in Excel

3 Filtering
Sorting and

Learning
Objectives
referencing
Understand the concept
of cell
Sort and filter the data conditions
some
Format data based on
address, which nc oDInaton
i1s

Know that each cell in an Excel

worksheet has a unique cell addresses
(or
ou row number of that cell. Excel
allows you to use the
data in a specifiç
Fano " cr and
Tange) in a formula. It also provides many features
that allow
data
you toa some conditions.
based oon
data and format
order, ilter data for viewing only selected

CELL REFERENCES
You can use three diferent
formula, it is known as cell reference.
d cell address is used in a absolute and mixed. Each
cell reference
"cn Or Cell (or range) references in a formula: relative,
anotner.
Pes
Denaves differently in a formula when the formula is
copied from one cell tO

Relative Reference
usually based on the poSition
when you write a formula, the reference to a cell or range is
automatically changes the cell references
relative to the cell. When you copy this formula, Excel
where you paste the formula. The
(column letters and row numbers) in relation to the position
copying the formula is known as relative cell reference
and this
cell reference that changes on
type of cell referencing is called relative referencing.
To understand relative referencing, consider the following worksheet in which temperature
in

Celsius from Monday to Friday is given and we have to calculate the temperature in
Fahrenheit.

J9
C
A
Day Temperature in Temperature in
Celsius Fahrenheit
2 Monday
20
3 Tuesday
Wednesday 75
4 50
Thursday
Friday 10

26
To do this, follow these steps.
1. Write theformula =(B219)/5+32 in cell C2.
2. Press the Enter key. This displays the result in the cell C2.
On the Home tab, click the Copy button (
3. Capy) in the Clipboard group.
4.
Click in the cell C3 and press the Enter key. You
can see in the Formula Bar that the cell
reference in the formula has changed from B2 to B3
C3
(83 9)/5+32
A

Day Temperature in Temperature in

Celsius Fahrenheit
2 Monday 45
113
3 Tuesday 20 58
4 Wednesday 75
5 Thursday 50
6 Friday 10

Similarly, you can copy the formula in cells C4 to C6. You

can also use the AutoFill feature to
copy the formula in all the cells simultaneously.

839)/5 +32

Day Temperature in Temperature in

Celsius Fahrenheit
2 Monday 45
3 Tuesday 20 68
4 Wednesday 75 167
5 Thursday 50 122
6 Friday 10
50
7

Absolute Reference
Thecell reference that is fixed and does not change on copying the formula is known as absolute
cell reference and this type of cell referencing is called absolute referencing. To
make a cell
reference absolute, two dollar signs are used in the cell address: one before
the column letter
and the other before the row number. For example, the absolute reference of cell A3 is $A$3.
Tounderstand absolute referencing, consider the below worksheet. Suppose we are to calculate
average of temperature in Celsius and Fahrenheit on each day. To do this, follow
these steps.
1. Write formula = (B2+$C$2)/2 in cell D2.
2. Press the Enter key. This displays the result
in the cell D2. B3+$C$2)/2
D3
3. Now, copy this formula in cell D3. You will A B
D
Day Temperature in Temperature in Average
see in the Formula Bar that the formula Celsius Fahrenheit Temperature
Monday 113
becomes=(B3+$C$2)/2. Notice that only Tuesday 66.5
Wednesday
the relative part of the reference changes, 75 67
Thursday 50 122
while the absolute part remains the same. 6 Friday 10

27
 Mixed Reference referencCe, 1t 1s nown as
and the absolute createa
cell reference contains both the relative
En a
ted cell reference and this tvpe of
cell referencing is called mxed
the column
letter or bef
efore the
before row part
mixed cell reference, a single dollar sign is used either which implies that the ofthe
i

reference
row number. For example, F$4 is a mixed cell
reterence is absolute, while the column part is relative =(B2+SC2)/2 in cell D2 and then
the formula the absolute part
For example, in the previous case, if we enter =(B3+SC3)/2. Notice that
becomes that is row
formula in cell D3, the formula same, while the relative part,
tnis
oT cell reference SC2, that is,
column letter C remains
number, changes from 2 to 3.
83SC3/2
Average
en ature 1
Day Temperanire
Fae hert
13
Monday
Tuesday 157
Wednesday 122
Thursday so
Friday

SORTING DATA descending order. In an ascending

order,
data either in ascending or descending order,
Sorting refers to arranging manner (from 0 to 9 or A to Z). In
in an 'alphanumerical
thedata is arranged the reverse order (from 9 to 0 or Z to A manner).
the data is arranged in
following worksheet
For example, consider the
520
Emp Ep Mam Department Salary
Finance 45000
Deepika Mahajan
Marketing 50000
E02 Rika Chugh 52000
E203 Anil Mahadevan HR
HR 36000
Suyash Chopra
Sanilka Sharma Marketing 45000
E205
Mehul Gupta Finance 39000
7 E206

To sort the data in this worksheet, follow these steps.

Select a cell in the column according to which you want to sort the data. For example, we
have selected cell D4 to sort the data according to Salary field.

22. On the Home tab, click the Sort & Filter button ()in the Editing Sort &
Filter
group. A drop-down list appears. 2 Sort Smallestto Largest
Sgrt Largest to Silest
E3 Custom Sort..

YaEiter
Slear

Reapply
28
 3. Select Sort Smallest to Largest option from the list to arrange
the data in ascending order.
OR
Select Sort Largest to Smallest option to arrange
the data in descending order.
The data is sorted as per the selected option. The following worksheet
shows the data sorted in
the descending order of Salary.

f52000
Emp ID Emp Name
Department Salary
2 E203 Anil Mahadevan HR
E202 Ritika Chugh 52000
Marketing 50000
4 E201 Deepika Mahajan Finance
45000
5 E205 Sonika Sharma Marketing 45000
E206 Mehul Gupta Finance 39000
E204 Suyash Chopra HR 36000

There is an alternative way to sort the selected

data. Click the Data tab and then click (2)
or () button in the Sort & Filter group to
sort the data in ascending or descending order,
respectively

File Home Insert Page Layout Formulas Data Review View

Connections
Get External Refresh
Data
Properties
LSort
Y Reapply Clear

Fiter YAdvanced
Data
Consolidate
Validation Group
Ungroup
ll Edit Links Text to Remove
Columns Duplicates What-f Analysis Subtotal
Connections Sort& Filter Data Tools Outline

NOTE
Observe that when you select
numeric data to sort, you will find Sort Smallest
to Largest and Sort Largest to Smallest
options in the & Filter drop-down
list. However, when youselect alphanumeric data to sort,Sort
these options appear as
Sort A to Z and Sort Z to A, respectively.

Sorting Using Sort Dialog Box

Suppose you want the list employees
of working in each department in the
Salary for the sample data given descending order of
above. For this, you need
order of Department and then in the descending to sort the data first in the ascending
allows you to sort the data order of Salary for each department. Excel
on more than one field using the
Sort dialog box.
To sort data using the Sort
dialog box, follow these steps.
1. Select any cell in the
range (A2:D7 in our case)
you want to sort the data.
D5
36000
A
D
Emp 10 Emp Name
Department Salary
2 E201 Deepika Mahajan Finance
E202 Ritika Chugh 45000
Marketing8
4 E203 Anil Mahadevan S0000
HR
5 E204 Suyash Chopra HR
52000
6 E205 Sonika Sharma Marketing
36000
7 E206 Mehul Gupta 45000
Finance
39000

29
 (in the Editing grour and
Sort & Filter button
2. On the Home tab, click the sele
list.
Custom Sort option from the drop-down
OR
the Sort & Filter groun
Click the Data tab and then click the
Sort button ()in
appears.
The entire range gets selected and
the Sort dialog box
s
field the basis of which you want to sort from theSort
3 Under Columns, select the on b
drop-down list. For example, select Department.
select A to Z from the drop-down list.
liss
4 Under Sort On, select Values and under Order,

ort
My data has þeaders
Copy level pbons
a1edd LevelXDelete Level
Order
Column Sort On

Sort by Department
V Values

Cancel

5. To sort by more than one field, lick the Add Level button. A new row appears in the Sort
dialog box. Under Column, select Salary, under Sort On, select Values and under Order,
select Largest to Smallest. Similarly, you can add more fields for sorting

Sort

a1dLevelXpelete Levelacopy Leve gpton My data has headers

Column Sort On roer
otoy Depertmen Values A to 2
Then by Salary Values Largest to Smalest

OK Cancel

. Click OK. The data is sorted in the ascending order of Department and in
the descending
order of Salary in each department.

A C D
Emp ID Emp Name Department
1 Salary
E201 Deepika Mahajan Finance 45000
E206 Mehul Gupta Finance 39000
E203 Anil Mahadevan HR 52000
5 E204 Suyash Chopra HR 36000
6 E202 Ritika Chugh Marketing 50000
E205 Sonika Sharma Marketing 45000

30
 Tryin Lab
Open MS Excel program and perform the followingsteps
1. Type and format the data as shown in the following
figure.
Class Vi
StudentHame Age Marks Obtained Total Marks
RIshita %age of Marks
500
Anarny
Mehul 12
Prateek 98
AbhimanyYu
Mitali
Aarush 380

Dipali
Mayuresh 00
488

2. n cell D3, use

the formula =(C3*100)/$E$2 to
compute the percentage of marks.
Copy and paste this formula in
the cells D4 to D11 and observe
3

changes and which part remains which part of formula |

the same on copying,
Open the Sort dialog box and sort the
4 data in the range A3:D11 in the ascending
of Age and descending order of Marks Obtained order

My data hes braders Class VI Total Marks

Sort On Student Name Age Marks Obtained
alunn %age of Marks S00
Sat by Vaues Smalest to Largest 3 Abhimanyu
485 97
Then by
is Obtained Vales 4 Mayuresh 12 488
5 Ananya 97.6
474 94.8
6 Mehul
358 79.6
Mitali
380
Aarush
460 2
9 Rishita 13 435 87
0 Prateek
410 32
11Dipali 400

FILTERING DATA
Excel provides a useful feature called Filter that lets you view only the selected data a
in range,
while hiding the unwanted data temporarily. Filtered data displays the rows that meet the
criteria specified by you and hides the remaining rows.
Filtering is a faster and an easier way to retrieve the data based on some specified condition.
Unlike sorting, it does not rearrange the data. It just temporarily hides the rows that you do not
want to view. You can also edit, format or print the filtered data without moving or rearranging
it.
To filter data in a worksheet, follow these steps.
1. Select any cell in the range of cells you want to filter
A B D
Emp l Emp Name Department Salary
E201 Deepika Mahajan Finance 45000
3 E202 Ritika Chugh Marketing8 50000
4 E203 Anil Mahadevan HR 52000
5 E204 Suyash Chopra HR 36000
6 E205 Sonika Sharma Marketing 45000
E206 Mehul Gupta Finance 39000

31
 Editng group and se
Filter button (2)
in the
tab click the Sort &
On the Home tab,
TEome
Filter option from the list.
OR
the Sort & Filter group
click the Filter button (in
Ck the Datatab and then
OR
Press Ctrl+ Shift+ on the keyboard
L
These arro
each column heading.
menu arrows () appear next to
down
indicate that the filter is enabled but not applied yet.

Sort &
Filter
Sort Ato Z Department
Salary
Empl Emp Name 45000
Sgrt ZtoA
E201 Deepika Mahajan Finance s0000
Custom Sort... E202 Ritika Chugh Marketing
52000
HR
E203 Anil Mahadevan
Y Fiter 36000
s E204 Suyash Chopra HR

ear E205 Sonika Sharma Marketing

Finance
45000
39000
Reapply E206 Mehul Gupta

any drop-down arrow to apply a filter to that column. For example, it you want
to
3.
arrow next
display records of only those employees who earn 45000, click the drop-down
to the Salary field. A list of various options appears
The Select All check box is by default selected. Click this check box to deselect all the
options.
5 Select the check box for the option 45000.

Marketing

Emg Emg Name Departet Slay

E01 Deepikz 24 Sot smale ta Largesid
E202 RkaCl tiapet t Smale
E203 Anil Mal Sot by Cor
E204 Suyasn ga
E20 Sonika
E206 Mehul
umber tern
Search

Select 4
030

Can

6. Click OK. The rows of employees contalning 0u0 in the salary field are displaved
in the
worksheet.
32
 Filter button (T) next to the Salary field indicating
You can see a that a filter has been applied.
clear the filter criteria, follow any of these
If you want steps.
the Filter button and then select Clear Filter
From "Salary" option from the list
displayed.

Click the Sort Filter button in the Editing group on

&
the Home tab and select Clear
from the drop-down list,
option
B
D
Emp Emp Name Department Salary
Deepika 2 Sort Smallest to Largest
2E201
E205 Sonika Sat Largest to Smalilest
6
Sort by Cole

Clear Foter From 'Satany

Fper by Color
Number Eiters

13 Search Sort&
(Select Al) Filter
J36000
]39000
2 Sort Ato Z
10
17
45000
5O000 ASgnt Zto A
18 O52000
EHCustomSort...
20
Cell Referer YaEilter
H4H
Ready 2 of 6 records to giea
OK Cancel
Reappy

Vou can also remove or turn off a filter, if you need. For this, click the Filter option in the Sort
&
Filterdrop-down list once again. You can als0 press Ctrl +Shift + L on the keyboard to turn
off filtering

Custom Filtering
Custom fltering allows you to filter data based on certain specific conditions. For example, if
vou
want to view the employees whose salary is between 35000 and 45000, follow these steps.
Select any cell in the range of cells you want to filter.

. On the Home tab, click the Sort & Filter button ()in
Fiter
the Editing group and select
Filter option from the list.
OR
Click the Data tab and then click the Filter button (,)
Fiter
in the Sort &F group.
OR
Press Ctrl + Shift + Lon the keyboard.
3. Click the drop-down arrow next to the Salary field. A list of options appears.

4 Point to Number Filters option. A submenu appears which lists various comparison
operators to choose from for filtering your data.
5. Click Custom Filter option in the submenu.
33
 2 45000

1 Ermp l Emp Name Department Salary

2 Sort Smalest to Largest
2 E201 Deepika
E202 Ritika C Sgt Largest to Smaliest
Anil Mal
E203 Sort by Color
E204 Suyash
E205 Sonika S
ear Fiter From Salay
Fiter by Caior
E206 Mehul
Equals
Number Eilters
Does Hot Equa
Sea
Seaicn
Greater Than
(Select A)
Greater Than gr Equal
T
36000
39000 Less Than.
45000 Less Ihan Or Egual To..
S0000
52000 Betueen
(op 10.

H Above Average
Cel Reteren
Reddy Belgw Averag9

Custom Eitel.
OK Cancel

The Custom AutoFilter dialog box appears

6. Specify the values in the dialog box according to the condition you want, as shown in the
hgure.

Custom AutoFilter

Show rowS where:

Salary

s greater than or equal to 35000

And
isless than or equal to 45000
Use ? to represent any single character
Use to represent any series of characters

OK Cancel

7. Click OK. The filtered rows that satisfy the specified

condition are displayed in the
worksheet.

D
1 Emp Il Emp Name Department Salary
2 E201 Deepika Mahajan Finance 45000
5 E204 Suyash Chopra HR
36000
6 E205 Sonika Sharma Marketing
45000
E206 Mehul Gupta Finance 39000

Try in Lab
Open the Excel workbook you created earlier and
filter the data to view the
those students who have got more than 85% marks. To do this, perform records of only
the following sten
1. Select the data in the range A2:D11. teps.

2. Enable the Filter option.

34
 k the drop-down arrow next to the %age of Marks
Click field, point to Number Filters
3 Ccin the list and select Greater Than Or
option in th Equal To option in the submenu.
Specify the value 85 in the Custom AutoFilter dialog box.

Clas Vif Tofal Marko

Custom Autofiter

tey
thon 1ows where:
%g ofMas
A Dsest
sgester tharn cu eguad to 8
May
eer an
bnd
les Then r fas 14
etg
Use 7 to represerit ony
srde dran scter
Ue to represent any sries of
daracters

ick OK. You will see the filtered data in the worksheet.
5.
Clas VIs
StudentMam Total Mark
AgeMarks Ottaind%age of Mark
Rishita
4 Anany4 12 474 4.8
7 Abhimanyu
7
9 Aarush 3

11 Mayuresh

cONDITIONAL FORMATTING
Cditional formatting is a feature that allows you to format the cells in a worksheet according
the conditions you specify. For example, you can highlight the cells or a range of cells with
acnecificcolour depending on whether they contain value greater than, less than or equal to a
ertain value. This helps you to analyse the data in an effective way.
Conditional formatting provides different options to set the format of cells. These options are
given below.
Highlight Cells Rules: This option highlights only those cells which satisfy the
given
condition. For example, the cells which contain value greater than 80 are highlighted in
the following worksheet.
Conditional Fomatting

gght cas fules srester

hn
Top/Bottom Rules
Than.

Rata Bars Between. A B C D

Item Sold Jan Feb Mar
EColor Scales LCD/LED 85 70 90
BEkonSets Washing Machine 45 67 56
ETet that Contalns.
Refrigerator 87 69 100
ew Rule.. A Date Occuring
5 Food Processor 8 83 67
gear Rules
Manage Bules.
Air Conditioner 65 75 90
Duplicate Values.
Microwave Oven 55 42 53
More Rules. Air Purifier 8 49 52

35
 items, 10 top
Top/Bottom Rules This option highlights the cells containing top
10
D
P
values, above average values or bel
Cent values, bottom 10 items, bottom 10 per cent
averagevalues. For example, the cells of top 10 values are highlighted in the followi
worksheet.

Conditionat Formatin9

Highight Celtis Ruses

Top/Botomules
Top 10 Mems

Data Bars Tog 10%

Color Scales ottom 10 1tems

Feb Mar
tem Sold Jan
70
LMonSet gtom10% LCD/LED
56
45 67
Washing Machine
ew Rule.
Above Average Refrigerator 87 69 100
ear Rules Food Processor 78 83 67
Manags Bules. 65 75 90
Below Ayeragt
Air Conditioner
55 42 53
Microwave Oven
49 52
More Rules. Air Purifier 38

Data Bars: This option highlights the cells by placing coloured bars beside the values. lhe
size of bar indicates the value in a cell. The higher the cell value, the longer will be the bar,
Or example, the following worksheet shows Orange Data Bar added to the cell values.

h Conditional Formatting
Highlight Cells Rules

Iop/Bottom Rules

DataDataBars Gradient Fil

Color Scales
A B
1 Item Sold Jan Feb Mar
con Sets Solid Fill LCD/LED 85 70 90
Washing Machine 45 67 56
New Rule.. Refrigerator 87 69 100
Clear Rules Food Processor 78 83 67
Air Conditioner 75 90
Manage Bules... Microwave Oven 42 53
More Rules Air Purifier

Color Scales: This option highlights the cells by applying a colour gradient to the cell
values. The colour in each cell indicates where each cell value falls within that ranoe
You can choose either a two-colour or a three-colour scheme. For example, the following
worksheet shows Blue-White-Red Color Scale applied to the cell values.
36
 pehhs Cel fiutes

e/otom Rtes

Rem Sold
wDAED n Feb Mar
Washing Mathine
tefrigerator
Food Processor
Air Conditioner 07
ore Bdes Miowave Oven 99
Mantge te Air Purifier

Sets Thisoption organises the

eicons,respectively. Each lcon data into three to five
represents
categories by using a set of three
to
following
worksheet shows 4 Trafhe Lights a specific range of values. For example,
the
applied to the cell values

we

hp

.g
A

Item Sold Jan Feb Mar

LCD/UD
85 70 90
Washing Machine
Ix 45 67 56
4Refrigerator 87 69 100
5 Food Processor 78 83 67
6 Air Conditioner
04ddd 7Microwave Oven 55
65 75
42
90

8AirPurifier 38 49

Suppose you want to highlight the cells which contain the value less than 75. To do this, follow
these stepS.
1. Select the desired range of cells.
On the Home tab, click the Conditional Formatting button (condtiona formating ) in the Styles
2
group. A drop-down menu appears.

3 Pointto Highlight Cells Rules option in the menu and then select Less Than option from
the submenu that appears. The Less Than
Less Than
dialog box appears.
Format cells that are LESS THAN
4. Type 75 in the box on the left and choose the 75 withelow l ih DarkYelowYext
desired colour option from the drop-down
OK Cencel
list on the right.
37
 C
75 appear ltem Sold Jan Feb
value less than M
Click OK. The cells with
89 70
LCD/LED
shown.
formatting specified by you as Washing Machine
45 7
in the Refrigerator
87 69
4 78 83
Food Processor
5 Air Conditioner
65 5
55 12
Microwave Oven
7 Purifier 38
8 Air

Conditional Formatting

to Clear Rules option

clear conditional formatting, point EHighlight Cels Rules
lo Formatting drop-down menu and then
in the Conditional Rules from Selected Cells or Clear Rules
Top/Bottom Rules

select either Clear

Bars
from Entire Sheet option from the submenu. Rata

Color Scales

Ekon Sets
Rule
Bew
gear Rules Clear Rules fio
ed e
Clear Rules from phlre She
Manage Bules..
Clear Rules from fhia fae
CGer Rules trom

Try in Lab
Create an Excel worksheet with the following data and apply conditional formatting to
highlight the rows with total marks greater than 255 in orange colour.

G
Roll No Student Name Test l Test il Test lil Total Marks
Rahul 98 89 277
2 Anika 78 85 82 245
3Swati 86 89 256
Deepika 9 68 223
5 Manan B0
6 Sukant
34 275
7 Priya 69 5 70 04
8 Abhishek 2 S8
b4

To do this, perform the following

steps.
Select the range A2:E9.
. Click the New Rule option
in the Conditional
New Formatting Rule dialog Formatting drop-down
box appears. menu. The
3. Click Use a formula to determine
which cells to format
Type box. option in the Select
a Rule
Type=in the box under Format values
any cell of Total Marks column, where this formula is
for example cell F2. You
true and then click in
Remove the '$ sign before will see=$F$2'
the row number and type in the
in the box as 'SF2>255 > 255 after $F2, making box.
value
Click Format. The Format Cells
dialog box appears.

38
 Clickhe
the Filltab, select orange colour from the colour palette and then click OK.
6 FocmatCel
Rule
Formatting
New Nunber FantBorder
1pe:
SelectaRuie valuess Background Color:
nColor:
Patern
based on their
Format al cels contain
o Color Automatc
ony cels that attern Stye
Format ar bottom ranked vakues
top
Fornst ony above or belowa
only vakues
that are
Format values
unique or duplcate
Format ony widh cels to
format
formula to determine
Uea Desapton:
Bdit the
Rule
where this fomula is true
FAEffects re Colors

mat values
2>25s anple

Previewc
No Format Set Format.
Ge
Cancel

OK Cancel

Rule dialog box reappears

The New Formatting
Click OK.
You will see the rows satistying the condition with orange background.
7.

Roll No Student Name Test Test I Test ll Total Marks

1 Rahul 8 39 90 277
2 Anika 78 85 82 245
3 Swati B1 B6 89 256
4 Deepika 9 68 76 223
5 Manan 30 1 82 233
6 Sukant 30 4 275
7 Priya 69 65 70 204
8 Abhishek 32 88 84 264

QUICK
RECAP
When a cell address is used in a formula, it is known as cell reference.
You can use three different types of cell (or range) references in a
formula: relative, absolute and mixed.
Sorting refers to arranging data either in ascending or descending
order
Excel provides a useful feature called Filter that lets you view only the
selected data in a range, while hiding the unwanted data temporarily.
39
 specific
ific conditions
filter data based on certain
Custom filtering allows you to wo
format the in aa workshe
cellss in
you to
Conditional formatting is a feature that allows helps you to analyse se the data
dat in
specify. This a
according to the conditions you
effective way.

TEACHER'S NoTE
references with examples.
Explain to students the concept of cell Also, tellthem
how data can be sorted in different ways.
Demonstrate to students criteri
filtered display only the selected data satistying certain ia
how data can be to ue
in various ways
the selected data using
Show them how they can highlight only
conditional formatting.

TIME FOR EXERCISES

1. Fill in the blanks.
a. The feature lets you view only the selected data in a range, whil

hiding the unwanted data temporarily.

b. R8 is a cell reference.

C. In an order, the data is arranged in an alphanumerical manner

(from 0 to 9 or A to Z).
d. You can sort data on more than one field using the dialog box.

e. The option of conditional formatting highlights the cells by applying

a colour gradient to the cell values.

2 In an Excel worksheet, a formula in the cell A2 is copied to the cell C2. What will the formula
become in C2 if the formula in A2 is:
a. =B2+C3

b. =B$2+$C3

c. =$B$2+C3

d. -B2+SsC$3

e. =$B2+C$3

40
 correct option.
Circle the
ata
. the icon used to filter the dato
Identifythe

Y (i)
R (ii)
Which option of Cond
nditional Formatting lets you
highlight the cells containing above
b. values?
average
Top/Bottom Rules (i) Data Bars
() (i) Highlight Cells Rules
Excel allows you to sort data in
C.
Ascending order (i) Descending order
) (ii) Both () and (i)
which of the following is an absolute cell reference?
Which
d.
FS (i) SFS SFSS
(
which feature of Excel allows you to arrange data in a specific order?
Sorting (i) Filtering ii) Conditional formatting

tick () for the correct statements and a cross (*) for the wrong ones.
Bars option highlights the cels by placing coloured bars beside the values.
a Data
Once you have applied hlter to data, you cannot remove it.

cCustom filtering allows you to filter data based on certain speciñc conditions.
you to sort data on more than one field.
d Excel does not allow
both are mixed cell references.
e P$3 and $P3
Answer the questions.
5
a. How can we make a cell address absolute?

b. What is sorting? What are the two ways of sorting data in Excel?

C.Listthe steps to sort the data in ascending order.

d. What is the use of Filter feature?

e Define custom filtering.

£ What is conditional formatting?

g. Name different options provided by conditional formatting.

h. Can you clear conditional formatting from data, once applied? If yes, how?

6. Application-based questions.
a. Consider the given worksheet and answer the following questions.

) What will you do so that Student Name starting with Z is at the top and the one
starting with A is at the bottom?
41
 sport in the increasing order
want the list of students enrolled in cach
of
(01) 1f we
what will you do?

B
C

Sport Name
Monthly Fee
Student Name
1200
Aditya Cricket
800
Ruhani Gymnastics
4 Sourabh 700
Tennis
Sonam 900
Badminton
6 Payal 600
Tennis
Abhay 600
Gymnastics
8 Kamakshi Badminton 1100
9 Vansh Cricket 1500
10 Kanak Tennis 1000
11 Anurag8 Cricket 1300

s alyani
OW,
prepared the results of annual examination of 50 students in an Excel workshee
she wants to see the data of only those students who have got more than 85% marks
) Which feature should she use
to do this
(1) Name the tab and group that
contains the option to use this teature.
(ii) How will you turn off this feature?
C. Rubin is a manager in a mall. He has
prepared a performance report of different sales
executives working there. Now, he
wants to highlight the names of top five pertormers
Which option should he use to
do this?

TIME FOR ACTIVITIES

1. Enter the data as shown in the worksheet and
perform the following operations.
a. Sort the data in the ascending
order of Height.
b. Sort the data in the descending order
of Weight.
Student Name Height in Weight
C. Sort the data in the descending order of Height cms in kgs
and ascending order of Weight. 2
Laksh 151 5
3 Mohita 160
d. Filter the records for height less than or equal to 4 Divya
165
160 cms. 5 Rudra 170
58
6 Ananya 165
59
e. Filter the records for weight between 65 and 70 7 Sanvi 154 70
kgs. 8 Saksham 150
67
42
The given worksheet shows the quarter sales record
of different salesmen. Apply conditional
formatting to:

A B
C D
Quarter Sales Record
Salesman Code Qtr1 Qtr2 Qtr3 Qtr4 Total Sales
sCO01 70 80 89 76 315
4 SCO02 90 85 90 89 354
5 SCO03 56 56 67 72 251
6 SCO04 76 65 76 79 296
7 SCOO5 80 78 89 85 332
8 SCO06 78 87 98 93 356
9 SCO07 45 66 76 71 258

a. highlight the cells showing quarterly sales below 75 in dark green background.

b. highlight the cells showing quarterly sales greater than 85 in light

red background.
c. highlight the cells showing bottom 10 quarterly sales values in yellow background.
d. highlight the rows with total sales of all quarters less than 300 in blue colour.

43