2 More on Windows 7

Objectives
Learning
Explorer
Know about Windows
window
Open the Explorer
Explore Windows 7 Libraries
in Windows Explorer
Organise files and folders
a file, folder or program on the
Create shortcut of
desktop
Windows 7 is a GUI (Graphical User Interface) based operating system that was released
by
ws
Microsoft in 2009. The main tool that you can use to interact with Windows 7 is Windows
7 is Windows Explorer
or Organise
Simplihes the task of managing data in a computer. It helps you view, explore drive.
onents and data through libraries, files and folders, which are stored in diercnt

WINDOwS EXPLORER
Windows Explorer is a program that lets you look through the entire contents or the computer
Such as drives, folders and files in a hierarchical structure. It helps in efficientiy organising nles
and tolders stored in different disk drives of a computer. You can also use it to browse through
the files on the network and on the devices connected to the computer.

Opening Windows Explorer

To open Windows Explorer, follow these steps.
PS Viee
Click the Start button () and then click All Programs Accessones
Calculato
Surender
Cemmand Prompt
2 Click Accessories and then click Windows Explorer. Connectto a Networt Projector
Connect to a Projector
Documents

Getbing Started Picturs

Math lnput Panel
Notepad Music
dPaint
Remote Desitop Connection Gane
Run
Snipping100 Compute
tSound Recorder
icy Ndts Control Panel
9Symc Center
Windows
WordPad
orer Devices and Printets

Ease of Access Defauit Programs

ytem Tools
Tablet PC Help and Support
Windows PowerShell
Run
ack

Searc Pr09
hur do

10
 You can also
open Windows Explorer using
any of the following ways.
Right-click on the Start button and select
Open Windows Explorer option from he
shortcut menu that appears.

Page:8 of 144 Words:38,611

Properties
Opeo Windows Explorer

Click the Windows Explorer button ( on the taskbar.

Press Windows Logo( +E keys on the keyboard together.
rou Open Windows Explorer using any of the above methods, the Explorer window opens up.

Forward button
Search box
Address bar
Back button arie

Organs Ne

Menu bar-
laty
Libraries
Lbrsies
2Decumends
Musikc
MnaY ee yosies and anange hem by lolle, datt, and other properties
Toolbar View button
SOumends
Pidurs b/ay
BVideos
ctures
Hamepr biay

Collapse button- Cempuder

Local Dsk (C)
Navigation pane e Volame (D

s00 0
Expand button- a New Volurne (6 Details pane
te

4erms

The Explorerwindow isverticallydivided into two panes, The left pane, also called the navigation
pane, displays the libraries, disk drives and folders in a hierarchical order. Whichever drive or
folderyou select in the left pane, its contents are displayed in the right pane.
Ohserve the sign in front of the disk drive or folder name in the navigation pane. Itindicates
b
thatthe foldercontains subfoldersand/or files.
When you on b sign, you can see
double-click
thesubfolders/filespresentinside. Also, the b sign changes to 4 sign. This is called expanding.
Now, if you double-click on sign, the expanded subfolders collapse back.

Libraries
Windows 7 introduces a new feature Libraries which makes it easier to manage your files and
folders.Librariesisa kindoffolder that provides a central place to access files that are stored in
diferent locationsthroughout your computer. It displays the files stored in different locations
asa single collection and hides their actual location.
Bydefault,Windows 7includes four libraries: Documents, Music, Pictures and Videos, as you
11
 y us
wn iDral hange
also create your the
window. You can
can see in the Explorer
properties of any existing library.
selected
Libraries folder is in the
NOTE Explorer, the
Windows
When you open
default.
navigation pane, by
EXPLORER
ORER
WINDOWS
FILES/FOLDERS IN hard disk. It lets
ORGANISING navigate the entire rd Yo
graphical interface to
nles on the computer.
Windows Explorer provides a
organise v
Explorer You
subfolders used to Windows can
folders and file/folder using
view the contents ofthe delete a them.
me, move, copy and of viewing
create, open, renam also change the way
file(s)/folder(s) and
Search for the required

Creating a File/Folder Explorer, follow these steps.

file/folder using Windows
lo create a new
1. Open Windows Explorer. drive where
you want to create thne
folder on the
and select the
From the left pane, locate
new file/folder. following from the
and then select one of the
New option
3. Click the File menu, point to
submenu that appears
Select Folder to create a folder.
file types to create a file of
that type.
Select any of
Edit Yiew Joofs Hep
File Edit View Tools Help Sharewitn
Share with Shared Folder Synchronization
Folder Synchronization Folder
Shared New
Folder Shortcut
New
Shortcut Create shortcut
Create shortcut Delete
Microsoft Access Database
Microsoft Access Database CorelDRAW X5 Graphic
Delete Rename
Rename
CorelDRAW
S Graphic Properties
CorelDRAW X5 Graphic
CorelDRAW X5 Graphic
Properties
Contact
Close
ContactPHOTO-PAJNT X5 Image Close Corel PHOTO-PAINT X5 Image
Corel Microsoft Word Document
Microsaft Word Document

Journal Document Journal Document

Microsoft PowerPoint Presentation
Microsoft PowerPoint Presentation

Adobe Photoshop imagt Adobe Photoshop Imag

Micr0soft Publisher Document Microsoft Publisher Document
WinkAR archive WinRAR archive
Ted Document
Microsoft Excel Worksheet
TetDogument
Excel Worksheet
Microsdt
WinRAR Z1IP archive WinRAR ZIP archive
Briefcase
Briefcase
creating a folder creating a text document

A new file/folder is created in the right pane.

4.
4. ype a suitable name for the file/folder.
12
 5. Press the Enter key or click outside the file/folder.

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Votl can quickly create a new folder by clicking the New folder option on the toolbar

Orgna
Cut

NOTE If you do not see menu bar in the Explorer window, click Undo
Redo

Organize on the toolbar, point to Layout option in the Selet

Layout
Mba
drop-down menu and then select the Menu bar option Fekler and seanch optong Deails pane
Deiete Preden pane
from the submenu that appears. Alternatively, simply press POpertes
pes
Navigation pane

the Alt key (adjacent to the Spacebar key) on the keyboard. Propee

Cose

Opening a File/Folder
Themost common way to open a file/folder from Windows Explorer is to double-click on the
fle/folder name. Alternatively, follow these steps to open a file/folder.
Select the file/folder you want to open by clicking on it.
Click the Open button Open) on the toolbar in the Explorer window.
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Renaming a File/Folder
Renaming means changing the name of an existing file/folder. To rename a file/folder using
Windows Explorer, follow these steps.
Select the file/folder you want to rename.

13
 Renane
then click
Click the File menu and
drop-down mes
the drop-down
OR Rename inthe
toolbar and then click
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3. Type a new name for the file/tolder.

folder is renamed.
. Press the Enter key. The file or the

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NOTE
You can also renamea file/folder by selecting it and then pressing the F2 key on

the keyboard

Try in Lab
Open Windows Explorer and perform the following
1. Navigate to C drive.
2. Create a folder in this drive and rename it to 'My first folder.
Open the folder you created.

14
Moving a File/Folder
move a file/folder from one place to another using the Windows Explorer quickly and
You can
easily There
are two ways to move a file/folder:

Using Cut and Paste options

Using Drag and Drop method

Using Cut and Paste Options

a file/fo
file/tolder using Cut and Paste options, follow these steps.
To move
1
Select the file(s)/folder(s) you want to move.
Click the Edit menu and then click Cut.
2
OR
Click Organize on the toolbar and then click Cut in the drop-down menu.

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From the left pane of Explorer window, select the location where you want to place the
file(s)/folder(s).

4. Click the Edit menu and then click Paste.

OR
Click Organize on the toolbar and then click Paste in the drop-down menu.

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Using Drag and Drop Method

1o move a file/folder using Drag and Drop method, follow these steps.
1. In the right pane of the Explorer window, select the file(s)/tolder(s) you want to
ove
move
2. n

the navigation pane, go to the new location. Make sure to use only the scroll bars ans
and
and b signs to navigate through the left pane; do not click on the names of the drives ves
paneo
folders as you will change to that drive or folder and lose your selection in the right pane
3. Click and drag the selected file(s) or folder(s) from the right pane, over to
the desirei
folder on the left. e
4. Release the mouse button when the target folder is highlighted (active). The
selected
file(s) or folder(s) will now appear in the new location.

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Copying a File/Folder
To copy a file/folder using Windows Explorer, follow
these steps.
1. Select the file(s)/folder(S) you want to copy.
2 Click the Edit menu and then click Copy.
OR

16
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Using Drag and Drop Method

steps.
1o move a file/folder using Drag and Drop method, follow these
1. In the right pane of the Explorer window, select the
file(s)/folder(s) you wantnt to
to move
move
a
In the navigation pane, go to the new location.
Make sure to use only the scroll bars
click on the names of the drivesesOt
and D
signs to navigatethrough the left pane; do not
your selection in the right pane
ane
Tolders as you will change to that drive or folder and lose
pane, over to the desire
3. Click and drag the selected file(s) or folder(s) from the right red
folder on the left.
(active). The selecte
Release the mouse button when the target folder is highlighted ted
nle(s) or folder(s) will now appear in the new location.

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Copying a File/Folder
To copy a file/folder using Windows Explorer, follow these steps.
Select the file(s)/folder(s) you want to copy.
2. Click the Edit menu and then click Copy
OR
16
 Click Organize on the toolbar and then click Copy in the drop-down menu.

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From the left pane of Explorer window, choose the location where you want to place tne
3 copied file(s)/folder(s).
Click the Edit menu and then click Paste.
OR
Click Organize on the toolbar and then click Paste in the drop-down menu.

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The copied file(s)/folder(s) are placed at the new location.

NOTE You can also copy a file/folder using the Drag and Drop method. To do
this, press
file/folder to the desired location.
andhold down the Ctrl key while dragging thebefore releasing the Ctrl key when
Also, make sure to release the mouse button
dropping the file/folder.

Deleting a File/Folder
files or subfolders) are also
When you delete a folder, the folder and its entire contents (any
deleted. When you delete a file, the file and its contents are deleted.
To delete a file/folder using Windows Explorer, follow these steps.

Select the file or folder you want to delete.

17
 Click the File menu and then click Delete.
OR menu.
click Delete in the drop-down
cK Organize on the toolbar and then
The selected file(s)/folder(s) get deleted.

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The file(s)/folder(s) that you delete from the local hard disks on your computer then go to the
Recycle Bin. You can restore them from the Recycle Bin until you delete them from there alsa
However, if you delete a file/folder from any removable drive, such as pen drive, it is deleted
permanently.

NOTE
To permanently delete a file/folder from local hard disks (that is, without sending
it to Recycle Bin), press Shift + Delete on the keyboard together.

Try in Lab
Insert a pen drive into the USB slot of your computer and perform the following.
1. Move a file from the pen drive to the D drive on your computer using
Cut and Paste
options.
2. Copy My first folder' that you created earlier to the pen drive using Drag
and Drop
method.
3. Delete the file you moved to D drive and the folder you copied to pen drive
Now, open Recycle Bin and check whether you get both the deleted file and folder
there.

18
 Searching a File/Folder
you cannot
cannot nnd the required file/folder on the computer, vou can search for it. To search tor
Iffile/folder, follo these steps.
a
1.
Type the name of the file/folder or
keyword in the Search box at the top-
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Changing View of Files and Folders

Windows allows you to view your files and folders in different ways. Following are the eight
views provided
by Windows 7.
Extra Large Icons () Small Icons () Tiles (B)
LargeIcons () List (B8) Content (E)
Medium Icons () Details (E)

To change the size and appearance (view) of your files and folders,
click the down arrow next to the View button (B-) on the toolbar Extra Large Icons
andselect the desired option from the drop-down menu. Large lcons
The Extra Large Icons view displays the files and folders as extra Medium Icons
largesizeicons. It is useful to change to this view when working
with pictures and video files. Small Icons
TheLarge Icons view displays the files and folders as large size
List
icons.
The Medium Icons view displays the files and folders as medium Details
sizeicons. This view gives you an idea of the content of file or Tiles
folder. Content
TheSmall Ieons view displays the files and folders as small size
icons. The name of file or folder is displayed next to the icon.
TheListview displays a list of files and folders preceded by small icons. It is useful to
change to this view when there are too many files in your drive or folder and you want to
scan the list for a specific file name

The Details view displays detailed information of files and folders, including their name,
type, size and the date they were last modified.

19
CREATING SHORTCUTS ON THE DESKTOP
You can create shortcuts to a file/folder or a program that you use most often and place them
on the desktop. This enables you to access those file(s)/folder(s) quickly without navigating to
their actual location.
To create a shortcut to a file/folder, follow these steps.
1. Right-click on the file/folder to which you wish
to create a shortcut on the desktop. A
shortcut menu appears.
2. Point to Send to option and then select Desktop (create shortcut) option from the submenu
that appears.
A shortcut for the selected file/folder appears on the desktop. Double-click on the shortcut icon
on the desktop to open the file/folder it links to.

une

QUICK
RECAP
Windows Explorer is a program in Windows 7 that lets you look
through the entire contents of the computer such as drives, folders
and files in a hierarchical structure.
Windows 7 introduces a new feature Libraries which makes it easier
to manage your files and folders. Libraries is a kind of folder that
provides a central place to access files that are stored in different
locations throughout your computer.
You can create, open, rename, move, copy and delete a file/folder
using Windows Explorer. You can also search for particular file(s)/
folder(s) and also change the way of viewing them.
Renaming means changing the name of an existing file/folder.
21
 the
es View displays the file and folders as medium size icons along with the basi.
information, such as type
and size.
tView displays each file and folder as a separate row along with details lik.
Size, date the file or folder
was last modified, author, etc.

s
Dea
esend

Cume

Extra Large Icons Large Icons

em

Medium lcons Small lcons

List Details

4
4
&

Tiles Contents

20
 you use most often ar
program that file(s)/fo
ile(s)/folder(s) quick
file/folder or a acces those
You
for a
can create shortcuts This enables you to
desktop.
place them on the
their actual location.
without navigating to

-TEACHER'S NOTE that as Internet

Explorer helpst
Exp
Tell them computer
Windows Explorer. enables to explore the
Introduce student to Windows Explorer
Drowse the entire
Web,
included in
Windows
.
folder lete and searchfor
the Libraries move, copy, delet
el them about rename,
create, open,
Demonstrate to them how to
Windows Explorer.
tiles and folders using files and folders.
of viewing
Ask them to change
the way
folder or program. show them how.
of shortcutto a
file,
Explain to them the use
on the desktop.
create a shortcut and place it

ExERCISES
TIME FOR
crossword.
With the help of given clues, complete the

N
wP

Na on
22
 Across Down
1. A folder that provides a central place to 1. This view displays a list of files and
access files stored in different locations. folders preceded by small icons.

4. It lets you quickly open a file/folder 2. The deleted files/folders go there.

that it links to.
3. Changing the name of a file/folder.
6. Click this option on the toolbar of
Explorer window to create a new folder. 5. This view displays each file and folder
as a separate row.
7. It displays the libraries, disk drives and
folders in a hierarchical order in the
Explorer window.

2.
Fill in the blanks
a. The main tool that you can use to interact with Windows 7 is 13rdous DPplBru

b. By default, Windows 7 includes libraries.

C. Press Keys on the keyboard to permanently delete a file or folder from
local hard disk.

d. Toopena file, select it and then click the button on the toolbar.
e. Click the button on the toolbar to change the size and appearance or
your files and folders.

3.
3. Circle the correct option.
a. Which of the following is the default library in Windows 7?

i) Documents (ii) Pictures (ii) Both (i) and (i)

b. Youcan rename a selected folder by pressing this key on the keyboard.

i) F4 (i) F2 (iii) F3

Which menu contains the option to move a folder one place to another?

() File (ii) Edit (iii) View

d. Which keys will you press bn the keyboard to delete a folder permanenty?
(1) Shift + Delete (ii) Ctrl+Delete ii) Alt + Delete

e. Which of the following views displays detailed information of fles and folders?
(i) List (ii) Medium Icons gji) Details

4. Put a tick () for the correct statements and a cross (*) for the wrong ones

a.Whenyou open Windows Explorer, the Libraries folder is selected in the

navigation pane, by default.

b. You cannot copy a folder using Drag and Drop method.

23
 Recycle Bin.
to
drive, goes it
c. When you delete a file from a
pen icons along
ong
medium size
folders as
isplays the file and
d. The Tiles view disp
with the basic information. menu.
Edit
available in the
are
C Cut and Paste options

5 Answer the questions

a. What is Windows Explorer?

b. Write a short note on Libraries.

the computer.
the steps to search a folder on
List
available in Windows
d. Name different views computer
place to another on the us
from one
the steps to move a folder
CWrite
and Drop method.
a nie:
t. How will you change the name of
view to Large
lcons view.
change the
& Mention the steps to

Application-based questions.
'Wildlife Sanctuaries in D drive on her com
ompas
create a folder named
wants to
dirika
Tell her the steps to do it. window
he cannot see menu bar in the
Explorer window but
b. Lakshay has opened the
the window:
can he make the menu bar to appear in
folder back
folder from C drive. Now, he wants the
C. Naitik has accidently
deleted a
possible? If yes, how?
'Assignments in 'D:\Meenal\Class VIr to store
d. Meenal has created a folder named
almost every day.
class assignments. She accesses this folder
location?
quickly without going to its
) What should she do to open this folder

(i) How can she do this?

TIME FOR ACTIVITIES

In the Explorer window, open Documents library. Now, do the following.
a Arrange the files/folders in the List view.
a.

b. Change the view to Details view and observe the difference.

C. Create a new folder.

24
 Rename the nee folder to My
Folde
Clidk te Back buto 5o go back to
Deruttoet
Click the Forward Suto to
cose back to My Folder tlder
Search for all filesifoiders on your
connputer shichs hae the eond "Soildet as a part of thcir
ame
Opes Windons Enplioner and perform
Create a ilder nased 'Festivalo
he folloing operations
on a hard drive on your compuler
Create
ter Wond documents in Festivals Solder
Religious Festivald ad "Seasonal Festivale, and rename them as ational Festals
sespectivey
Open 2Natiomail Festivals document and type
the names sational festivals in it. Similary
ope ames ot relpous and seasonal festivals in ReligjousofFestivals and Seasonal Festova
documeA, esipectiely
a Deiete the Seasomal Festivals document

a
Create shortcut to Festivaili' folder on
the desikop