Supplier'S Guide To Invoicing - : Accenture Denmark

SUPPLIER’S GUIDE TO
INVOICING
— ACCENTURE DENMARK
1.1 Contents
1.1 Contents.................................................................................................................... 2
2 Introduction................................................................................................................ 3
2.1 Establishing and Maintaining Your Accenture Supplier Profile ............................. 3
2.2 Credit Terms ............................................................................................................. 3
2.3 Preparing Invoices for Accenture ............................................................................ 3
2.4 Special Instructions for Purchase Order (PO) Invoices .......................................... 4
2.5 Submitting Invoices to Accenture ........................................................................... 4
2.5.1 Other Systems Used for Invoice Submissions ...................................................... 5
2.6 Accenture Supplier Standards of Conduct ............................................................. 5
2.7 Further Information & Assistance ............................................................................ 6
3 Document Version Control ....................................................................................... 7
pg. 2
2 Introduction
Dear Supplier, thank you for providing goods or services to Accenture

Denmark. Accenture always aims to pay suppliers on time, within the
payment terms that have been agreed, and will also follow local government
regulations where applicable. This can only be achieved with the co-
operation of our suppliers – please follow the guidelines outlined in this
document to ensure that we can meet these targets.
2.1 Establishing and Maintaining Your Accenture Supplier Profile

• Please make sure the contact and payment information Accenture has on file
is always current. If your mailing address, Purchase Order (PO) receipt email
address, contact information, bank information, or phone numbers change,
please notify Accenture immediately by e-mailing
[email protected] OR by updating the details in your
company’s profile in the Supplier Hub.
• If you haven’t yet created your company’s profile in Accenture Supplier Hub,
please reach out to Accenture immediately by contacting
[email protected] and you will be provided with guidance
and a link to the Accenture Supplier Hub.
2.2 Credit Terms

• Accenture’s standard payment terms are 60 days from the invoice date,
unless alternative payment terms have been agreed in writing with Accenture
Procurement Plus. Please ensure that the invoice due date on the invoice is
stated accordingly.
2.3 Preparing Invoices for Accenture

Please include all of the following information on the invoice:
• Your full legal Name, Address, VAT Number and contact details of your finance
team for us to communicate in case of any queries.
• Invoice number / applicable reference number, Invoice date, Tax Identification
# (if relevant), Total amount to be paid, and detailed description of the goods
or services that were delivered or rendered.
• E-mail address of the Accenture contact who requested the goods or services.
Note: This employee will be asked to confirm receipt of the goods or service
and verify the accuracy of the invoice before the payment can be released. This
is essential if no PO number has been provided.
• Accenture Purchase Order (PO) number beginning with 60XXXXXXXX or
76XXXXXXXX on the invoices (where the goods & services are provided
against a PO). Note: Accenture will not be liable for late payment fees if a PO
number has been provided to the supplier but not included on the invoice.
• Your complete banking details (Sort code, Swift Code, Account #, IBAN, etc)
• Accenture VAT Number DK13227500
• Accenture Bill to Address (including Accenture Legal Entity):
pg. 3
Accenture A/S
Accounts Payable Department
Bohrsgade 35,
1799 København V
VAT: DK13227500
• Subcontractor invoices should be supported by copies of signed timesheets

(wherever applicable).
• If you are issuing a credit note against a cancelled invoice, kindly quote the
corresponding invoice reference against which the credit note is being issued;
alternatively, please quote complete details for issuance of the credit note to
enable us to account for it appropriately.
2.4 Special Instructions for Purchase Order (PO) Invoices

• If you are providing goods and services to Accenture under more than one PO,
you must invoice for each PO separately. Only one PO can be referenced per
invoice.
• The details and item-wise breakup on the invoice must match exactly with the
description noted on the PO. (For example, the ‘Bill To’ address must match
exactly that outlined in the PO). Always reference the appropriate PO line item
number for each line item on the invoice.
• Please note that a Purchase Requisition Number (“PRXXXXX”) will not be
accepted, please quote only a valid PO number (eg “60xxxxxxxx”).
• Invoice value /quantity should not exceed the PO value/quantity. In case of
any issues please contact your Accenture requestor to update the PO as
required.
2.5 Submitting Invoices to Accenture

NOTE: The below instructions are intended for vendors who submit invoices
manually, not using a specific tool (eg IQN, Ariba Network etc).
• Suppliers are requested to issue all invoices on a timely basis – at the latest
within 30 days after the month in which the associated goods or services were
performed or in which such fees, costs, expenses or charges were incurred.
• Kindly submit all invoices within 5 business days from the invoice date.
• A reconciliation exercise should be completed by the supplier on at least an
annual basis to ensure there are no outstanding invoices unpaid.
• Failure to issue or submit invoices on a timely basis may result in payments
being delayed. In no event shall Accenture be liable for any fees, costs,
expenses or other charges where invoices are not submitted accurately or
in a timely manner.
• Please send a soft copy of the invoice (s) directly to
[email protected] in a non-manipulative format e.g. PDF, TIF.
• Please submit 1 PDF document per invoice. Ensure that all supporting
information related to a particular invoice is in 1 PDF file only, with the invoice
being the 1st page and any other relevant supporting information on the
subsequent pages.
pg. 4
• Max 1MB per attachment, Max 20 attachments per mail and Max 10MB per
email (including attachments). Do not encrypt or digitally sign the emails.
• You will receive a notification on successful submission / rejection of the
invoice which will indicate our invoice tracking number (URN#). This URN#
should be used as a reference in all communications regarding your invoice.
• Please check with customer support team (see section 2.7) before re-
submitting any invoices that were submitted earlier. Invoices sent to personal
mailboxes or directly to Accenture employees will be deemed as not
received.
• Please do not submit original invoices to the Accenture employee who
requested the goods or services. If you need to send a copy of the invoice to
your contact at their request, please clearly indicate on the invoice that it is a
copy and has already been submitted to Payables. This will help to prevent
duplication in our systems and prevent payment delays.
• If for any reason you are not able to email the invoices, invoices can be posted
/ delivered to the above mentioned ‘Bill To’ Address – please do not send
directly to your Accenture contact.
2.5.1 Other Systems Used for Invoice Submissions

Accenture also accepts invoices via other invoicing tools – if this applies, you should
already have been contacted by Accenture separately and provided with all relevant
training in these tools:
a) Ariba Network - This is an electronic document exchange tool, which is

fully integrated & linked to supplier ERP systems.
• For any queries, please contact the Ariba Catalog and Network
Enablement team at [email protected]
b) T360 – This tool is only applicable for legal advisors.
• Contact [email protected] for further assistance.
c) IQN – This tool is only applicable for staffing agencies providing Time &
Material Services
d) Fieldglass - Used in some areas to manage deliverable based services
(SOWs)
• All supplier materials are uploaded into the SAP Fieldglass
Reference Library
2.6 Accenture Supplier Standards of Conduct

Accenture is committed to conducting its business free from unlawful,
unethical or fraudulent activity. Suppliers are expected to act in a manner
consistent with the ethical and professional standards of Accenture set forth in
the Accenture Supplier Standards of Conduct, including reporting promptly
unlawful, fraudulent or unethical conduct. Accenture has established reporting
mechanisms and prohibits retaliation or other adverse action for reporting such
conduct. A copy of the Accenture Supplier Standards of Conduct can be found
at the following address: www.accenture.com/codeofbusinessethics.
pg. 5
2.7 Further Information & Assistance
• Accenture is pleased to announce a new service for its suppliers and vendors
called My Supplier Portal (MSP). MSP is a web-based tool which enables
suppliers to view the status of their invoices and payments information via the
internet 24x7.
• The full MSP link is:
https://eme.mysupplierportal.com/ACC/Pages/UI/Login.aspx
• Please note that the [email protected] email address is for
invoice submission only – all queries, concerns or statements should be
routed through our customer support team at
[email protected].
• For information regarding your Accenture Supplier Profile, Invoices, Payments,
Purchase Orders or access to My Supplier Portal, please contact Accenture at
[email protected].
• Our Customer service representatives are available Monday through Friday to
provide you with assistance from 12.00 p.m. – 6:00 p.m. Please call: 80 88 35
18 / 19 (free phone) or + 420 225 578 751.
pg. 6
3 Document Version Control
Owner: Nordics P+ Lead

Reviewer: Accenture Payables Lead and Nordics P+ Lead
Review Frequency: Bi-annually
Version
Date Reason for Change
#
v1.0 11/05/2020 Existing supplier guide transferred to new

global template, with agreed amendments.
v1.1 10/12/2020 Addition of supplier hub details to section 2.1
v2.0 29/09/2021 Accenture Supplier Standards of Conduct

moved to section 2.6 &
Addition to invoice submissions to section
2.5.1 & Minor amendment to note to section 2.5
pg. 7
Copyright © 2021 Accenture
All rights reserved.
Accenture and its logo are

trademarks of Accenture.
pg. 8

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SUPPLIER’S GUIDE TO

Dear Supplier, thank you for providing goods or services to Accenture

2.1 Establishing and Maintaining Your Accenture Supplier Profile

2.2 Credit Terms

2.3 Preparing Invoices for Accenture

• Subcontractor invoices should be supported by copies of signed timesheets

2.4 Special Instructions for Purchase Order (PO) Invoices

2.5 Submitting Invoices to Accenture

2.5.1 Other Systems Used for Invoice Submissions

a) Ariba Network - This is an electronic document exchange tool, which is

2.6 Accenture Supplier Standards of Conduct

Owner: Nordics P+ Lead

v1.0 11/05/2020 Existing supplier guide transferred to new

v1.1 10/12/2020 Addition of supplier hub details to section 2.1

v2.0 29/09/2021 Accenture Supplier Standards of Conduct

Accenture and its logo are

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