Answer key Revised Excel In Computer Applications – 9

Chapter : 9
1 Introduction To Microsoft Excel

THINK AND ANSWER

Part-A : Multiple Choice Questions (Tick the correct option)

Ans. : 1. (a) 2. (c) 3. (a) 4. (d) 5. (a)
6. (c) 7. (d) 8. (c) 9. (b) 10.
(a)

Part-B : Very Short Answer Type Questions

Ans-1 : The method of launching Excel is :
Click on Start button → All Programs → Microsoft Office → Microsoft Excel 2010
Ans-2 : Every individual box in the grid formed by the intersection of the row and column of a spreadsheet is called a cell.
Ans-3 : The steps of saving worksheet are :
(i) Click the File tab → Save option. The Save As dialog box appears.
(ii) In the Save As dialog box, select the location and give a name to the workbook the first time you save it.
(iii) Click the Save button. The file will be saved with an extension of .xlsx.
Ans-4 : The process of naming sheet is :
Double-click on the sheet name on the sheet tab just above the status bar and type a new name of the sheet.
Ans-5 : To change number into date type, just select the cell and press CTRL+SHIFT+#.
To add currency symbol in front of the number, just press CTRL+SHIFT+$.
Ans-6 : File tab is the green tab located in the upper-left corner of the Microsoft Excel 2010 screen. When you click File
tab, you can see Microsoft Office Backstage view. Backstage view shows the set of commands used to manage the
worksheet like creating, saving, opening, printing and so on.
Ans-7 : To select a complete row, just click at the row heading of that row.
Ans-8 : Home tab and Alignment group

Part-C : Short Answer Type Questions

Ans-1 : The various methods of formatting the text in the worksheet are :
(i) Select the cells to be formatted.
(ii) On the Home tab, click button from the Font group.
(iii) Select the Font tab displaying all Font formatting options.
(iv) Select Font, Style, Size, Effects, Color, Underline options from it.
(v) You can see the preview in the Preview box and be sure of your selections.
Ans-2 : The steps to set borders for cells are :
(i) Select the cells or range of cells for which borders have to be applied.
(ii) On the Home tab, click Borders icon from the Font group.
(iii) From the list of border options, select the kind of border you would like to apply on the cells.
Ans-3 : The steps to add new rows on the worksheet are :
(i) Position the cell pointer at the place you want rows to be inserted.
(ii) On the Home tab, click Insert icon from the Cells group. Select Insert Sheet Rows from the drop down list
and a new row will be inserted.
The steps to add new columns on the worksheet are :
(i) Position the cell pointer at the place you want columns to be inserted.

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 (ii) On the Home tab, click Insert icon from the Cells group. Select Insert Sheet Columns from the drop down list
and a new column will be inserted.
Ans-4 : The various number formats supported by Excel are :
(i) General : Have no specific Format.
(ii) Number : Used for general display of numbers.
(iii) Currency : Used for monetary values.
(iv) Accounting : This format lines up the currency symbols and decimal points in a column.
(v) Date and Time : Supports different types of Date and Time formats, short date, long date etc.
(vi) Percentage : This multiplies the cell value by 100 and displays the result with a % symbol.
(vii) Fractions : Displays numbers as fractions.
(viii) Scientific : Displays number in scientific notation.
(ix) Text : The numbers entered in the cell will be treated as text.
(x) Special : Can be used for special formats as phone numbers, zip code, social security number etc.
Ans-5 : Quick Access Toolbar provides shortcut to the most frequently used commands. This toolbar is located in the left side
of the title bar. You can easily customise the Quick Access Toolbar by clicking arrow on the right of the toolbar.
Ans-6 : Steps to save a workbook in MS Excel:
1. Click Save icon on the Quick Access Toolbar.
Or, Click the File tab → Save option from the Backstage view.
2. The Save As dialog box appears. In the Save As dialog box, select the location and give a name to the workbook
for the first time.
3. Click the Save button. The file will be saved with an extension of .xlsx.
Ans-7 : A group of cells in continuous locations is called a range of cells. A range is specified by giving the address of the first
cell and the last cell. For example, A3:G5 means all cells from A3 to G5.
Ans-8 : Steps to move cell content(s) by dragging :
1. Select the cell or range of cells to be moved.
2. Move the mouse pointer to the border of the selected cell or range of cells. You notice the mouse pointer changes
from to .
3. Now, drag the selected cell or range of cells to the new location. The desired cell(s) is moved to the new location.

Part-D : Long Answer Type Questions

Ans-1 : The various components of the Excel worksheet window are :
(i) The Title bar is located at the very top of the screen or the workbook window. Title bar displays the name of
the current worksheet.
(ii) Ribbon replaces the traditional menus and toolbars. Ribbon is designed in such a manner to quickly find the
commands that you need to complete a task.
(iii) Quick Access Toolbar provides shortcut to the most frequent used commands. This toolbar is located in the
left side of the title bar.
(iv) File tab is the green tab located in the upper-left corner of the Microsoft Excel 2010 screen. When you click
File tab, you can see Microsoft Office Backstage view. Backstage view shows the set of commands used to
manage the worksheet like creating, saving, opening, printing and so on.
(v) Formula Bar shows the cell pointer position on the left corner box.
(vi) Worksheet Area is the actual place where the data or information is entered and formatted in the form of
rows and columns. Pictures, charts and objets are also inserted here. At the bottom of the worksheet, sheet tabs
are displayed.
(vi) Status bar is displayed at the bottom of the window. It shows the status of program condition.
(vii) Cell is a individual box in the grid of worksheet. The cell at the cell pointer is called active cell.

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Ans-2 : The features of MS Excel are :
(a) AutoComplete : The AutoComplete feature finishes typing a word that is used repeatedly in a column of a
list after you type a few letters of the word or phrase.
(b) AutoCorrect : The AutoCorrect feature in Excel corrects common typing errors.
(c) Selecting or Filling ranges : Just highlight the initial cells in the range, right click on the range and pick the
select or fill feature that you want to run.
(d) Apply Formulae on a range : Formulae and functions can be applied at a time on a large range of cells.
(e) Creating Charts : A variety of charts can be created in MS Excel.
Ans-3 : Steps to Create Custom Lists :
(i) On the File tab, click Options from the Backstage view. The Excel Options dialog box appears.
(ii) Click Advanced option → Edit Custom Lists button under General section.
(iii) Type your new list in the List entries box and press Add button. Your list gets added in the Custom Lists.
(iv) Click OK button to close Custom Lists dialog box.
(v) Click OK button to close Excel Options dialog box.
Ans-4 : Number : It is used for general display of numbers. It supports +, – sign and separators.
Currency : It is used for monetary values. The currency symbols can be selected from the drop down list of various
currency types.
Accounting : This format lines up the currency symbols and decimal points in a column.
Ans-5 : You can adjust the height of a row by selecting the row and on the Home tab, click Format icon from the
Cells group. Select Row Height option from the drop down list. You will have a confirmation box asking you to input
the height in points. The current size will be displayed. Type in the height you want and see the effect.
You can adjust the width of any column by selecting the cell or column and on the Home tab, click Format icon
from the Cells group. Select Column Width option from the drop down list.
You will have a confirmation box asking you to input the new width in points. The current width will be displayed.
Type in the width you want and see the effect.

Part-E : Application Based Questions

Ans-1 : 1. No cell is selected
2. C6
3. =C 8*D 8
4. =(C 4*D 4)+((C 4*D 4)*E 4)
5. B8

FUN ZONE

Part-A : Oral Questions

Ans-1 : Home tab, Format icon from the Cells group is used to adjust row height and column width.
Ans-2 : A group of cells in continuous locations is called as a range of cell.
Ans-3 : At the top of the workbook window.
Ans-4 : .xlsx

Part-B : Quiz
Ans-1 : SHIFT + SPACE BAR
Ans-2 : F8 Key
Ans-3 : Clipboard group

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