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Custom ORC Job Offer Letter Template

This document provides step-by-step instructions for creating a custom job offer letter template in Oracle Recruiting Cloud. It includes downloading a seeded template, copying the data model, obtaining sample XML data, editing the template in Microsoft Word, zipping and uploading the file to the content library, and associating the template with a job offer. The purpose is to demonstrate how to create customized templates to generate offer letters.

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hamdy20017121
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1K views13 pages

Custom ORC Job Offer Letter Template

This document provides step-by-step instructions for creating a custom job offer letter template in Oracle Recruiting Cloud. It includes downloading a seeded template, copying the data model, obtaining sample XML data, editing the template in Microsoft Word, zipping and uploading the file to the content library, and associating the template with a job offer. The purpose is to demonstrate how to create customized templates to generate offer letters.

Uploaded by

hamdy20017121
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
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Oracle Fusion Recruiting Cloud: Step-by-Step Example of How to Create a To

Custom Job Offer Letter Template (Doc ID 2675631.1) Bottom

In this Document

Purpose
Scope
Details
  Prerequisite
  Download the Seeded Job Offer Letter Template
  Copy the Data Model
  Get the Sample XML File
  Prepare the Template in Microsoft Word
  Upload the Zipped File to the Recruiting Content Library
  Associate the Job Offer Template with the Job Offer
References

APPLIES TO:

Oracle Recruiting Cloud Service - Version 11.13.20.07.0 and later


Information in this document applies to any platform.

PURPOSE

 This document will provide an example with exact steps to create a custom Job Offer Letter
template in Oracle Recruiting Cloud (ORC).

SCOPE

DETAILS

Prerequisite
Download and install the BI Publisher plugin for Microsoft Word using the steps outlined in
the following document:

Oracle Fusion Recruiting Cloud: BIP: How to Install BI Publisher Desktop for Word

 
 

Download the Seeded Job Offer Letter Template

 1.  From the Home page, access Tools > Reports and Analytics 

2.  Select the button to Browse Catalog to open the OTBI catalog

3.  Navigate to the following folder:  Shared Folders > Human Capital Management >
Recruiting

4.  Select the Job Offer folder; on the right-hand side, it should show the following:

 Data Models
 Job Offer Approval
 Job Offer Letter

5.  Under Job Offer Letter, select the link to Edit 

6.  Under Job Offer Letter Sample, select the link to Edit 

7.  Save the JobOfferLetterSample.rtf file to your desktop

Copy the Data Model

To copy folders or content in OTBI, users will need a BI Administrator role.

1.  Access the Job Offer folder in the OTBI catalog (Shared Folders > Human Capital
Management > Recruiting > Job Offer)
2.  Select the Data Models folder; on the right-hand side, it should show the following:

 JobOfferDM
 JobOfferLetterDM

3.  Under JobOfferLetterDM, drop-down on More and select Copy 

4.  Navigate to the following folder:  Shared Folders > Custom > Human Capital
Management > Recruiting

5.  Under Job Offer folder, drop-down on More and select Paste 

(Note: If the "Job Offer" folder does not exist under Shared Folders/Custom/Human Capital
Management/Recruiting), then create a folder called "Job Offer" using the 'New' icon (this is
the icon with two graph blocks and a "+" symbol on it which can be seen on the top line
before the refresh icon )
6.  JobOfferLetterDM should now be visible in the Job Offer folder

Get the Sample XML File

1.  Access the copied Data Model in the OTBI catalog (Shared Folders > Custom > Human
Capital Management > Recruiting > Job Offer > Data Models)

2.  Under JobOfferLetterDM, drop-down and select Edit 

3.  Select the Data tab

4.  In the second box along the top, paste an example Job Offer ID (see below for how to get
this)

5.  Select the View button --sample results should be returned 


Example:

DATA_DS
P_INTERNAL_ID
P_OFFERID (300000044959607)
P_OFFERLETTERTEMPLATENAME
P_BIP_UUID
OFFER_DETAILS
OFFER_ID (300000044959607)
JOB_OFFER_TITLE (Sales Account Rep)
CREATION_DATE (2020-05-26T15:26:53.881+00:00)
CREATED_BY (Hiring Manager)
ACCEPTED_ON_BEHALF (N)
ACCEPTED_ON_BEHALF_BY
ACCEPTED_ON_BEHALF_DATE
COMMENTS
PHASE (Offer)
STATE (Draft)
E_SIGNATURE_FULL_NAME
E_SIGNATURE_SIGNEE_IP_ADDRESS
E_SIGNATURE_SIGNATURE_DATE
EXPIRATION_DATE
ACCEPTED_DATE
ADDITIONAL_TEXT_1
ADDITIONAL_TEXT_2
E_SIGNATURE_STATEMENT ( )
OFFER_DESCRIPTION ( <![CDATA[ ]]>)
ASSIGNMENT
ASSIGNMENT_NAME (Translator)
LEGAL_EMPLOYER (RB_LE_UK)
etc
 

6.  Select the button to Save as Sample Data

7.  Select the button to Export

8.  Save the file to your desktop (ex. c:\temp\JobOfferLetterDM.xml)

SELECT
offer.OFFER_ID
FROM
IRC_OFFERS offer,
IRC_CANDIDATES candidate,
IRC_REQUISITIONS_B req,
IRC_SUBMISSIONS sub
WHERE
req.REQUISITION_ID = sub.REQUISITION_ID
AND candidate.PERSON_ID = sub.PERSON_ID
AND sub.SUBMISSION_ID = offer.SUBMISSION_ID
AND REQUISITION_NUMBER = 'requisition_number'
AND CANDIDATE_NUMBER = 'candidate_number'

Obtaining the Job Offer ID


OTBI:

The Offer Id can be found from the "Recruiting - Recruiting Real Time" Subject Area in
OTBI. 

1.  From the Home Page, access Tools > Reports and Analytics

2.  Select the button to Browse Catalog to access OTBI

3.  Drop-down on New and select Analysis

4.  In the Subject Area listing, choose Recruiting - Recruiting Real Time

5.  Add the following to the Selected Columns on the Criteria tab:

From the "Job Requisition - Basic Information" Folder add:

 Job Requisition Number


 Job Requisition Title

From the "Candidate Details" folder add:

 Candidate Display Name


 Candidate Number

From the "Job Offer - Basic Information" folder add:


3.  Select the Sample XML icon (yellow folder), then navigate to and select
the JobOfferLetterDM.xml that was saved to desktop

4.  The message Data Loaded Successfully will appear

5.  Amend the template to your own design -- for a list of fields that can be added to the
letter, select the Field icon on the ribbon

6.  Once changes are completed, select one of the following to view the finished letter:

 PDF *
 HTML **
 RTF
 Docx

  * The downloaded offer letter from the career site or Recruiting is the offer letter rendered in
PDF mode. 
** Preview Offer in Recruiting is the offer letter rendered in HTML mode.

7.  The preview document will open in a new window; review the document and make
additional changes, if needed

8.  Save the revised template (.rtf file) to your desktop (ex. NewJobOfferLetter.rtf)

9.  Zip the file by right-clicking on the document and selecting Add to .zip

The file must have a .zip extension (it cannot have a .7z extension)

10.  This will recreate a zip file with the template (ex. NewJobOfferLetter.zip)

 
 

Upload the Zipped File to the Recruiting Content Library

1.  Access Setup and Maintenance

2.  Select the Tasks icon on the right side, then select Search from the expanded menu

3.  Search for and select the following task:  Recruiting Content Library

4.  Select the button to +Create

5.  On the Create Content Item page:

 Name:  {user-defined name for the job offer letter} (ex. New Job Offer Letter)
 Code:  {user-defined code for the job offer letter} (ex. NJOLT)
 Category:  Job Offer Letter Template
 Visibility:  Internal, External, or both

6.  Check the box for Start on Activation

7.  Next to File Name, select the Browse button

8.  Navigate to and select the zipped file created above (ex. NewJobOfferLetter.zip)

9.  Drop-down on Save as Draft and select Save and Activate

Associate the Job Offer Template with the Job Offer

1.  From the Home page, access My Client Groups > Hiring


2.  Select the Job Requisitions tab and search for the job requisition

3.  Select the link for Active Applications

4.  Select the link for the candidate's name

5.  Drop-down on Actions and select Create Offer or Edit Offer

6.  In the dialogue for "What would you like to do while working on this job offer?", check
the box for Offer Letter and select the button to Continue

7.  Select the Continue button to get to the Offer Letter section, completing information as


needed

8.  Drop-down to select the newly-activated Job Offer Letter you created

9.  Select the button to Save and Close or Submit

REFERENCES
NOTE:2407244.1 - Oracle Fusion Recruiting Cloud: Job Offer Letters
NOTE:2558804.1 - Oracle Fusion Recruiting Cloud: How to Map an RTF File to a Job Offer
Letter Template
NOTE:2478863.1 - Oracle Fusion Recruiting Cloud: How to Download and Use the Microsoft
Word BI Publisher Plugin

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