Admin Fin Rules

Discipline rules
If lapse is not serious enough like negligence carelessness a written warning/admonition/reprimand may
be administered and if after reply he is not satisfied or not improvement then it should be kept in
personal file and relevant entry in confidential report can be made
Warning should not be issued as a result of disciplinary proceedings , in case penalty or censure be
imposed
In the context of the CCS CCA Rules, a warning is a disciplinary action that can be imposed on a
government employee for a minor misconduct or violation of rules. It is considered a milder form of
punishment compared to more severe penalties like censure, withholding of promotion, or suspension.
A warning is typically issued by the disciplinary authority or the appropriate disciplinary officer after
conducting an inquiry or investigation into the alleged misconduct. The warning serves as an official
communication to the employee, notifying them about the misconduct, expressing disapproval, and
cautioning them against future violations.
A reprimand is a disciplinary action that can be imposed on an employee for a more serious misconduct
or violation of rules. A reprimand usually involves a written notice or an official meeting where the
employee is informed of the misconduct and its consequences. The employee may be given an
opportunity to provide their explanation or defense. The reprimand may also outline any actions or
changes required from the employee to rectify the situation or prevent future occurrences of similar
misconduct.
Admonition is a formal expression of disapproval or cautionary advice regarding their conduct. it means
they are being officially cautioned or advised against certain actions or behaviors. It serves as a reminder
or warning, an admonition is usually documented in the individual's record, and repeated admonitions
or failure to address the issues raised may result in more serious consequences or disciplinary measures.
Disciplinary proceedings
Minor penalties
 Censure (lower level penalty, warning is not a punishment)

 Withholding promotion
 Recovery from the pay
 Reduction to a lower stage by one stage for a period not exceeding 3 years without cumulative
effect and not adversely affecting his pension
 Withholding increment for future increments
Major penalties
Demotion (Reduction to a lower stage in time scale of pay)

Reduction to a lower time scale of pay grade or post for a period specified
(Order should specify whether it has effect of postponing future increments
Whether he will regain his seniority)
Compulsory retirement
Removal from service
Dismissal from service
Inquiry
For major penalties and minor penalty having cumulative effect or affecting pension
When discipline authority decides even though steps are initiated
Major penalty procedure
When file is submitted to disciplinary authority a draft of articles of charge list of witness and documents
should be submitted to DA.
Charged official be served with a chargesheet
Departmental enquiry should be continued and concluded by same official who commenced it
Final decision by DA in 3 months from submission of report
it must be within 18 months from date of delivery of chargesheet
Minor penalty procedure
delivery of chargesheet
time and opportunity to defend
may pass order or initiate Inquiry
Procedure not to Be followed
When penalty is due to criminal proceeding
When DA IS of the opinion that it is not reasonably practical to conduct inquiry in prescribed manner
When president is opinion that not for security
Delay in proceeding may be treated as misconduct
Appeal , Revision and Review

45 days time
In case of suspension, payment of subsistence allowance during suspension, withholding pension or

part, regulation of pay and allowance
Appealate authority
Whether proper procedure followed
Whether findings are warranted
Whether penalty is adequate
Revision
After appeal or failure to appeal
Power is with President, CAG
Revisional authority can start on their own or on application of the official
Review
President can make a review when any fact or material changing the nature of case comes to notice
Suspension and subsistence allowance
Temporary withdrawal of duty not a penalty
Should be sparingly used
When :-
Discpl. Proceedings are initiated
Activity prejudicial to security of state
Criminal case is under invest.
Where continuance is prejudice to invest. Or likely to subvert discipline or against wider public interest
or prima facie case
Desirable when
Conduct of moral turpitude
Fraud embezzlement of money
Serious negligence or dereliction of duty

Desertion of duty
Refusal to carry out written orders of superior
Deemed suspension
When in custody exc. 48 hours
Conviction more than 48 hours
Appointing or DA or any aoth empowered can suspend
Review
Within 90 days
Max susp 180 days
Subsistence allowance
Leave equal to half pay leave plus DA may be increased or decreased by 50%
Promotion
Recommendation by committee in sealed cover
No leaves no LTC
Recovery from subsistence allowance
Compulsory
Income tax, house rent , repayment of loan advances (depends), cghs cgegis contribution
Optional
PLI premium
Amount due to copt. Society, refund of gpf
Not to be made
GPF Subscription, amount due to court attachment, recovery of loss to gov.
On completion of proceeding
If exonerated/ not guilty
Full salary if delay in proceeding not attached to official

Period of suspension as on duty
Minor penalty
Suspension as wholly unjustified
Major penalty
Competent authority will decide amount to be paid
Period not counted as duty if CA thinks it can treat
Period may be converter as leave of any kind admissible if official wants
Reinstatement
If detention by police is resulted in release without prosecution
On withdrawal of proceeding or after penalty not resulting in compulsory retirement etc
In case of criminal proceeding, acquittal
On setting aside reward of compulsory retirement
Full pay and on duty
Acquittal/exoneration
Minor penalty
Police custody release without prosecution
Death
Proceeding after retirement
If pensioner is convicted of serious crime
Guilty of grave misconduct
4 years prior not to be iniatiated
Pension plus leave encashment is allowed
Gratuity and commutation not allowed

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Discipline rules

 Censure (lower level penalty, warning is not a punishment)

Demotion (Reduction to a lower stage in time scale of pay)

(Order should specify whether it has effect of postponing future increments

Whether he will regain his seniority)

Removal from service

Dismissal from service

When discipline authority decides even though steps are initiated

Major penalty procedure

Charged official be served with a chargesheet

Final decision by DA in 3 months from submission of report

it must be within 18 months from date of delivery of chargesheet

Minor penalty procedure

time and opportunity to defend

may pass order or initiate Inquiry

Procedure not to Be followed

When penalty is due to criminal proceeding

When president is opinion that not for security

Delay in proceeding may be treated as misconduct

Appeal , Revision and Review

In case of suspension, payment of subsistence allowance during suspension, withholding pension or

Whether proper procedure followed

Whether findings are warranted

Whether penalty is adequate

After appeal or failure to appeal

Power is with President, CAG

Revisional authority can start on their own or on application of the official

Suspension and subsistence allowance

Temporary withdrawal of duty not a penalty

Should be sparingly used

Discpl. Proceedings are initiated

Activity prejudicial to security of state

Criminal case is under invest.

Conduct of moral turpitude

Fraud embezzlement of money

Serious negligence or dereliction of duty

Refusal to carry out written orders of superior

When in custody exc. 48 hours

Conviction more than 48 hours

Appointing or DA or any aoth empowered can suspend

Max susp 180 days

Recommendation by committee in sealed cover

Recovery from subsistence allowance

Amount due to copt. Society, refund of gpf

GPF Subscription, amount due to court attachment, recovery of loss to gov.

If exonerated/ not guilty

Full salary if delay in proceeding not attached to official

Suspension as wholly unjustified

Competent authority will decide amount to be paid

Period not counted as duty if CA thinks it can treat

Period may be converter as leave of any kind admissible if official wants

If detention by police is resulted in release without prosecution

On withdrawal of proceeding or after penalty not resulting in compulsory retirement etc

In case of criminal proceeding, acquittal

On setting aside reward of compulsory retirement

Full pay and on duty

Police custody release without prosecution

Proceeding after retirement

If pensioner is convicted of serious crime