Compliance Calender Q-2 2021

Compliance Calendar
Quarter July to September, 2021
“The Quarterly Compliance Calendar provides a useful way to track the compliances to be
followed during the period with their respective due dates. It would serve as a ready
reckoner for corporate compliance team. During the quarter, July to September in every
year, the role and responsibility of a Company Secretary / Compliance Office / KMPs in a
company is enormous. The compliance calendar for the said quarter is available in through
the link of website. Company Secretary/ Compliance Officer may take advantage of the same
and in addition advised to take all necessary steps to comply with the provisions of various
acts, rules and regulations. Any non-compliance of the various provisions applicable in the
Company may bring a severe penalty provisions and may make a governance issue in the
Company.”
PRIVATE COMPANIES
July to There must be atleast four Board Meetings in every calendar year and in the manner
September that not more than one hundred and twenty days shall intervene between two
consecutive meetings in compliance with the provisions of section 173 of the Companies
Act, 2013 & Secretarial Standard-1.
Ministry of Corporate Affairs (“MCA”) issued General Circular No. 08/2021 dated May 3,
2021, provides relief to the companies from mandatorily requirement of holding
meetings of the Board of the Companies within the intervals of 120 days as provided in
section 173 of the Companies Act, 2013. Accordingly, as a onetime relaxation, the gap
between two consecutive meetings of the Board may extend to 180 days till the next
two quarters (i.e. during the Quarter – April to June 2021 and Quarter – July to
September, 2021), instead of 120 days as required in the Companies Act, 2013.
However, the companies should ensure to hold minimum 4 meeting in a calendar year.
For detailed notification, please refer the link:

http://www.mca.gov.in/Ministry/pdf/GeneralCircularNo8_03052021.pdf
Where the board of directors are approving any contract or agreement to be entered
with any related party under section 188 or in which any director is concerned or
interested under section 184(2) of the Companies Act, 2013 then the interested director
shall be entitled to participate in respect of such item after disclosure of his interest and
register under section 189 of the Companies Act, 2013 in which such transaction is
entered shall be placed at next Board Meeting in order to take the signature of all the
directors who are present in the meeting.
Note: Entry to be made in Register of contracts or arrangements regarding the contract

or arrangement entered into by the Company with related party which are either not in
its ordinary course of business or not on arm’s length basis or both.
To hold the meeting of Board of Directors of the Company:
 To fix the date of board meeting and send notice along with agenda in writing to
every director of the company by hand or by speed post or by registered post or
by facsimile or by e-mail or by any other electronic means by giving not less than
7 days’ notice before the date of meeting, unless the Articles prescribe a longer
period. In case of Company sends the notice by speed post or by registered post
then additional two days shall be added for the service of notice.
 In case, the Board meeting is conducted at a shorter notice, the Company may
choose an expedient mode of sending notice.
 In case the facility of participation through electronic mode is being made

available, the notice shall provide the information to the directors about the
availability of such facility and provide them necessary information to avail such
facility. Further, the notice shall also contain the contact number or e-mail
address(es) of the Chairman or the Company Secretary or any other person
authorized by the Board, to whom the Director shall confirm in this regard.
 To hold the board meeting as per schedule and in compliance with Rule 3 of
Companies (Meetings of Board and its Powers) Rules, 2014 if meeting is held
through video conferencing or other audio visual means.
Ministry of Corporate Affairs vide its notification dated June 15, 2021 has omitted
Rule 4 of the Companies (Meetings of Board and its Powers) Rules, 2014.

http://ebook.mca.gov.in/Default.aspx?page=notification
To obtain disclosure with respect to:
 Change(s) in his/her concern or interest in any company or companies or body
corporate in Form MBP-1 from all the directors and Key Managerial Personnel
under section 184(1) and 189 of the Companies Act, 2013, respectively.
CSR Committee If CSR is applicable on the Company then as per the CSR policy of the company, CSR
Meeting Committee shall convene its meeting to update the Committee w.r.t. the status of the
projects, programs or activities undertaken during the period.
 Recommendation of Annual Action Plan, CSR Activities and manner of

implementation along with Budget for Financial Year 2021 – 22. (If not approved
in the meeting convened in the last quarter).
 In case of the unspent amount pertaining to the projects other than ongoing
projects, company shall transfer such unspent amount to a Fund specified in
Schedule VII, within a period of six months of the expiry of the financial year.
 Take note of the certificate from the Chief Financial Officer of the Company in the
Board Meeting.
 If CSR was applicable on the Company during FY 2020-21, the CSR Committee
shall recommend to the Board for the approval of the annual report on CSR
activities as per the format specified in the Companies (Corporate Social
Responsibility Policy) Rules, 2014, which shall form the part of Board’s Report (if
not approved in the meeting convened in the last quarter).
Up to To file RBI Annual Return on foreign assets and liabilities, it is required to be submitted
31th July by all the Indian companies which have received FDI and/ or made overseas investment
in any of the previous year(s), including current year, by July 31, 2021. It is to be
submitted to the RBI through web based portal.
Due date of filing FLA return for FY 2020-21 have been extended to 31 July, 2021.
Further, if Company would be filing such Annual Return on Foreign Liabilities and Assets
(FLA return) based on un-audited (Provisional) financials of Company for FY 20-21,
then once the accounts get audited and there are revisions in the provisional information
submitted by the company earlier, they are supposed to submit the
revised FLA return based on audited accounts by end of September 30, 2021.
Up to 30th Every individual who holds a Director Identification Number (DIN) as on March 31 of a
September Financial Year (“FY”) as per these rules shall submit e-form DIR-3-KYC for the said FY to
the Central Government on or before September 30 of immediate next FY.
Where an individual who has already submitted e-form DIR-3 KYC in relation to any
previous financial year, submits web-form DIR-3 KYC-WEB through the web service upto
September 30 of immediate next FY.
Form MGT-14 Form MGT-14 is required to be filed within 30 days from the date of passing the Board
Resolutions & resolution or entering into agreement in respect of matters covered as per the provisions
Agreements to of section 117(3) of the Companies Act 2013, except clause (g) the said sub section.
be filed
Approval of To fix a Board meeting in the manner stated above for consideration of Financial
Financial Statements and all other AGM related matters.
Statements and
AGM related - To take note of disclosures received from the Directors and Key Managerial
matters Personnel (KMPs), if any
- To take note of minutes of previous Board and Committee Meetings, if any
- To take note of Circular resolutions passed since last board meeting.
- To appoint and fix the remuneration of Internal Auditor of the Company, if
applicable.
- To take note of Secretarial Audit Report for the FY 2020-21, if applicable
- To take note Cost Audit Report for the FY 2020 -21, if applicable
- To take note of Internal Audit Report for the FY 2020-21, of the Company, if
applicable.
- To approve the auditors’ fees and to recommend the appointment of Statutory
Auditors, if any.
- To recommend the dividend, if any
- To approve the standalone and consolidated financial statements (Including
Statement containing salient features of the financial statement of
Subsidiaries/associate companies/joint ventures in form AOC-1).
- To appoint and fix the remuneration of Secretarial Auditors of the Company, if
applicable
- To consider and approve of Annual Action Plan, CSR Activities along with
Budget for Financial Year 2021 – 22. (If not approved in the meeting convened
in the last quarter)
- To take note of the certificate from the Chief Financial Officer confirming the
CSR expenditure of the Company, if applicable.
- To approve CSR Annual Report and to take note of the certificate from the
Chief Financial Officer of the Company.
- To appoint and fix the remuneration of Cost Auditor 2021 - 22, if applicable
- To appoint and fix the remuneration of Secretarial Auditor 2021 – 22, if
applicable
- To appoint and fix the remuneration of Internal Auditor 2021 – 22, if applicable
- To approve Cost Audit Report and Cost Records, if applicable
- To approve particulars of contract or arrangements with related parties in
prescribed Form AOC – 2.
- To approve the Board’s Report along with annexures
- To approve the place of maintaining the books of accounts, if maintained at a
place other than registered office
- To approve all other special business which is to be included in the notice of
Annual General Meeting.
- To fix the AGM date (If Financial year of the company ends on 31st March of
this year the Annual General Meeting shall be held on or before 30th
September, 2021. However, gap between two Annual General Meetings should
not be more than 15 months).
- To take note of Compliance Report under Section 205 of the Companies Act,
2013 for the quarter ended June, 2021, if applicable
- To approve the notice of AGM and authorize any director or the company
secretary for the issuance of notice of the AGM
- To check:
a. Regularization of additional director
b. Appointment /Re – appointment of Statutory Auditors
c. Appointment / Re-appointment of Managerial Personnel, as may be
applicable
d. Any other item requiring shareholders’ approval
- If Dividend declared by the Company at AGM, a separate bank account is to be

opened and the dividend amount must be deposited with the bank within a
period of five days from the date of declaration.
- Thereafter the dividend amount shall be distributed among the entitled
shareholders of the company within thirty days from the date of the
declaration.
- If, Dividend is not paid or claimed within thirty days from the date of the
declaration to any shareholder entitled to the payment of the dividend, the
company shall, within seven days from the date of expiry of the said period of
thirty days, transfer the total amount of dividend which remains unpaid or
unclaimed to a special account to be opened by the company in that behalf in
any scheduled bank to be called the Unpaid Dividend Account.
- Further, the unpaid or unclaimed Dividend transferred to the Unpaid Dividend
Account of a company, which remains unpaid or unclaimed for a period of
seven years from the date of such transfer shall be transferred by the company
along with interest accrued, if any, thereon to the Investor Education and
Protection Fund as per the IEPF Rules, 2016.
Website The website of the company shall be updated by uploading the following:
 Notice of Annual General Meeting
 Composition of the CSR Committee, and CSR Policy and Projects approved by the
Board
 Resignation from a directorship
 Annual return i.e. Form MGT – 7 along with the Form MGT – 8 and other
necessary attachments.
 Details of establishment of Vigil Mechanism, if applicable
AGM Notice For the purpose of reckoning twenty-one days clear Notice, the day of sending the
Notice and the day of Meeting shall not be counted. Further in case the company sends
the Notice by post or courier, an additional two days shall be provided for the service of
Notice.
Notice and accompanying documents may be given at a shorter period of time if consent
in writing is given thereto, by physical or electronic means, by not less than ninety-five
per cent of the Members entitled to vote at such meeting.
Notice shall specify the day, date, time and full address of the venue of the Meeting.
Physical Meeting:
Notice shall contain complete particulars of the venue of the Meeting including route
map and prominent land mark for easy location. In case of companies having a website,
the route map shall be hosted along with the Notice on the website.
Notice shall be accompanied, by an attendance slip and a Proxy form (MGT-11 ) with
clear instructions for filling, stamping, signing and/or depositing the Proxy form
An opportunity should be provided to the members to register his e-mail address and
changes therein from time to time with the company or with the concerned depository.
Notice of the meeting shall be sent by prescribed mode as mentioned in Section 20 of

the Companies Act, 2013 and Secretarial Standard-2.
If notice is sent through electronic mode, then procedure prescribed in Rule 18 of

Companies (Management and Administration) Rules, 2014 is to be complied with.
Virtual Meeting:
If Company decides to hold AGM through Video Conferencing (VC) or other audio visual
means (OAVM) as per the MCA circular No. 14/2020 dated April 08, 2020, No. 17/2020
dated April 13, 2020, No. 20/2020 dated May 05, 2020 and No. 02/2021 dated January
13, 2021 (Circulars), there is no need to annex attendance slip, route map with
prominent land mark for easy location, and Proxy form. However, compliances
applicable to private company are to be ensured as mentioned in the circulars.
MCA vide Circular No. 02/2021 dated 13th January, 2021, has allowed companies to
conduct their AGM (which will become due in the year 2021) through VC or OAVM up to
31st December, 2021 in accordance with the requirements provided in paragraphs 3 and
4 of the MCA Circular No. 20/2020 dated 05th May, 2020.
Further MCA clarified that this Circular shall not be construed as conferring any
extension of time for holding of AGMs by the companies under the Companies Act, 2013,
and the companies which do not adhere to the relevant timelines shall remain subject to
legal action under the Companies Act, 2013.
Annual Report to Board’s Report along with the copies of full financial statement including consolidated
be forwarded to financial statements, if any along with its attachments shall be sent to every Director,
entitled persons member, Auditor of the Company, trustees of the debenture holder and to all other
entitled persons not less than 21 days before the date of meeting.
Due to Covid-19 Pandemic, MCA circular No. 14/2020 dated April 08, 2020, No. 17/2020
13, 2021 (Circulars) decided that In view of the prevailing situation, owing to the
difficulties involved in dispatching of physical copies of the financial statements
(including Board's report, Auditor's report or other documents required to be attached
therewith), such statements shall be sent only by email to the members, trustees for the
debenture-holder of any debentures issued by the company, and to all other persons so
entitled. Physical dispatch of the Annual Report is at the option of the Company in
current scenario.
Inspection of All documents referred to in the accompanying Notice and the Explanatory Statement
documents shall be open for inspection and time and place for inspection should be specified in the
Explanatory Statement to notice of AGM. However, due to COVID pandemic, in case the
Company is convening through VC/OAVM, then inspection of the documents must be
available to the members electronically.
AGM For the purpose of AGM, the following shall be taken care of-
Compliances
 Unless the articles of the Company otherwise provide, the members personally
present at the meeting shall elect one of themselves to be Chairman thereof on
show of hands.
 Quorum
Companies Quorum
Private Company 2
 Auditor shall, either by himself or through his authorized representative, who

shall also be qualified to be an auditor, attend the AGM. He shall have a right to
be heard at such meeting on any part of the business which concerns him as the
auditor.
 Register of Directors and Key Managerial Personnel and their shareholding and
Register of Contracts or Arrangements with related parties shall be kept open for
inspection at every AGM.
 Proxy shall not have the right to speak at such meeting and shall not be entitled
to vote except on a poll or as per Articles of Association of the Company.
However, if the company decides to convene AGM through VC/OAVM, then
members cannot appoint proxy to attend the AGM.
 If the company decides to convene AGM through VC/OAVM then the company has
to ensure compliances as per the MCA circular No. 14/2020 dated April 8, 2020,
No. 17/2020 dated April 13, 2020, No. 20/2020 dated May 05, 2020, and No.
02/2021 dated January 13, 2021 which are stated below:
- Transcript shall be recorded and kept in the safe custody the recorded transcript
of the meeting.
- Attendance of members through VC or OAVM shall be counted for the purpose of
reckoning the quorum under Section 103 of the Companies Act, 2013.
- The facility for joining the meeting shall be kept open at least 15 minutes before
the time scheduled to start the meeting and shall not be closed till the expiry of
15 minutes after such scheduled time.
- At least one independent director (where the company is required to appoint
one), and the auditor or his authorized representative, who is qualified to be the
auditor shall attend such meeting through VC or OAVM.
ROC  To file Form DIR - 12 with the ROC for the regularization of additional director as
Compliance a Director at the AGM, within 30 days from the date of passing the resolution in
relating to the AGM.
AGM
 In case any special resolution(s) is passed by the company at the AGM, the same
is required to be filed in Form MGT - 14 with the ROC within 30 days from the
date of passing such resolution(s).
 If the company decides to convene AGM through VC/OAVM, then the company
has to file all resolutions passed (including Ordinary resolution) shall be filed with
ROC within 60 days of passing and such resolutions clearly indicating that the
mechanism provided in the MCA circulars dated MCA circular No. 14/2020 dated
April 8, 2020, No. 17/2020 dated April 13, 2020, No. 20/2020 dated May 05,
2020, and No. 02/2021 dated January 13, 2021 and along with other provisions
of the Companies Act, 2013 and rules made thereunder were duly complied.
 To file the Financial Statements including Consolidated Financial Statements, if

applicable, in Form AOC-4 (Form AOC - 4 CFS, if applicable) or Form AOC-4 XBRL
(if applicable) (with the ROC within 30 days from the date of Annual General
Meeting. If the Company has Foreign Subsidiary then Accounts of Foreign
Subsidiary is also to be attached and filed with Form AOC-4 (Form AOC - 4 CFS,
if applicable) or Form AOC-4 XBRL (if applicable). Further, Financial Statement
audited (under any law of the country of its incorporation) is in a language other
than English, along with a translated copy of financial statement in English.
 To file annual return in Form MGT-7 with the ROC within 60 days from the date of
Annual General Meeting. (copy of MGT-8 is also required to be attached if
applicable upon the company).
 Appointment letter is to be given to the auditor after his appointment and notice
of his appointment to be filed with ROC in Form ADT-1 within 15 days of
appointment.
 Appointment letter should be sent to the appointed directors, if any.
 To file other documents/ E-forms as per businesses transacted at the AGM, as

per the relevant provisions of the Act.
Secretarial As per Section 118(10) of the Companies Act, 2013 read with the provisions of
Standards Secretarial Standards effective from October 1, 2017 as amended up to 31st December,
2020 issued by the Institute of Company Secretaries of India (ICSI) and notified by the
Ministry of Corporate Affairs (MCA), the Companies needs to comply with the applicable
Secretarial Standards.
Quick links:
Guidance Note on Meetings of the Board of Directors:
https://www.icsi.edu/media/webmodules/GN_on_Meetings_of_BOD_3122020.pdf
Guidance Note on General Meetings:
https://www.icsi.edu/media/webmodules/GN_on_General_Meetings_31122020.pdf
Due to COVID-19 outbreak and lockdown situation prevailing in the Country, various
provisions of the Companies Act, 2013 and rules made there under have already been
relaxed by the MCA for ease of compliance by the stakeholders and the ICSI has issued
clarification/ Guidance on applicability of Secretarial Standards on Meetings of the Board
of Directors (SS – 1) and General Meetings (SS – 2) dated 03.04.2020 and 15.04.2020
Quick links:
https://www.icsi.edu/media/webmodules/ssb/Guidance_on_applicability_of_SS-1.pdf
https://www.icsi.edu/media/webmodules/ssb/Guidance_on_SS-2_15_04_2020.pdf
LISTED COMPANIES
July to Audit Committee:

September There must be an Audit Committee meeting in every calendar quarter to review the
details of related party transactions entered into by the Company pursuant to the
omnibus approval, inter-alia, and other functions of the Committee as stated under
Section 177 of the Companies Act, 2013 and Regulation 18 read with Part C of Schedule
II of the SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015.
Nomination and Remuneration Committee:
There must be at least one meeting in a year as per Regulation 19 of the SEBI (Listing
Obligations and Disclosure Requirements) Regulations, 2015.
Stakeholders Relationship Committee:

There must be at least one meeting in a year as per Regulation 20 of the SEBI (Listing
Risk Management Committee:
There must be at least two meetings in a year as per Regulation 21 of the SEBI (Listing
Note: The provisions of this regulation shall be applicable to top 1000 listed entities,
determined on the basis of market capitalization, as at the end of the immediate
previous financial year.
*Constitution of Committee: The Risk Management Committee shall have minimum

three members with majority of them being members of the board of directors, including
at least one independent director. The Chairperson of the Risk management committee
shall be a member of the board of directors and senior executives of the listed entity
may be members of the committee.
*Shall ensure compliance within six months from such date i.e. May 06, 2021.
For checking applicability, please refer the link mentioned below:

https://www.bseindia.com/static/about/downloads.aspx
Board Meeting:
There must be atleast four Board Meetings in every calendar year and in the manner
that not more than one hundred and twenty days shall intervene between two
consecutive meetings in compliance with the provisions of section 173 of the Companies
Act, 2013 & Secretarial Standard-1.
Ministry of Corporate Affairs (“MCA”) issued General Circular No. 08/2021 dated May 3,
2021, provides relief to the companies from mandatorily requirement of holding
meetings of the Board of the Companies within the intervals of 120 days as provided in
section 173 of the Companies Act, 2013. Accordingly, as a onetime relaxation, the gap
between two consecutive meetings of the Board may extend to 180 days till the next
two quarters (i.e. during the Quarter – April to June 2021 and Quarter – July to
September, 2021), instead of 120 days as required in the Companies Act, 2013.
However, the companies should ensure to hold minimum 4 meeting in a calendar year.
However, w.r.t board meeting of the Listed Company, it shall adhere to the
provisions of SEBI (Listing Obligations and Disclosure Requirements)
Regulations, 2015 i.e. Financial Results shall be submitted quarterly and year –
to –date standalone and consolidated financial results to the stock exchange
within forty – five days of end of each quarter.

Where the Board of directors are approving any contract or agreement to be entered
with any related party under section 188 or in which any director is concerned or
interested under section 184(2) of the Companies Act, 2013 takes place, register under
section 189 of the Companies Act, 2013 in which such transaction is entered shall be
placed at next Board Meeting in order to take the signature of all the directors who are
present in the meeting.
Note: Entry to be made in Register of contracts or arrangements regarding the contract

or arrangement entered into by the Company with related party which are either not in
its ordinary course of business or not on arm’s length basis or both.
 To fix the date of Board meeting and send notice along with agenda in writing to
every director of the company/ any other entitled person, by hand or by speed
post or by registered post or by facsimile or by e-mail or by any other electronic
means by giving not less than 7 day notice before the date of meeting, unless the
Articles prescribe a longer period. In case of Company sends the notice by speed
post or by registered post then additional two days shall be added for the service
of notice.
 In case, the Board meeting conducted at a shorter notice, the Company may
choose an expedient mode of sending notice.

address (es) of the Chairman or the Company Secretary or any other person
 To hold the Board meeting as per schedule and in compliance with Rule 3 of
Ministry of Corporate Affairs vide its notification dated June 15, 2021 has omitted
Rule 4 of the Companies (Meetings of Board and its Powers) Rules, 2014.

http://ebook.mca.gov.in/Default.aspx?page=notification
To obtain disclosure with respect to:

 Change(s) in his/her concern or interest in any company or companies or body
corporate in Form MBP-1 from all the directors and Key Managerial Personnel
under section 184(1) and 189 of the Companies Act, 2013, respectively.
 To obtain the information about the changes in the committee positions held by
every director in other listed entities in terms of Regulation 26(2) of the SEBI
(Listing Obligations and Disclosure Requirements) Regulations, 2015.
 In case of change in shareholding of non – executive directors in the listed entity,
including shareholding as a beneficial owner under Regulation 36(3)(e) of SEBI
(Listing Obligations and Disclosure Requirements), Regulations 2015.
CSR Committee CSR Committee shall convene its meeting to recommend the following to the Board for
Meeting its approval:
 Recommendation of Annual Action Plan, CSR Activities and manner of

implementation along with Budget for Financial Year 2021 – 22. (If not approved
in the meeting convened in the last quarter).
 In case of the unspent amount pertaining to the projects other than ongoing
projects, company shall transfer such unspent amount to a Fund specified in
Schedule VII, within a period of six months of the expiry of the financial year.
Board Meeting.
 If CSR was applicable on the Company during FY 2020-21, the CSR Committee
shall recommend to the Board for the approval of the annual report on CSR
activities as per the format specified in the Companies (Corporate Social
Responsibility Policy) Rules, 2014, which shall form the part of Board’s Report (if
not approved in the meeting convened in the last quarter).
Up to To file RBI Annual Return on foreign assets and liabilities, it is required to be submitted
31th July by all the Indian companies which have received FDI and/ or made overseas investment
in any of the previous year(s), including current year by July 31, 2021. It is to be
submitted to the RBI through web based portal.
(FLA return) based on un-audited (Provisional) financials of Company for FY 20-21,
then once the accounts get audited and there are revisions in the provisional information
submitted by the company earlier, they are supposed to submit the
revised FLA return based on audited accounts by end of September 30, 2021.
21stJuly Holding of specified securities and shareholding pattern:

To submit a statement showing holding of securities and shareholding pattern separately
for each class of securities, in the format specified by the Board from time to time within
twenty-one days from the end of each quarter as per Regulation 31(1)(b) of the SEBI
Grievance Redressal Mechanism:
A statement giving the number of investor complaints pending at the beginning of the
quarter, those received during the quarter, disposed of during the quarter and those
remaining unresolved at the end of the quarter within twenty-one days from the end of
each quarter as per Regulation 13(3) of the SEBI (Listing Obligations and Disclosure
Requirements) Regulations, 2015.
Corporate Governance Report:
To submit a quarterly compliance report on corporate governance in the format as
specified by the Board from time to time to the recognised stock exchange(s) within
twenty one days from the end of each quarter as per Regulation 27(2)(a) of the
Securities and Exchange Board of India (Listing Obligations and Disclosure
30thJuly Reconciliation of share certificate Audit report:
To obtain a Reconciliation of share certificate Audit report as per Regulation 76 of SEBI
(Depositories and participants) Regulation, 2018 from a Practicing Company Secretary
or Practicing Chartered Accountant and to send to all the stock exchanges where the
shares of the company are listed.
14thAugust Audited/ Un – Audited Standalone and Consolidated Financial Results:
To submit quarterly and year-to-date standalone and consolidated financial results to
the stock exchange within forty – five days of end of each quarter.
 To fix the date of board meeting and send notice in writing to every director of
the company by hand or by speed post or by registered post or by facsimile or by
e-mail or by any other electronic means by giving not less than 7 days’ notice
before the date of meeting, unless the Articles prescribe a longer period. In case
of Company sends the notice by speed post or by registered post or then
additional two days shall be added for the service of notice.

 To intimate the date of Board meeting to the Stock Exchange at least 5 days in
advance (excluding the date of the intimation and date of the meeting), where
the standalone and consolidated financial results viz. quarterly, half yearly, or
annual, as the case may be, are to be considered.
 Certificate from chief executive officer and chief financial officer of the listed
entity shall be placed before the board that the financial results do not contain
any false or misleading statement or figures and do not omit any material fact
which may make the statements or figures contained therein misleading.
 To submit quarterly and year-to-date standalone and consolidated (if applicable)

financial results to the stock exchange within forty-five days of end of each
quarter in terms of Regulation 33(3)(a) of the SEBI (Listing Obligations and
Disclosure Requirements) Regulations, 2015.
 To submit the limited review report in case of submission of unaudited financial

results or audit report in case of submission of audited financial results by the
company in terms of Regulation 33(3)(c) of the SEBI (Listing Obligations and
Disclosure Requirements) Regulations, 2015. As per Regulation 33(8) of SEBI
(Listing Obligations and Disclosure Requirements) Regulations, 2015, listed entity
shall ensure that the statutory auditor of a listed entity shall undertake a limited
review of the audit of all the entities/ companies whose accounts are to be
consolidated with the listed entity as per AS 21 in accordance with guidelines
issued by the Board on this matter.
 To publish the financial results as specified in Regulation 33, along with the
modified opinions(s) or reservation(s), if any expressed by auditor, within 48
hours of conclusion board meeting in at least one English daily newspaper
circulating in the whole or substantially the whole of India and in one daily
newspaper published in the language of the region, where the registered office of
the company is situated (the matter of publication should also be in regional
language in regional newspaper).
Note: If both the standalone and consolidated financial results are submitted,
then the company shall need to publish the consolidated financial results along
with turnover, profit before tax and profit after tax on standalone basis as a foot
note and also the link of the website from which the standalone results are
available.
 To send copy of newspaper clippings to Stock exchange simultaneously after
publishing in the newspaper.
 As per Schedule III, Part A of the SEBI (Listing Obligations and Disclosure
Requirements) Regulations, 2015, companies are required to submit the financial
results to the Stock Exchange within 30 minutes of closure of the Meeting (The
listed entity must ensure that if board meeting is held for more than one day,
then the financial results shall be disclosed within 30 minutes of end of the
meeting for the day on which it has been considered).
Dividend  To intimate the declaration of dividend date of board meeting to the Stock
Declaration Exchange at least 2 working days in advance (excluding the date of intimation
and date of meeting) as per Regulation 29 of the SEBI (Listing Obligations and
 If interim/final dividend is declared/recommend, the company should intimate the

Stock Exchanges within 30 minutes of closure of the Meeting, where such
dividend is declared.
 To intimate to all the recognized stock exchange at least 7 working days in

advance (excluding the date of intimation and record date), about the book
closure or record date as per Regulation 42 of the Securities and Exchange Board
of India (Listing Obligations and Disclosure Requirements) Regulations, 2015.
 To make an advertisement in English newspaper and in vernacular language,

where the registered office of the company is situated, at least 7 days before the
date of book closure stating the date, place and venue of the meeting and dates
of closure of its transfer books and purpose of closure of books.
 To recommend or declare all dividend at least five working days (excluding the
date of intimation and the record date) before the record date fixed for the
purpose.
 If dividend is declared by the Company, a separate bank account need to be

opened and the dividend amount must be deposited with the bank within a period
of five days from the date of declaration.
 Thereafter, the dividend amount shall be distributed among the entitled

shareholders of the company within thirty days from the date of the declaration.
 If, Dividend is not paid or claimed within thirty days from the date of the
declaration to any shareholder entitled to the payment of the dividend, the
company shall, within seven days from the date of expiry of the said period of
thirty days, transfer the total amount of dividend which remains unpaid or
unclaimed to a special account to be opened by the company in that behalf in
any scheduled bank to be called the Unpaid Dividend Account.
 Further, the unpaid or unclaimed Dividend transferred to the Unpaid Dividend
Account of a company, which remains unpaid or unclaimed for a period of seven
years from the date of such transfer shall be transferred by the company along
with interest accrued, if any, thereon to the Investor Education and Protection
Fund as per the Investor Education and Protection Fund Authority (Accounting,
Audit, Transfer and Refund) Rules, 2016.
30th September, To hold the Board Meeting for approval of below mentioned matters:
2021
 To fix the date of board meeting and send notice in writing to every director of
the company by hand or by speed post or by registered post or by facsimile or by
e-mail or by any other electronic means by giving not less than 7 days’ notice
before the date of meeting, unless the Articles prescribe a longer period. In case
of Company sends the notice by speed post or by registered post or then
additional two days shall be added for the service of notice.

Note: MCA vide its notification dated 15th June, 2021 has omitted Rule 4 of the
Companies (Meetings of Board and its Powers) Rules, 2014. Consequent upon the
said amendment, Board Meeting may be held through video conferencing or
other audio visual means in accordance with Rule 3 of The Companies (Meetings
of Board and its Powers) Rules, 2014 in compliance with Section 173 read with
the rules made thereunder.
 To hold the board meeting as per schedule and in compliance with Section 173
read with the rules made thereunder.
- To take note of disclosure/declaration(s) received from the directors and

Key Managerial Personnel of the Company
- To take note of the specific disclosure received from the directors in
respect of proposed contract or arrangement in the meeting
- To take on record Committee Meetings Minutes
- To take note of resolution passed by circulation by board of directors since
last board meeting, if any
- To take note of the disclosure/submission(s) to stock exchange where the
securities of the Company are listed in terms of SEBI (Listing Obligations
and Disclosure Requirements) Regulations, 2015
- To take note of Related Party Transactions for the quarter ended June 30,
2021
- To take note minutes of the Board Meetings of subsidiaries of the
Company
- To recommend the dividend on per share basis (all dividend and/or cash
bonuses should be recommended or declared at least 5 working days
before commencement of the closure of its transfer books or the record
date fixed for the purpose).
- To approve and consider items as per Part A of Schedule II of SEBI
(Listing Obligations and Disclosure Requirements) Regulations, 2015
- To review the compliance certificate on the laws applicable to the
Company for the quarter ended June 30, 2021
- To approve annual action plan in pursuance of Corporate Social
Responsibility Policy of the Company and CSR Budget, Projects and
Programs for the Financial Year 2021 – 22 (if not approved in last quarter)
- To consider and recommend the payment of dividend, if any, for the
Financial Year 2020 -21
- To consider and approve opening of Dividend Account
- To take on record the certificate from chief executive officer & CFO on
Financial Results for the quarter ended June 30, 2021under Regulation
33(2) of the SEBI (Listing Obligations and Disclosure Requirements)
Regulations, 2015
- To consider and approve the Audited Financial Results (Standalone and
Consolidated) along with the Auditors Report under Regulation 33 of SEBI
(Listing Obligations and Disclosure Requirements) Regulations, 2015
- To appoint Internal Auditor for the FY 2021 -22
- To appoint Secretarial Auditor for the FY 2021 -22
- To take note of Secretarial Audit Report for the FY 2020-21
- To take note Internal Audit Report for the FY 2020 -21
- To take note Cost Audit Report for the FY 2020 -21
- To appoint Cost Auditor for the FY 2021 -22, if applicable
- To recommend remuneration to Cost Auditor for approval at AGM
- To approve the Annual Report on CSR for the Financial Year 2020 -21
- To take note of Annual Secretarial Compliance Report of the FY 2020-21
- To recommend the appointment of auditors
- To recommend the appointment of retiring directors
- To approve the Board’s Report along with its annexures including
Corporate Governance Report, Management Discussion and Analysis and
Business Responsibility Report for the Financial Year ended March 31,
2021
- To approve all other special business which is to be included in the notice
of AGM
- To fix AGM date (If Financial year of the company ends on 31st March of
this year the Annual General Meeting must be held on or before 30th
September, 2021. However, gap between two Annual General Meetings
should not be more than 15 months).
- To fix book closure dates/record date
- To fix dates for remote e-voting by shareholders (remote e-voting should
remain open for not less than 3 days and shall close at 5:00 PM on the
date preceding the date of the general meeting)
- To fix record date for determining shareholders, holding shares either in
physical form or in dematerialized form, who may cast their vote
electronically
- To appoint Scrutinizer for scrutinizing the results of remote e-voting for
the AGM
- To appoint an agency for providing e – voting services for the AGM
- To approve the notice for convening the AGM
Upto 30th Every individual who holds a Director Identification Number (DIN) as on 31st March of a
September financial year as per these rules shall submit e-form DIR-3-KYC for the said financial
year to the Central Government on or before 30th September of immediate next
financial year.
Where an individual who has already submitted e-form DIR-3 KYC in relation to any
previous financial year, submits web-form DIR-3 KYC-WEB through the web service upto
30th September of immediate next financial year.
Powers exercised resolutions, if any of powers are exercised in Board Meeting as contained in Section
in Board Meeting 117(3) of the Companies Act 2013 and Rule 8 of the Companies (Meetings of Board and
its Powers) Rules, 2014.
AGM Notice For the purpose of reckoning twenty-one days clear Notice, the day of sending the
Notice and the day of Meeting shall not be counted. Further in case the company sends
the Notice by post or courier, an additional two days shall be provided for the service of
Notice.
Notice and accompanying documents may be given at a shorter period of time if consent
in writing is given thereto, by physical or electronic means, by not less than ninety-five
per cent of the Members entitled to vote at such meeting.
Notice shall specify the day, date, time and full address of the venue of the Meeting.
Physical Meeting:
Notice shall contain complete particulars of the venue of the Meeting including route
map and prominent land mark for easy location. In case of companies having a website,
the route map shall be hosted along with the Notice on the website.
Notice shall be accompanied, by an attendance slip and a Proxy form (MGT-11 ) with
clear instructions for filling, stamping, signing and/or depositing the Proxy form
An opportunity should be provided to the members to register his e-mail address and
changes therein from time to time with the company or with the concerned depository.
Notice of the meeting shall be sent by prescribed mode as mentioned in Section 20 of

the Companies Act, 2013 and Secretarial Standard-2.
If notice is sent through electronic mode, then procedure prescribed in Rule 18 of

Companies (Management and Administration) Rules, 2014 is to be complied with.
Virtual Meeting:
If Company decides to hold AGM through Video Conferencing (VC) or other audio visual
means (OAVM) as per the MCA circular No. 14/2020 dated April 08, 2020, No. 17/2020
13, 2021 (Circulars) and SEBI vide its Circular Nos. SEBI/HO/CFD/CMD1/CIR/P/2020/79
dated May 12, 2020, and SEBI/HO/CFD/ CMD2/CIR/P/2021/11 dated January 15, 2021,
there is no need to annex attendance slip, route map with prominent land mark for easy
location, and Proxy form. However, compliances applicable to public company are to be
ensured as mentioned in the circulars.
 Before sending the notices and copies of the financial statements, etc. a public
notice by way of advertisement be published at least once in a vernacular
newspaper in the principal vernacular language of the district in which the
registered office of the Company is situated and having a wide circulation in that
district, and at least once in English language in an English newspaper having a
wide circulation in that district, preferably both newspapers having electronic
editions and specifying in the advertisement information as mentioned in the
circular.
 Transcript shall be maintained and recorded in safe custody by the Company. In
case of a public company, the recorded transcript of the meeting, shall as soon as
possible, be also made available on the website (if any) of the Company.
MCA vide Circular No. 02/2021 dated 13th January, 2021, has allowed companies to
conduct their AGM (which will become due in the year 2021) through VC or OAVM up to
31st December, 2021 in accordance with the requirements provided in paragraphs 3 and
4 of the MCA Circular No. 20/2020 dated 05th May, 2020.
Further, MCA clarified that this Circular shall not be construed as conferring any
extension of time for holding of AGMs by the companies under the Companies Act, 2013,
and the companies which do not adhere to the relevant timelines shall remain subject to
legal action under the Companies Act, 2013.
Note: The top 100 listed entities by market capitalization, determined as on March 31st
of every financial year, shall hold their annual general meetings within a period of five
months from the date of closing of the financial year. Further, SEBI vide Circular no.
SEBI/HO/CFD/CMD1/P/CIR/2021/602 dated July 23, 2021 extended the time period for
holding annual general meetings within a period of six months from the date of closing
of the Financial Year 2020 – 21.
For detailed circular, please refer the link:

https://www.sebi.gov.in/legal/circulars/jul-2021/extension-of-time-for-holding-the-
annual-general-meeting-agm-by-top-100-listed-entities-by-market-
capitalization_51318.html
Annual Report to  Soft copies of full annual report to all those shareholder(s) who have registered
be forwarded to their email address(es) either with the listed entity or with any depository;
entitled persons  Hard copy of statement containing the salient features of all the documents, as
prescribed in Section 136 of Companies Act, 2013 or rules made thereunder to
those shareholder(s) who have not so registered;
 Hard copies of full annual reports to those shareholders, who request for the
same
13, 2021 and SEBI vide general circular SEBI/HO/CFD/CMD2/CIR/P/2021/11 dated
January 15, 2021 read with circular no. SEBI/HO/CFD/CMD1/CIR/P/2020/79 dated May
12, 2020 dispensed the requirement of sending physical copies of annual report to
shareholders under Regulation 36 (1)(b) and (c) and Regulation 58 (1)(b) &(c) of the
SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015 and
requirement of proxy for general meetings held through electronic mode, are extended
for listed entities, till December 31, 2021.

Circular no. SEBI/HO/CFD/CMD1/CIR/P/2020/79 dated May 12, 2020:
https://www.sebi.gov.in/legal/circulars/may-2020/additional-relaxation-in-relation-to-
compliance-with-certain-provisions-of-sebi-listing-obligations-and-disclosure-
requirements-regulations-2015-covid-19-pandemic_46661.html
SEBI/HO/CFD/CMD2/CIR/P/2021/11 dated January 15, 2021:

https://www.sebi.gov.in/legal/circulars/jan-2021/relaxation-from-compliance-with-
certain-provisions-of-the-sebi-listing-obligations-and-disclosure-requirements-
regulations-2015-due-to-the-covid-19-pandemic_48790.html
Postal Ballot Every company, except One Person Companies and other companies having less than or
equal to two hundred Members, shall transact items of business as prescribed, only by
means of postal ballot instead of transacting such business at a General Meeting in
accordance with the section 110(1)(a) of the Companies Act, 2013 and Rule 22(16) of
the Companies (Management and Administration) Rule, 2014 and Secretarial Standard-
2.
Items of business which shall be passed only by postal ballot
 alteration of the objects clause of the memorandum and in the case of the
company in existence immediately before the commencement of the Act,
alteration of the main objects of the memorandum
 alteration of articles of association in relation to insertion or removal of

provisions which are required to be included in the articles of a company in
order to constitute it a private company
 change in place of registered office outside the local limits of any city, town or
village
 change in objects for which a company has raised money from public through
prospectus and still has any unutilized amount out of the money so raised
 issue of shares with differential rights as to voting or dividend or otherwise
 variation in the rights attached to a class of shares or debentures or other

securities
 buy-back of shares by a company
 appointment of a Director elected by small shareholders
 sale of the whole or substantially the whole of an undertaking of a company or

where the company owns more than one undertaking, of whole or substantially
the whole of any of such undertakings
 giving loans or extending guarantee or providing security in excess of the limit

specified any other Resolution prescribed under any applicable law rules or
regulations.
MCA vide General Circular No. 10/2021 dated 23.06.2021 has clarified on passing of
ordinary and special resolutions by companies by holding extra-ordinary general meeting
through VC or OAVM or passing of certain matters only through postal ballot without
convening general meeting in accordance with the framework provided in the General
Circulars No. 14/2020 dated April 8, 2020, No. 17/2020 dated April 13, 2020, No.
22/2020 dated 15.06.2020 the time period upto December 31, 2021.
Annual Report to  A copy of the annual report sent to the shareholders along with the notice of the
be forwarded to annual general meeting not later than the day of commencement of dispatch to
Stock Exchanges its shareholders;
 In the event of any changes to the annual report, the revised copy along with the
details of and explanation for the changes shall be sent not later than 48 hours
after the annual general meeting
 The annual report shall contain any other disclosures specified in Companies Act,
2013 along with other requirements as specified in Schedule V of these
regulations.
 Filings in respect of Annual Report have to be filed by all the listed entities in
XBRL mode in addition to the currently used PDF mode mandatorily at the time of
filing of financial results in the form AOC-4XBRL with the ROC.
Inspection of All documents referred to in the accompanying Notice and the Explanatory Statement
Financial shall be open for inspection and time and place for inspection should be specified in the
Statements and Explanatory Statement to notice of AGM. However, due to COVID pandemic, in case the
other documents Company is convening through VC/OAVM, then inspection of the documents must be
available to the members electronically.
AGM For the purpose of AGM, the following shall be taken care of:
Compliances
 Unless the articles of the Company otherwise provide, the members personally
present at the meeting shall elect one of themselves to be Chairman thereof on
show of hands.
 Auditor shall, either by himself or through his authorized representative, who

shall also be qualified to be an auditor, attend the AGM. He shall have a right to
be heard at such meeting on any part of the business which concerns him as the
auditor.
 Secretarial Auditor shall, either by himself or through his authorized

representative shall be present at the AGM.
 Quorum
Companies Number of members Quorum

on the date of meeting
Public Not more than 1000 5
Company More than 1000 but 15
upto 5000
More than 5000 30
The Chairman of the Audit Committee, Nomination and Remuneration Committee

and the Stakeholders Relationship Committee, or any other Member of any such
Committee authorised by the Chairman of the respective Committee to attend on
his behalf, shall attend the Annual General Meeting
 Following documents are to be kept open for inspection at every AGM, inter-alia,:
- Register of Directors and Key Managerial Personnel and their shareholding

- Register of Contracts and Arrangements with related parties
- Certificate from statutory auditor on the ESOP Scheme(s), if any.
 Proxy shall not have the right to speak at such meeting and shall not be entitled
to vote except on a poll.
ROC Compliance  To file Form DIR - 12 with the ROC for the regularization of additional director
relating to AGM within 30 days from the date of passing the resolution in the AGM.
 In case any special resolution(s) or ordinary resolution(s) is passed by the

company at the AGM, the same is required to be filed in Form MGT - 14 with the
ROC within 30 days from the date of passing such resolution(s).
 If the company decides to convene AGM through VC/OAVM, then the company
has to file all resolutions passed (including Ordinary resolution) shall be filed with
ROC within 60 days of passing and such resolutions clearly indicating that the
mechanism provided in the MCA circulars dated 08.04.2020, 13.04.2020 and
05.05.2020 along with other provisions of the Companies Act, 2013 and rules
made thereunder were duly complied.

applicable, in Form AOC-4 (Form AOC - 4 CFS, if applicable) or Form AOC-4 XBRL
(if applicable) (with the ROC within 30 days from the date of Annual General
Meeting. If the Company has Foreign Subsidiary then Accounts of Foreign
Subsidiary is also to be attached and filed with Form AOC-4 (Form AOC - 4 CFS,
if applicable) or Form AOC-4 XBRL (if applicable). Further, Financial Statement
audited (under any law of the country of its incorporation) is in a language other
than English, along with a translated copy of financial statement in English.
Annual General Meeting. (Copy of MGT-8 is also required to be attached if
applicable upon the company).
 Report on AGM shall be prepared in prescribed manner and should be filed with
Registrar in Form MGT-15 within 30 days of conclusion of AGM.
 Appointment letter is to be given to the auditor after his appointment and notice
of his appointment to be filed with ROC in Form ADT-1 within 15 days of
appointment.
Stock Exchange  To submit proceedings of the Annual General Meeting to the Stock Exchange not
Compliances later than twenty four hours from the occurrence of event or information;
relating to AGM
 To submit to the stock exchange, within two working days of conclusion of its
General Meeting, details regarding the voting results in the prescribed format
under Regulation 44 (3) of the SEBI (Listing Obligations and Disclosure
Requirements) Regulations, 2015. However, here it is noticeable that the report
of scrutinizer has to be submitted within 2 working days in terms of SEBI (Listing
Obligations and Disclosure Requirements) Regulations, 2015 or 3 days in terms
of requirement of Companies Act, 2013, whichever is earlier.
Other than  In terms of Regulation 32(1) of the SEBI (Listing Obligations and Disclosure
Quarterly Requirements) Regulations, 2015 following statement(s) on a quarterly basis for
Compliances public issue, rights issue, preferential issue etc.
a. indicating deviations, if any, in the use of proceeds from the objects stated in the
offer document or explanatory statement to the notice for the general meeting,
as applicable;
b. indicating category wise variation (capital expenditure, sales and marketing,
working capital etc.) between projected utilisation of funds made by it in its offer
document or explanatory statement to the notice for the general meeting, as
applicable and the actual utilisation of funds.
 In terms of Regulation 32(6) of the SEBI (Listing Obligations and Disclosure
Requirements) Regulations, 2015, where the the listed entity has appointed a
monitoring agency to monitor utilisation of proceeds of a public or rights issue,
the listed entity shall submit to the stock exchange(s) any comments or report
received from the monitoring agency within 45 days from the end of each
quarter.
Secretarial As per section 118(10) of the Companies Act, 2013 provisions of effective from October
Standards 1, 2017 as amended up to 31st December, 2020 issued by the Institute of Company
Secretaries of India (ICSI) and notified by the Ministry of Corporate Affairs (MCA), the
Companies needs to comply with the applicable Secretarial Standards.
Quick links:
provisions of the Companies Act, 2013 and rules made there under have already been
relaxed by the MCA for ease of compliance by the stakeholders and the ICSI has issued
clarification/ Guidance on applicability of Secretarial Standards on Meetings of the Board
of Directors (SS – 1) and General Meetings (SS – 2) dated 03.04.2020 and 15.04.2020
Quick links:
Items to be placed before the Board
Actions by  In case of any change or appointment of new share transfer agent, the tripartite
the Board as agreement between listed company, existing share transfer agent and new share
per Listing transfer agent shall be placed in the subsequent meeting of the board of
Regulations directors. This regulation shall not be applicable to the units issued by mutual
funds that are listed on recognized stock exchange(s) in terms of Regulation 7(4)
and 7(6) of the SEBI (Listing Obligations and Disclosure Requirements)
Regulations, 2015.
 To place on quarterly basis, before the board of directors, a statement giving the
number of investor complaints pending at the beginning of the quarter, those
received during the quarter, disposed of during the quarter and those remaining
unresolved at the end of the quarter in terms of Regulation 13(4) of the SEBI
 To review, periodically, the compliance reports pertaining to all laws applicable to
the listed entity, prepared by the listed entity as well as steps taken by the listed
entity to rectify instances of non-compliances in terms of the Section 205 of
Companies Act, 2013 and Regulation 17(3) SEBI (Listing Obligations and
 The board shall satisfy itself that plans are in place for orderly succession for
appointment to the board of directors and senior management in terms of
Regulation 17(4) of the SEBI (Listing Obligations and Disclosure Requirements)
Regulations, 2015.
 To lay down the code of conduct for all members of the board of directors and
senior management which include the duties of independent directors as laid
down in Companies Act, 2013 in term of Regulation 17(5) of the SEBI (Listing
 To board shall recommend all fees or compensation, if any, paid to non –

executive directors, including independent directors in terms of Regulation 17 (6)
(a) of the SEBI (Listing Obligations and Disclosure Requirements) Regulations,
2015.
 To place minimum information before the board of directors as specified in Part A

of Schedule II in terms of Regulation 17(7) of the SEBI (Listing Obligations and
 To provide the compliance certificate to the board of directors by the chief

executive officer and the chief financial officer as specified in Part B of Schedule II
in terms of Regulation 17(8) of the SEBI (Listing Obligations and Disclosure
 To lay down the procedures to inform members of the Board about the risk
assessment and minimization procedures in terms of 17(9)(a) of SEBI (Listing
 The board of directors shall be responsible for framing, implementing and
monitoring the risk management plan for the listed entity in terms of Regulation
17(9)(b) of the SEBI (Listing Obligations and Disclosure Requirements)
Regulations, 2015.
 The evaluation of independent directors shall be done by the entire board of
directors which shall include performance of directors and fulfillment of the
independence criteria. The directors subject to evaluation shall not participate in
terms of Regulation 17(10) of the SEBI (Listing Obligations and Disclosure
 On January 5, 2017, SEBI has issued a circular as a guidance note on Board

evaluation. The hyperlink of the same has been included here
http://www.sebi.gov.in/cms/sebi_data/attachdocs/1483607537807.pdf.
 The independent directors of the company shall hold at least one meeting in a
financial year, without the attendance of non-independent directors and members
of management.
 The board of directors shall define the role and responsibility of the Risk
Management Committee and may delegate monitoring and reviewing of the risk
management plan to the committee and such other functions as it may deem fit
such function shall specifically cover cyber security.
 At least one independent director of the listed company shall be the director on
the Board of Director of the unlisted material subsidiary company in terms of
Regulation 24 (1) of the SEBI (Listing Obligations and Disclosure Requirements)
Regulations, 2015.
 To place the minutes of the meetings of the board of directors of the unlisted
subsidiary at the meeting of the board of directors of the listed entity in terms of
Regulations, 2015.
 The management of the unlisted subsidiary shall periodically bring to the notice of
the board of directors of the listed entity, a statement of all significant
transactions and arrangements entered into by the unlisted subsidiary in terms of
Regulations, 2015.
 Top 500 listed entities by market capitalization calculated as on March 31 of the
preceding financial year, shall undertake Directors and Officers insurance (‘D and
O insurance’) for all their independent directors of such quantum and for such
risks as may be determined by its board of directors.
 No employee including key managerial personnel or director or promoter of a
listed entity shall enter into any agreement for himself / herself or on behalf of
any other person, with any shareholder or any other third party with regard to
compensation or profit sharing in connection with dealings in the securities of
such listed entity, unless prior approval for the same has been obtained from the
Board of Directors.
 To make disclosures of any events or information which are material in the
opinion of the board of directors of the company in terms of Regulation 30(1) of
the SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015.
(Events specified in Para A of Part A of Schedule III are deemed to be material
events)
 To make disclosure of the events specified in Para B of Part A of Schedule III in
terms of Regulation 30(3) of the Securities and Exchange Board of India (Listing
Obligations and Disclosure Requirements) Regulations, 2015, based on application
of the guidelines for materiality, as specified in Regulation 30(4).
(Regulation 30(4)(i):
Criteria for determination of materiality of events/ information:
(a) the omission of an event or information, which is likely to result in

discontinuity or alteration of event or information already available publicly; or
(b) the omission of an event or information is likely to result in significant market

reaction if the said omission came to light at a later date;
(c) in case where the criteria specified in sub-clauses (a) and (b) are not
applicable, an event/ information may be treated as being material if in the
opinion of the board of directors of listed entity, the event/ information is
considered material.)
 To frame a policy for determination of materiality, based on criteria specified in
regulation 30(4)(i), duly approved by its board of directors, which shall be
disclosed on its website in terms of Regulation 30(4)(ii) of the SEBI (Listing
 In terms of Regulation 30(5) of the SEBI (Listing Obligations and Disclosure
Requirements) Regulations, 2015 to authorize one or more Key Managerial
Personnel:
 for determining materiality of an event or information
 for making disclosures to stock exchange(s)
 The contact details of such personnel shall be disclosed to the stock exchange(s)
and on the listed entity's website.
 In terms of Regulation 40(2) of the Securities and Exchange Board of India
(Listing Obligations and Disclosure Requirements) Regulations, 2015, the board of
directors may delegate the power of transfer of securities to a committee or to
compliance officer or to the registrar to an issue and/or share transfer agent(s).
 The board of directors and/or the delegated authority shall attend to the
formalities pertaining to transfer of securities at least once in a fortnight.
 The delegated authority shall report on transfer of securities to the board of

directors in each meeting.
 A certificate from CFO or the person responsible for financial management
certifying that the funds so disbursed for the purpose of CSR have been utilised
for the purposes and in the manner as approved by it.
 To place on quarterly basis, before the board of directors, Reconciliation of Share
Capital Audit Report under Regulation 76 of SEBI (Depositories and Participants)
Regulations, 2018.
POLICIES TO BE FORMULATED AS PER SEBI (LISTING OBLIGATIONS AND

DISCLOSURE REQUIREMENTS) REGULATIONS, 2015
Policies as  To formulate an effective vigil mechanism/whistle blower policy enabling

per Listing stakeholders, including individual employees and their representatives bodies, to
Regulations freely communicate their concerns about illegal or unethical practices as per
Regulation 4 (2) (d) (iv) and Regulation 22 (1) of SEBI (Listing Obligations and
 To formulate a policy in terms of Regulation 9 of the SEBI (Listing Obligations and
Disclosure Requirements) Regulations, 2015 for preservation of documents,
approved by its board of directors, classifying them in at least two categories as
follows-
(a) documents whose preservation shall be permanent in nature;

(b) documents with preservation period of not less than eight years after
completion of the relevant transactions.
 The listed entity may keep documents specified above in electronic mode.
 To formulate a policy for determining ‘material’ subsidiary in terms of explanation

of Regulation 16(1)(c) of the Securities and Exchange Board of India (Listing
 To formulate a code of conduct in terms of Regulation 17(5) of the SEBI (Listing
Obligations and Disclosure Requirements) Regulations, 2015 for all members of
board of directors and senior management of the listed entity. The code of
conduct shall incorporate the duties of independent directors as laid down in the
Companies Act, 2013.
 In terms of Regulation 17(9)(a) & (b) of the Securities and Exchange Board of
India (Listing Obligations and Disclosure Requirements) Regulations, 2015 to lay
down procedures to inform members of board of directors about risk assessment
and minimization procedures and frame risk management plan.
 To formulate a policy on materiality of related party transactions and on dealing
with related party transactions in terms of Regulation 23(1) of the SEBI (Listing
 To formulate familiarization program for independent directors which shall include
nature of the industry in which the listed entity operates, business model of the
listed entity, roles, rights, responsibilities of independent directors and any other
relevant information in terms of Regulation 25(7) of the SEBI (Listing Obligations
and Disclosure Requirements) Regulations, 2015.
 To frame a policy for determination of materiality, based on criteria specified in
regulation 30(4)(ii), duly approved by its board of directors, which shall be
disclosed on its website in terms of Regulation 30(4)(ii) of the SEBI (Listing
 To formulate archival policy in terms of Regulation 30(8) of the SEBI (Listing
 The listed entity shall disclose on its website all such events or information which
has been disclosed to stock exchange(s) under this regulation, and such
disclosures shall be hosted on the website of the listed entity for a minimum
period of five years and thereafter as per the archival policy of the listed entity,
as disclosed on its website.
 Top 1000 listed entities based on market capitalization, calculated as on March 31
of every financial year, shall formulate dividend distribution policy in terms of
Regulation 43A of the SEBI (Listing Obligations and Disclosure Requirements)
Regulations, 2015.
 The Policy shall be disclosed on the website and a web – link shall also be
provided in Annual Reports.
 Contents of the policy:
 the circumstances under which the shareholders of the listed entities may
or may not expect dividend;
 the financial parameters that shall be considered while declaring dividend;
 internal and external factors that shall be considered for declaration of
dividend;
 policy as to how the retained earnings shall be utilized; and
 parameters that shall be adopted with regard to various classes of shares
 Policy relating to remuneration of the directors, key managerial personnel and

other employees as per Part D of Schedule II of SEBI (Listing Obligations and
 Devising a Policy on diversity of board of directors as per Part D of Schedule II of
SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015.
 Risk Management Policy as per Part D of Schedule II of SEBI (Listing Obligations
and Disclosure Requirements) Regulations, 2015
SEBI (PROHIBITION OF INSIDER TRADING) REGULATIONS, 2015
Insider  Every person on appointment as a key managerial personnel or a director of the

Trading company or upon becoming a promoter or member of the promoter group shall
disclose his holding of securities of the company as on the date of appointment or
becoming a promoter, to the company within seven days of such appointment or
becoming a promoter.
 Continual Disclosures to be given by every promoter, member of the promoter
group, designated person and director of every company in respect of securities
acquired or disposed of within two trading days of such transaction if:
- Value of securities traded (in one transaction or a series) over a calendar

quarter aggregates to a traded value in excess of 10 lakh rupees or such
other specified value.
 Every Company shall notify such particulars to the stock exchange within 2 trading
days of receipt of the disclosure or from becoming aware of such information in
format prescribed by SEBI.
Quick Link of format prescribed by SEBI:

https://www.bseindia.com/markets/MarketInfo/DownloadAttach.aspx?id=20210209-
40&attachedId=136b48d5-deb2-45a6-9de6-09bdc3d58f3d
 Disclosure by other connected persons Any company with its securities listed
may require any connected person or class of connected persons to make
disclosures of holding and trading in securities in such form and at such frequency as
determined by the company in order to monitor compliance with these regulations.
 Trading window
Trading window shall be closed from the end of the closure of each quarter till the 48
hours after the declaration of financial results in the Board Meeting.
Further, the trading window shall be closed when the compliance officer determines
that a designated person or class of designated persons can reasonably be expected
to have possession of unpublished price sensitive information.
 Trading plan
An insider shall be entitled to formulate a trading plan and present it to the

compliance officer for approval and public disclosure pursuant to which trades may
be carried out on his behalf in accordance with such plan
i. Such trading plan shall not entail commencement of trading on behalf of the
insider earlier than six months from the public disclosure of the plan.
ii. Such trading plan shall not entail trading for the period between the twentieth
trading day prior to the last day of any financial period for which results are
required to be announced by the issuer of the securities and the second
trading day after the disclosure of such financial results.
iii. Such trading plan shall entail trading for a period of not less than twelve
months
iv. Such trading plan shall not entail overlap of any period for which another
trading plan is already in existence
v. Such trading plan shall set out either the value of trades to be effected or the
number of securities to be traded along with the nature of the trade and the
intervals at, or dates on which such trades shall be effected; and
 Updation of the Structured digital database containing the names of such persons or
entities as the case may be with whom information is shared along with the
Permanent Account Number or any other identifier authorized by law where
Permanent Account Number is not available.
 As per Regulation 9A(3) of the SEBI (Prohibition of Insider Trading) Regulations,
2015 (as amended), the board of directors of every listed company and the board
of directors or head(s) of the organisation of intermediaries and fiduciaries shall
ensure that the Chief Executive Officer or the Managing Director or such other
analogous person ensures compliance with regulation 9 and sub-regulations (1) and
(2) of the regulation.
 As per Regulation 9A(4) of the SEBI (Prohibition of Insider Trading) Regulations,
2015 (as amended), the Audit Committee of a listed company or other analogous
body for intermediary or fiduciary shall review compliance with the provisions of
these regulations at least once in a financial year and shall verify that the systems
for internal control are adequate and are operating effectively.
Policy and  Policy for determination of 'legitimate purpose' as a part of “Codes of Fair Disclosure
Code (s) and Conduct” formulated under Regulation 3 and 8 of SEBI (Prohibition of Insider
Trading) Regulations, 2015.
 Policy on whistle Blower Policy to make employees aware of such Policy to enable
employees to report instances of leak of unpublished price sensitive information
under Regulation 9 (6) of SEBI (Prohibition of Insider Trading) Regulations, 2015.
 Code of practices and procedures for fair disclosure of Unpublished Price Sensitive
Information formulated under Regulation 8 of SEBI (Prohibition of Insider Trading)
Regulations, 2015.
 Code of Conduct to regulate, monitor and report trading by its designated persons
and immediate relatives of designated persons as set out in Schedule B under
Regulation 9(1) of SEBI (Prohibition of Insider Trading) Regulations, 2015.
Reporting SEBI vide Circular No. SEBI/HO/ISD/ISD/CIR/P/2020/135 dated July 23, 2020, had
to STX Specified the standard format for reporting of violations related to CoC in terms of
regarding clause 13 of Schedule B (in case of listed companies) and clause 11 of Schedule C
violations (in case of intermediaries and fiduciaries) read with Regulation 9 of the PIT
under SEBI Regulations, the listed companies, intermediaries and fiduciaries.
(Prohibition
of Insider Quick Link of format prescribed by SEBI:
Trading) https://www.bseindia.com/markets/MarketInfo/DownloadAttach.aspx?id=20200724-
Regulations, 10&attachedId=90535fe2-15f6-4eab-81e9-7322528fc486
2015
relating to
the Code of
Conduct
(CoC)
UNLISTED PUBLIC COMPANIES
Regulation Material unlisted subsidiaries incorporated in India shall undertake secretarial audit and shall
24A of SEBI annex a secretarial audit report by a company secretary in practice, in such form as specified,
(Listing with the annual report of the listed entity.
Obligations
and Disclosure
Requirements)
Regulations,
2015
July to There must be at least four Board Meetings in every calendar year and in the manner that not
September more than one hundred and twenty days shall intervene between two consecutive meetings in
compliance with the provisions of section 173 of the Companies Act, 2013 & Secretarial
Standard-1.
Ministry of Corporate Affairs (“MCA”) issued General Circular No. 08/2021 dated May 3, 2021,
provides relief to the companies from mandatorily requirement of holding meetings of the
Board of the Companies within the intervals of 120 days as provided in section 173 of the
Companies Act, 2013. Accordingly, as a onetime relaxation, the gap between two consecutive
meetings of the Board may extend to 180 days till the next two quarters (i.e. during the
Quarter – April to June 2021 and Quarter – July to September, 2021), instead of 120 days as
required in the Companies Act, 2013. However, the companies should ensure to hold
minimum 4 meeting in a calendar year.

Where the Board of directors are approving any contract or agreement to be entered with any
related party under section 188 or in which any director is concerned or interested under
section 184(2) of the Companies Act, 2013 takes place, register under section 189 of the
Companies Act, 2013 in which such transaction is entered shall be placed at next Board
Meeting in order to take the signature of all the directors who are present in the meeting.
Note: Entry to be made in Register of contracts or arrangements regarding the contract or

arrangement entered into by the Company with related party which are either not in its
ordinary course of business or not on arm’s length basis or both.
 To fix the date of Board meeting and send notice in writing to every director of the
company by hand or by speed post or by registered post or by facsimile or by e-mail or
by any other electronic means by giving not less than 7 days’ notice before the date of
meeting, unless the Articles prescribe a longer period. In case of Company sends the
notice by speed post or by registered post, then additional two days shall be added for
the service of notice.
 In case, the Board meeting conducted at a shorter notice, the Company may choose an
expedient mode of sending notice.
 In case the facility of participation through electronic mode is being made available, the
notice shall provide the information to the directors about the availability of such
facility and provide them necessary information to avail such facility. Further, the
notice shall also contain the contact number or e-mail address (es) of the Chairman or
the Company Secretary or any other person authorized by the Board, to whom the
Director shall confirm in this regard.
 To hold the Board meeting as per schedule and in compliance with Rule 3 of Companies
(Meetings of Board and its Powers) Rules, 2014 if meeting is held through video
conferencing or other audio visual means.
Note: MCA vide its notification dated 15th June, 2021 has omitted Rule 4 of the
Companies (Meetings of Board and its Powers) Rules, 2014. Consequent upon the said
amendment, Board Meeting may be held through video conferencing or other audio
visual means in accordance with Rule 3 of The Companies (Meetings of Board and its
Powers) Rules, 2014 in compliance with Section 173 read with the rules made
thereunder.
To obtain disclosures with respect to:
 Change in his concern or interest in any company or companies or body corporate in

Form MBP-1 from all the directors and Key Managerial Personnel under section 184(1)
and 189 of the Companies Act, 2013, respectively.
CSR CSR Committee shall convene its meeting to recommend the following to the Board for its
Committee approval:
Meeting
 Recommendation of Annual Action Plan, CSR Activities and manner of implementation
along with Budget for Financial Year 2021 – 22. (If not approved in the meeting
convened in the last quarter).
 In case of the unspent amount pertaining to the projects other than ongoing projects,
company shall transfer such unspent amount to a Fund specified in Schedule VII, within
a period of six months of the expiry of the financial year.
Board Meeting.
 If CSR was applicable on the Company during FY 2020-21, the CSR Committee shall
recommend to the Board for the approval of the annual report on CSR activities as per
the format specified in the Companies (Corporate Social Responsibility Policy) Rules,
2014, which shall form the part of Board’s Report (if not approved in the meeting
convened in the last quarter).
Approval of To fix a Board meeting in the manner stated above for consideration of Financial Statements
Financial and all other AGM related matters:
Statements - To take note of disclosures received from the Directors and Key Managerial Personnel
and AGM (KMPs), if any
related - To take note of minutes of previous Board and Committee Meetings, if any
matters - To take note of Circular resolutions passed since last board meeting.
- To approve the auditors’ fees and to recommend the appointment of Statutory
Auditors, if any
- To approve the standalone and consolidated financial statements (Including Statement
containing salient features of the financial statement of Subsidiaries/associate
companies/joint ventures in form AOC-1).
- To appoint and fix the remuneration of Secretarial Auditors for the Financial Year 2021
– 22 of the Company, if applicable
- To appoint and fix the remuneration of Internal Auditors for the Financial Year 2021 –
22 of the Company, if applicable
- To take note of Secretarial Audit Report for the Financial Year 2020 – 21 of the
Company, if applicable.
- To take note of Internal Audit Report for the Financial Year 2020 – 21 of the Company,
if applicable.
- To recommend the dividend, if any
- To approve CSR Annual Report for the Financial Year 2020 -21 and to take note of the
certificate from the Chief Financial Officer of the Company.
- To appoint and fix the remuneration of Cost Auditor Report for the Financial Year 2021
- 22, if applicable
- To approve Cost Audit Report and Cost Records Report for the Financial Year 2021 -
22, if applicable
- To approve the Board’s Report along with annexures Report for the Financial Year 2020
-21
- To approve particulars of contract or arrangements with related parties in prescribed
Form AOC – 2.
- To approve the place of maintaining the books of accounts, if maintained at a place
other than registered office
- To approve all other special business which is to be included in the notice of Annual
General Meeting.
- To fix the AGM date (If Financial year of the company ends on 31st March of this year
the Annual General Meeting must be held on or before 30th September, 2021. However,
gap between two Annual General Meetings should not be more than 15 months).
- To approve the notice of AGM and authorize any director or the company secretary for
the issuance of notice of the AGM
- To check:
a) Regularization of additional director
b) Appointment / Re-appointment of Managerial Personnel, as may be applicable
c) Any other item requiring shareholders’ approval
d Ratification of Cost Auditor’s remuneration.
 If Dividend declared by the Company at AGM, a separate bank account is to be opened

and the dividend amount must be deposited with the bank within a period of five days
from the date of declaration.
 Thereafter the dividend amount shall be distributed among the entitled shareholders of
the company within thirty days from the date of the declaration.
 If, Dividend is not paid or claimed within thirty days from the date of the declaration to
any shareholder entitled to the payment of the dividend, the company shall, within
seven days from the date of expiry of the said period of thirty days, transfer the total
amount of dividend which remains unpaid or unclaimed to a special account to be
opened by the company in that behalf in any scheduled bank to be called the Unpaid
Dividend Account.
Further, the unpaid or unclaimed Dividend transferred to the Unpaid Dividend Account of a
company, which remains unpaid or unclaimed for a period of seven years from the date of
such transfer shall be transferred by the company along with interest accrued, if any, thereon
to the Investor Education and Protection Fund as per the IEPF Rules, 2016.
Powers resolutions, if any of powers are exercised in Board Meeting as contained in section 117(3)of
exercised in the Companies Act 2013 and Rule 8 of the Companies (Meetings of Board and its Powers)Rule
Board Meeting 2014.
AGM Notice For the purpose of reckoning twenty-one days clear Notice, the day of sending the Notice and
the day of Meeting shall not be counted. Further in case the company sends the Notice by post
or courier, an additional two days shall be provided for the service of Notice.
Notice and accompanying documents may be given at a shorter period of time if consent in
writing is given thereto, by physical or electronic means, by not less than ninety-five per cent
of the Members entitled to vote at such meeting.
Physical Meeting:
Notice shall specify the day, date, time and full address of the venue of the Meeting. Notice
shall contain complete particulars of the venue of the Meeting including route map and
prominent land mark for easy location. In case of companies having a website, the route map
shall be hosted along with the Notice on the website.
Notice shall be accompanied, by an attendance slip and a Proxy form (MGT-11 ) with clear
instructions for filling, stamping, signing and/or depositing the Proxy form
An opportunity should be provided to the members to register his e-mail address and changes
therein from time to time with the company or with the concerned depository.
Notice of the meeting shall be sent by prescribed mode as mentioned in Section 20 of the
Companies Act, 2013 and Secretarial Standard-2.
If notice is sent through electronic mode, then procedure prescribed in Rule 18 of Companies
(Management and Administration) Rules, 2014 is to be complied with.
Virtual Meeting:
If Company decides to hold AGM through Video Conferencing (VC) or other audio visual means
(OAVM) as per the MCA circular No. 14/2020 dated April 08, 2020, No. 17/2020 dated April
13, 2020, No. 20/2020 dated May 05, 2020 and No. 02/2021 dated January 13, 2021
(Circulars), there is no need to annex attendance slip, route map with prominent land mark
for easy location, and Proxy form. However, compliances applicable to public company are to
be ensured as mentioned in the circulars.
MCA vide Circular No. 02/2021 dated 13th January, 2021, has allowed companies to conduct
their AGM (which will become due in the year 2021) through VC or OAVM up to 31st
December, 2021 in accordance with the requirements provided in paragraphs 3 and 4 of the
MCA Circular No. 20/2020 dated 05th May, 2020.
Further, MCA clarified that this Circular shall not be construed as conferring any extension of
time for holding of AGMs by the companies under the Companies Act, 2013, and the
companies which do not adhere to the relevant timelines shall remain subject to legal action
under the Companies Act, 2013.
Up to To file RBI Annual Return on foreign assets and liabilities, it is required to be submitted by all
31th July the Indian companies which have received FDI and/ or made overseas investment in any of
the previous year(s), including current year by July 31, 2021. It is to be submitted to the RBI
through web based portal.
(FLA return) based on un-audited (Provisional) financials of Company for FY 20-21, then once
the accounts get audited and there are revisions in the provisional information submitted by
the company earlier, they are supposed to submit the revised FLA return based on audited
accounts by end of September 30, 2021.
Annual Report Director’s Report along with the copies of full financial statement including consolidated
to be financial statements, if any along with its attachments shall be sent to every Director,
forwarded to member, Auditor of the Company, Secretarial Auditor (if applicable on the Company), every
entitled trustee for the debenture holder and to all other entitled persons not less than 21 days before
persons the date of meeting.
dated April 13, 2020, No. 20/2020 dated May 05, 2020 and No. 02/2021 dated January 13,
2021 decided that In view of the prevailing situation, owing to the difficulties involved in
dispatching of physical copies of the financial statements (including Board's report, Auditor's
report or other documents required to be attached therewith), such statements shall be sent
only by email to the members, trustees for the debenture-holder of any debentures issued by
the company, and to all other persons so entitled.
Inspection of All documents referred to in the accompanying Notice and the Explanatory Statement shall be
documents open for inspection and time and place for inspection should be specified in the Explanatory
Statement to notice of AGM. . However, due to COVID pandemic, in case the Company is
convening through VC, then inspection of the documents must be available to the members
electronically.
At the AGM For the purpose of AGM, the following shall be taken care of:
Compliances
 Unless the articles of the Company otherwise provide, the members personally present
at the meeting shall elect one of themselves to be Chairman thereof on show of hands.
 Auditor shall, either by himself or through his authorized representative, who shall also
be qualified to be an auditor, attend the AGM. He shall have a right to be heard at such
meeting on any part of the business which concerns him as the auditor.
 Secretarial Auditor shall, either by himself or through his authorized representative

shall be present at the AGM.
 Quorum
Companies Number of members Quorum

on the date of meeting
Public Not more than 1000 5
Company More than 1000 but 15
upto 5000
More than 5000 30
The Chairman of the Audit Committee, Nomination and Remuneration Committee and
the Stakeholders Relationship Committee, or any other Member of any such Committee
authorised by the Chairman of the respective Committee to attend on his behalf, shall
attend the Annual General Meeting
 Following documents are to be kept open for inspection at every AGM, inter-alia,:
 Register of Directors and Key Managerial Personnel and their shareholding

 Register of Contracts and Arrangements with related parties
 Certificate from statutory auditor on the ESOP Scheme(s), if any.
 Proxy shall not have the right to speak at such meeting and shall not be entitled to
vote except on a poll.
 Transcript shall be recorded and kept in the safe custody, in case of public company,
the recorded transcript of the meeting, shall as soon as possible, be also made
available on the website of the Company.
ROC  To file Form DIR 12 with the ROC for regularization of additional director within 30 days
Compliance from the date of passing the resolution in the AGM.
relating to
AGM
 If the company decides to convene AGM through VC/OAVM, then the company has to
file all resolutions passed (including Ordinary resolution) shall be filed with ROC within
60 days of passing and such resolutions clearly indicating that the mechanism provided
in the MCA circulars dated 08.04.2020, 13.04.2020 and 05.05.2020 along with other
provisions of the Companies Act, 2013 and rules made thereunder were duly complied
Annual General Meeting.

applicable, in Form AOC-4 (Form AOC - 4 CFS, if applicable) or Form AOC-4 XBRL (if
applicable) (with the ROC within 30 days from the date of Annual General Meeting. If
the Company has Foreign Subsidiary then Accounts of Foreign Subsidiary is also to be
attached and filed with Form AOC-4 (Form AOC - 4 CFS, if applicable) or Form AOC-4
XBRL (if applicable). Further, Financial Statement audited (under any law of the
country of its incorporation) is in a language other than English, along with a translated
copy of financial statement in English.
 Appointment letter is to be given to the auditor after his appointment and notice of his
appointment to be filed with ROC in Form ADT-1 within 15 days of appointment.
Postal ballot Every company, except One person Companies and a company having upto two hundred
Members, shall transact items of business as prescribed, only by means of postal ballot
instead of transacting such business at a General Meeting in accordance with the section
110(1)(a) of the Companies Act, 2013 and Rule 22(16) of the Companies (Management and
Administration) Rule, 2014 and Secretarial Standard- 2.
Items of business which shall be passed only by postal ballot
 alteration of the objects clause of the memorandum and in the case of the company in
existence immediately before the commencement of the Act, alteration of the main
objects of the memorandum
 alteration of articles of association in relation to insertion or removal of provisions

which are required to be included in the articles of a company in order to constitute it a
private company
 change in place of registered office outside the local limits of any city, town or village
 change in objects for which a company has raised money from public through
prospectus and still has any unutilized amount out of the money so raised
 issue of shares with differential rights as to voting or dividend or otherwise
 variation in the rights attached to a class of shares or debentures or other securities
 buy-back of shares by a company
 appointment of a Director elected by small shareholders
 sale of the whole or substantially the whole of an undertaking of a company or where

the company owns more than one undertaking, of whole or substantially the whole of
any of such undertakings
 giving loans or extending guarantee or providing security in excess of the limit

specified
 any other Resolution prescribed under any applicable law rules or regulations
MCA vide General Circular No. 10/2021 dated 23.06.2021 has clarified on passing of
ordinary and special resolutions by companies by holding extra-ordinary general meeting
through VC or OAVM or passing of certain matters only through postal ballot without
convening general meeting in accordance with the framework provided in the General
Circulars No. 14/2020 dated April 8, 2020, No. 17/2020 dated April 13, 2020, No. 22/2020
dated 15.06.2020 the time period upto December 31, 2021.
Website The website of the company shall be updated by uploading the following:
 Notice of Annual General Meeting
 Composition of the CSR Committee, and CSR Policy and Projects approved by the
Board
 Notice of Closure of the Register of members
 Resignation from a directorship
 Annual return i.e. Form MGT – 7 along with the Form MGT – 8
 Details of establishment of Vigil Mechanism, if applicable
Secretarial As per section 118(10) of the Companies Act, 2013 provisions of effective from October 1,
Standards 2017 as amended up to 31st December, 2020 issued by the Institute of Company Secretaries
of India (ICSI) and notified by the Ministry of Corporate Affairs (MCA), the Companies needs
to comply with the applicable Secretarial Standards.
Quick links:
provisions of the Companies Act, 2013 and rules made there under have already been relaxed
by the MCA for ease of compliance by the stakeholders and the ICSI has issued clarification/
Guidance on applicability of Secretarial Standards on Meetings of the Board of Directors (SS –
1) and General Meetings (SS – 2) dated 03.04.2020 and 15.04.2020
Quick links:
THRESHOLD BASED COMPLIANCES UNDER THE COMPANIES ACT, 2013
Criteria of
S.No. Particulars Reference
Applicability
Public Company
1 Acceptance of Section 76 Rule having:
deposits from public 2(1)(c)(xiv)(e) of Net worth ≤ Rs. 100
Companies (Acceptance of crores; or
Deposits) Rules, 2014 Turnover ≤ Rs. 500 crores
2 Filing of Annual Section 92(2) Rule 11 of Listed Company; or

Return Companies (Management Company having: Paid Up
(Certified by a PCS) and Administration) Rules, Share Capital = Rs. 10
2014 crores or more; or
Turnover = Rs. 50
crores or more.
Listed Company; and

3 Statement indicating Section 134(3) Rule 8(4) Public Company
Annual evaluation of of Companies (Accounts) having:
its own performance Rules, 2014 Paid Up Share Capital =
by the Board in Rs. 25 crores or more
Financial Statement, (calculated at the end of
Board’s report, etc the FY).
Every Company
4 Corporate Social Section 135 having:
Responsibility Net worth = Rs. 500 crore
or more; or Turnover = Rs.
1000 cr or more; or Net
Profit = Rs. 5 crore or
more; (during any FY)
Section 136 Rule 11 of Listed Company; or Public

5 Manner of circulation
Companies (Accounts) Company having:
of Financial
Rules, 2014 Net Worth > Rs. 1 crores;
Statements in certain
or Turnover > Rs. 10
cases (may be sent
crores.
by electronic mode &
dispatch of physical
copies)
Listed Company; Unlisted

6 Internal Auditor Section 138 Rule 13 of Public Company having:
Companies (Accounts) Paid up Share Capital = Rs.
Rules, 2014 50 crores or more (during
the preceeding FY); or
Turnover = Rs. 200 crore
or more (during the
preceeding FY); or
Outstanding loans or
borrowings from banks or
public financial institutions
> Rs. 100 crore or more
(at any point of time
during the preceding
financial year);
Outstanding Deposits = Rs.
25 crore or more (at any
point of time during the
preceding financial year);
Private Company having:
Turnover = Rs. 200 crore
or more (during the
preceding financial year);
or Outstanding loans or
borrowings from banks or
public financial institutions
> Rs.
100 crore or more (at any
point of time
during the preceding
financial year)
(Excluding OPC and Small
7 Rotation of Auditors Companies) Unlisted Public
Section 139(2) Rule 5 of Company having: Paid Up
Companies (Audit and Share Capital = Rs. 10
Auditors) Rules, 2014 crores or more; Private
Limited Company having:
Paid Up Share Capital
= Rs. 50 crores or more;
All Companies having paid
up share capital of below
threshold limit mentioned
above, but having Public
Borrowings from financial
institutions, Banks or
Public Deposits
= Rs. 50 crores or more.
Class of companies
8 Application of Cost Section 148 Rule 3 of including foreign
Records Companies (Cost Records companies, engaged in the
and Audit) Rules, 2014 production of goods and
services as specified in the
Table of the referred Rules,
having:
Overall Turnover from all
its
Products or Services = Rs.
35 crores or more
(immediately preceeding
FY)
9 Cost Audit Every Company including
Section 148 Rule 4 of foreign companies,
Companies (Cost Records engaged in the production
and Audit) Rules, 2014 of goods and services as
specified in the Table of
Rule 3A, having: Overall
Annual Turnover from all
its Products or Services =
Rs. 35 crores or more
(during immediately
preceeding FY); and
Aggregate Turnover of
individual product/
products/ service/ services
for which cost records are
required to be maintained
= Rs. 25
crores of more.
10 Cost Audit Every Company including
Section 148 Rule 4 of foreign companies,
Companies (Cost Records engaged in the production
and Audit) Rules, 2014 of goods and services as
specified in the Table of
Rule 3B, having: Overall
Annual Turnover from all
its Products or Services =
Rs. 100 crores or more
(during immediately
preceeding FY); and
Aggregate Turnover of
individual product/
products/ service/ services
for which cost records are
required to be maintained
= Rs. 35
crores of more.
Section 148 Rule 4 of Company covered under
11 Non Applicability of Companies (Cost Records Rule 3 of Companies (Cost
Cost Audit and Audit) Rules, 2014 Records and Audit) Rules,
2014 and: whose Revenue
from Exports in foreign
exchange > 75% of its
Total Revenue; or
which is operating from a
special economic zone.
Listed Company; Public

12 Woman Director Section 149(1) Rule 3 of Company having:
Companies (Appointment Paid Up Share Capital =
and Qualification of Rs. 100 crores or more; or
Directors) Rules, 2014 Turnover = Rs. 300 crores
or more
(as on the last date of
latest audited Financial
Statements)
Atleast one-third of total
13 Number of Section 149(4) Rule 4 of number of Directors:
Independent director Companies (Appointment Listed Company.
and Qualification of
Directors) Rules, 2014 Atleast 2: Public Company
having:
Paid Up Share Capital =
Rs. 10 crores or more; or
Turnover = Rs. 100 crores
or more; or Outstanding
Loans
+ Debentures + Deposits
> Rs. 50 crores.
latest audited
Financial Statements)
Listed Company Public
14 Audit Committee Section 177 Rule 6 of Company having:
Companies (Meetings of Paid Up Capital = Rs. 10
Board and its Powers) crores or more; or
Rules, 2014 Turnover = Rs. 100 crores
Loans
> Rs. 50 crores.
latest audited
Financial Statements)
15 Listed Company Public
Nomination and Section 178 Rule 6 of Company having:
Remuneration Companies (Meetings of Paid Up Capital = Rs. 10
Committee Board and its Powers) crores or more; or
Rules, 2014 Turnover = Rs. 100 crores
Loans
> Rs. 50 crores.
latest audited Financial
Statements)
16 Appointment of KMP Section 203 Rule 8 of

Listed Company; Public
Companies (Appointment
Company having:
and Remuneration of
Paid Up Share Capital =
Managerial Personnel)
Rs. 10 crores or more.
Rules, 2014
Appointment of Companies having: Paid Up
17 Company Secretary Section 203 Rule 8A of Share Capital = Rs. 10
Companies (Appointment crores or more.
and Remuneration of
Managerial Personnel)
Rules, 2014
Secretarial Audit Section 204(1) Rule 9 of Listed Company; Public
18 Report Companies (Appointment Company having:
and Remuneration of
Managerial Personnel) Paid Up Share Capital = Rs.
Rules, 2014 50 crores or more; or
Turnover = Rs. 250 crores or
more; or
Company having outstanding
loans or borrowings from
banks or public financial
institutions of 100 crore
rupees or more.
Every material unlisted

Regulation 24A of SEBI
subsidiaries incorporated in
(Listing Obligations and
India shall undertake
Disclosure Requirements), secretarial audit and shall
Regulations, 2015 annex a secretarial audit
report with the annual report
of listed entity.
19 Vigil / Whistle Blower Section 177 of the Every Listed Company and
Mechanism Companies Act, 2013 read the Companies belonging to
with Rule 7 of (Meetings the following class or
of Board and its Powers) classes:
The Companies which

accept deposits from
the public;
The Companies which
have borrowed
money from banks
and public financial
institutions in excess
of Rs. 50 Crore.
IEPF Compliances
Form No. & Particulars and Timeline

Reference
IEPF-1 Any amount required to be credited by the companies to the Fund as provided
Rule 5(1) of the under clauses (a) to (n) of sub-section (2) of section 125 of the Act shall be
Investor Education remitted online along with a Statement in Form No. IEPF 1 containing details
and Protection Fund of such transfer to the Authority within a period of thirty days of such
amounts becoming due to be credited to the Fund.
Authority (Accounting,
Audit, Transfer and
Refund) Rules, 2016
IEPF - 2 An annual statement or information of unclaimed and unpaid amounts
[Rule 5(8) of the separately for each of the previous seven financial years in respect of as
Investor Education referred in subsection (2) of section 125 of the Act, as on the date of closure
and Protection Fund of financial year on which it would have been held till completion of seven
years period containing the following information is to be filed within a period
of sixty days from the date of annual general meeting or the date on which it
Audit, Transfer and would have been held:
Refund) Rules, 2016]  Name and last Known address of the person entitled receive the sum.
 Nature of amount
 Amount to which each person is entitled
 Due date of transferring into IEPF
 Such other information as may be considered relevant for the
purposes
Statement of amount of unclaimed amount as on the date of annual general

meeting or the date on which it would have been held shall be uploaded on
the website of the Company and also on the website of the authority or any
other website as may be specified by the Government.
IEPF - 3 Due to the order of Court or Tribunal or any statutory authority, if the
[Section 124 (6) of company does not transfer the shares and payment of dividend or where such
the Companies Act, shares are pledged or hypothecated under the provisions of the Depositories
2013 and Rule 6 of Act, 1996 or shares already been transferred under rule 6(1), the company
the Investor Education shall furnish such details within 30 days of end of financial year.
and Protection Fund
Audit,
Transfer and Refund)
Rules, 2016]
IEPF - 4 While effecting transfer of shares on which dividend have been unpaid /
[Rule 6(5) & 6(8) of unclaimed for a period of 7 consecutive years, the company shall send a
the Investor Education statement to the Authority in Form No. IEPF-4 within thirty days of the
and Protection Fund corporate action taken under clause (c) of sub-rule (3) of rule 6 containing
Authority (Accounting, details of such transfer and the company shall also attach a copy of the public
Audit, Transfer and notice published under clause (a) of sub-rule (3) of rule 6 in Form No IEPF-4.
Refund) Rules, 2016] All benefits accruing on such shares like bonus shares, split, consolidation,
fraction shares and the like except right issue shall also be credited to such
DEMAT account by the Company within thirty days of the corporate action
containing details of such transfer.
IEPF - 7 [ Rule6(13) Any amount required to be credited by the companies to the Fund as provided
of the Investor under sub rules (10), (11) and sub-rule (12) shall be remitted into the
Education and specified account of the IEPF Authority maintained in the Punjab National
Protection Fund
Bank and the details thereof shall be furnished to the Authority within thirty
Authority (Accounting, days from the date of remittance or within thirty days from the date of
Audit, enforcement of these Rules, as the case may be.
Transfer
and Refund) Rules,
2016]
Major Compliance of Secretarial Standard-1 applicable for all companies
 Notice shall be issued by the Company Secretary or where there is no

Company Secretary, any Director or any other person authorized by the
Board for the purpose.
 A Director shall neither be reckoned for Quorum nor shall be entitled to

participate in respect of an item of business in which he is interested.
However, in case of a private company, a Director shall be entitled to
participate in respect of such item after disclosure of his interest
 Quorum shall be present throughout the Meeting.
 Proof of sending the following shall be maintained by the Company for

such period as decided by the Board, which shall not be less than three
years from the date of the Meeting:
 notice and its delivery;

 agenda and notes on agenda and their delivery;
 sending and delivery of the draft of the resolution by circulation
and the necessary papers;
 draft minutes and its delivery;
 signed Minutes and its delivery;
 Company shall maintain attendance register for the Meetings of the

Board and Meetings of the Committee in pursuant to the provisions
stated in the standard. If an attendance register is maintained in loose-
leaf form, it shall be bound periodically, at least once in every three
years. A distinct Minutes Book shall be maintained for Meetings of the
Board and each of its Committees in pursuant to the provisions stated
in the standard
 Within fifteen days from the date of the conclusion of the Meeting of the
Board or the Committee, the draft Minutes thereof shall be circulated by
hand or by speed post or by registered post or by courier or by e-mail
or by any other recognized electronic means to all the members of the
Board or the Committee, as on the date of the meeting, for their
comments.
 Minutes must be entered in the Minutes Book within 30 days from the
date of conclusion of the meeting.
 Minutes of the meeting must be signed and dated by the Chairman of

the meeting or by the Chairman of the next board meeting.
 Signed minutes certified by the Company Secretary or where there is
no Company Secretary, by any Director authorized by the board shall
be circulated to all the Directors, as on the date of the meeting and
appointed thereafter, except to those directors who have waived their
right to receive the same either in writing or such waiver is recorded in
the Minutes within 15 days of signing.
WEBSITE UPDATION BY THE COMPANIES AS PER THE COMPANIES ACT AND LISTING
REGULATIONS
Regulation 23 (9) of  The listed entity shall submit within 30 days from the date of
the SEBI Listing publication of its standalone and consolidated financial results for the
(Obligation and half year, disclosures of related party transactions on a consolidated
Disclosure basis, in the format specified in the relevant accounting standards for
Requirement) annual results to the stock exchanges and publish the same on its
Regulations, 2015 website.
Regulation 30 (4)(ii),  Policy for determination of materiality.
30 (5) and 30 (8) of  Contact details of the personnel who is authorized for determining the
the SEBI Listing materiality.
(Obligation and  Any material information or events as per archival policy.
Disclosure
Requirement)
Regulations, 2015
Regulation 34 of the  The listed entity shall submit to the stock exchange and publish on its
SEBI Listing website.
(Obligation and
Disclosure
Requirement)
Regulations, 2015
Regulation 43A of the  The top 1000 listed entities based on market capitalization (calculated
SEBI Listing as on March 31 of every financial year) shall formulate a dividend
(Obligation and distribution policy which shall be disclosed on the website of the listed
Disclosure entity and a web-link shall also be provided in their annual reports.
Requirement)  If the listed entity proposes to declare dividend on the basis of
Regulations, 2015 parameters in addition to clauses (a) to (e) or proposes to change
such additional parameters or the dividend distribution policy
contained in any of the parameters, it shall disclose such changes
along with the rationale for the same in its annual report and on its
website.
Regulation 46 of the The website of the company shall be disseminate the following information:
SEBI Listing i. details of its business;
(Obligation and ii. terms and conditions of appointment of independent directors;
Disclosure iii. composition of various committees of board of directors;
Requirement) iv. code of conduct of board of directors and senior management
Regulations, 2015 personnel;
v. details of establishment of vigil mechanism/ Whistle Blower policy;
vi. criteria of making payments to non-executive directors , if the same
has not been disclosed in annual report;
vii. policy on dealing with related party transactions;
viii. policy for determining ‘material’ subsidiaries;
ix. details of familiarization programmes imparted to independent
directors including the following details:-
a. number of programmes attended by independent directors
(during the year and on a cumulative basis till date),
b. number of hours spent by independent directors in such
programmes (during the year and on cumulative basis till
date), and
c. other relevant details
x. the email address for grievance redressal and other relevant details;
xi. contact information of the designated officials of the listed entity
who are responsible for assisting and handling investor grievances;
xii. financial information including:
a. notice of meeting of the board of directors where financial
results shall be discussed;
b. financial results, on conclusion of the meeting of the board of
directors where the financial results were approved;
c. complete copy of the annual report including balance sheet,
profit and loss account, directors report, corporate governance
report etc;
xiii. shareholding pattern;
xiv. details of agreements entered into with the media companies and/or
their associates, etc;
xv. Schedule of analysts or institutional investors meet and
presentations made by the listed entity to analysts or institutional
investors.
Explanation: For the purpose of this clause ‘meet’ shall mean group
meetings or group conference calls conducted physically or through
digital means;
xvi. Audio or video recordings and transcripts of post earnings/quarterly
calls, by whatever name called, conducted physically or through
digital means, simultaneously with submission to the recognized
stock exchange(s), in the following manner:
a. the presentation and the audio/video recordings shall be
promptly made available on the website and in any case, before
the next trading day or within twenty-four hours from the
conclusion of such calls, whichever is earlier;
b. the transcripts of such calls shall be made available on the
website within five working days of the conclusion of such calls:
Provided that—
a. The information under sub-clause (i) shall be hosted on the website of
the listed entity for a minimum period of five years and thereafter as
per the archival policy of the listed entity, as disclosed on its website.
b. The information under sub-clause (ii) shall be hosted on the website of
the listed entity and preserved in accordance with clause (a) of
regulation 9.
The requirement for disclosure(s) of audio/video recordings and
transcript shall be voluntary with effect from April 01, 2021 and
mandatory with effect from April 01, 2022;
xvii. new name and the old name of the listed entity for a continuous
period of one year, from the date of the last name change;
xviii. items in sub-regulation (1) of regulation 47:
i. financial results, as specified in regulation 33, along-with the
modified opinion(s) or reservation(s), if any, expressed by
the auditor:
Provided that if the listed entity has submitted both
standalone and consolidated financial results, the listed
entity shall publish consolidated financial results along-with
(1) Turnover, (2) Profit before tax and (3) Profit after tax, on
a stand-alone basis, as a foot note; and a reference to the
places, such as the website of listed entity and stock
exchange(s), where the standalone results of the listed
entity are available.
ii. notices given to shareholders by advertisement.
xix. With effect from October 1, 2018, all credit ratings obtained by the
entity for all its outstanding instruments, updated immediately as
and when there is any revision in any of the ratings.
xx. separate audited financial statements of each subsidiary of the
listed entity in respect of a relevant financial year, uploaded at least
21 days prior to the date of the annual general meeting which has
been called to inter alia consider accounts of that financial year:
Provided that a listed entity, which has a subsidiary incorporated outside

India—
a. where such subsidiary is statutorily required to prepare consolidated
financial statement under any law of the country of its incorporation,
the requirement of this proviso shall be met if consolidated financial
statement of such subsidiary is placed on the website of the listed
entity;
b. where such subsidiary is not required to get its financial statement
audited under any law of the country of its incorporation and which
does not get such financial statement audited, the holding Indian
listed entity may place such unaudited financial statement on its
website and where such financial statement is in a language other
than English, a translated copy of the financial statement in English
shall also be placed on the website;
xxi. secretarial compliance report as per sub-regulation (2) of regulation
24A of these regulations;
xxii. disclosure of the policy for determination of materiality of events or
information required under clause (ii), sub-regulation (4) of
regulation 30 of these regulations;
xxiii. disclosure of contact details of key managerial personnel who are
authorized for the purpose of determining materiality of an event or
information and for the purpose of making disclosures to stock
exchange(s) as required under sub-regulation (5) of regulation 30
of these regulations;
xxiv. disclosures under sub-regulation (8) of regulation 30 of these
regulations;
xxv. statements of deviation(s) or variation(s) as specified in regulation
32 of these regulations;
xxvi. dividend distribution policy by listed entities based on market
capitalization as specified in sub-regulation (1) of regulation 43A;
xxvii. annual return as provided under section 92 of the Companies Act,
2013 and the rules made thereunder.
Section 92 of the  Copy of the annual return on the website of the company, if any, and
Companies Act, 2013 the web-link of such annual return shall be disclosed in the Board's
report.
Section 136(1) of the  Financial statements including consolidated financial statements, if
Companies Act, 2013 any, of the Company and all other documents required to be attached
thereto,
 Separate audited accounts in respect of each of subsidiary
 In case of a subsidiary incorporated outside India and consolidation of
financial statement are mandatory under any law of the country of its
incorporation – the consolidated financial statements of such foreign
subsidiary is placed on the website of the company
 In case of a subsidiary incorporated outside India and the financial
statements are not required to be audited under any law of the
country of its incorporation and the subsidiary company does not get
its financial statements audited, the holding Indian listed company
may place such unaudited financial statement on its website. Further,
where such financial statement is in a language other than English, a
translated copy of the financial statement in English shall also be
placed on the website.
Rule 15 of Companies  Details / Notice of Resignation letter in terms of Section 168 of the
(Appointment and Companies Act, 2013.
Qualification of
Directors) Rules,
2014
Rule 23 Companies  Any Special Notice received under section 115 read with Rules made
(Management and thereunder.
Administration)
Rules, 2014
Rule 18(3) and 10 (1)  Notice of General Meetings / Postal Ballot as and when convened at
of Companies the time of sending the same to the shareholders.
(Management and  Notice of closure of Register of Members / Debenture Holders or other
Administration) Rule, security holder or fixing of the record date for the same.
2014
Section 124 of  Statement of Unpaid Dividend Account.
Companies Act, 2013
Rule 22 of Companies  Notice of e-voting.
(Management and  Result of e-voting along with Scrutinizer Report of General Meeting /
Administration) Postal Ballot on the website of the Company as well as Agency who
Rules, 2014 has provided e-voting platform.
Section 135 of  Composition of CSR Committee;
Companies Act, 2013  CSR policy;
read with Rule 9 of  CSR Projects approved by the Board.
the Companies
(Corporate Social
Responsibility Policy)
Amendment Rules,
2021
Section 150 (1) of  Manner of appointment of Independent Director along with
Companies Act, 2013 appointment letter and terms and conditions of appointment of
Independent Director.
Section 160 of  Notice of candidature for directorship in terms of section 160 of the
Companies Act, 2013 Companies Act, 2013.
RECENT NOTIFICATIONS/AMENDMENT BY SECURITIES EXCHANGE BOARD OF

INDIA (“SEBI”) ARE AS FOLLOWS:
SUBJECT MATTER LINKS
https://www.bseindia.c
Guidance note as per Securities and Exchange Board of India (Listing om/markets/MarketInf
Obligations and Disclosure Requirements) Regulations 23(9) on disclosure o/DispNewNoticesCircul
of related party transactions. ars.aspx?page=202104
01-37
Reduction in unblocking/refund of application money:

ecurities and Exchange Board of India (SEBI) has issued circular no.
SEBI/HO/CFD/DIL1/CIR/P/2021/47 dated March 31,
2021 regarding reduction in unblocking/refund of application money.
Presently, in terms of the SEBI(ICDR) Regulations, 2018, in case of non-

receipt of minimum subscription, the issuer is mandated to refund all the
application monies within a period of “fifteen days” from the closure of the
issue. Timelines are stipulated in Regulation 45(2), 86(2), 141(2),
202(2)(b) and 202(3)(a) and (b).
om/markets/MarketInf
Similarly, the present provisions of Regulation 53(2), 94(2), 149(2),
o/DownloadAttach.aspx
208(2), 272(2) stipulate that in case the issuer fails to obtain listing or
?id=20210402-
trading permission from the stock exchanges where the specified
1&attachedId=701fdeef
securities were to be listed, it shall refund the entire monies received
-5789-4719-ac0c-
within “seven days” of receipt of intimation from stock exchanges rejecting
d6ed274419a8
the application for listing of specified securities.
Based on various consultations with the market participants it has been

decided to reduce the timelines for refund of the moneys to the investors
in the above-mentioned events to “four days”.
Thus, in Regulation 45(2), 86(2), 141(2), 202(2)(b) and 202(3)(a) and (b)
the words ‘fifteen days’ shall be read as ‘four days’ and in Regulation
53(2), 94(2), 149(2), 208(2), 272(2) the word ‘seven days’ and ‘eighth
day’ shall be read as ‘four days’.
Guidance note with respect to Regulations 50(3) and 51 (2) of Securities om/markets/MarketInf
o/DispNewNoticesCircul
and Exchange Board of India (Listing Obligations and Disclosure
ars.aspx?page=202104
15-15
Relaxations relating to procedural matters- Issues and Listing:
Securities and Exchange Board of India (SEBI) has issued circular No.
SEBI/HO/CFD/DIL1/CIR/P/2021/13 dated January 19,
2021 regarding relaxations relating to procedural matters –Issues and
Listing.
?id=20210119-
The relaxation mentioned in point (iv) of the SEBI Circular No.
48&attachedId=23be1a
SEBI/HO/CFD/DIL2/CIR/P/2020/78 dated May 6, 2020 is further extended
ff-a68f-4f79-b903-
and shall be applicable for Rights Issues opening upto March 31, 2021
f0c3c53bc1d5
provided the issuer along with the Lead Manager(s) shall continue to
comply with point (v) of the SEBI Circular No.
SEBI/HO/CFD/DIL2/CIR/P/2020/78 dated May 06, 2020.
Securities and Exchange Board of India (Listing Obligations and Disclosure o/DownloadAttach.aspx
Requirements) (Amendment) Regulations, 2021 ?id=20210427-
35&attachedId=329efd
9c-aec4-40bb-a385-
b36e32f0ebc7
Securities and Exchange Board of India (Issue of Capital and Disclosure ?id=20210427-
Requirements) Regulations, 2021 36&attachedId=df0575
4a-d7bb-44d2-b6e9-
95bcdfa3f079
Securities and Exchange Board of India (Prohibition of Insider Trading) ?id=20210428-
(Amendment) Regulations, 2021 3&attachedId=65d2ea5
6-9a27-40d8-b7b1-
c1feadd18298
Relaxation from compliance with certain provisions of the SEBI (LODR) o/DownloadAttach.aspx
?id=20210430-
Regulations, 2015 due to the CoVID-19 pandemic
5&attachedId=f6860a5
c-88be-4306-8cd3-
05b2b9d4b2da
Relaxation from compliance with certain provisions of the SEBI (LODR) o/DownloadAttach.aspx
Regulations, 2015 / other applicable circulars due to the CoVID-19 ?id=20210430-
pandemic 6&attachedId=8faaf424
-0d1e-4f9f-b030-
f47ab84b5526
Addendum to SEBI Circular on “Relaxation in adherence to prescribed om/markets/MarketInf
timelines issued by SEBI due to Covid 19” dated April 13, 2020 o/DownloadAttach.aspx
?id=20210430-
7&attachedId=0611164
a-833d-4d48-9c3c-
f5bc6ab14d55
https://www.bseindia.com
/markets/MarketInfo/Down
loadAttach.aspx?id=20210
430-
7&attachedId=00baeb74-
ef90-4bfe-b5cc-
fd3515c4822f
Relaxation in timelines for compliance with regulatory requirements by ?id=20210505-
Debenture Trustees due to the CoVID-19 pandemic 1&attachedId=5e28039
a-bf55-44e8-a018-
3db75f895e12
Securities and Exchange Board of India (SAST) (Amendment) Regulations, ?id=20210508-
2021 1&attachedId=3107d13
f-9afa-47c1-bd29-
25ae603cad78
Securities and Exchange Board of India (ICDR) (Second Amendment) ?id=20210508-
Regulations, 2021 2&attachedId=d561bb7
3-44ac-47a4-967c-
b0250b757d40
SEBI (Listing Obligations and Disclosure Requirements) (Second ?id=20210511-
Amendment) Regulations, 2021 17&attachedId=b1141c
e2-4c07-49c8-ab72-
c654642160f3
?id=20210511-
30&attachedId=cb6375
1d-61bd-4d70-9d71-
Business responsibility and sustainability reporting by listed entities 240845dec82a
?id=20210511-
30&attachedId=6887da
b1-e3ff-4939-af18-
b6cdffbf0073
?id=20210511-
30&attachedId=b10221
dd-582c-45ad-83c6-
fe806d5b68a0
Relaxation from compliance to REITs and InvITs due to the CoVID -19 ?id=20210517-
virus pandemic. 10&attachedId=8d5af6
2d-f773-40f8-bfee-
fe673de85577
?id=20210531-
Format of compliance report on Corporate Governance by Listed Entities
56&attachedId=4b7612
ca-5a01-4dca-9d0d-
77d57d6435cb
Streamlining the process of IPOs with UPI in ASBA and redressal of ?id=20210603-
investor grievances 11&attachedId=ea0b48
f7-d187-42e0-949e-
a9a592379279
?id=20210607-
Centralized Database for Corporate Bonds/ Debentures.
9&attachedId=bb806c4
f-3a0e-48e4-a2cf-
d2638379296a
Guidance note on communications by Listed Entities
11-28
Securities and Exchange Board of India (Delisting of Equity Shares) ?id=20210615-
Regulations, 2021 1&attachedId=b4934cb
7-9433-492a-ae10-
a1a114e0529e
Relaxation from the requirement of minimum vesting period in case of o/DownloadAttach.aspx
?id=20210615-
death of employee(s) under SEBI (Share Based Employee Benefit)
46&attachedId=5b55ab
Regulations, 2014
5f-1e18-499d-88c9-
ffea1389c8b4
Automation of Continual Disclosures under Regulation 7(2) of SEBI o/DownloadAttach.aspx
?id=20210616-
(Prohibition of Insider Trading) Regulations, 2015 - System driven
32&attachedId=9bd7fc
disclosures for inclusion of listed Debt Securities
08-f924-48b4-95ab-
9c6c36bf1712
Action(s) to be initiated against listed companies for non-payment of o/DispNewNoticesCircul
outstanding Annual Listing Fees (“ALF”) ars.aspx?page=202106
25-43
FAQ’s - LODR amendments dated May 05, 2021
29-8
Issue of No Objection Certificate for release of 1% of Issue

amount:
Securities and Exchange Board of India (SEBI) has issued circular No.
SEBI/HO/OIAE/IGRD/CIR/P/2021/588 dated July 5, 2021, regarding issue
of No Objection Certificate for release of 1% of Issue amount. Please refer
to Circular No. CIR/OIAE/1/2009 dated November 25, 2009, where in
SEBI had laid down guidelines for obtaining NOC for release of 1% of issue
amount. https://www.bseindia.com
/markets/MarketInfo/Down
It has been decided to reduce the time period after listing for submitting 706-
the application to 2 months from the existing period of 4 months as stated 1&attachedId=20409781-
in above mentioned circular. The same is subject to the condition that all 9b2a-4a17-b088-
issue related complaints have been resolved by the merchant banker/ 1a3f55cce333
issuer.
In addition to the requirements laid down for processing of NOC

applications in the aforementioned circular, the merchant banker shall
submit a certificate confirming that all the SCSBs involved in ASBA process
have unblocked ASBA accounts. SEBI shall consider application as
incomplete if the application is not accompanied by a confirmation by
merchant banker that all the accounts in ASBA have been ‘unblocked’.
Standard Operating Procedure for listed subsidiary company https://www.bseindia.com

desirous of getting delisted through a Scheme of Arrangement /markets/MarketInfo/Down
wherein the listed parent holding company and the listed
707-
subsidiary are in the same line of business: 7&attachedId=bc2b7a9d-
19ad-44ab-8c03-
Securities and Exchange Board of India (SEBI) has issued circular No. fc60691a8a6b
SEBI/HO/CFD/DIL1/CIR/P/2021/0585 dated July 6,
2021, regarding Standard Operating Procedure for listed subsidiary
company desirous of getting delisted through a Scheme of Arrangement
wherein the listed parent holding company and the listed subsidiary are in
the same line of business.
SEBI, vide notification dated June 10, 2021, has notified the amendments
made to the SEBI (Delisting of Equity Shares) Regulations, 2021 wherein,
in Chapter VI, Part C, and Regulation 37, special provisions for a listed
subsidiary company getting delisted through a scheme of arrangement
have been inter-alia inserted with respect to a listed holding company and
the listed subsidiary company who are in the ‘same line of business’.
Guidance note for companies undergoing Corporate Insolvency

Resolution Process: https://www.bseindia.com
/markets/MarketInfo/Disp
NewNoticesCirculars.aspx?
page=20210709-9
Recent notification/circular(s) by Ministry of Corporate Affairs are as follows:
SUBJECT MATTER LINKS

COMPANY (ACCOUNTS) SECOND AMENDMENT RULES, 2021: http://ebook.mca.gov.in/D
Ministry of Corporate Affairs (MCA) has issued notification G.S.R. 205(E) efault.aspx?page=notificati
dated 24th March, 2021 and G.S.R. 247(E) dated 01st April, 2021 on
respectively to further amend the Companies (Accounts) Rules, 2014.
These amended rules may be called the Companies (Accounts)

Amendment Rules, 2021.
They shall come into force on the 1st day of April, 2022.
COMPANIES (AUDIT AND AUDITORS) SECOND AMENDMENT http://www.mca.gov.in/Mi
RULES, 2021 nistry/pdf/AuditAuditorsAm
endmentRules_24032021.
MCA has issued notification G.S.R. 206(E) and G.S.R. 247(E) dated 24th pdf
March, 2021 and April 01st, 2021 respectively to further amend the
Companies (Audit and Auditors) Rules, 2014. These amended rules may
be called the Companies (Audit and Auditors) Amendment Rules, 2021.
They shall come into force on the 1st day of April, 2022.
CLARIFICATION ON SPENDING OF CSR FUNDS FOR SETTING UP http://ebook.mca.gov.in/D
TEMPORARY COVID CARE FACILITIES AND MAKESHIFT efault.aspx?page=notificati
on
MCA vide Circular No. 05/2021 dated 22nd April, 2021 has clarified that
spending of CSR funds for ‘setting up makeshift hospitals and temporary
COVID Care facilities’ is an eligible CSR activity under Schedule VII of the
Companies Act, 2013.
RELAXATION ON LEVY OF ADDITIONAL FEES IN FILING OF http://www.mca.gov.in/Mi

CERTAIN FORMS UNDER THE COMPANIES ACT, 2013 AND LLP ACT nistry/pdf/GeneralCircular
2008 No6_03052021.pdf
Ministry of Corporate Affairs issued General Circular No. 06/2021 dated

03rd May, 2021, provide a relaxation to the Companies in additional fees
and grant an additional time upto 31st July, 2021 for filing of various
forms under the Companies Act, 2013/ LLP Act, 2008 / Rules made
thereunder due for filing during 1st April, 2021 to 31st May, 2021 (other
than a CHG-1 Form, CHG-4 Form and CHG-9 Form). Due to the COVID-19
second wave of the pandemic, a relief has been granted by MCA, as no
additional fees shall be levied upto 31st July, 2021 for the delayed filing of
forms falling due during 1st April, 2021 to 31st May, 2021 (other than a
CHG-1 Form, CHG-4 Form and CHG-9 Form) and only normal fess shall be
payable.
RELAXATION OF TIME FOR FILING FORMS RELATED TO CREATION

OR MODIFICATION OF CHARGES UNDER THE COMPANIES ACT,
2013
As per provision of Section 77 of Companies Act, 2013, the Company

creating a charge should file the particular of charge created or modified
within a period of 30 days of date of creation or modification with the fee.
In case the charge is not created within such period of 30 days, the
Registrar of Companies may on an application allow such registration
within a period of 60 days of such creation or modification after payment
of prescribed additional fee. If the charge is not created within a period of
60 days of such creation or modification, then the Registrar of Companies
may on an application allow such registration within a period of another 60
days with payment of prescribed ad-valoram fee. As detailed above, it can
be understood that the maximum time of 120 days is allowed for filing of
form relating to creation / modification of charge
LIST OF ROC FORMS EXEMPTED FROM ADDITIONAL FEE http://ebook.mca.gov.in/D
efault.aspx?page=notificati
Ministry of Corporate Affairs vide General Circular No. 06/20211 dated on
03rd May, 2021 provided relaxation on levy of additional fee for filing of
various forms due for filing during 01.04.2021 to 31.05.2021 by the
Companies and LLPs up to 31st July, 2021.
Further, Ministry of Corporate Affairs vide General Circular No. 07/20212

dated 03rd May, 2021 provided relaxation to the Company or a Charge
holder, in respect of filing of Form No.CHG-1 and Form No. CHG-9.
MCA has now issued the “List of forms”3 which are exempted from
additional fees as per General Circular no. 06/2021 and 07/2021 dated
03rd May. 2021.
GAP BETWEEN TWO BOARD MEETINGS UNDER SECTION 173 OF http://www.mca.gov.in/Mi
THE COMPANIES ACT, 2073 (CA-13)— CLARIFICATION nistry/pdf/GeneralCircular
MCA vide General Circular No. 08/2021 dated May 3, 2021, provides relief No8_03052021.pdf
to the companies from mandatorily requirement of holding meetings of the
Board of the Companies within the intervals of 120 days as provided in
section 173 of the Companies Act, 2013 stands extended by a period of 60
days of first two quarters of the Financial year 2021-22 i.e., April to June,
2021 and July to September, 2021.
Accordingly, as a onetime relaxation, the gap between two consecutive

meetings of the Board may extend to 180 days till the next two quarters
(i.e. during the Quarter – April to June 2021 and Quarter – July to
September, 2021), instead of 120 days as required in the Companies Act,
2013. However, the companies should ensure to hold minimum 4 meeting
in a calendar year.
CLARIFICATION ON SPENDING OF CSR FUNDS FOR ‘CREATING http://ebook.mca.gov.in/D
HEALTH INFRASTRUCTURE FOR COVID CARE’, efault.aspx?page=notificati
on
Considering the current alarming situation, the Ministry of Corporate
Affairs vide its circulars No. 05/2021 dated 22 April, 2021 and 09/2021
dated 05 May, 2021 have clarified that the spending of funds by the
Corporates for COVID related facilities would qualify as CSR under item (i)
and (xii) of Schedule VII of Companies Act, 2013.
Accordingly, spending of funds on following activities is an eligible CSR

activity relating to Promotion of health care including preventive health
care, and, disaster management:
a. Setting up makeshift hospitals and temporary COVID Care facilities; b.

Creating health infrastructure for COVID care;
c. Establishment of Medical Oxygen generation and storage plants;
d. Manufacturing and supply of Oxygen concentrators, ventilators,
cylinders and other medical equipment for countering COVID-19.
CLARIFICATION ON OFFSETTING THE EXCESS CSR SPENT FOR F¥ http://ebook.mca.gov.in/D

2019-20 efault.aspx?page=notificati
MCA CSR Cell vide Circular dated 20th May, 2021 has clarified where a on
company has contributed any amount to ‘PM CARES Fund’ on 31. 03. 2020
which is over and above the minimum prescribed amount (i e 2 of average
net profit) for FY 2019 20 and such excess amount or part thereof is offset
against the mandatory CSR obligation for FY 2020 21 in terms of the MCA
appeal uploaded on 31. 03. 2020 then the same shall not be viewed as a
violation subject to the conditions that:
a. the amount offset as such shall have factored the unspent CSR
amount for previous financial years, if any
b. CEO shall certify that the contribution to “PMCARES Fund” was
indeed made on 31st March, 2020 in pursuance of the MCA appeal
and the same shall also be so certified by the statutory auditor of
the company and
c. the details of such contribution shall be disclosed separately in the
Annual Report on CSR as well as in the Board’s Report for FY 2020
21
COMPANIES (INCORPORATION) FOURTH AMENDMENT RULES, http://ebook.mca.gov.in/D

2021 efault.aspx?page=notificati
on
MCA has amended the Companies Rules, 2014 on 07th June, 2021 to
provide that the applicant can now apply for Shops and Establishment
Registration also at the time of incorporation of the company in addition to
GST registration, EPFO, ESIC, Professional
Tax Registration in Maharashtra and Opening of Bank Account
INVESTOR EDUCATION AND PROTECTION FUND AUTHORITY http://ebook.mca.gov.in/D
(ACCOUNTING, AUDIT, TRANSFER AND REFUND) RULES,2021 efault.aspx?page=notificati
MCA has amended the IEPF (Audit, Transfer and Refund) Rules, 2016 w e f on
09th June, 2021 to provide the manner of transfer of shares under section
90 (9) of the Companies Act, 2013[after NCLT order under the provisions
of SBO] to the IEPF The rules provide that the shares shall be credited to
DEMAT Account of the IEPF Authority within a period of 30 days of such
shares due to be transferred to the IEPF Fund with following important
conditions.
COMPANIES (MEETINGS OF BOARD AND ITS POWERS) http://ebook.mca.gov.in/D
AMENDMENT RULES, 2021 efault.aspx?page=notificati
Ministry of Corporate Affairs vide its notification dated June 15, 2021 has on
omitted Rule 4 of the Companies (Meetings of Board and its Powers)
Rules, 2014.
COMPANIES (INDIAN ACCOUNTING STANDARDS) AMENDMENT http://ebook.mca.gov.in/D
RULES, 2021 efault.aspx?page=notificati
on
COMPANIES (CREATION AND MAINTENANCE OF DATABANK OF http://ebook.mca.gov.in/D

INDEPENDENT DIRECTORS) AMENDMENT RULE, 2021 efault.aspx?page=notificati
MCA has amended the Companies (Creation and Maintenance of databank on
of Independent Directors) Rules, 2019 to provide that in case of delay on
the part of an individual in applying to IICA for inclusion of his name in the
data bank or in case of delay in filing an application for renewal thereof,
the IICA shall allow such inclusion or renewal, as the case may be, after
charging a further fee of Rs 1 000 on account of such delay.
COMPANIES (ACCOUNTING STANDARDS) RULES, 2021 http://ebook.mca.gov.in/D
MCA has prescribed the Companies (Accounting Standards) Rules, 2021 in efault.aspx?page=notificati
supersession of the Companies (Accounting Standards) Rules, 2006 in on
which threshold limit of turnover and borrowings for Small and Medium
Sized Company ( has been enhanced Now, SMC
means a company whose turnover (excluding other income) does not
exceed Rs 250 crore and does not have borrowings (including
public deposits) in excess of Rs 50 crore at any time during the
immediately preceding accounting year Previously, the threshold limit was
Rs 50 crore and Rs 10 crore for turnover and borrowings, respectively.
Further, an existing company which was previously not an SMC and
subsequently becomes an SMC, shall not be qualified for exemption
or relaxation in respect of Accounting Standards available to an SMC until
the company remains an SMC for two consecutive accounting periods.
CLARIFICATION ON PASSING OF ORDINARY AND SPECIAL http://ebook.mca.gov.in/D
RESOLUTIONS BY COMPANIES UNDER THE COMPANIES ACT. efault.aspx?page=notificati
MCA has allowed companies to conduct their EGMs through VC or OAVM on
up to 31st December, 2021 in accordance with MCA Circular
Nos 14 2020 17 2020 dated 08th April, 2020 13th April, 2020 Previously,
the last date was 30th June, 2021
RELAXATION ON LEVY OF ADDITIONAL FEES IN FILING OF http://ebook.mca.gov.in/D
CERTAIN FORMS UNDER THE COMPANIES ACT, 2013 efault.aspx?page=notificati
In continuation to this MCA General Circular No. 06/2021 dated on
03.05.2021 and on account of requests for further extension of timelines
specified in the said circular, it has been grant additional time upto August
31, 2021 to Companies/LLPs to file forms under Companies Act, 2013 and
LLP Act, 2008 (other than a CHG -1 Form, CHG – 4 Form and CHG – 9
Form) which were/are due for filing during April 01, 2021 to July 31, 2021
without any additional fees. Accordingly, only normal fees hall be levied
upto 31st August, 2021 for forms (other than charge related forms referred
above) required to be filed during April 01, 2021 to July 31, 2021.
RELAXATION OF TIME FOR FILING FORMS RELATED TO CREATION http://ebook.mca.gov.in/D
OR MODIFICATION OF CHARGES efault.aspx?page=notificati
In continuation of this MCA General Circular No. 07/2021 dated on
03.05.2021 it has been decided to substitute the figures “31.05.2021” and
“01.06.2021” wherever they appear in the said circular with the figures
“31.07.2021” and “01.08.2021” respectively.
*****
Suggestions may be sent to [email protected]
Dr. S. Chandrasekaran| Senior Partner| Chandrasekaran Associates | Company

Secretaries
11-F, Pocket Four | Mayur Vihar Phase One | Delhi - 110 091 | Tel. +91-11-2271 0514
[email protected] | [email protected] | www.cacsindia.com
DISCLAIMER
CACS Bulletin is not intended as a source of advertising or solicitation and the contents of the
same should not be construed as professional / legal advice. Readers should take specific advice
from a qualified professional when dealing with specific situations and should not consider this as
an invitation for a professional-client relationship. Without the prior permission of
Chandrasekaran Associates, Company Secretaries, the CACS Bulletin or content thereof or
reference to it should not be made in any documentation or correspondences. We make no
warranty of any kind with respect to the subject matter included herein or the completeness or
accuracy of this issue of CACS Bulletin. While CACS has taken every care in the preparation of
this Bulletin to ensure its accuracy, however, the Companies are requested to check the latest
position with the original sources before acting. The firm and the partners are not responsible for
any actions (or lack thereof) taken as a result of relying on or in any way using information
contained in this issue of CACS Bulletin and in no event shall be liable for any damage or loss
resulting from reliance on or use of this information. Without limiting the above the firm and the
partners shall each have no responsibility for any act, error or omission, whether such acts,
errors or omissions result from negligence, accident or any other cause.

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Compliance Calendar

Quarter July to September, 2021

For detailed notification, please refer the link:

Note: Entry to be made in Register of contracts or arrangements regarding the contract

 In case the facility of participation through electronic mode is being made

For detailed notification, please refer the link:

 Recommendation of Annual Action Plan, CSR Activities and manner of

- If Dividend declared by the Company at AGM, a separate bank account is to be

Notice of the meeting shall be sent by prescribed mode as mentioned in Section 20 of

If notice is sent through electronic mode, then procedure prescribed in Rule 18 of

 Auditor shall, either by himself or through his authorized representative, who

 To file the Financial Statements including Consolidated Financial Statements, if

 Appointment letter should be sent to the appointed directors, if any.

 To file other documents/ E-forms as per businesses transacted at the AGM, as

July to Audit Committee:

Stakeholders Relationship Committee:

Risk Management Committee:

*Constitution of Committee: The Risk Management Committee shall have minimum

For checking applicability, please refer the link mentioned below:

For detailed notification, please refer the link:

Note: Entry to be made in Register of contracts or arrangements regarding the contract

 In case the facility of participation through electronic mode is being made

For detailed notification, please refer the link:

To obtain disclosure with respect to:

 Recommendation of Annual Action Plan, CSR Activities and manner of

21stJuly Holding of specified securities and shareholding pattern:

 In case the facility of participation through electronic mode is being made

 To submit quarterly and year-to-date standalone and consolidated (if applicable)

 To submit the limited review report in case of submission of unaudited financial

 If interim/final dividend is declared/recommend, the company should intimate the

 To intimate to all the recognized stock exchange at least 7 working days in

 To make an advertisement in English newspaper and in vernacular language,

 If dividend is declared by the Company, a separate bank account need to be

 Thereafter, the dividend amount shall be distributed among the entitled

 In case the facility of participation through electronic mode is being made

- To take note of disclosure/declaration(s) received from the directors and

Notice of the meeting shall be sent by prescribed mode as mentioned in Section 20 of

If notice is sent through electronic mode, then procedure prescribed in Rule 18 of

For detailed circular, please refer the link:

For detailed notification, please refer the link:

SEBI/HO/CFD/CMD2/CIR/P/2021/11 dated January 15, 2021:

Items of business which shall be passed only by postal ballot

 alteration of articles of association in relation to insertion or removal of

 issue of shares with differential rights as to voting or dividend or otherwise

 variation in the rights attached to a class of shares or debentures or other

 buy-back of shares by a company

 appointment of a Director elected by small shareholders

 sale of the whole or substantially the whole of an undertaking of a company or

 giving loans or extending guarantee or providing security in excess of the limit

 Auditor shall, either by himself or through his authorized representative, who

 Secretarial Auditor shall, either by himself or through his authorized

Companies Number of members Quorum

The Chairman of the Audit Committee, Nomination and Remuneration Committee

- Register of Directors and Key Managerial Personnel and their shareholding

 In case any special resolution(s) or ordinary resolution(s) is passed by the

 To file the Financial Statements including Consolidated Financial Statements, if

 To board shall recommend all fees or compensation, if any, paid to non –

 To place minimum information before the board of directors as specified in Part A

 To provide the compliance certificate to the board of directors by the chief

 On January 5, 2017, SEBI has issued a circular as a guidance note on Board