business user language. It serves as visual
description of the Solution Process.

After the user hit the Edit button, he can

use the palette to drag and drop Business
Process and Business Activity shapes onto
the diagram.

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 Customer Content Authoring and Modelling
Solution Process Flow / BPMN

Solution Process
Flow Diagram
The Solution Process Flow Diagram depicts
the flow of the Solution Process.
NEW Solution Process Flow Diagrams are
essentially BPMN Diagrams. Process
Authoring allows customers to use BPMN
modeling symbols to describe the desired
process execution flow.

All symbols used in the modeling are later

relevant to the other SAP Cloud ALM
Capabilities like Requirement Management
or Test.

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SAP Standard Content Lifecycle
SAP Standard Content Lifecycle
Marketecture ☺

Project

Requirements

Process Content Tasks, User Test Cases

Process
Authoring / Editing Stories, Time
Scope
Boxes …

Notes / Documentation

Activate Scope

Process Content
(Custom, SAP, and
Partner)

SAP Cloud ALM

SAP Standard Content

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SAP Standard Content Lifecycle
Scopes

A Scope is a container for Solution Processes which

should be managed collectively. During scoping you add
Solution Process to your Scopes to define the Project
Process Scope
Combine Solution Processes into same Scope if
▪ same application system landscape is used, and/or
e.g. for sites with own tenants/systems, shared services
tenants/systems
▪ the Solution Processes require an aligned upgrade cycle,
and/or
e.g. heavily dependent tenants/systems that are upgraded as a
whole
▪ serve same functional purpose
e.g. Solution Processses per site, Solution Processes for
shared services such as finance consolidation or HR shared
services

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 SAP Standard Content Lifecycle
Manage Scopes
NEW The Manage Scope App allows to
▪ Manage Scopes Create New Add New Solution
– Bundle Processes belonging together Scope Scenario from DDA/File
– Enables Hybrid Scenarios (same Solution Scenario with different
content versions)
▪ Pick Solution Scenarios
– SAP Intelligent Suite
– SAP Best Practices for SAP S/4HANA Cloud
– SAP Best Practices for SAP S/4HANA On Premise*
NEW – SAP SuccessFactors
NEW – SAP Marketing Cloud
– SAP ARIBA*
– SAP Public Sector*
– SAP Integrated Business Planning*
▪ Determine Solution Scenario Version
NEW – Specify the needed content version
Select Needed Assets e.g. Blogs,
▪ Trigger Content Upgrades* Solution Scenario Dependency
NEW ▪ Navigate to Additional Assets such as What’s new, Blogs or Version Lists, …
complementary Excel sheets
NEW ▪ Upload Scopes from DDA Tool via File Upload
▪PublicPerform CBC Scope Synchronization** Planned for future releases This is the current state of future vision and may be changed by SAP at any time. 22
SAP Standard Content Lifecycle
Scopes and Fit-to-Standard

Scopes play an important role for the execution of

Fit-to-Standard workshops. Each defined Scope
comes with a set of predefined Tasks, that make
sense in most implementation projects.

Foundation Tasks per Scope

▪ Schedule Fit-to-Standard
▪ Conduct Fit-to-Standard
▪ Review and Complete Requirements
▪ Approve Requirements by Generating Implementation
Tasks
▪ Confirm Scope and Requirements
▪ Define Test Cases

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Process Scoping and Fit-to-Standard
Execution
Process Scoping and Fit-to-Standard Execution
Marketecture ☺

Project

Requirements

Process Content Tasks, User Test Cases

Process
Authoring / Editing Stories, Time
Scope
Boxes …

Notes / Documentation

Activate Scope

Process Content
(Custom, SAP, and
Partner)

SAP Cloud ALM

SAP Standard Content

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 Process Scoping and Fit-to-Standard Execution
Process Scoping
Process Scoping allows to determine the Project
Process Scope Search by Filter by Filter by Filter by Business
Name Solution Scenario Country/region Process Group
▪ Filter to find processes
– By Solution Scenario
– By Country/Region
NEW – By Business Process Group
▪ Set Processes in Scope
▪ Generate Tasks to trigger CIAS Integration
Scenarios based on Process Scoping*

Set Process
in/out of scope

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 Process Scoping and Fit-to-Standard Execution
Navigation and
Manage Your Solution Processes Solution Scenario

In the Solution Process Details you can

NEW ▪ Change your Scoping Decision
▪ Set the Solution Process Status
– Design – Fit-to-Standard pending or not finished
– Realization – Process in configuration
– Production – Used by end users
– Maintenance – In use but needs minor adjustments
– Obsolete – Process is configured but should not be used
anymore
▪ Review the Solution Process Solution Scenario, Business
Process Group, and Localization
▪ Review the Solution Process (and sub element) descriptions Create
NEW ▪ Navigate to Additional Assets such as Chart of Accounts, Blogs assignments
or complementary Excel sheets
NEW ▪ Navigate to Solution Scenario and process independent Assets
Assets
▪ Additional properties Business IDs or External IDs*
▪ Create Requirements and Notes
NEW ▪ Create User Stories and Tasks
NEW ▪ Assignment of existing or uploaded Requirements, User Stories,
or Tasks Assign existing
User Stories,
Tasks, and
Requirements
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Process Scoping and Fit-to-Standard Execution
From Process Scope to Project Scope

After the Fit-2-Standard you know Scope

▪ The Solution Variant scope that you are going to
implement
▪ The Requirements, e.g. configurations, extensions,
integrations, that you need to deliver

Both together, the Solution Variants AND the Fit-2-Standard

Requirements, determine the Project Scope.

Project Scope

Requirements

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Process Scoping and Fit-to-Standard Execution
Fit-to-Standard

Enable customer execution Review Solution

of standard scenarios 6 1 Processes

Requirements

Identify required Show and tell

configuration
5 2 business apps

Notes
Gather Discuss processes fit with
Requirements 4 3 the customer’s requirements

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Process Scoping and Fit-to-Standard Execution
Capture Requirements and Notes

You can capture Requirements and Notes Create

Requirements
▪ By creating them from the diagrams using call out and Notes
buttons and from side panel using buttons, and
▪ Manage the requirements in
the Requirements App.

Navigate to exact
Requirement origin

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Conduct Fit-to-Standard Workshop
Notes and Requirements

Notes Requirement
▪ Notes are used to document any additional ▪ A Requirement details delta requirements that the
knowledge or insight about a business process Solution Variant should fulfil to comply with the
that is useful to remember customer’s expectations.
▪ Notes are timeless and part of the process ▪ Requirements are actionable and (after approval)
documentation turned into Tasks to facilitate the fulfilment.

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Where to find more information?

SAP Cloud ALM Homepage:

https://support.sap.com/cloud-alm.html

SAP Cloud ALM Support

https://help.sap.com/viewer/product/CloudALM/latest/en-US

What’s New and Feature Information:

https://help.sap.com/viewer/604f6e2484984622a01ac1e5aa9415a1/latest/en-US

Integrated help with web assistant:

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Join our SAP Cloud ALM Community!

Follow the tag SAP Cloud ALM on SAP Community

Engage with the best and brightest of the software industry

Learn from blog posts and questions and answers

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Thank you.
Contact information:
Wulff Knapp