COMPUTER KNOWLEDGE

Chapter 8 - Scope
I. Microsoft OFFICE
I. INTRODUCTION
II. MS WORD
III.MS POWERPOINT
IV.MS EXCEL
 Microsoft- founder - Bill gates
MICROSOFT OFFICE
• Microsoft Office is a set of computer applications mainly used for business or office
purposes.
• First introduced in 1990, Office software is made by the Microsoft Corporation.
• MS Office helps simplify basic office tasks and improve work productivity.
• Each application is designed to address specific tasks, such as word processing,
data management, making presentations and organizing emails.
• Microsoft has developed multiple versions of Office that can be supported by different
operating systems, including Windows, Linux, and MacOS.
• Microsoft Office is also offered in 35 different languages.
• Microsoft Office is either available as a package or you can buy stand-alone Microsoft
Office applications, such as Word or Excel separately.
 BRIEF UNDERSTANDING:
• Microsoft Word: is a word processor that lets users make and edit text documents, such as reports,
letters, and resumes and run spell-checks on writing
• Microsoft Excel: is an electronic spreadsheet program that helps you store, organize and
manipulate data by creating simple to complex spreadsheets
• Microsoft PowerPoint: allows you to visually display information, using anything from basic
slideshows to professional multimedia presentations
• Microsoft Outlook: is a personal information manager mainly used for emails but that can also be used
to store calendars and contact information, manage tasks as well as organize meetings
• Microsoft Publisher: is a graphic design app that gives users creating material for marketing or
publications more options in the layout and design of their documents
• Microsoft Access: is a database management system that allows you to link and use data from other
sources, manipulate the data you’ve gathered in different ways, as well as create simple business
applications
• Microsoft OneNote: is a digital alternative to a paper notebook that allows you to create,
organize and share your notes easily
 MS Word Maco- extension- .DOCM

MICROSOFT WORD Template- .Dotx

Important Features:
• Microsoft Word is a word processor
• MS Word 2003 considers .DOC format as
its extension
• MS Word 2007 uses a new XML based
optimized format called .DOCX
• It has a built in Spell Checker, Thesaurus,
Dictionary, Letter writing, Mail merge,
Office Assistant and utilities for
transferring, copying, pasting and editing.
MICROSOFT WORD
How to Open Microsoft Word
1) Click the Start button. Type "word"
without quotation marks into the
search box. Click "Microsoft Word
2010" in the list that appears
2) Click the Start button. Hover the
mouse pointer over "All Programs."
Scroll down to the Microsoft Office
folder and click it. Select "Microsoft
Word 2010.“
3) Press the Windows key and "R" on the
keyboard at the same time to bring up
the Run dialogue. Type
"WinWord.exe" without quotation
marks into the box.
MICROSOFT WORD

Default size- 11
Min- Max- 8-72

Default alignment- left alignment

tool bar

INSERT TAB
DESIGN TAB

LAYOUT TAB
REVIEW TAB

VIEW TAB
Keys Description Keys Description
Ctrl + A Select All Shift+F7 Thesaurus
Ctrl + B Bold F1 Help
Ctrl + C Copy F5 Refresh the page
Ctrl + V Paste F4 Repeat the action
Ctrl + N New Blank Document F7 Spell Check
Ctrl + X Cut F6 Go to the next pane
Ctrl + I Italic F8 Extend the selection
Ctrl + U Underline F9 Update the selected fields
Ctrl + Z Undo F10 Show Key tips
Ctrl + Y Redo F11 Go to the next field
Ctrl + O Open F12 Save As
Ctrl + S Save Shift + F3 Change the case of letters
Ctrl + K
Ctrl + L
Ctrl + E
Insert Hyperlink
Left Alignment
Centre Alignment
Shift + F4
Shift + F10
Ctrl + F2
Repeat a find
Display a shortcut menu
Choose Print Preview
IMPORTANT
Ctrl + R
Ctrl + J
Ctrl +F
Right Alignment
Justify the alignment
To open find box
Ctrl + F4
Ctrl + F10
Ctrl + F12
Close the window
Maximize the document window
Choose the open button
SHORTCUTS
Ctrl + G Find and Replace Tab To move to the previous object
Ctrl + W Close document Alt + F5 Restore the program window
Ctrl + M Indent Alt + F7 Find the next misspelling
Ctrl + P Print Alt + F10 Maximize the program window
Ctrl + Shift +> Increase font size F2 Rename the file
Ctrl + Shift + < Decrease font size Alt + F4 Exit
Alt + H Home Tab Alt + P Layout Tab
Alt + N Insert Tab Alt + Q Tell me box
Alt + G Design Tab Alt + R Review Tab
Alt + F File Page Alt + W View Tab
Alt + M Mailings Tab Alt + S Reference Tab
IMPORTANT
SHORTCUTS