EHS Risk Assessment

Online EHSS Training
EHS Risk Assessment
EHSS 2019
Online EHSS Training- Risk assessment EHSS 2019 ku.ac.ae 2
LEARNING OBJECTIVES
Administrative controls include policies and procedures that result in
providing proper guidance for safe laboratory work practices and set the
standard for behavior within the laboratory. The topic will cover
• Locate, comprehend and apply KU policies and procedures where
appropriate
• Understand hazards and risks
• Outline the steps involved with the risk assessment process
• Explain the concepts and terms of risk and risk management
• Explain Standard Operating Procedure
• Other documentation requirement
KU EHSMS HIERARCHY
Responsibilities for Deploy
Tires of Environment, Health and Safety Management System
Development/ EHS Organizational Level
Pyramid (Document Hierarchy)
Implementation Policy
I
KU President/CEO/EVP/ EHS Policy Strategic & Leadership
Vice Presidents Involves: Element on Level
Leadership &
Commitment EHS
Objectives,
Two-way Communication
Accountability
EHS MS Policy Procedures/CoPs

KU EHS Department Tactical Level
II
Explain EHS Policy & Involves: Elements
EHS MS, divisional/ departmental
Responsibilities, Regulations Compliance
KU EHS-Department, EHS Standard Procedures

Divisional/Departmenta (define what to be done, how to do it, and who shall do it)
Implementation Level
l Management
II Involves: Department based procedures
Records, Guidelines, Work Instructions, Forms,

Machine/Equipment Manuals
All Relevant Personnel IV (supporting documentation, such as records of actions completed, Routine Level
or guidance in interpreting a procedure
Involves: Several forms to support policy and standard procedures
Online EHSS resources

Login Environment, Health,
https://portal.ku.ac.ae Administration Safety and Security
 Team EHSS
 Policies
 Management System Procedure
 Standard Operating Procedure
Environment, Health,  Guidelines
Safety and Security
 Manuals
 Forms & Checklists
 Services
 Resources
Definitions
• Safety: Level of acceptable risk from undesired unplanned, uncontrolled
event (ex. hazard) that can cause adverse effects to personnel,
equipment, environment and property within a defined system
• Safety can be expressed as: a measure of risk level associated with the
operation of a system
• Hazard: Something that has the potential to cause human injury, ill
health and/or damage to property (machinery and equipment) or to the
Environment.
• Risk: The combination of the probability of occurrence of the hazard and
the severity of its effects, i.e.
RISK = Probability x Severity
• Probability = Loss event / unit of time or activity
• Severity = Loss / loss event
• Risk = Expected loss / unit time or activity
Beginning the process

• Get management’s support
• Work it into your personal objectives
• Establishing realistic goals and expectations
• Get trained
• Select jobs and team
Basis to select jobs for hazard analysis
 Accident/ incident frequency

 First aid
 Recordable
 Lost time
 Serious injury potential
 New tasks/procedures
 Modified tasks/procedures
Finding Potential Hazards

• Experiences (self, experts)
• Organization data
• Quality non-conformance reports
• Injury and workers’ compensation data
• Safety inspections and audits
• Maintenance logs
• Line employee reports
• Regulatory agency data bases
• OSHA/NEC/ASME/NFPA/ANSI/EPA
• Engineering analysis (ex. predictive modeling)
• System safety analytical techniques
Hazards in a Laboratory
• Fire
• Sharps (glass ware, burs)
• Spillages
• Pressure equipment
• Gas cylinders
• Extremes of heat & cold
• Chemical
• Biological
• Electrical and power tools

• Radiation
Questions to Identify Hazard Potential

No. EXAMPLE QUESTION
1 Can the employee be struck by or contacted by anything while doing this job step?
2 Can the employee strike against or make injurious contact with anything?
3 Can the employee be caught in, on or between anything?
4 Can the employee strain or overexert?
5 Can the employee slip or trip on anything. Can he fall in any way?
Can the employee be exposed to any injurious conditions such as g, heat, fumes,
6 pressure, chemicals, asbestos, etc.?
7 Can the employee injure a fellow employee?

8 Can damage to equipment occur?
9 Can pollution of the environment occur?
When is the task to be executed, could it be carried out at a more appropriate time
10 (e.g. during shutdown)?
11 Where is the task to be performed, could it be carried out in a safer location?

Are there any simultaneous operations which have a significant safety impact on
the task (e.g. other tasks occurring as part of the same work scope, or other work in
12
the adjacent area)?
Questions to Identify Hazard Potential

(continued....)
What hazardous materials are involved (e.g. chemicals, combustibles, inert gas)
13 within the system being worked on or within the area worked in?
14 What hazards are introduced by tools and equipment to be used?
What hazards are introduced by the specific circumstances of the job to be
15 performed (e.g. day / night, exposure to weather, in a shutdown, simultaneous
operations, etc.)?
Are there any location related hazards (e.g. working at height, in confined spaces,
16 below ground, etc.)?
Are there any installation related hazards (e.g. pressurised systems, extreme
17 temperatures, etc.)?
Are there any adjacent areas (e.g. below, above, to the side) on which this task may
18 have an impact?
Are there any safety systems involved whose function / availability may be
19
impaired?
Does the task affect emergency response or (e.g. restricting emergency exits, etc.)
20 or require a dedicated emergency contingency plan?
Hazard Checklist
HAZARD HAZARDS CONSEQUENCES /EFFECTS
CATEGORY
 Dust  Respiratory disease
 Particulars  Occupational disease
 Vapour/gas (toxic or  Poisoning, oxygen deficiency, fire/explosion,
Chemical flammable) burns
 Liquid (toxic or flammable)  Dermatitis, poisoning, fire/explosion, burns
 Solid  Fire/explosion, burns
 Noise  Reduced hearing capability
 Ionising radiation  Cancer
 Slips, trips and falls  Bruise, fractured bone, fatality
 Compressed gas  Eye damage, tissue damage
Physical  Temperature  Burns (cold and hot), fire
 Manual handling  Chronic back injury, general injury
 Explosion  Fatality, fire
 Confined space  Oxygen deficiency, poisoning
 Rotating machinery  Permanent disability
Mechanical  Mechanical lifting  Cuts, bruising, abrasions
 Operation of vehicles  Fatality, damage to equipment
 Static  Shock, fire, explosion

Electrical  Voltage > 30 volts  Shock, burns, fatality
 Microbiological organisms  Illness
Biological  Viruses  Illness, fatality
Hazard Checklist (continued....)

HAZARD HAZARDS CONSEQUENCES /EFFECTS
CATEGORY
 Moving and lifting  Equipment damage, injury

equipment  Inadequate use, injury
 Machinery design  Tiredness, headache, fatigue
Ergonomic
 Workstation layout  Inadequate control of plant
 Control room design  Inadequate operation of plant
 Process plant design
 Shift patters  Fatigue, stress, lacking motivation

Psychological
 Work organisation  Inefficient work patterns
 Humidity  Fatigue
 Temperature  Inability to work efficiently
Environment  Lighting  Eye strain, headache
 Population  Fatigue
 Space  Inefficient work patterns
 Structural and equipment damage, fire /

 Earthquake explosion
 Rain/ snow  Structural and equipment damage, flooding
Natural  Lightning  Structural and equipment damage, fire /
 Winds (hurricane) explosion
 Structural and equipment damage
Risk Managment
The overall process of identifying, evaluating, controlling and accepting
risks while following all health, safety and environmental regulations and
best practices.
• Risk assessment: The process of evaluating risk
• Residual risk: An expression of risk that has not been eliminated by design
• Controlled risk: The level of risk after controls are applied
• Risk acceptance: The accepting of risk by the appropriate level of

management
Risk assessment
RISK assessment= Probability x Severity
Probability = Loss event / unit of time or activity
Severity = Loss / loss event

Online EHSS Training- Administrative control- Risk assessment, SOPs etc. EHSS 2019 ku.ac.ae 16
Benefits of Risk Assessment

 Compliance with regulations
 Establishes performance standards
 Standardizes operating procedures
 Creates a training tool
o New employee(s)
o Pre-job instructions, irregular jobs
 Used for job observation
 Aids in incident investigations
 Identifies areas for improvement
 Elevates awareness
Setup involved in the Risk Assessment

Process
• Setup management structure, allocating appropriate authority,
responsibility and accountability
• Establish assets to be protected and establish risk tolerance limits
• Outline the process/task steps
• Risk Assessment: Identify hazards, their likely occurrence and their worst
credible effects on selected targets i.e. assess/quantify/ prioritize hazard
risk
• Risk Mitigation: Follow the risk reduction hierarchy
• Suggest corrective action for acceptable risk
• Monitor and review
Risk Assessment Steps

1.
Hazards
Identification
2.
5. Who can be
Monitor and review
Harmed and How?
4. 3.
Record your finding Evaluate the risks
Risk Assessment Form

Severity & Probability

Severity is the likelihood of certain effects on target(s) from a particular hazard once
it has materialized – it follows a (Poisson) Distribution
SEVERITY PROBABILITY
Negligible (1) Rare (1)
Minor abrasions, bruises, cuts, first aid type injury Hazard(s) happening is very unlikely
Minor (2) Possible (2)
Disabling but not permanent injury Hazard(s) is/ are possible but not likely
Serious (3) Likely (3)
Non-fatal injury, permanent disability Hazard(s) is/ are likely to occur

Fatal (4) Often (4)
Approximately one single fatality, major property Hazard(s) will be experienced

damage if hazard is realized
Catastrophic (5) Frequent/ Almost Certain (5)
Numerous fatalities, irrecoverable property Hazard highly likely to occur

damage and productivity
Risk Matrix
SEVERITY
PROBABILITY
Insignificant (1) Minor (2) Moderate (3) Major (4) Catastrophic (5)
Rare (1) 1 2 3 4 5
Possible (2) 2 4 6 8 10
Likely (3) 3 6 9 12 15
Often (4) 4 8 12 16 20
Frequent/Almost
5 10 15 20 25
Certain (5)
Absolutely Unacceptably High

15 - 25 Extreme Risk Activity or industry should not proceed in current form
Unacceptably High
8 - 12 High Risk Activity or industry should be modified to include remedial planning and action and be subject
to detailed HSE assessment
Acceptable but must be managed at “As Low As Reasonably Practicable” (ALARP)
4–6 Moderate Risk Activity or industry can operate subject to management and / or modification
Acceptable without required further action

1 -3 Low Risk No action required unless escalation of risk is possible
Risk Score Timeframe High = 24 hours Low = 28 days
Extreme = Immediately Moderate = 14 days Negligible = Not applicable

Potential EHS Risks and Impacts Rating

Potential EHS Risks and Impacts Rating

Risk Control
Best  Hierarchy of control
 Eliminate
Safe Place
 Reduce
Safe
Management  Isolate
System
 Control
 PPE
 Discipline
 Guidance
Safe Person
 Legal standards
Least Effective
Risk assessment roles and

responsibilities
1) Prepare lab risk register
2) Submit document to EHSS Endorse lab risk register
for endorsement
EHSS
Lab engineer /supervisor
Communicate lab risk

register and identified risks Approve lab risk register
to lab team
Faculty-in-charge
Lab engineer /supervisor
Standard Operating Procedure

A standard operating procedure (SOP) is a set of written instructions that describes in detail how
to perform a process or experiment safely and effectively. SOPs may be utilized in laboratory
and non-laboratory operations.
The Lab Supervisor is responsible for providing written Standard Operating Procedures (SOPs)
relevant to health and safety for laboratory activities he/she directs involving hazardous
chemicals. Laboratory personnel working autonomously or performing independent research are
responsible for developing SOPs appropriate for their own work.
Examples of SOP topics
• The specific use of a chemical or class of chemicals in experiment (such as a specific laboratory procedure).
• The generic use specific chemical or class of chemicals with similar hazards (for example, mineral acids).
• A generic procedure (such as distillation) that covers several chemicals.
• Radionuclide use of DNA and RNA labeling.

• Laser operations.
• X-ray diffraction machine operation.
• Use and maintenance of laboratory equipment or instruments.

Standard Operating Procedure

1. Description
Process, people involved, required materials, concentrations, quantities (volume or mass), approximate required time, and work
conditions (temperature, pressure, etc.)
2. Potential Hazards
- Chemicals used, including names, chemical formulas, and states.
- Physical and health hazards
- Route of exposure (skin, inhalation, ingestion, injection)
Note: Product data and Material Safety Data Sheet (MSDS) are examples of information sources.
3. Engineering controls
- List engineering controls ( Local exhaust ventilation, fume hood, interlocks on equipment, vented ovens, glove boxes, etc.).
- If no engineering controls are needed cite the fact.
4. Work practice controls

Work practices to be used that reduce exposure to hazardous exposure (Hand washing, no food/ drinks, restrict lab access,
designated areas, keep doors closed, housekeeping, keeping containers closed, not performing procedure alone, etc.).
5. Personal Protective Equipment (PPE)

Identify the required PPE (Eye protection, Hearing protection, Respiratory protection, Foot, Head protection, Body protection, Fall
protection etc.).
Standard Operating Procedure (Continue...)

6. Handling, storage and waste disposal of hazardous materials.
- How and where the chemical will be safely stored
- Storage requirements for hazardous substances (Containment devices, labelling, temperature requirements, storage areas or
cabinets, chemical incompatibility, etc.).
- State the relevant policy/ procedure regarding access to hazardous substance(s).
- Hazmat transportation strategy (use of secondary containers, travel through low-traffic hallways).
- Identify the types of waste generated
- Describe KU hazardous waste disposal procedure in related to material disposal.
7. Response procedures for incident and emergency scenarios

- Emergency response plan for possible accidental scenarios(Fire, Chemical Spill, Medical Emergency / Serious injury/illness,
Gas Leak, Power Outages, and other where applicable).
- List emergency contact numbers:
# Lab in charge: 05X-XXXXXXX
# KU’s Command Room: 02-4018200
# EHSS Office: 675-EHSS (675-473)
# Clinic: 622022 OR 02-6022022
8. Training requirement
- General Safety and Security Induction.
- General Lab Safety Induction.
- Lab/ Equipment/ process specific training
9. Procedure summary
- Describe the steps to follow in performing the activity.
Standard Operating Procedure (Continue...)

The EHS SOPs will be arranged and approved by Lab management department. EHS merely
will assist and support the lab department.
All SOPs shall be stored in a close and accessible location for the equipment or experiment to
which it references.
All employees to whom this Safe Operating Procedure applies must read and sign
acknowledge document. Use a separate sign-off sheet if required.
SOPs roles and responsibilities

1) Review risk register and
Prepare risk register for each approve.
experimental setup 2) Submit approved risk register to
EHSS
Lab user / engineer
Lab supervisor/ Faculty in charge
Record keeping & monitor
EHSS
Online EHSS Training- Risk assessment ku.ac.ae 31
Lab safety documentation- Responsibilities

Document Responsible
Lab information notice Lab-in-charge
Lab safety warning signs Lab-in-charge
Lab Hazard register Lab-in-charge
Standard Operating Procedure Lab-in-charge / Faculty- in-charge
Equipment training record Equipment owner
Lab specific training record Lab-in-charge/ Faculty- in-charge
Safety Data Sheet Lab-in-charge/ Faculty- in-charge
Research Equipment calibration and or third Lab-in-charge/ Faculty- in-charge

party certification
Medical surveillance report Lab-in-charge/ Faculty- in-charge and EHSS
Dosimeter, TLD badges, Heavy metal exposure etc.
Lab Hazardous waste management Lab-in-charge/ Faculty- in-charge and EHSS

Thank You
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Online EHSS Training

EHS Risk Assessment

EHS MS Policy Procedures/CoPs

KU EHS-Department, EHS Standard Procedures

Records, Guidelines, Work Instructions, Forms,

Online EHSS resources

Beginning the process

Basis to select jobs for hazard analysis

 Accident/ incident frequency

 Serious injury potential

Finding Potential Hazards

• Electrical and power tools

Questions to Identify Hazard Potential

7 Can the employee injure a fellow employee?

11 Where is the task to be performed, could it be carried out in a safer location?

Questions to Identify Hazard Potential

 Static  Shock, fire, explosion

Hazard Checklist (continued....)

 Moving and lifting  Equipment damage, injury

 Shift patters  Fatigue, stress, lacking motivation

 Structural and equipment damage, fire /

• Risk assessment: The process of evaluating risk

• Controlled risk: The level of risk after controls are applied

• Risk acceptance: The accepting of risk by the appropriate level of

Probability = Loss event / unit of time or activity

Severity = Loss / loss event

Benefits of Risk Assessment

Setup involved in the Risk Assessment

Risk Assessment Steps

Risk Assessment Form

Severity & Probability

Negligible (1) Rare (1)

Non-fatal injury, permanent disability Hazard(s) is/ are likely to occur

Approximately one single fatality, major property Hazard(s) will be experienced

Numerous fatalities, irrecoverable property Hazard highly likely to occur

Absolutely Unacceptably High

Acceptable without required further action

Risk Score Timeframe High = 24 hours Low = 28 days

Extreme = Immediately Moderate = 14 days Negligible = Not applicable

Potential EHS Risks and Impacts Rating

Potential EHS Risks and Impacts Rating

Risk assessment roles and

Communicate lab risk

Standard Operating Procedure

• Radionuclide use of DNA and RNA labeling.

• X-ray diffraction machine operation.

• Use and maintenance of laboratory equipment or instruments.

Standard Operating Procedure

4. Work practice controls

5. Personal Protective Equipment (PPE)

Standard Operating Procedure (Continue...)

7. Response procedures for incident and emergency scenarios

Standard Operating Procedure (Continue...)

SOPs roles and responsibilities

Record keeping & monitor

Lab safety documentation- Responsibilities

Lab information notice Lab-in-charge

Lab safety warning signs Lab-in-charge

Lab Hazard register Lab-in-charge