Unit 4 RM
Unit 4 RM
Research Report
A research report is an end product of a project work. It contains the description of
events, pertinent facts discovered during investigation, conclusion and recommendation.
Logical analysis of the subject matter: It is the first step which is primarily concerned with
the development of a subject. There are two ways in which to develop a subject logically and
chronologically. The logical development is made on the basis of mental connections and
associations between the one thing and another by means of analysis. Logical treatment often
consists in developing the material from the simple possible to the most complex structures.
Chronological development is based on a connection or sequence in time or occurrence. The
directions for doing or making something usually follow the chronological order.
Preparation of the final outline: It is the next step in writing the research report “Outlines
are the framework upon which long written works are constructed. They are an aid to the
logical organization of the material and a reminder of the points to be stressed in the report.”
Preparation of the rough draft: This follows the logical analysis of the subject and the
preparation of the final outline. Such a step is of utmost importance for the researcher now
sits to write down what he has done in the context of his research study. He will write down
the procedure adopted by him in collecting the material for his study along with various
limitations faced by him, the technique of analysis adopted by him, the broad findings and
generalizations and the various suggestions he wants to offer regarding the problem
concerned.
Rewriting and polishing of the rough draft: This step happens to be most difficult part of all
formal writing. Usually this step requires more time than the writing of the rough draft. The
careful revision makes the difference between a mediocre and a good piece of writing. While
rewriting and polishing, one should check the report for weaknesses in logical development
or presentation. The researcher should also “see whether or not the material, as it is presented,
has unity and cohesion; does the report stand upright and firm and exhibit a definite pattern,
like a marble arch? Or does it resemble an old wall of moldering cement and loose brick.” In
addition the researcher should give due attention to the fact that in his rough draft he has been
consistent or not. He should check the mechanics of writing—grammar, spelling and usage.
Preparation of the final bibliography: Next in order comes the task of the preparation of the
final bibliography. The bibliography, which is generally appended to the research report, is a
list of books in some way pertinent to the research which has been done. It should contain all
those works which the researcher has consulted. The bibliography should be arranged
alphabetically and may be divided into two parts; the first part may contain the names of
books and pamphlets, and the second part may contain the names of magazine and newspaper
articles. Generally, this pattern of bibliography is considered convenient and satisfactory
from the point of view of reader, though it is not the only way of presenting bibliography.
The entries in bibliography should be made adopting the following order:
Preliminary Section
1. Title page
2. Preface, including acknowledgements (if necessary)
3. Table of contents
4. List of tables
5. List of figures, maps or illustrations (if any)
Reference Section
1. Bibliography
2. Appendix
3. Index (if any)
Q.4. Explain the technique and importance of Oral presentation of research findings.
Is only oral presentation sufficient if not why?
Answer:
Q.5. Explain the Steps to write a good engineering research report. Do the criteria
become relevant for different kinds of reports?
Answer: A research report is a formal statement of the research process and its results. It
narrates the problem studied, methods used for studying it and the findings and conclusions
of the study. The purpose of a research report is to communicate to interested persons the
methodology and the results of the study in such a manner as to enable them to understand
the research process and to determine the validity of the conclusions. The aim of the report is
not to convince the render of the value of the result, but to convey to him what was done,
why it was done.
Steps to write good engineering research report are as follows:-
Step 1: Analysis of Research problem – The logical analysis of research problem should be
carried out in chronological order and statement of aim and objectives including hypothesis is
framed.
Step 2: The outlines of repot- Outlines are the framework on which research report is
written.
Step 3: Preparation of the rough draft: The procedure adopted in collecting data for
research is written as rough draft. The technique of analysis, the broad findings and research
is written as rough draft. The conductions are also written as rough draft and shown to the
guide of research.
Step 4: Rewriting of the rough draft- This step is difficult for all steps. Usually this step
requires more time. The mechanism of technical writing, grammar, spellings and usage are
checked in this step.
Step 5: Preparation of final bibliography- The bibliography should be arranged in
alphabetical order of main author’s name.
Technical Report: - This is a compressive full report of the research process and its
outcome. It is primarily meant for academic community, i.e., the scientists of the researchers
discipline and other researchers. It is a formal long report covering all the aspects of the
research process a description of the problem studied, the objectives of the study , methods
and techniques used, a detailed account of sampling, field and other research procedures,
sources of data , tools of data collection, methods of data processing and analysis, detailed
findings , conclusions and suggestions.
The technical report is essentially technical in nature and scope and couched in
technical language. It follows a specified pattern and consists of several prefatory, sections
with appropriate headings and paragraphs.
Interim Report: - When there is a long time lag between data collection and the
presentation of the results in the case of sponsored project, the study may lose its significance
and usefulness and the sponsor may also lose interest in it. One of the most effective ways to
avoid such eventualities is to present an interim report.
This short report may contain either the first results of the analysis or the final outcome of the
analysis of some aspects completely analysed. Whatever may be coverage of the interim
report, it fulfils certain functions. It facilitates the sponsoring agency to take action without
waiting for the full report. It helps to keep alive the agency interest in the study and prevent
misunderstandings about the delay. In addition , it serves to spread over a longer period the
time consuming process of discussion of research findings and their implications.
The interim report contains a narration of what has been done so far and what were their
outcomes. It presents a summary of the findings of that part of analysis which has been
completed.
Summary Report: - A Summary report is generally prepared for the consumptions of lay
audience, the general public. The preparation of this type of report is desirable for any study
whose findings are of general interest. It is written in non-technical, simple language with a
liberal use of pictorial charts. It just contains a brief reference to the objective of the study, its
major findings and their implications. It is a short report of two or three pages. It size is so
limited as to be suitable for publication in daily newspapers.
Research Abstract:- This is a short summary of the technical report. It is usually prepared
by a doctoral students on the eve of submitting, his thesis. Its copies are sent by the university
along with the letters of request to the examiners invited to evaluate the thesis. It contains
brief presentation of the statement of the problem, the objectives of the study, methods and
techniques used and an overview of the report. A brief summary of the results of the study
may also be added. This abstract is primarily meant for enabling the examiner invitees to
decide whether the study belongs to the area of their specialization and interest.
Research Article: - This is designed for publication in a professional journal. If a study has
two or more aspects that can be discussed independently, it may be advisable to write
separate articles rather than to crowd too many things into a single article.
A research article must be clearly written in concise and unambiguous language. It
must be logically orgranised, progressing from a statement of the problem and the purpose of
study, through the analysis of evidence, to the conclusions and implications.
ii) Referencing
Purpose: To acknowledge sources in order to avoid plagiarism and strengthen your
arguments with support from the existing literature.
Every piece of information that is included in your report, excluding your original
data, should be referenced, preferably from peer-reviewed sources.
Make sure that you include your references as you write. Tracking back to find
references is a difficult task.
APA is an 'author/date' system, so you’re in-text reference for all formats (book, journal
article, web document) consists of the author(s) surname and year of publication.
The basics of an in-text reference in APA:
Include author or authors and year of publication.
Use round brackets.
Example: (Smith & Bruce, 2018)
If you quote directly from an author you need to include the page or paragraph number of the
quote in your in-text reference. See the 'Quotes' section below for more advice on adding
quotes into your work.
Include author or authors, year of publication and page or paragraph number of your
quote.
Use round brackets.
Journal article
A basic reference list entry for a journal article in APA must include:
Author or authors. The surname is followed by first initials.
Year of publication of the article (in round brackets).
Article title.
Journal title (in italics).
Volume of journal (in italics).
Issue of journal (no italics).
Page range of article.
DOI.
The first line of each citation is left adjusted. Every subsequent line is indented 5-7
spaces.
Example: Ruxton, C. (2016). Tea: Hydration and other health benefits. Primary Health Care,
26(8),34-42. doi:10.7748/phc.2016.e1162
Book
A basic reference list entry for a book (print version) in APA must include:
Author or authors. The surname is followed by first initials.
Year of publication of the book (in round brackets).
Book title (in italics).
Edition (in round brackets), if other than first edition.
Place of publication.
Publisher.
The first line of each citation is left adjusted. Every subsequent line is indented 5-7
spaces.
Example: Arnott, G. D. (2017). The disability support worker (2nd ed.). South Melbourne,
VIC: Cengage Learning.
iii) Footnotes:
(a) The footnotes serve two purposes viz., the identification of materials used in quotations in
the report and the notice of materials not immediately necessary to the body of the research
text but still of supplemental value. In other words, footnotes are meant for cross references,
citation of authorities and sources, acknowledgement and elucidation or explanation of a
point of view. It should always be kept in view that footnote is neither an end nor a means of
the display of scholarship. The modern tendency is to make the minimum use of footnotes for
scholarship does not need to be displayed.
(b) Footnotes are placed at the bottom of the page on which the reference or quotation which
they identify or supplement ends. Footnotes are customarily separated from the textual
material by a space of half an inch and a line about one and a half inches long.
(c) Footnotes should be numbered consecutively, usually beginning with 1 in each chapter
separately. The number should be put slightly above the line, say at the end of a quotation. At
the foot of the page, again, the footnote number should be indented and typed a little above
the line. Thus, consecutive numbers must be used to correlate the reference in the text with its
corresponding note at the bottom of the page, except in case of statistical tables and other
numerical material, where symbols such as the asterisk (*) or the like one may be used to
prevent confusion.
(d) Footnotes are always typed in single space though they are divided from one another by
double space.
Effective communication is a vital tool for any person. Your success at getting your point
across can be the difference between sealing a deal missing out on a potential opportunity.
You should be able to clearly explain what you want to say to others effective
communication can help to faster a good working relationship between you and the others,
which can improve moral and efficiency. This guide will explain the keys aspects of both
verbal and non-verbal communication, how to listen to and understand others, and how to
make the best possible first impression on the people you encounter in and around.
Success in any conversation is likely to be achieved through both parties listening to
and understanding each other. Useful communication skills for building positive
interpersonal relationship include –
Active listening
Understanding nonverbal signals
Maintaining eye contact
Assertiveness
Being mindful of people’s individual space
Using positive body language
Dealing with different point of view
It also helps to consider the circumstances surrounding your communications, such as the
situational and cultural context.