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MS PowerPoint Lecture Notes

PowerPoint is a graphical presentation program used to organize and present information through slides. It allows users to add text, graphics, videos, and other objects to slides. Presentations can be viewed on a computer or projected live. There are different views in PowerPoint, including Normal View for creating and editing slides, and Slide Show View for presenting. Users can customize slide layouts, apply themes, and format text, tables, charts and other content. Presentations can be printed or viewed digitally.

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223 views

MS PowerPoint Lecture Notes

PowerPoint is a graphical presentation program used to organize and present information through slides. It allows users to add text, graphics, videos, and other objects to slides. Presentations can be viewed on a computer or projected live. There are different views in PowerPoint, including Normal View for creating and editing slides, and Slide Show View for presenting. Users can customize slide layouts, apply themes, and format text, tables, charts and other content. Presentations can be printed or viewed digitally.

Uploaded by

Moguri
Copyright
© © All Rights Reserved
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
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ACCTG 2312 LECTURE NOTES

What is PowerPoint?
PowerPoint is a graphical presentation program used to organize and present information.
PowerPoint presentations consist of a number of individual pages or "slides.” Slides may
contain text, graphics, sound, movies, and other objects that can be freely arranged.
Presentations can be printed, displayed live on a computer, or navigated through at the
command of the presenter. For larger audiences, the presentation is often projected onto a
large screen. Handouts, speaker notes, or outlines can also be produced from the slides. The
Normal View in PowerPoint features several commonly used Tabs, Panes, and Tools.

The Ribbon
The Ribbon groups items that are most likely to be used together. There are several frequently
used tabs, such as File, Home, Insert, Design and View. Clicking on each tab activates a group of
relative commands, menus, and buttons. There are also contextual tabs that show up only
when needed, such as Text Box Tools, Picture Tools, Drawing Tools and Chart Tools.

Creating New Presentations


The New selection gives you several options:
 Blank presentation creates a new presentation using default settings for text and
color. Theses slides will not include content or design elements.
 Templates and Themes are used to create a new presentation based on predesigned
slide styles. These options also do not include content.
 New from existing will use the formatting of a previously created presentation.
PowerPoint Slides
When you choose to create a blank presentation, PowerPoint will open a presentation with a
Title Slide. Once the Title Slide is open, you’ll see a slide with two placeholder text boxes for a
title and a subtitle. Click inside the placeholder box and type to add the title. If you want a
subtitle, click and type inside the smaller placeholder. If you don’t want a subtitle, you can just
ignore its placeholder box. To add a New Slide, make sure you’re on the Home tab. The New
Slide button will add slides to your presentation.

Slide Layouts
There are several standard slide layouts to choose from when adding new slides. A unique
layout can be chosen by clicking on the bottom half of the New Slide button in the Home tab.
When the layout gallery opens, click on the style you want and a new slide with that layout will
appear in your presentation. Each layout caption describes the layout type. Content can be text,
tables, charts, graphics, pictures, clip art, or video.

Applying a Theme
Once a new presentation has been created, a design or color scheme can be added. Remember
to use color carefully to enhance your presentation, not detract from it. You will want to
maintain good contrast between the background color and the text color. Consider using a light
colored background and dark text (or vice versa), but avoid busy backgrounds and primary
colors. Use sans serif fonts like Arial, Calibri, and Helvetica for titles and size them between 44 –
60 points. Sub‐headings should be between 32 – 40 points, and body text between 18 – 32
points. Try not to use more than two fonts. PowerPoint has many pre‐set designs and themes
that include complimentary colors and fonts. To add a theme to a presentation, go to the
Design tab in the ribbon. There are several themes immediately available. To use one of the
built‐in themes, just click on its thumbnail.

Formatting Bulleted Lists


In PowerPoint, you can easily modify a slide’s default bulleted list. Click inside the text box, and
the Format tab will automatically be highlighted. Click on the drop down triangle next to the
Bullets button in the Paragraph group.

From the Bullets and Numbering menu you can make various changes to your list:
 The bullet size relative to the text
 The color of the bullet
 The shape of the bullet using either a picture or a character

You may also want to adjust line spacing between paragraphs or lists. You can do this through
the Paragraph group of tools by clicking the Line Spacing button and selecting Line Spacing
Options.

Adding Content
Text is the default content of the slide below. The format for the default text is a bulleted list.
To add text, click and begin typing. To add other content, click on the icon within the content
group on the new slide. Each icon will open the appropriate dialog box or task pane in the
Drawing Tool s contextual tab.

 Tables
Set the number of columns and rows as needed in the Insert Table dialog box and click
OK. Methods for editing and the design and layout of your table are located on the
Table Tools contextual tab.

 Charts
Select the type of chart you want and click OK. Once inserted into the slide, you can click
on the chart to activate the Chart Tools contextual tab, where you’ll find tools for
editing chart data and changing layouts and styles.

 SmartArt Graphics
SmartArt graphics are shapes that are designed to represent the relationship between
things or people. You might use SmartArt for an organizational chart or a timeline.
SmartArt styles and layouts can be formatted in the SmartArt Tools contextual tab.

 Pictures
Rather than using too much text on your slides, consider using pictures along with text
as a more interesting way to communicate your ideas. You can put lots of text into the
Notes Section for reference. When browsing for images, keep in mind that pictures
imported from web sites can be low resolution, and are typically used for on‐screen
presentations and web pages. If you’re going to print handouts, be sure to use images
that are at least 180 dpi (dots per inch).

 Online Pictures
Online pictures have replaced the old Clip Art. When you click on the Online Pictures
button you get a search box. You can type in a word and press enter to search for a
specific image.

 Videos / Media
You can embed a video or link to a video from your presentation. If you want to limit the
size of your file, you can link to a video file on your local drive or to a video file that you
uploaded to a web site. All options to insert video or audio are located on the Insert tab,
in the Media group.

Viewing Presentations
There are four different ways to view your presentation in PowerPoint. The views can be
accessed using the buttons in the status bar, or by using the View Tab on the Ribbon.

 Normal View displays a single slide as it appears in the presentation, as well as


thumbnails and an outline tab, where you can organize the structure. Speaker notes can
be added in the bottom section of the window. This view is used to create and edit
slides.

 Slide Sorter View shows thumbnails of your slides. From this view you can reorder slides
by dragging and dropping them, or you can set the timing for the slide show. You can
also hide slides in this view. Hiding a slide will keep it in the file, but it will not show
when you view the presentation.

 Notes Page View allows the speaker to create notes to use during a presentation. Each
page corresponds to one slide. Notes can be printed to assist the presenter during the
presentation.

 Reading View/Slide Show View displays the slides as an audience will see them. Use the
arrows and icons on the lower right side of the Status Bar to advance slides or switch
views. Use the Esc key to return to Normal View.

Slide Show Tab


The Slide Show Tab allows you to review the slide show from beginning to end or from the
current (active) slide. You can also control how the show will be presented and rehearse timings
in the Set Up Slide Show drop down box.
Printing your Presentation
PowerPoint offers several print options to help you prepare your presentation. You can print
slides, handouts, and/or notes to support your presentation.

Types of Print Layouts


 Print All Slides prints out the entire presentation, one slide per page, usually
landscape.

 Notes Pages will print one slide per page and there’s a space for your presentation
notes.

 You can print a text outline of your slides with the Outline option.

 Handouts can be printed with one, two, three, four, six or nine slides per page. When
printing handouts with multiple slides per page, you also have the option to print the
pages horizontally or vertically.

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