HSSE Capability Assessment Sheet

Scope of assessment Mode 2 High & Medium Risk Contracts

Supplier / Contractor SOUTH WESTERN TECHNOLOGIES & OILFIELD SERVICES LTD
Date of assessment Monday, OCTOBER 17, 2022
Assessed by David xxxx , ……………

Scope of Contractor Activitiedhjdsfahsdakfkasfkass

(Line of Business) being assessed.
HSSE stands for Health, Safety, Security & Environment please cover all aspects in your responses to the
questions Contractor's Response
Keyword Question Document
1 Commitment and Accountability
1.1
Involvement is contained in our HSE Management system which
a) 1 How are managers personally involved in HSE aspects? demonstrates management commitment to HSE issues.
What is the responsibilities of managers in this aspect?

Managers are responsible for all HSE issues and shall ensure that all
employees have job descriptions and that these descriptions are
clearly communicated. They are also required to show visible
2 commitment, leadership and involvement.
How do managers ensure commitment from the workforce to perform
activities in accordance with company policies, standards and objectives, Managers shall demonstrate visible commitment to HSE and
provide the necessary resources to develop and maintain an
and in compliance with external requirements? active workforce
b)
How does the contractor ensure learning from internal and external
sources and promote continuous risk reduction and performance
improvement?
Standards shall be defined for all HSE and all business activities
which present a significant risk to our personnel and
Management shall ensure that these standards and specifications
c) are maintained at all times.
Provide evidence of accountability and commitment at all levels of the Attached Evdence is seen in attached safety meetinng and fire drill
Commitment and d) organization. herewith. attendance.
Accountability
Attach
herewith
Is there a code of conduct in place to establish behavioural, ethical and Code Of
e) compliance obligations for employees? If yes, please provide a copy Conduct YES as attached

Communication and engagement mechanism in place are Email

f) 1 What communication and engagement mechanisms are established? and Notice board

Managers shall identify and set HSE performance targets.

These targets shall be communicated to our Customers,
Employees and Contractors. Employees and Contractors are
informed about what is required of them to achieve these targets.
How is responsibility assigned for prompt, appropriate and engaging Programs shall be in place to assess HSE performance against the set
2 communication to those involved in delivering HSE performance? objectives
Provide evidence to show that the HSE-MS is in place across the
organization,with priorities established, authorities and accountabilities Attached Evdence is seen in attached safety meetinng and fire drill
g) 1 assigned, and resources allocated. Safety meeting attendance.
Who in your organization is accountable for the oversight and co- Depatment Managers are accountable for the oversight and
ordination of activities within the scope of their part of the HSE-MS? Are coordination of HSE activities. They are also accountable for
2 they also accountable for monitoring effectiveness? mornitoring log.
2 HSE Policies, Standards and Objectives
2.1
Who is the most senior person in the organization responsible for Emma. Jumbo
a) authorization of PSOs appropriate to each activity? Provide name and QHSE Manger
title. Over 5 Years Experience
Does your company have HSE policies and standards in place which
b) 1 establish riskbased requirements, including the commitment to comply Attached
with applicable regulatory or other requirements? If the answer is yes, herewith HSE
please attach copies. Policy YES, Attached

• During employee safety induction

2 How do you communicate your policies and standards to all of your • Employee manuals issued to staff upon employment
employees? • During safety meeting presentations.

3 What are your arrangements for advising employees of changes in the Changes in policy are communicated via E-mails, memos and
policies or standards? presentations through safety meeting to staff
HSE Policies, and
standards. c)1 How do you identify new industry standards or regulatory requirements New industry standards are identify via training,seminars and
that may be applicable to your activities? also in the process of renewing statutory permits/certificates.

2 Describe the process used for producing, updating and disseminating This is done via E-mails, memos and presentations through
standards. safety meeting to staff

3 Are your company standards aligned with IOGP/industry guidelines or We are in complaince with IOGP/Industry guidelines. -
recommended practices? If yes, state which. DPR, OSP and other statuory requirement.
Describe process for review of applicable regulations and standards at
4 the local,national, regional and international levels to ensure Policies and Renewable of Statutory document, training and Seminars
Standards are aligned and remain up-to-date. attendant
5 Where do you define the company standards you require your contractors
to meet? This is defined in the Contractor Management Procedure.
6 How do you ensure these standards are met and verified? Through Audit verifications
2.2
Does your company have HSE objectives which include measurable
a) success criteria based on continuous improvement; maintaining
standards; or compliance with policy, regulatory or other requirements?If SWT HSE
the answer is yes, please attach a copy. Manual YES. See Objectives in HSE attached document

HSE Objectives • During employee safety induction

b) Describe how you communicate your HSE objectives to all your • Presentation at HSE meetings
employees. • E-mails

c) What initiatives or campaigns have been developed at an appropriate Staff are awarded with gift items for the best performance in
level of the company to meet short and long-term strategic objectives? safety issues/contributions
2.3
a) How do you ensure that the PSOs defined address applicable aspects of Annual Management Assessment, review and update of PSO to
your business activities throughout their life cycle? ensure continual relevance to company business.
Are there different entities operating on the same facilities (including joint
b) venture partnerships) and have PSO been harmonized to ensure a
consistent message and application? If yes, please provide an outline of
harmonization. NO

Policies,Standards and c) Describe the process used to review PSOs, including how these are SWT HSE AUDIT SWT Internal Audit Processes is used to review the PSO by the
Objectives (PSO) documented and approved by a competent authority. Please provide an Guideline HSE Team and sent to appropriate management for approval
example. Procedure and implementation.
How does your organization gather and consolidate feedback on PSO SWT Internal Audit Processes is used to review the PSO by the
d) applicability and effectiveness and use this to identify shortfalls against HSE Team and sent to appropriate management for approval
expectations? and implementation.

e) Describe the process used to risk-assess and approve an exemption or Management System is employed where Risk Assessment and
deviation from an HSE MS requirement and how you ensure the approval Control process is reviewed, presented to upper
is by an appropriate level of management. line management for approval
3 Organization, resoureces and capability
3.1

a) All employees are individually responsible and accountable for

all HSE issues relating to themselves or others with whom they
How is your organization structured to effectively implement the HSE-MS associate. Line managers shall ensure that all employees have
and ensure compliance with legal and other requirements? Please job descriptions and that these descriptions are clearly
provide an organization chart. communicated.
Organizational Structure When organizational change is necessary, what process is in place to
for HSE Management b) assess, mitigate and review actual and potential risks, as well as impacts
on operating activities and the HSE-MS itself? Application of Management of Change step by step procedure.

c) How do you ensure people in roles identified as HSE critical can be There is a Train the Trainer procedure, intended to equip
replaced e.g. due to retirement, transfer or leaving the role for other all employee to perform basic HSE role.
reasons? All HSE personnel are fully and well trained to handle any HSE task.

d) What mechanisms and programmes for joint participation and We have Accident and Incident Reporting Procedure and Non
management consultation within the workforce do you have? Conformity Control Procedure to mention a few.
3.2
a) What recruitment, deployment, career development, retention and
succession plans are in place? Coaching and training.

Training with managers specific include but not limited to

b) 1 What HSE training programmes do you have in place for the Compliant Management Procedure; Corrective Action Procedure;
following:Managers and supervisors at all levels who will plan, monitor, Management Review Procedure; Risk Management, Hazard
oversee and carry out the work? Identification and Risk Assessment.

2 HSE specialist personnel within your organization? Please specify the

resources available. Certifications in IOSH, NEBOSH and Membership with ISPON.
3 Other HSE personnel? Employees are trained on General HSE Training level 1,2 & 3

4 Employees to ensure they have adequate knowledge of basic industrial Periodically we carry out audit and inspection on the Employees
Resources and capability
HSE? for competency/Capability
Employees to ensure they have been instructed and have received
5 information on any specific risk factors and risks arising out of the nature
of their activities e.g. job and site orientations? We conduct regular supervision and training
Describe the process used to periodically review and update HSE training
c) e.g. to meet HSE objectives and applicable legal or other HSE Planned HSE audit, appraisals and inspections of personal are
requirements. carried out regularly to ensure competency.

d) Where HSE training is given in-house, please describe the content and Content and duration is dependant on what training is been
duration of courses. done.
e) What tools to do you use to identify and access HSE specific resources,
skills and knowledge? On the job training and assessment
3.3

a) Yes. A system is in place to ensure the following: Identification

Does your organization have a competence assurance process in place? of hazards associated with ourproduct and services,
If yes, please describe the scope and content of your competence Assessment of Risk and Identification of appropriate
assurance process. prevention and mitigation measures.
Competence assurance
What clearly defined HSE competencies are required for the individual Recruiting and training programs shall be implemented to
b) roles and jobs within teams? Please provide an example of training ensure that all employees are competent to meet their
matrix. Training matrix responsibilities

c) What measures are in place to review individual’s or team’s capability and Bi-annual performation appraisal technique is used to close up
address temporary any gaps? any gaps
3.4
a) What system is in place to allocate appropriate and sufficient internal and
external resources to meet HSE objectives? Evaluation system

b) Does your company have a contractor management process or system? Existing staff knowledge is updated through Trainings and
If yes, provide an outline of the process. workshops. See attached training plan

c) 1 How do you asses the HSE capability and capacity internally, and if
external resources are needed, of your suppliers and contractors? Bi-annual Performance Appraisal, Audit and inspection.

2 What programmes have you put in place to enhance opportunities for Advertising through company website and community
local sourcing of people, goods and services? relationship.

Allocation of internal and

external resources
 3.4

How do you ensure that plans are established amongst suppliers and
d) contractors,for personnel identification in HSE critical roles and how they
can be replaced if they retire, transfer or leave their role for other
Allocation of internal and reasons? Contractors and Suppliers are audited, appraised and evaluated.
external resources

e) Do you provide HSE specific training, tools and initiatives to improve the
risk awareness and performance of suppliers and contractors who
provide goods and services? If yes, please provide an outline. Yes. The content is captured in vendors and contractor meeting.

f) What HSE training do you provide to managers and workers responsible

for contracting activities and oversight of contractors? General HSE Level 1, 2 and 3.

g) 1 How do you agree upon the interfaces and other bridging mechanisms for
activities involving multiple parties using different management systems? There is an assessment and agreement for preferred system.
How do you identify alignment and relevant gaps (including roles,
responsibilities and actions) in the different management systems of the Employee periodic Performance appraisal and audit base
2 participants? on objective
4 Stakeholders and customers
4.1 By the Business we do and the people that influence the
a) 1 How do you identify Stakeholders, including local communities? business
2 How are relationships established throughout the activities life cycle? Intermittent meeting and interface with concerned stakeholders.
3 Which significant stakeholder groups does your company have? Board of Trustee, Shareholders and Local Communities
4 What is your company’s local community engagement plan and strategy? Holding periodic meeting to foster peace and development.
What processes does your company have to assess, manage and
engage with customers and other stakeholders regarding life cycle risks Proper documentation of customer business activities for
and opportunities associated with the company’s products, assets and monitoring and assessment. Audit of customers business to
Stakeholders and
b) 1 activities? mitigate and manage arising issue.
customers
Describe how compliance with regulatory requirements is part of these By obtaining the necessary statutory documents required for
2 processes. our operations
What mechanisms are in place to document, evaluate and address Attach
stakeholder and customer expectations and feedback, including concerns herewith
c) and grievances? HSE- MS HSE-MS document specifies the processes involved.
What kind of relationships has your company established with
d) 1 stakeholders and customers? Business and cordial relationship.
2 Describe how communication and engagement is performed? By official memo, emails and calls.
5 Risk assessment and control
5.1

Control measures are to be in place ahead of any work being

What processes and methods does your company have in place to carried out within each business activity to adequately control
a) 1 manage risks to an acceptable level for the scope of your activities? and manage the risk.

How does your company ensure no operation is performed without a Every job done must be document and reports written in which
2 specific risk assessment? every step taken to achive the job is written down.

Monitoring arrangements must be kept in place to ensure

How does your company monitor that all control and mitigation measures compliance with all the control measures are captured and
3 are in place before performing any operation? approved before performing any operation.
How are conflicting interests dealt with, within your risk management
b) 1 process? By regular review of hazard and risk assessment procedure
Is there commitment to review and improve risk management and
associated processes periodically, and in response to an event or change
2 in circumstances? YES
Provide evidence of documentation and communication of the risk
Risk assessment and management processes for significant risks, including risk acceptance
control approval at appropriate levels of the organization, scheduled reviews and
c) updating of risk registers. Attached

How do you manage changes and assess associated risks, e.g.

temporary/permanent changes that affect the organization, activities,
assets, operations, products, plans or The outcomes of any changes or reviews are to be documented
d) procedures? in a standard format and communicated to all persons affected
How are vulnerabilities and non-conformances recognized, including
deviations from operating procedures or weak signals that provide No job is done without JSA and through that, vulnerables and
e) indications of potentially increasing risk? non-conformance are recognized.
How is learning from incidents, events, non-conformities and good
practices from internal and external sources incorporated into risk
f) assessments and their review? By regular review of hazard and risk assessment procedure

Has your company established risk control and regulatory compliance

plans to manage ‘normal’ conditions, allowing the organization to manage
HSE risks locally while maintaining full compliance with relevant
requirements and legislation? If yes, please specify which areas of risk,
g) context or requirements. YES. By the regular update of Hazard registers
5.2 What are the preferred methods for undertaking risk assessments to
effectively identify, assess and treat risks related to ill health to an Through facility audits and the use of Risk Identification
a) acceptable level? Reporting (RIR)
What is the organization’s rationale for managing health risk and
b) determining risk acceptability? To have zero fatality in all our operations
Do you have specific objectives, policies and programmes on specific
c) health risks? YES
d) 1 Who is accountable and responsible for managing health risk? All staff

Health risk factors and Briefly describe the resources available to support those accountable and
impact 2 responsible for managing health issues? PPE, HMO and Regular HSE Training course
What systems are in place to control health risk and monitor the
e) 1 effectiveness of these controls/barriers? Regular awareness, Training and Audit, Fitness to work
Is regular workplace exposure monitoring for individual workers part of
2 these systems? YES. Fitness to Work
How does the contractor ensure that required restitution time is provided Definition of work hour stated during onboarding of personnel.
and that extensive use of overtime does not become a working Fatigue Management Plan
3 environment burden for its employees? in the employment.
How does the contractor evaluate the health risks presented by use,
4 transport and disposal of chemicals? N/A
5.3
What are the preferred methods for undertaking risk assessments to
a) effectively identify, assess and treat risks related to personal and process
safety incidents and damage to assets and/or company value to an Required prevention and mitigation measures shall be
acceptable level? implemented and then verified.JSA &Risk Register

b) What is the organization’s rationale for managing safety risk and

determining risk acceptability? To make sure that jobs are done safely without any incident. HSE Policy Statement

c) Do you have specific objectives, policies and programmes on specific

safety risks and ensuring compliance with applicable regulations? YES, Policy Statement
Safety risk factors and d) 1 Who is accountable and responsible for managing safety risk? All Staff
impact
2 Briefly describe the resources available to support those accountable and
responsible for managing personal and process safety issues ? PPE, HMO and Regular HSE Training course

e) 1 What systems are in place to control personal and process safety risks
and monitor the effectiveness of these controls/barriers? Audit, Awareness, training and appraisal

2 The appropriate protective clothing and safety equipment

What systems does your organization have in place for the provision and required to protect personnel from the hazards involved in their
upkeep of PPE, both standard issue and items required for specialized particular work will be provided. The hazards being protected against
activities? will have been identified through the relevant risk assessment.
5.4 What are the preferred methods for undertaking risk assessments to
effectively identify, assess and treat risks related to local and global
a) environmental impact to an acceptable level? This should be done before any job is carried out.(JSA)
What is the organization’s rationale for managing environmental risk and
b) determining risk acceptability? To make sure that jobs are done safely without any incident.

Do you have specific objectives, policies and programmes on specific

c) environmental risks and ensuring compliance with applicable regulations? YES
d) 1 Who is accountable and responsible for managing environmental risk? All staff

Briefly describe the resources available to support those accountable and

Environmental risk
2 responsible for managing environmental issues? PPE, HMO and Regular HSE Training course
factors and impact

What systems are in place to control environmental risk and monitor the
e) 1 effectiveness of these controls/barriers? Audit, Awareness, training and appraisal
How do document and report the usage of chemicals, including new
2 chemicals? N/A

What process covers performance of chemical risk (and substitution)

assessments,to implement necessary mitigating measures and to confirm
3 relevant permit/license from public authorities? N/A
What systems are established for identifying, classifying, managing and
4 reducing waste? Application of Waste management System.
5.5
What are the preferred methods for undertaking risk assessments to
effectively identify, assess and treat risks and threats related to security Required prevention and mitigation measures shall be
a) of people, assets, information and reputation to an acceptable level? implemented and then verified.
What is the organization’s rationale for managing security risk and To make sure that jobs are done safely without any incident.
b) determining risk acceptability? Security Policy and Plan.

Security risk factors and Do you have specific objectives, policies and programmes on specific
impact security threats and ensuring compliance with applicable regulations and
c) voluntary codes of practice? YES. Security Policy and Security Plan.
d)1 Who is accountable and responsible for managing security risk? All Staff

Briefly describe the resources available to support those accountable and PPE, HMO and Regular HSE Training course.
2 responsible for managing security issues? Third Party Security. Mopol.
What systems are in place to control security risk and monitor the Audit, Awareness, training and appraisal.
e) effectiveness of these controls/barriers? Effective Access control, CCTV
5.6
What are the preferred methods for undertaking risk assessments to
effectively identify, assess and treat risks related to social impact (social
responsibility to employees, the local community and other stakeholders) Required prevention and mitigation measures shall be
a) to an acceptable level? implemented and then verified.
What is the organization’s rationale for managing social risk and
b) determining risk acceptability? To make sure that jobs are done safely without any incident.

Do you have specific objectives, policies and programmes on specific

social risks such as community relations; cultural heritage aspects and
c) inter-cultural sensitivities; and the prevention of human rights violations? YES. Social responsibility Policy.
Social responsibility risk
factors and impact
Does your organization have workforce strategies and procedures in
place to comply with internationally recognized labour standards covering
any of the following areas: Minimum wages, Working hours, Disciplinary
practices, Employment Practices, Working Conditions, Terms of
d) employment for migrant workers, including Human trafficking? Yes
e) 1 Who is accountable and responsible for managing social risk? All staff. The MD
Are there appropriate resources to support those accountable and PPE, HMO and Regular HSE Training course.
2 responsible for managing social risk? Cooperate Responsibility Plan
 Social responsibility risk
factors and impact

What systems are in place to control social responsibility risk and monitor
f) the effectiveness of these controls/barriers? N/A. Community, Social Responsibility Plan.
6 Asset design and integrity
6.1 How is base line information and the results of risk assessments used as
a)
input to asset design, selection and integrity decisions?
Which criteria, specifications and standards are defined to address risks
b) and verify conformity throughout the life cycle of facilities, equipment and
materials?
Which procedures does your company have to ensure facilities and/or
c) 1 equipment are operated within defined design and operating limits at all
times?

2 How are these procedures communicated to personnel that operate,

Asset design and integrity maintain,inspect and manage the facilities and/or equipment?
d) Which processes are in place to identify and manage HSE critical risk
controls/barriers to prevent a major incident?

e) 1 Briefly describe the processes in place to maintain, replace, test, inspect,

calibrate,certify and verify performance of facilities and equipment?
2 How are frequencies for these type of activities determined?
3 How does your company manage deviations from specified criteria?
Has your company established an accessible register of HSE critical
f) facilities or equipment and their minimum performance criteria? If yes,
please provide a sample.
7 Plans and procedures
7.1
Which plans and procedures are established, documented and
a) maintained in accordance with identified HSE legal and other
requirements in line with the HSE risk level defined by the organization Hse Plan, Emergency Response Plan, Site Specific Plan and All
and the required risk controls? Please provide a list/copy. HSE Procedures

Reviews are conducted to review occupational, health, safety

b) and enviroment Management system at planned intervals to ensure
its continued suitability, adequacy and effectiveness in satisfying the
requirements of its stated Policies and Objectives. It is a
brainstorming exercise and also ideal top management forum to make
What process is established to revise and approve plans and procedures informed decisions on how to improve for the purpose of continual
HSE plans and at an appropriate level of authority? satisfaction for all concerned.
procedures

On-the-job and formal training shall be provided to fulfill the

c) competence requirements of all job functions. All training
programs shall be periodically assessed for quality and
What guidance and training does your company provide to enable effectiveness, and the latest technology shall be employed to ensure
effective implementation of plans and procedures as appropriate? that these training programs remain best in class.

Effective communications processes shall be in place to ensure

d) free circulation of information throughout the organization.
Effective two-way communications shall also be maintained
with customers, contractors, relevant government agencies
How does your company ensure that the latest version of an approved and third parties. Active participation in professional
plan or procedure is available at point of use? organizations shall be encouraged and maintained.
7.2
What arrangements does your company have for:
• Contingency Processes are in place to ensure that appropriate prevention
a) 1
• emergency and mitigation measures are applied so that risk is minimized to an
• crisis acceptable level in the case of temporary changes resulting in
• continuity management planning? contingency, emergency crisis and continuity management planning.
Contigency, emergency,
crisis and continuity
management 2
Standard but non -routine operations, temporary impossibility
Provide some examples of situations which are included for each of the to apply standard risk minimization measures, new activity and
above? Temporary changes in risk level due to external factors

An exemption register is kept to record such deviations, their

b) How does your company ensure that required resources are in place with cause, the alternative measures taken, and there formal approval.
regular tests and drills, including incorporation of lessons learned? Conduct a drill.
8 Execution of activities
8.1
Performance indicators in key HSE areas are identified,
a) 1 What processes does your company use to prepare for activities and targeted, measured and reported to monitor continuous HSE
ensure operational readiness and integrity of systems before performance improvement before commencing any work.
commencing work? Ans. Prejob Plan, Project Planning, JSA.

2 How does your company confirm that interfaces/handovers are By the enforement of the use and implementation of our
established? handover procudure on every shift. Ans. Job Completion Certificate

Execution and control of

b) How does your company assure consistent application of processes to
activities
ensure activities and tasks are executed in accordance with plans? Audit and review of processes and procedures. Ans: Reviews, Inspection
What kind of supervision activities exist to confirm each activity and/or
c) task is executed in compliance with the plans and procedures and Proper suppervision done by the managers on the job as it
delivers the expected outcome? progresses
d) Describe your company culture related to “Stop and Intervene? Stopwork authority Police is in place in all our locations

Through personnel training, warning and possible disciplinary

e) How does your company manage inadequate performance or action up to termination if need be. Code of Conduct, Conflict of
unacceptable behaviour? Interest.
9 Monitoring, reporting and learning
9.1

Each location shall encourage the reporting and recording of all

a) incidents. Where there serious accidents and potentially serious
incidents, They investigated, analyzed, and lessons learned from these
What arrangements does your organization have to ensure the investigations shall be communicated and corrective actions
implementation of and compliance with the HSE-MS? implemented

b) To ensure that objectives are met, activities shall be conducted

in accordance with defined standards, and continuous
What arrangements does your organization have to ensure the improvement shall be promoted and monitored through
achievement of its HSEobjectives? active employee participation
Monitoring and learning Please describe which processes your company has for: Line management shall prioritize the remedial actions
c) 1 learning from incidents, events and non-conformities from both internal recommended in accident investigations, assigns responsibilities and
and external sources? monitor their progress until completion.

2 benefitting from learning opportunities and good practices within the A common information system shall be used for recording
organization,your industry, and from other public sources? incidents and building risk profiles for good practise as expected.
implementation of appropriate remedial actions (with application of
3 Management of Change processes as appropriate) to address
event/incident causes, strengthen risk controls/barriers and prevent Every incident or accident report is shared amonghest staff in
recurrence? meetings as saftey moment to prevent recurrence
4 verification of closure of actions or plans? This is achived through audit. Ans Fellow up action
d) How does your company communicate the learning from monitoring and
reporting processes? Communication is through safeting meeting and emials
9.2 How does your company report, record, classify and investigate Incidents,
a) events and non-conformities (with actual and/or potential consequences) Recommendations of the review committee shall be
to determine direct and underlying causes? documented and disseminated throughout South Western
Does your company have established some sort of voluntary public
b) reporting?
If yes, please specify. NO. Ans

Please provide the following Company work-related activities statistics for

each year
for the last five years, including work performed by Contractor personnel:
a. Number of fatalities
c) b. Number of lost time injuries
c. Number of Lost Workday Cases
d. Number of Medical Treatment Cases
e. Number of First Aid Cases
Incidents, events and f. Number of Near Miss Incidents
non-conformities g. Fatal Accident Rate (per 100 million hours worked)
h. Lost Time Injury Frequency (per million hours worked)
i. Total Recordable Incident Rate (per million hours worked).

Please provide company work-related Environmental performance

statistics
d) (as relevant to your operations) for each year of the last five years for:
a. Gaseous emissions
b. Energy Consumption
c. Flaring
d. Aqueous discharges
e. Non-aqueous drilling fluids retained on cuttings discharged to sea
f. Spills of oil and chemicals. N/A
e) Please provide Tier 1 and Tier 2 Process Safety Event statistics (as
relevant to your operations) for each year of the last five year. N/A
9.3 Which processes does your company use to define and establish leading
a) 1 and lagging key HSE performance indicators (KPIs) using measures
designed to improve performance and behaviours? The process of continous review and evaluation of KPI

HSE performance 2 How often does your company review HSE KPIs to ensure they provide
meaningful information? Monthly

b) How does your company ensure quality in terms of consistency, accuracy

and completeness of monitored and reported data (KPIs)? Through Audit and appriasal. Ans: Target / Actual KPI
9.4

All personnel shall be responsible for ensuring that any

a) accidents or incidents in which they are involved, no matter how
minor are properly recorded and reported in accordance with
Accident and Incident procedure. Personnel who work on Client’s
premises, either on or offshore, must in addition to reporting through
Briefly describe types of HSE events and incidents which are the South Western System, satisfy any Client reporting requirements.
investigated? Ans Sample Accident / Incident Report.

All accidents / incidents will be reported on the Company's

HSE events and incidents b) Briefly describe the processes used for the investigation of HSE events Accident/Incident report form and where applicable on a
investigation and follow- and incidents? Statutory report form.
up
Briefly describe the processes used for the follow up of HSE events and Through the completion of investigations and the collation of
c) incident investigations, including the communication of lessons learned all information which must be reported to the Company and
and required actions? any outside bodies concern as report.
 HSE events and incidents
investigation and follow-
up

Accident/incident statistics will be maintained for all on and offshore

operations for the company and will be presented as the Incident
d) Frequency Rate per million man hours and Lost Time Injury Frequency
Rate per 200,000 man hours, which are calculated as follows: Incident
Frequency Rate
Briefly describe the processes used for the analysis of HSE events and No of Incidents X 1,000,000 /Number of Hours Worked: Ans FishBone,
incident investigation findings? 5Y-Analysis
9.5 How does your company ensure compliance with any statutory
a) 1 requirements for reporting and investigation in the jurisdictions you we make sure that we comply to every stardard:
operate within.? Ans Accident / Incident Response
Statutory notifiable
incidents or non Has your company suffered any statutory notifiable events/incidents in the
compliance notices last five years (safety, security, occupational health, environmental or
2 social performance)?
Answers with details including dates, country and location, summary of
event/incident and follow-up of remedial actions taken. NO
10 Assurance, review and improvement
10.1
Briefly describe your company’s assurance process to evaluate The HSE team and management systematically assess the HSE-MS to
a)1 conformity with expectations; organizational capability; effectiveness of ensure effectiveness, suitability and fitness-for- purpose is sustained
the HSE-MS in meeting objectives, stakeholder and business needs; and and improvement plans are developed at each level of the
also identify areas for improvement? organization. Ans: Reviews, Audit

2 Do you have a written procedure for HSE auditing? If yes, please attach a
copy. YES, as attached

The HSE manager and his HSE team members and other top
b) management members conduct the HSE audits. The audit team is
Who is involved in conducting HSE audits? How is the audit team made up of HSE Team, Management, Supervisor and external
selected to provide specific expertise and independence from the auditors. The qualification required is high level of experience with
Assurance activities being audited? What qualifications are required for auditors? responsiblity and Intergrity.
process,including audits
How are HSE audits scheduled and what scope of auditing is covered?
c) e.g. internal,regulatory compliance, supplier/contractor, HSE
management system implementation. Periodically. All of above mentioned. Internal audits

Online research, keeping up tabs with our competitors,

d) 1 Interaction with the big players in the industry, subject matter experts
How does your company monitor trends? and our clients/customers

Trend monitoring includes: Data collection. Data analysis.

2 Strategic planning and/or recommendation. Ans: Tracking and follow
What does trend monitoring include? up of KPI

e) How does your company track that audits are executed as per plan, with
timely implementation of action items? Through reports and Management review meetings
10.2

The HSE MS management review is conducted annually with the

MD/CEO presiding. It aims to draw up an overall assessment of the
a) HSE MS approach with management and to report on the
effectiveness of the HSE management system.
A management review challenges the existing situation, while
mobilizing and engaging the management committee in the process.It
gives opportunity for the managers to exchange their different points
Briefly describe your HSE MS management review process. of view on the current structure of the HSE organization.

The management review asks various questions related to the

internal context (new products, organizational changes, staff changes,
Management review and etc.) and the external context (customer expectations, changes in
b) competition, regulations, etc.).
follow-up
items reviewed include
• Annual Company Management Review Reports
• Company HSE system documentation with readily identifiable dates
of
revision
• Minutes of Management Review Reports (a formal report format)
What is assessed in management review meetings to ensure • HSE system documentation with readily identifiable dates of
understanding of risk control/barrier weaknesses and identify revision
opportunities for improvement? • Minutes of HSE monthly meeting

At the end of the Management review the necessary changes

made in the HSE-MS are documented and updated in the HSE-MS
c) manual and also communicated to the employees via email
correspondence and HSE meetings. Also trainings that need to be
How are improvements planned, communicated and embedded within the done for employees are scheduled and organised both internally and
HSE-MS to drive continuous improvement? externally.

d) Provide evidence of managers formally reviewing the effectiveness and

fitness-forpurpose of the HSE-MS. No record
e) Please provide a copy of minutes from management review meeting. No record
11 HSE management - additional features
11.1

Certification of HSE-MS South Western has the certifications from NUPRC for the services
we offer which are but not limited to Well completions,
Cementing, Coiled tubing/Slickline, Surface well testing,
Please provide information on third party verification or any certification DST/TCP services etc. The HSE cordinator/Manager is also
which you have received from certification bodies. NEBOSH Certified and has undergone ISO 9000:200 QMS course.
11.2

Memberships of At South Western, we uphold a strong Quality, Health, Safety and

Environment culture and apply this daily across our operations and
Associations services. The members of the HSE team headed by the HSE
coordinator do attend safety conferences and workshops organized
Describe the nature and extent of your company’s participation in relevant by various safety regulatory bodies. The HSE coordinator has been
HSE industry,trade, and governmental organizations. priviledged to make HSE presentation in some of the IoCs as well.
11.3

Additional Features The HSE Cordinator sits on other Safety Committee boards and
of HSE-MS brings valuable information. The HSE cordinator and MD/CEO have a
close working relationship with Loss Control Service departments of
the insurance company and the insurance agency. The agency and the
Does your organization (globally, regionally or locally) have any HSE carrier are involved multiple times per year in trainings and
features or arrangements not described elsewhere in your response to evaluations. A Market Probe Study is performed every 18 months to
the questionnaire? identify issues of the safety culture.
END