Work Hours LACE 3.28.12

Policies on
Government
Office/Work
Hours
Basis
Rule XVII, Omnibus Rules

Implementing Book V of EO
292
It shall be the duty of each
head of department/agency to
require all officers and
employees under him to
strictly observe the prescribed
office hours.
Each head of department/agency
shall require a daily record of
attendance of all officers and
employees, to be kept on the
proper form, and whenever
possible, registered on the bundy
clock.
 Daily time record is the official prescribed
form, while the logbook is generally maintained
to keep track of employee whereabouts or
validate entries in the DTR. (CSC Res. 96-4305,
July 10, 1996)
 Punching the bundy card of another person

constitutes a violation of reasonable office rules
and regulations and penalized by reprimand.
(CSC res. 000827, March 28, 2000)
Chiefs and Assistant Chiefs of agencies who
are appointed by the President, officers who
rank higher than these chiefs and assistant
in the three branches of the government, and
other presidential appointees need not punch
in the bundy clock, but their attendance and
all their absences MUST be recorded.
Falsification or irregularities in the
keeping of time records will render
the guilty officer or employee
administratively liable without
prejudice to criminal prosecution as
the circumstances warrant.
Rendition by all officers and employees
of all departments/agencies except those
covered by special laws of not less than 8
hours of work a day for five days a week,
or a total of forty (40) hours a week,
exclusive of time for lunch; Hours shall be
from eight in the morning to twelve
o’clock noon and from one o’clock to five
in the afternoon.
Who are those covered by special laws:
 Faculty members of SUC’s
 Public Health Workers
 Teachers
 Police Officers
Flexible working hours/sliding/full
flexi-time may be allowed subject
to the discretion of the head of
agency provided
officials/employees render a total
of forty (40) hours each week.
In the exigency of the service, or when
necessary by the nature of the work of a
particular agency and upon
representations with the Commission by
the department heads concerned, requests
for rescheduling or shifting of work
schedule of a particular agency for a
number of working days less than the
required five days maybe allowed.
Officers and employees who have incurred
tardiness and undertime regardless of the
number of minutes per day, ten (10) times
a month for at least two (2) months in a
semester or at least two (2) consecutive
months during the year shall be subject to
disciplinary action.
HABITUAL TARDINESS
(CSC MC No. 34, s. 1998, August 11, 1998)
Officers and employees who have incurred

tardiness and undertime regardless of the
number of minutes per day, ten (10) times a
month for two (2) consecutive months in a year
OR two (2) months in a semester shall be
subject to disciplinary action.

HABBITUAL ABSENTEEISM
(CSC MC 04 s. 1991, January 22, 1991)
Official or employee is considered

habitually absent if he incurs
unauthorized absences exceeding the
allowable 2.5 days monthly leave credits
for at least three (3) months in a
semester OR at least three (3)
consecutive months during the year.
 POLICY ON HALF DAY ABSENCE
(CSC MC No. 17, s. 2010, August 6, 2010)
1. Any officer or employee who is absent in the

morning is considered to be tardy and is subject to
the provision on Habitual Tardiness; and
2. Any officer or employee who is absent in the

afternoon is considered to have incurred undertime.
 POLICY ON UNDERTIME
(CSC MC No. 16, s. 2010, August 6, 2010)
1. Any officer or employee who incurs undertime, regardless of

the number of minutes/hours, ten (10) times a month for at least
two months in a semester shall be liable for Simple Misconduct
and/or Conduct Prejudicial to the Best Interest of the Service, as
the case may be; and
2. Any officer or employee who incurs undertime, regardless of

the number of minutes/hours, ten (10) times a month for at least
two (2) consecutive months during the year shall be liable for
Simple Misconduct and/or Conduct Prejudicial to the Best Interest
of the Service, as the case may be.
 Simple Misconduct (Less Grave Offenses)
1st Offense – Suspension 1-30 days

2nd Offense – Dismissal
Conduct Grossly Prejudicial to the Best interest of the

Service (Grave Offense)
1st Offense – suspension of 6 months 1

day to 1 year
2nd Offense – Dismissal
Off-setting of tardiness or absences
by working for an equivalent number
of minutes or hours by which an
officer or employee has been tardy or
absent, beyond the regular or
approved working hours of the
employees concerned, shall not be
allowed.
When the interest of public service so
requires, the daily hours of work for
offices and employees may be
extended by the head of the agency
concerned, which extension shall be
fixed in accordance with the nature of
the work. Provided, that the work in
excess of eight (8) hours must be
properly compensated.
Overtime Service
Services rendered beyond the regular

working hours in the exigency of
service.
Key Points on Overtime Service

 It should be avoided by adequate
planning of work activities.(DBM
Budget Circular No. 10 dated March 29,
1996)
Authorized by the head of agency. Hours
are fixed, subject to the availability of funds
and DBM/Auditing rules and regulations.
 For reasons of equity, security guards

are likewise entitled to payment of overtime
services rendered, subject to existing
accounting/auditing rules and regulations.
(CSC Res. 96-3648, June 7, 1996)
Penalty for Refusal to render overtime
service (Item 6. Light Offense, Revised URAC)
1st Offense – Reprimand

2nd Offense – Suspension 1-30
days
3rd Offense - Dismissal
CSC Rulings on Overtime
Services
If there is no PRIOR authority from the

Head of Agency, claim for overtime
compensation may not be allowed.
(CSC Res. 97-4090, Oct. 16, 1997)
CSC Rulings on Overtime Services
• Payment of OT service is reckoned

from Nov. 23, 1989, effectivity of EO
292, Administrative Code of 1987.
(CSC Res. 97-4145, dated Oct. 21, 1997)
• Official/employee on travel status is not

allowed to claim payment even if said
employee rendered overtime service.
(CSC Res. 97-4323, Nov. 4, 1997)
CSC Rulings on Overtime Services
• OT pay cannot be granted to one who

has not rendered service during the
regular workday. Employee who is on
leave of absence but renders service
pursuant to a directive from the Head
of Office shall be compensated as a
regular service, rather than overtime
work. (CSC Res. 96-1789, March 12,
1996)
Non-Monetary Remuneration
(CSC-DBM Joint Circular No. 2, s. 2004)
Coverage:
Chief of division and below under

permanent, temporary or casual status, and
contractual personnel whose employment
is in the nature of a regular employee.
Compensatory Overtime Credit
Refers to the accrued number of

hours an employee earns as a
result of services rendered
beyond regular working hours,
and/or those rendered on
Saturdays, Sundays, Holidays or
scheduled days off without the
benefit of overtime pay
Compensatory Time-Off
Refers to the number of hours or

days an employee is excused
from reporting for work with full
pay and benefits. It is a non-
monetary benefit provided to an
employee in lieu of overtime pay.
Computation of COC’s
• OT on weekdays or scheduled
work
COC= no. of hours of OT services x 1.0
• OT on weekends, holidays or days

off
COC= no. of hours of OT services x 1.5

Availment of CTO
• In blocks of 4 or 8 hours
• Continuously up to a
maximum of 5
consecutive days
• The schedule may be recalled
and subsequently rescheduled
by the Head of office
Compensatory Overtime Credit
• Not more than 40 hours in a

month
• Considered as official time
• Non-commutative
• Non-cumulative
• Cannot be used to offset
undertime/s or tardiness
“No Work, No Pay” Policy
Applicable to all casual employees of

the government. (DBM BC No. 2003-4,
Sep. 26, 2003)
• Official Business – refers to the period official or
employee spends outside the office/work station
to attend to work or work-related activities.
• Official Time – refers to the period that official or

employee spends to attend to work or non-work
related activities without additional financial
consideration on the part of the agency except
compensation.
Heads of departments/ agencies may
prescribe own internal rules and regulations in
the use of bundy clock. Log book, Pass slip
and / or application for leave of absence
Pass Slip – a form required to be filled up by

employees each time they go out of office
premises during working hours to transact
official/personal business. The period spent
on personal transactions are deductible from
the vacation leave credits of the employee.
Polio victim, in consideration of physical
difficulty or person with disability may record
attendance through logbook or as prescribed by
the office. (CSC Res. 97-3737, Aug. 28, 1997;
CSC Res. 99-1077, May 21,1999).
All employees regardless of religion are

required to register the time they actually enter
the office and the time they leave the office
premises. (CSC Res. 000843, March 29, 2000)
Flexible working hours to be
adopted in the fulfillment of both
the religious duty and the duty to
render the prescribed 40 hours of
work (CSC Res.00227, January
26, 2000, Ibay-Javier, G.)
Flag ceremony/flag retreat is part of government
office hours. Flag ceremony and other activities
immediately held after flag ceremony before
employees report to their respective work stations
constitute part of employees’ working hours. As
such, employees, regardless of religion, are
required to register the time they actually enter
the office and the time they leave the office
premises. (CSC Res. 000843, March 29, 2000)
Cutting official work hours to give way to
Christmas party is not allowed because
working hours are set by law. To ensure
continuous and smooth delivery of
services to the public, there should be a
skeletal staff to clients. (CSC News,
11/26/2004)
 Grace period is a management prerogative
granted to those observing NORMAL work hours
(8 to 12 in the morning and from 1 to 5 o’clock in
the afternoon)and is not contrary to Civil Service
rules. Employees granted grace period are
considered as having incurred undertime to be
deducted from their leave credits. Grace period for
those observing flexi-time shall not be allowed
(CSC Res. 97-4283 dated October 28, 1997)
WORKSHOP
• Official work hours 8:00 a.m. to 6:00
p.m.
• Core work hours – 9:00 a.m. to 4:00 p.m.
• No flexitime on Mondays
• Counting of Tardiness commences at
9:01
• Employees who log out before 4:00 p.m.
shall be considered on undertime
• Pass slip for personal reason shall be
deducted from the earned leave credits
LEAVE CREDIT CARD
LEAVE CREDIT CARD

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Policies on

Rule XVII, Omnibus Rules

 Punching the bundy card of another person

 Faculty members of SUC’s

 Public Health Workers

Officers and employees who have incurred

Official or employee is considered

1. Any officer or employee who is absent in the

2. Any officer or employee who is absent in the

1. Any officer or employee who incurs undertime, regardless of

2. Any officer or employee who incurs undertime, regardless of

1st Offense – Suspension 1-30 days

Conduct Grossly Prejudicial to the Best interest of the

1st Offense – suspension of 6 months 1

Services rendered beyond the regular

Key Points on Overtime Service

 For reasons of equity, security guards

1st Offense – Reprimand

If there is no PRIOR authority from the

• Payment of OT service is reckoned

• Official/employee on travel status is not

• OT pay cannot be granted to one who

Chief of division and below under

Refers to the accrued number of

Refers to the number of hours or

COC= no. of hours of OT services x 1.0

• OT on weekends, holidays or days

COC= no. of hours of OT services x 1.5

• Not more than 40 hours in a

Applicable to all casual employees of

• Official Time – refers to the period that official or

Pass Slip – a form required to be filled up by

All employees regardless of religion are

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