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Chapter 3 The Project Management Process Groups

The document discusses the six phases of project management: project pre-initiation, initiation, planning, executing, monitoring and controlling, and closing. It provides details on the key tasks and goals of each phase such as developing requirements, creating plans, coordinating resources, tracking progress, and finalizing the project.

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Kristel Joy Eledia Nietes
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132 views13 pages

Chapter 3 The Project Management Process Groups

The document discusses the six phases of project management: project pre-initiation, initiation, planning, executing, monitoring and controlling, and closing. It provides details on the key tasks and goals of each phase such as developing requirements, creating plans, coordinating resources, tracking progress, and finalizing the project.

Uploaded by

Kristel Joy Eledia Nietes
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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Information Technology

Project Management, Sixth


Edition
 A process is a series of actions directed toward a
particular goal
 The project management process include six
phases:
1. Project Pre-initiation
2. Project Initiation
3. Project Planning
4. Project Executing
5. Project Monitoring and controlling
6. Project Closing

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Management, Sixth Edition Copyright 2009 2
 Include actions to commit to and begin or end project
or project phases.
 Senior managers often perform several pre-initiation

tasks, including the following:


◦ Determine the scope, time, and cost constraints for the project
◦ Identify the project sponsor
◦ Select the project manager
◦ Develop a business need for a project.
◦ Meet with the project manager to review the process and expectations
for managing the project
◦ Determine if the project should be divided into two or more smaller
projects

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Management, Sixth Edition Copyright 2009 3
 Initiating a project includes recognizing and starting
a new project or project phase

 The main goal is to formally select and start off


projects

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Management, Sixth Edition Copyright 2009 4
 It’s good practice to hold a kick-off meeting at
the beginning of a project so that stakeholders can
meet each other, review the goals of the project,
and discuss future plans

Information Technology Project


Management, Sixth Edition Copyright 2009 5
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Management, Sixth Edition Copyright 2009 6
 The main purpose of project planning is to guide
execution.

 Project plans are created to define each knowledge


area as it relates to the project at that point in time.

 Key outputs included in the project:


◦ A team contract
◦ A project scope statement
◦ A work breakdown structure (WBS)
◦ A project schedule, in the form of a Gantt chart with all
dependencies and resources entered
◦ A list of prioritized risks (part of a risk register)

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Management, Sixth Edition Copyright 2009 7
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Management, Sixth Edition Copyright 2009 8
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Management, Sixth Edition Copyright 2009 9
 Include coordinating people and other resources
to carry out the project plans and produce the
deliverables of the project or phase.
 Project managers must use their leadership skills
to handle the many challenges that occur during
project execution
 Many project sponsors and customers focus on
deliverables related to providing the products,
services, or results desired from the project.
 A milestone report can help focus on completing
major milestones

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Management, Sixth Edition Copyright 2009 10
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Management, Sixth Edition Copyright 2009 11
 Involves measuring progress toward project
objectives, monitoring deviation from the plan, and
taking correction actions.

 Affects all other process groups and occurs during


all phases of the project life cycle

 Outputs include performance reports, change


requests, and updates to various plans

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Management, Sixth Edition Copyright 2009 12
 Involves gaining stakeholder and customer
acceptance of the final products and services

 Outputs include project archives and lessons


learned.

 Most projects also include a final report and


presentation to the sponsor/senior management

Information Technology Project


Management, Sixth Edition Copyright 2009 13

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