Procedure in applying for delayed

registration of birth
However, if your parents failed to declare your birth, you are not without recourse. After
confirmation that there is no existing record of birth with the local civil registrar’s office, the
appropriate remedy would be to file a Late Registration of Birth. Guidance may be culled
from the  Joint Memorandum Circular No. 2021-01 or the Revised Guidelines for Delayed
Registration of Birth (“MC 2021-01”) issued by the Philippine Statistics Authority (“PSA”).
The procedure is outlined in Section 6 thereof as follows:

“6.1  Birth registered later than 30 days after its occurrence is considered delayed
registration.

6.2 Delayed registration of birth, like an ordinary registration made at the time of birth, shall
be registered at the Local Civil Registry Office (LCRO) of the place where the birth
occurred.

 6.3 Upon receiving the application for delayed registration of birth, the City/Municipal Civil
Registrar (C/MCR) shall examine the Certificate of Live Birth (COLB) presented whether it
has been completely and correctly filled-out. The C/MCR shall also evaluate the veracity of
the statements made in the Affidavits and the other submitted supporting documents
through personal interview with the applicant or if necessary, conduct a field visit with the
Office of the Punong Barangay where the child resides to confirm the statements made in
the Affidavits and the genuineness of the supporting documents.

 6.4 Submission of a Negative Certificate of Live Birth issued by the Philippine Statistics

 6.5 A notice to the public of the pending application for delayed registration shall be posted
for ten consecutive days on a bulletin board outside the office of the local civil registrar
located in a conspicuous place within the building and accessible to the general public
subject to the provisions of Republic Act No. 10173, otherwise known as the Data Privacy
Act of 2012.

 6. 6. If no one opposes the registration after ten (10) days, the C/MCR shall review the
application, and, if convinced beyond doubt that the applicant for Delayed Registration was
really born within his/her jurisdiction, the C/MCR shall accept and register the delayed
registration of birth.”
Documents to be submitted in
applying for delayed registration of
birth
Now, let’s go to the paperwork. The requirements on filing the delayed registration of birth
are provided in Section 7 of MC 2021-01, to wit:

“7.1 For a party seeking late registration of birth whose parents are both Filipino citizens,
the following are the requirements:

7.1.1 If the person is less than eighteen (18) years old, the following shall be required:

i)        Four (4) copies of the Certificate of Live Birth duly accomplished and signed by the
proper parties;

ii)        Accomplished Affidavit for Delayed Registration at the back of the COLB by the
father, mother, or guardian, declaring therein, among other things, the following:

 Name of child;
 Date and place of birth;
 Name of the father if the child is illegitimate and has been acknowledged by
him;
 If legitimate, the date and place of marriage of parents; and
 Reason for not registering the birth within thirty (30) days after the date of
birth
iii)        Negative Certification of Birth Record from the Philippine Statistics Authority

In case the party seeking late registration of the birth of an illegitimate child is not the
mother, the party shall, in addition to the foregoing documents, shall submit the following:

iv)        Sworn statement stating the present whereabouts of the mother;

v)          Any two of the following documentary evidence which may show the name of the
child, date and place of birth, and name of mother (and name of father, if the child has been
acknowledged): 

 Baptismal Certificate;
 School records;
 Income tax return;
  Insurance policy;
 Medical records; and
 Others, such as barangay captain’s certification.
vi)         Affidavit of two disinterested persons who might have witnessed or known the birth
of the child; and

7.1.2          If the person is eighteen (18) years old or above.

i) All the requirements for the person who is less than eighteen (18) years old per Item
[7].1.1 of this JMC; and

ii) Certificate of Marriage, if married

7.2 For a party seeking late registration of birth whose one of the parents is a foreigner ,

7.2.1 Certificate of Marriage of the parents (if child is legitimate);

7.2.2 Birth certificate of the parents,

7.2.3 Passport of both parents,

7.2.4 Affidavit of Admission of Paternity and/or Affidavit to Use the Surname of the Father
under RA 9255, if child is illegitimate and was acknowledged by the father; or

7.2.5 Affidavit of Acknowledgement in case of an illegitimate child born prior to 03 August

7.4.1 Special Power of Attorney (SPA) or Authorization Letter executed by the document
owner, authorizing the applicant to file the delayed registration of birth;

7.4.2 Valid Identification Card of the document owner and the requester or applicant;  and

7.4.3 Affidavit of the document owner or the registrant in case the document owner is
already deceased stating the reasons why he/she cannot personally file the application .

The local civil registrar shall charge fees for delayed registration in an amount not
exceeding P200.00 pursuant to MC 2021-01.