Learning make you difference

Samatrix consulting Pvt Ltd

Gurgaon, India
SEMESTER –I
SPECIALIZATION TRACK
What is Data?
Variable?
Int i=2020
Identify Data & Variable?

Risk Factor for TG

TOPICS :

• Save Time using Keyboard- Shortcuts

• Formatting data in Excel, Paste Special and Conditional Formatting (Group and Hyperlink)
• Basic Functions in Excel
• Magic of Formulae in Excel - Cell Referencing
• Date and Time Functions
• Text Manipulating Functions
• Logical Functions (If, AND, OR, Nested If) etc
• Formula Auditing in Excel
• Data Handling (Data Validation, Sorting and Filter - Simple and Advance.
• Data Aggregation using Pivot Tables
Key Combination

SHORTCUTS
 Key Combination

Key Combination Shift Ctrl Alt Shift Ctrl

Left Arrow Select Left Move Left Area
Right Arrow Select Right Move Right Area
Up Arrow Select Up Move Up Area
Down Arrow Select Down Move Down Area Drop down list
Space Bar Select Row Select Column Select All
Home Start Of Worksheet
End End Of Worksheet
Page Up Previous Worksheet Left 1 screen
Page Down Next Worksheet Right 1 screen
+ Insert Cell / Row / Column
- Delete Cell / Row / Column
Software use for data understanding and data analysis using functions & statistics

Microsoft Excel 2013/16 Version

Semester 1
 Let’s understand basics
Ribbon

• File, Home, Insert, Page layout, Formulas, Data, Review, View, Developer, Power Pivot and
Help.
• Home tab contains the most frequently used commands
 Let’s understand basics
Worksheet

A worksheet is a collection of cells where you keep and manipulate the data.
 Let’s understand basics
Format Cells

A worksheet is a collection of cells where you keep and manipulate the data.

• Without changing the number, we have to change the design, appearance and
convert into meaningful information
 Let’s understand basics
Format Cells

A worksheet is a collection of cells where you keep and manipulate the data.

• Without changing the number, we have to change the design, appearance and
convert into meaningful information
 Let’s understand basics
Find & Select

Employee ID Department Employee Designation Year of Joining Salary before Tax (INR) Income Tax (INR) Salary after Tax (INR)
00001 Accounts Asst. Manager 2000 568404.14 56840.4143376 511563.729
00002 Accounts CFO 2002 1009845.3166925 100984.5317 908860.7850233
00003 Accounts Executive 2007 890693.91 89069.39068 801624.5161
00004 Admin Senior Executive 2001 638137.7679 63813.77679 574323.99115
00005 Admin Associate 2003 562819.90540 56281.9905397 506537.9149
00006 Admin Manager 2006 267118.6132 26711.8613191 240406.7519
00007 Admin Executive 2008 225425.04 22542.50385 202882.53469
00008 HR Executive 1999 673606.608156 67360.66082 606245.9473
00009 HR Manager 2004 497269.0034 49726.90034 447542.10305
00010 HR Senior Executive 2005 2030657.718178 203065.7718 1827591.946
 Format the below table to make the data more readable?
Employee ID Department Employee Designation Year of Joining Salary before Tax (INR) Income Tax (INR) Salary after Tax (INR)

00001 Accounts Asst. Manager 2000 568404.14 56840.4143376

00002 Accounts CFO 2002 1009845.3166925 100984.5317

00003 Accounts Executive 2007 890693.91 89069.39068

00004 Admin Senior Executive 2001 638137.7679 63813.77679

00005 Admin Associate 2003 562819.90540 56281.9905397

00006 Admin Manager 2006 267118.6132 26711.8613191

00007 Admin Executive 2008 225425.04 22542.50385

00008 HR Executive 1999 673606.608156 67360.66082

00009 HR Manager 2004 497269.0034 49726.90034

00010 HR Senior Executive 2005 2030657.718178 203065.7718

 Format the below table to make the data more readable?
Employee ID Department Employee Designation Year of Joining Salary before Tax (INR) Income Tax (INR) Salary after Tax (INR)
00001 Accounts Asst. Manager 2000 568,404 56,840 511,564
00002 Accounts CFO 2002 1,009,845 100,985 908,861
00003 Accounts Executive 2007 890,694 89,069 801,625
00004 Admin Senior Executive 2001 638,138 63,814 574,324
00005 Admin Associate 2003 562,820 56,282 506,538
00006 Admin Manager 2006 267,119 26,712 240,407
00007 Admin Executive 2008 225,425 22,543 202,883
00008 Admin Manager 2006 267,119 26,712 240,407
00009 Admin Executive 2008 225,425 22,543 202,883
00010 HR Executive 1999 673,607 67,361 606,246
00011 HR Manager 2004 497,269 49,727 447,542
00012 HR Executive 1999 673,607 67,361 606,246
00013 HR Manager 2004 497,269 49,727 447,542
00014 HR Senior Executive 2005 2,030,658 203,066 1,827,592
How to align RHS/LHS/MHS?
Why Comma insert?
How Decimal show more Precise Value?
Inputs(x)

FUNCTIONS

Output-f(x)
 34 67 68
67 To Sum a range of cell

68

SUM
Every Command starting with “=“ in Excel

=SUM(Number 1, Number 2, Number 3……..

 34 67 68
67 To count cells which contain numerical value

68

COUNT
=COUNT(Value1,Value 2, Value 3……..

23
A1 A2 A3
23
 34 67 68
67 Average of cells which contain numbers

68

AVERAGE
=AVERAGE(Number 1, Number 2, Number 3……..
1) Define Data?
A) Collection, Measure, Analyze B) Measure C) Analyze ,Reported D) Collection, Measure, Analyze, Reported

2) Define Worksheet?
3) Is 4598 a data? A) Yes B) No
4) In Excel version, Every command start with ……………. Function?
5) The output of 45+ Jatin+ 67=…………?
6) What will be the count of 23,0,487 and 43,Amit,66?
7) What will be the Average of 23,0,487 and 43,Amit,66?
8) What is the difference between Count & Count-if function?
9) What is the difference between Count-if & Count-ifs function?
10) What is the difference between Sum & Sum-if function?
 34 67 68
67 To find the max value in range of cell

68

MAXIMUM
=MAX(Number 1, Number 2, Number 3……..
 34 67 68
67 To find the min value in range of cell

68

MINIMUM
=MIN(Number 1, Number 2, Number 3……..
 34 67 68
67 To count the values based on one criteria.

68

Countif
=Countif(Range,criteria…)
 Covid Cases
Criteria- Less than 30 Country
per min
India 43
Pakistan 12
Russia 30
America 37
China 4 =COUNTIF(B1:B6,"<30")
 34 67 68
67 To count the values based on multiple criteria.

68

Countifs
=COUNTIFS(criteria_range1, criteria1, [criteria_range2, criteria2]…)
 Covid Cases
Country
Criteria- India, Greater than 15 per min
India 43
Pakistan 12
Russia 30
America 37
China 4
India 54 =COUNTIFS(A1:A7,"India",B1:B7,">15")
 34 67 68
67 To sum values based on one criteria.

68

SUMIF
=Sumif(Range,criteria,[Sum_range]…)
 Covid Cases
Criteria- Less than 30 Country
per min
India 43
Pakistan 12
Russia 30
America 37
China 4 =SUMIF(B1:B6,"<30")

16
 34 67 68
67 To sum values based on multiple criteria.

68

Sumifs
=Sumifs(sum_range,criteria_range1,...)
 Covid Cases
Va cci na ti on Country
per min
Criteria- India, Greater than 15
Pha s e 2 India 43
Pha s e 1 Pakistan 12
Pha s e 3 Russia 30
Pha s e 3 America 37
Pha s e 2 China 4
Pha s e 3 Russia 34

=SUMIFS(C1:C7,A1:A7,"Phase 3",B1:B7,"Russia")
1. Calculate the Sum, Count, Average, Maximum and Minimum in the space provided below. The
formulae should be draggable horizontally.
Over-arching principle :Use one formula to populate the entire first table
 RECORD FOR TECHNOLOGY & STEEL COMPANIES
Currency: INR
3)
Date TATA STEEL RELIANCE JSW
1-May-12 295 1245 128
2-May-12 296 1350 129
3-May-12 298 1400 132
4-May-12 305 1100 138
5-May-12 318 950 145
6-May-12 310 1100 142
7-May-12 305 1250 141
8-May-12 300 1275 140

Descriptives
Total
Count
Average
Maximum
Minimum
4)

1. Counts the number of cells that are equal to 10?

2. Counts the number of cells that are greater than or equal to 8?
3. Counts the number of cells that are not equal to 8?
4. Count the number of cells that are equal to 4 or 5?
5. Counts the number of cells that contain exactly MPs?
6. Counts the number of cells that contain exactly MP + 1 character?
7. Counts the number of cells that contain exactly MP + x series of zero or more characters?
8. Counts the number of cells that contain MP in any way?
9. Counts the number of cells that contain text(C-Column)?
10. Count the number of rows that contain MPs and Bhopal?
5)

1. Sum the value that are equal to 10?

2. Sum the value that are greater than or equal to 8?
3. Sum the value that are not equal to 8?
4. Sum the value that are equal to 4 or 5?
5. Sum the value that contain exactly MPs?
6. Sum the value that contain exactly MP+1 character?
7. Sum the value that contain exactly x series of zero or more characters +an?
8. Sum the value that contain Haryana12 and Gurgaon?