September 22, 2020

Republic of the Philippines

Department of Education
DM 224, s. 2020

Region III
Schools Division of City of Malolos

21 September 2020

SCHOOLS DIVISION MEMORANDUM

No. ______,
224 s. 2020

FY 2019 DEPED COMPUTERIZATION PROGRAM

To: Assistant Schools Division Superintendent

Chief Education Supervisors
School Heads, School Property Custodians and School ICT Coordinators of the
following recipient schools:
Caniogan Elementary School
Caingin Elementary School
Ligas Elementary School
MHPNHS
CMIS-Sto. Rosario
Pamarawan High School
MMFSL
City of Malolos Senior High School

1. Enclosed is OUA Memo 00-0820-0093 on the Guidelines for the Deployment/Delivery

of Various IT Packages under FY 2019 DCP. The Memorandum also indicates the IT
packages that the schools will receive starting September 2020.

2. Relative to this, all school recipients are invited to attend the DCP Orientation cum
Meeting on Friday, September 25, 2020, 9AM via Google Meet.

3. Immediate and wide dissemination of this Memorandum is enjoined.

Digitally signed by
Esteban Norma
Pascua
Date: 2020.09.22
NORMA P. ESTEBAN, EdD, CESO V
Last modified: 7:44 PM
07:35:09 +08'00'

Schools Division Superintendent Digitally signed by

Dela Cruz Giselle
Sacha Gatdula
Date: 2020.09.21
20:29:23 +08'00'

OSDS/ICTS/gsgdc
CN: 2020-0013
Division Memorandum re DCP 2019 Recipients
September 21, 2020

Address: Government Center, Brgy. Bulihan, City of Malolos, Bulacan

Contact Numbers: (044) 812-2006 and (044) 812-2007
 Republika ng Pilipinas
Kagawaran ng Edukasyon
Tanggapan ng Pangalawang Kalihim

OUA MEMO 00-0820-0093

MEMORANDUM
17 August 2020

For: Regional Directors

Schools Division Superintendents
District Supervisors
Principals and School Heads
Regional and Division Supply Officers
Regional and Division IT Officers
School Property Custodians
School ICT Coordinators

Subject: GUIDELINES FOR THE DEPLOYMENT/DELIVERY OF VARIOUS IT

PACKAGES UNDER FY2019 DCP

The following guidelines are hereby issued for the effective and efficient
deployment/delivery of VARIOUS IT PACKAGES under FY2019 DCP DepEd
Computerization Program (DCP):

1. Batch 2019-01: G4-6 ICT Package

Item # Description Quantity

1 2-in-1 Tablet PC 50
2 Laptop 1
3 Smart TV 1
4 Wireless Router 1
5 Charging Cart 2
6 3-in-1 Multifunction Inkjet Printer 1

Note: For All Regions

2. Batch 2019-02: JHS/SHS ICT Package

Item # Description Quantity

1 Host laptop 1
2 Laptop 50

Office of the Undersecretary for Administration (OUA)

[Administrative Service (AS), Information and Communications Technology Service (ICTS),
Disaster Risk Reduction and Management Service (DRMMS), Bureau of Learner Support
Services (BLSS), Baguio Teachers Camp (BTC), Central Security & Safety Office (CSSO)]
Department of Education, Central Office, Meralco Avenue, Pasig City
Rm 519, Mabini Bldg; Mobile: +639260320762; Tel: (+632) 86337203, (+632) 86376207
Email: [email protected]; Facebook/Twitter @depedtayo
 3 Wireless Router 1
4 Charging Cart 2
5 Smart TV 1
6 3-in-1 Multifunction Inkjet Printer 1

Note: For All Regions

3. Batch 2019-03: E-textbooks

Item # Description Quantity

1 2-in-1 Tablet PC 50
2 Laptop 1
3 Wireless Router 1
4 Charging Cart 2

Note: For Regions II, III, IV-A, V only

A. DCP DEPLOYMENT:

1. The Goods and Services shall be delivered to the Project sites / recipient
schools, within two hundred ten (210) days from issuance of the Notice to
Proceed.

2. The Asset Management Division / Supply Office will inform the Division
Supply Officers of the deliveries to be made by the suppliers and provide
them a copy of the distribution list and schedule of deliveries.

3. The DCP Package can only be unloaded when authorized School

Personnel like School Property Custodian and the School Inspectorate
Team are present. If the School Property Custodian is not present nor
available during the arrival of the DCP package at the school, the School
Head/ Principal should appoint an alternate School Property Custodian
that will handle the delivery for this project.

4. Only the Supply Officer / Property Custodian shall receive the deliveries
whether the school is ready or not.

5. Deliveries after 5pm, holidays including Saturdays and Sundays can be

accommodated on a case to case basis and with prior coordination with
the School Property Custodian and IT Officers.

6. However, during the actual delivery of DCP packages, if the Supplier

found that the recipient school is closed or un-energized or have no
available Classroom/ makeshift structures, the Supplier shall deliver the
packages to the Division or District Office. The Supply Officer shall
perform an initial checking of the delivered DCP package as to physical
conditions of the boxes, quantity and if accordance to the items specified
in the Inspection and Acceptance Report (IAR).
 7. In case the Supplier/Forwarder or School Property Custodian notices that
some items are missing or damaged, Supplier should replace the
missing/damaged items or opt to restrict further opening of the boxes
pending an investigation of the incident for the protection of the Supplier
and the recipient. Deliveries should be rejected if found to be NOT in
accordance with conditions stated in IAR.

B. UPON DELIVERY OF THE GOODS TO THE PROJECT SITES / RECIPIENT

SCHOOLS:

1. The supplier/forwarder shall bring the following documents to recipient

schools and turned over to the School Property Custodian or
designated alternate:
1.1 Delivery Receipt;
1.2 Property Transfer Report (PTR);
1.3 Inspection and Acceptance Report (IAR); and
1.4 Training Checklist

2. The School Property Custodian (or designated alternate) shall

perform an initial checking for the delivered DCP package as to
physical conditions of the boxes, quantity and if conforms to the items
specified in the Inspection and Acceptance Report (IAR) prior to signing
of Delivery Receipt.

C. SIGNING OF INSPECTION AND ACCEPTANCE REPORT (IAR) AND

PROPERTY TRANSFER REPORT (PTR)

1. An inspection will be made on the delivered items by the School

Inspectorate Team. The School Inspectorate Team shall sign the
Inspection Report if the deliveries comply with the requirements; if not,
the deliveries will be rejected. The School Inspectorate Team shall see to
it that the following requirements are complied with:

1.1 Inspection of DCP Packages:

1.1.1 Verify that what was stated in the IAR conforms to

actual equipment delivered (technical specifications
including the product description, model, brand, and
product / serial numbers).
1.1.2 Verify the quantity stated in the IAR against the actual
quantity delivered.
1.1.3 Inspect for damage.

1.2 Check for Operability / Functionality

1.2.1 Batch 2019-01: G4-6 ICT Package

a. Set-up 50 units 2-in-1 Tablet PCs and check if all
devices can access files from the Host Laptop via
Wireless Router
 b. Set-up Printer on laptop, run the printer's self-test/
Print test page, check if working
c. Set-up Charging/Storage Cart and check if all 2-in
1 Tablet PCs are charging and all USB
cables/ports/ plugs are working
d. Set-up the Smart Television and check the
following connections if working:
• USB ver. 2.0
• HDMI
• Ethernet
• Bluetooth
• Wi-Fi Support
• Component and Composite Video
• Ethernet
• Bluetooth
• Wi-Fi connect laptop to TV

1.2.2 Batch 2019-02: JHS/SHS ICT Package

a. 50 Laptops can access files from Host Laptop (Host)
using Wireless Router
b. Set-up Printer on laptop, run the printer's self-test/
Print test page, check if working
c. Set-up Charging/Storage Cart and check if all
Laptops are charging and all USB cables/ports/
plugs are working
d. Set-up the Smart Television and check the
following connections if working:
• USB ver. 2.0
• HDMI
• Ethernet
• Bluetooth
• Wi-Fi Support
• Component and Composite Video
• Ethernet
• Bluetooth
• Wi-Fi connect laptop to TV

1.2.3 Batch 2019-03: E-textbooks

a. Set-up the 50 2-in-1 Tablet PCs and check if all
devices can access files from the Host Laptop via
Wireless Router
b. Set-up Charging/Storage Cart and check if all
Laptops are charging and all USB cables/ports/
plugs are working

1.3 Training Requirements

1.3.1 Training stated above shall be provided for at least two

(2) teachers from each recipient school. Attendees must
 include the school’s designated ICT Coordinator and
Division IT Officer.
1.3.2 Training manuals in hardcopies and soft copies (in
DVD) shall be provided per recipient school.
1.3.3 Training shall be conducted in the recipient school
installed IT equipment and be done during school hours,
unless the school head and teachers request to be
trained after school or teaching hours.
1.3.4 Training manuals shall be signed by the participants
after completing the required hours of training and
certified by the supplier and the ICT Coordinator.

D. AFTER THE DELIVERIES OF THE GOODS TO THE PROJECT SITES /

RECIPIENT SCHOOLS:
1. The supplier shall bring the following documents back to DepEd - ICTS
– TID:
1.1 Signed Delivery Receipts
1.2 Signed Inspection and Acceptance Report (IAR)
1.3 Signed Property Transfer Report (PTR)

2. The School Property Custodian shall keep the school copy of the above
documents.

E. AFTERSALES SUPPORT:

1. A three (3)-year comprehensive and onsite warranty for the whole IT

Equipment package including networking peripherals and for operation
and maintenance of all licensed software products will be applied. The 3-
year period shall reckon from the date of issuance of the Certification of
Final Acceptance by the DepEd that the delivered goods and services have
been duly inspected and accepted (final acceptance).

2. For the following consumable items, a standard/base warranty or

minimum of one (1) year warranty shall be applied:

2.1 Laptop and Tablet Batteries

2.2 Headsets
2.3 Optical Mouse for Laptops

3. Upon receipt by the Supplier of the Procuring Entity’s notice of any claims
arising under this warranty, the Supplier shall immediately act upon to
repair or replace the defective Goods or parts thereof. The period for
correction of defects in the warranty period is within seven (7) calendar
days from receipt of such notice.

4. For defects arising from within the first-half of the warranty period, as
applicable, DepEd may opt to demand for recall and replacement of the
defective items.
 5. On the other hand, defects arising from the onset until the expiry of the
warranty period, DepEd may ask for repairs of the defective items.

6. The Supplier shall be liable for the damages for the delay in its
performance of the Contract and shall pay DepEd liquidated damages,
not by way of penalty, in an amount equal to one-tenth (1/10) of one
percent (1%) of the cost of the delayed goods scheduled for delivery for
every day of delay until such goods are finally delivered and accepted by
DepEd. DepEd shall deduct the liquidated damages from any money due
or which may become due to the Supplier or collect from any of the
securities or warranties posted by the Supplier, whichever is convenient.
Once the cumulative amount of liquidated damages reaches ten percent
(10%) of the amount of the Contract, DepEd may rescind the Contract,
without prejudice to other courses of action and remedies open to it.

7. The Division IT Officers must consolidate all unresolved issues from the
recipient schools and submit to Regional IT Officers. The Regional IT
Officers must transmit all unresolved issues to
[email protected]. The TID-ICTS to forward all concerns to the
appropriate supplier. The Supplier must respond reports indicating
resolved, pending and closed issues to DepEd ICTS - Technology
Infrastructure Division.

8. DepEd TID-ICTS accommodates non-supplier action report at

[email protected].

F. Please refer to DepEd Order No. 42 s.2018 - Updated Guidelines on

Delivery, Inspection, Acceptance and Recording of DepEd Procured Assets.

G. For clarifications or more information on these matters, please direct

concerns to Engr. Ofelia L. Algo, ICTS-TID Chief, at [email protected].

For reference and strict compliance.

ALAIN DEL B. PASCUA

Undersecretary

Attachments:
a. List of recipients’ schools
b. Copy of IAR
c. Copy of Training Checklist