SPREADSHEET ● Columns- Vertical arrangements of cells,

● A program that displays (text and numbers) in identified by letters.

o 16,384 Columns (Ctrl + Arrow Right)
a table called a worksheet.

● Allow to store, analyze, and organize

● Rows- Horizontal arrangement of cells,
information.
identified by numbers.
USES OF SPREADSHEET o 1,048,000 Rows (Ctrl + Arrow Down) (Ctrl
+Home)
● Prepare budget
CELL ADDRESS (Reference)
● Financial Statements
This is a column letter and row number combination,
● Inventory Management
such as A1, B2
CELL- the intersection of a row and column
● Namebox- Display the name of the active cell
● Label- words or letters or range.

● Value- numbers ● Formula Bar- Displays the data or formula

stored in the active cell.
● Formula- statement that performs a
calculation ORDER OF OPERATIONS

CELL RANGE- a group of cells that are closely () Parenthesis

together. ^ Exponent

* Multiplication
 ● describes how far away a cell or group of
cells is from another cell in the same
/ Division
spreadsheet. When dealing with a
+ Addition spreadsheet formula, the relative cell

- Subtraction reference is the default behavior of a formula.

2 Types of Cell references: relative and absolute.

Average= mean Relative and absolute references behave differently

when copied and filled to other cells.
Min= smallest
● Relative references change when a formula is
Max= largest
copied to another cell.
Range= max-min ● Absolute references, on the other hand,

Count= remain constant no matter where they are

copied.
● RIBBON
● QUICK ACCESS TOOLBAR
● FORMULA BAR STRUCTURE OF AN EXCEL FUNCTION
● WORKSHEET
Excel Function:
● KEYSTROKES TO USE: CTRL + DOWN ARROW
and CTRL + RIGHT ARROW ● A predefined formula that performs a
calculation
CELL REFERENCE OR RELATIVE CELL REFERENCE
The SUM function adds values. You can add they’re in cells, making them much more
individual values, cell references or ranges or a mix readable then when they’re in a formula.
of all three.

For example:

=SUM(A2:A10) Adds the values in cells A2:10.

=SUM(A2:A10, C2:C10) Adds the values in cells

A2:10, as well as cells C2:C10.
3. #VALUE! errors from referencing text instead of
This section will discuss some best practices for
numbers
working with the SUM function. Much of this can be
If you use a formula like:
applied to working with other functions as well.
○ =A1+B1+C1 or =A1+A2+A3

The =1+2 or =A+B Method – While you can enter

=1+2+3 or =A1+B1+C2 and get fully accurate results,
these methods are error prone for several reasons:
4.
1. Typos – Imagine trying to enter more and/or
Your formula can break if there are any non-
much larger values like this:
numeric (text) values in the referenced cells,
○ =14598.93+65437.90+78496.23
which will return a #VALUE! error. SUM will
2. Then try to validate that your entries are
ignore text values and give you the sum of just
correct. It’s much easier to put these values in
individual cells and use a SUM formula. In
addition, you can format the values when
 the numeric values. If you insert a row or column, the formula will
not update to include the added row, where
a SUM function will automatically update (as
long as you’re not outside of the range
referenced in the formula). This is especially
5. #REF! error from deleting rows or columns important if you expect your formula to
update and it doesn’t, as it will leave you with
incomplete results that you might not catch.

If you delete a row or column, the formula will

not update to exclude the deleted row and it
7. SUM with individual Cell References vs.
will return a #REF! error, where a SUM function
Ranges
will automatically update.
Using a formula like:
○ =SUM(A1,A2,A3,B1,B2,B3)
8. Is equally error prone when inserting or
deleting rows within the referenced range for
the same reasons. It’s much better to use
6. Formulas won't update references when
individual ranges, like:
inserting rows or columns
○ =SUM(A1:A3,B1:B3)
9. Which will update when adding or deleting
rows.
Some Frequently asked questions: and don't need to multiply by 24, so in the
second example we're using =SUM(A6:C6)
1. How do I show more/less decimal places?
since we just need the total number of hours
You can change your number format. Select
and minutes for assigned tasks (5:36, or 5
the cell or range in question and use Ctrl+1 to
hours, 36 minutes).
bring up the Format Cells Dialog, then click
the Number tab and select the format you
want, making sure to indicate the number of
decimal places you want.
2. How do I add or subtract Times? You can add
and subtract times in a few different ways. For 3. How do I get the difference between dates?
example, to get the difference between 8:00 As with times, you can add and subtract
AM - 12:00 PM for payroll purposes you would dates. Here's a very common example of
use: =("12:00 PM"-"8:00 AM")*24, taking the counting the number of days between two
end time minus the start time. Note that Excel dates. It's as simple as =B2-A2. The key to
calculates times as a fraction of a day, so you working with both Dates and Times is that you
need to multiply by 24 to get the total hours. start with the End Date/Time and subtract the
In the first example we're using =((B2-A2)+(D2- Start Date/Time.
C2))*24 to get the sum of hours from start to
finish, less a lunch break (8.50 hours total).

If you're simply adding hours and minutes and

want to display that way, then you can sum 3 PARTS OF AN EXCEL FUNCTION
 =FUNCTION NAME (ARGUMENTS)

E.G. =SUM(B1:B4) FORMATTING DATA IN AN EXCEL WORKSHEET

MODIFYING AN EXCEL WORKSHEET Section Guide:

Moving and Copying Data in an Excel Worksheet Working with Font Formatting Commands

Inserting and Deleting Rows and Columns Changing the Background Color of a Cell

Changing the Width and Height of Cells Adding Borders to Cells

Hiding and Unhiding Excel Rows and Columns Formatting Data as Currency Values

Renaming an Excel Worksheet Formatting Percentages

Using Excel's Format Painter

Deleting an Excel Worksheet
Merging and Centering Cells
Moving and Copying an Excel Worksheet
Using Conditional Formatting

How can you rename a worksheet? (Which answer

INSERTING IMAGES AND SHAPE
is best?)

What is the short-cut key to insert columns or rows? Section Guide:

How do you copy a worksheet? Inserting Images

How do you hide a column in an Excel Worksheet?

Inserting Excel Shapes +

Formatting Excel Shapes

Which symbol must all formula begin with
CREATING BASIC CHART IN EXCEL
● Equal
We need to create graphs in Excel to visualize data.
Microsoft Excel provides a wealth of powerful chart A group of cells that are closely together.
features that helps users to quickly understand the ● Cell Range
data, derive insights and make business intelligent
How many worksheets can an excel workbook can
decisions. Here are just some examples of creating
contain
simple charts
● 255
Section Guide:
What is the symbol of absolute cell reference
Creating an Excel Column Chart
● $
Working with the Excel Chart Ribbon
Function that gets the average of a range of cells
Adding and Modifying Data on an Excel Chart ● average

Formatting an Excel Chart To show proportion of a whole, we use the what

type of chart
Moving a Chart to another Worksheet
● Pie chart
Working with Excel Pie Charts
It is a very valuable commodity and everyone wants
to collect it and use it
 ● Data

Statement that performs a calculation

● Formula

Vertical arrangements of cells; identified by letters

● Columns

Displays the name of the active cell or range

● namebox

Find the minimum value in a range of cells

● min

Horizontal arrangement of cells; identified by

numbers

● rows

The first cell in excel worksheet is labeled as

● A1

Which function in excel tells how many numeric

entries are there

● count