Saep 12
Saep 12
Saep 12
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Document Responsibility: Project Management Office Department SAEP-12
Issue Date: 8 September 2015
Next Planned Update: 15 September 2019 Project Execution Plan
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Document Responsibility: Project Management Office Department SAEP-12
Issue Date: 8 September 2015
Next Planned Update: 15 September 2019 Project Execution Plan
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Document Responsibility: Project Management Office Department SAEP-12
Issue Date: 8 September 2015
Next Planned Update: 15 September 2019 Project Execution Plan
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Document Responsibility: Project Management Office Department SAEP-12
Issue Date: 8 September 2015
Next Planned Update: 15 September 2019 Project Execution Plan
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Document Responsibility: Project Management Office Department SAEP-12
Issue Date: 8 September 2015
Next Planned Update: 15 September 2019 Project Execution Plan
LEGEND:
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Document Responsibility: Project Management Office Department SAEP-12
Issue Date: 8 September 2015
Next Planned Update: 15 September 2019 Project Execution Plan
LEGEND:
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Document Responsibility: Project Management Office Department SAEP-12
Issue Date: 8 September 2015
Next Planned Update: 15 September 2019 Project Execution Plan
LEGEND:
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Document Responsibility: Project Management Office Department SAEP-12
Issue Date: 8 September 2015
Next Planned Update: 15 September 2019 Project Execution Plan
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Document Responsibility: Project Management Office Department SAEP-12
Issue Date: 8 September 2015
Next Planned Update: 15 September 2019 Project Execution Plan
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Document Responsibility: Project Management Office Department SAEP-12
Issue Date: 8 September 2015
Next Planned Update: 15 September 2019 Project Execution Plan
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Document Responsibility: Project Management Office Department SAEP-12
Issue Date: 8 September 2015
Next Planned Update: 15 September 2019 Project Execution Plan
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Document Responsibility: Project Management Office Department SAEP-12
Issue Date: 8 September 2015
Next Planned Update: 15 September 2019 Project Execution Plan
_____________________________________ _____________
PROJECT MANAGER DATE
CONSTRUCTION AGENCY
CONCUR:
_____________________________________ ______________
DEPARTMENT MANAGER DATE
PROPONENT ORGANIZATION
CONCUR:
_____________________________________ ______________
PROJECT SPONSOR DATE
OPERATIONS ORGANIZATION
APPROVE:
_____________________________________ ______________
VICE PRESIDENT /EXECUTIVE DIRECTOR DATE
PROPONENT ORGANIZATION
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Document Responsibility: Project Management Office Department SAEP-12
Issue Date: 8 September 2015
Next Planned Update: 15 September 2019 Project Execution Plan
_____________________________________ _____________
PROJECT MANAGER DATE
CONSTRUCTION AGENCY
_____________________________________ ______________
DEPARTMENT MANAGER DATE
CONSTRUCTION AGENCY DEPARTMENT
CONCUR:
_____________________________________ ______________
DEPARTMENT MANAGER DATE
PROPONENT ORGANIZATION
CONCUR:
_____________________________________ ______________
PROJECT SPONSOR DATE
OPERATIONS ORGANIZATION
CONCUR:
_____________________________________ ______________
VICE PRESIDENT /EXECUTIVE DIRECTOR DATE
PROPONENT ORGANIZATION
APPROVE:
_____________________________________ ______________
GENERAL MANAGER DATE
AREA CONSTRUCTION AGENCY
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Document Responsibility: Project Management Office Department SAEP-12
Issue Date: 8 September 2015
Next Planned Update: 15 September 2019 Project Execution Plan
_____________________________________ _____________
PROJECT MANAGER DATE
PROJECT MANAGEMENT DEPARTMENT
_____________________________________ ______________
DEPARTMENT MANAGER DATE
PROJECT MANAGEMENT DEPARTMENT
_____________________________________ ______________
GENERAL MANAGER DATE
AREA PROJECT MANAGEMENT
CONCUR:
_____________________________________ ______________
DEPARTMENT MANAGER DATE
PROPONENT ORGANIZATION
CONCUR:
_____________________________________ ______________
PROJECT SPONSOR DATE
OPERATIONS ORGANIZATION
CONCUR:
_____________________________________ ______________
VICE PRESIDENT /EXECUTIVE DIRECTOR DATE
PROPONENT ORGANIZATION
APPROVE:
____________________________________ ________________
VICE PRESIDENT /EXECUTIVE DIRECTOR DATE
PROJECT MANAGEMENT
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Document Responsibility: Project Management Office Department SAEP-12
Issue Date: 8 September 2015
Next Planned Update: 15 September 2019 Project Execution Plan
_____________________________________ _____________
PROJECT LEADER DATE
FACILITIES PLANNING DEPARTMENT
CONCUR:
_____________________________________ ______________
DEPARTMENT MANAGER DATE
PROPONENT ORGANIZATION
CONCUR:
_____________________________________ ______________
PROJECT SPONSOR DATE
OPERATIONS ORGANIZATION
APPROVE:
_____________________________________ ______________
DEPARTMENT MANAGER or Higher DATE
CONSTRUCTION AGENCY
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Document Responsibility: Project Management Office Department SAEP-12
Issue Date: 8 September 2015
Next Planned Update: 15 September 2019 Project Execution Plan
Exhibits
SECTION TITLE
- APPROVAL SHEET
- REVISION CONTROL
1 PROJECT SUMMARY
2 CONTRACTING
3 MATERIAL PROCUREMENT
4 PRE-COMMISSIONING & MECHANICAL COMPLETION PLAN
5 COMMISSIONING & STARTUP PLAN
6 PROJECT COST
7 PROJECT SCHEDULE
8 PROJECT ORGANIZATION AND INTERFACES
9 VALUE IMPROVING PRACTICES
(including PROJECT RISK MANAGEMENT)
10 PROJECT SAFETY
11 ENVIRONMENTAL CONSIDERATIONS
12 PROJECT CLOSEOUT REPORTS
13 CONTRACTOR SAUDIZATION PLAN
14 MAXIMIZING IN-KINGDOM ENGINEERING,
PROCUREMENT AND CONSTRUCTION WORK
15 PROJECTS WITHIN EXISTING FACILITIES
(NON-GRASS ROOTS)
16 AREAS OF CONCERN
17 EXHIBITS
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Document Responsibility: Project Management Office Department SAEP-12
Issue Date: 8 September 2015
Next Planned Update: 15 September 2019 Project Execution Plan
4.3 Distribution
The Project Leader is responsible for distributing the signed-off Initial and
Abbreviated PEPs. For Full PEPs, the Project Manager is responsible.
Original and updated electronic or hard copies of the Initial, Abbreviated and
Full PEPs will be distributed. Distribution includes the PEP signatories and
Materials Supply's Projects & Strategic Purchasing Department. In addition,
copies of revised PEPs shall be distributed to signatories of Rev. 0 PEPs.
4.4 Confidentiality
5.1 Any conflicts between this procedure and other applicable Saudi Aramco
Engineering Procedures (SAEPs), shall be resolved in writing by the General
Supervisor, Project Execution Optimization Division (PEOD), Project
Management Office Department (PMOD) of Saudi Aramco, Dhahran.
5.2 Direct all requests to deviate from this procedure following internal Company
procedure SAEP-302 and forward such requests for review to General
Supervisor PEOD and approval to the Manager, PMOD of Saudi Aramco,
Dhahran.
Revision Summary
15 September 2014 Revised the Next Planned Update, reaffirmed the content of the document, and reissued
as major revision to incorporate ATP-
11 January 2015 Editorial revision to clarify definitions and update references and links.
8 September 2015 Editorial revision to reflect the final two paragraphs are applicable to the entire
Section 4.2.2 and not just with Section 4.2.2.3.
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Document Responsibility: Project Management Office Department SAEP-12
Issue Date: 8 September 2015
Next Planned Update: 15 September 2019 Project Execution Plan
Copies of the latest version of the Initial and Abbreviated PEPs shall also
be included in the Project Closeout Report to be submitted at DBSP
phase completion (see SAEP-329).
4.2.2.1 For Type A, B and C projects with a value over $100MM the
original Full PEP requires approval by the Executive
Director/Vice President of the Construction Agency after
concurrence by the Project Sponsor and Proponent Admin Area
Head (see approval sheet, Exhibit B.2).
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Document Responsibility: Project Management Office Department SAEP-12
Issue Date: 8 September 2015
Next Planned Update: 15 September 2019 Project Execution Plan
3.17.2 Construction
Highlight factors that can influence the project construction (e.g., site
location, security, other projects, etc.). Provide action plans to address
any concerns.
Identify other known factors that may impact efficient execution of the
project and provide plans that address the concerns (e.g., SAPMT and
others staffing restraints).
4 Responsibilities
4.1 Preparation
Preparation of the Initial and Abbreviated PEP are the responsibility of the
Project Leader and future Project Manager/Sr. Project Engineer, respectively;
coordination of reviews, and obtaining approval signatures are the responsibility
of the Project Leader.
For the Full PEP, preparation, coordination of reviews, and obtaining approval
signatures are the responsibility of the Project Manager.
4.2 Approvals
The Initial PEP (for Type A & B projects) and the Abbreviated PEP (for
Type A, B & C projects) that are prepared prior to release of Preliminary
Engineering funds (and all subsequent revisions) require concurrence of
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Document Responsibility: Project Management Office Department SAEP-12
Issue Date: 8 September 2015
Next Planned Update: 15 September 2019 Project Execution Plan
Summarize the plan for preparing and submitting the Project Closeout Reports
in accordance with SAEP-329. The Project Leader/Manager is to ensure that
preparation and submission of the Project Closeout Reports is included as an
activity that is planned and tracked.
Address what actions will be taken to promote and support the hiring and
training of Saudi Arab personnel by contractors working on the project.
Highlight factors that may influence the project design (e.g., operations
manning philosophy, operating reliability, capital versus operating
costs, material sourcing premiums, labor premiums and location
constraints, etc.). Provide action plans to address any concerns.
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Document Responsibility: Project Management Office Department SAEP-12
Issue Date: 8 September 2015
Next Planned Update: 15 September 2019 Project Execution Plan
Describe the safety program for the project. The program should
describe the safety objectives for the project and how the program will
be managed to ensure these objectives are met. Address the issues of
accident prevention and contractor safety that shall also include job site
safety. For details, please refer to both Saudi Aramco- Safety
Management System and Construction Safety Manual.
Describe the plan for performing the Environmental Assessment and mitigation
of environmental impacts as required by SAEP-13.
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Document Responsibility: Project Management Office Department SAEP-12
Issue Date: 8 September 2015
Next Planned Update: 15 September 2019 Project Execution Plan
section, if required.
1) Value Engineering
2) Project Risk Management
3) Best Practices Implementation (include Project Management's currently-
identified or other industry best practices)
4) Benchmarking
Summarize the plan for implementing project safety studies. The objective in
performing these studies is to identify, assess and evaluate (analyze and rank)
major hazards and risks to personnel, and other assets. Additional goals are to
develop measures to reduce and control risks, improve process safety, protect
ts, and business, and to minimize
operability problems.
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Document Responsibility: Project Management Office Department SAEP-12
Issue Date: 8 September 2015
Next Planned Update: 15 September 2019 Project Execution Plan
PMOD/PEO
and supports software tools for interface management. Contact PTIU for
assistance, if required.
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Document Responsibility: Project Management Office Department SAEP-12
Issue Date: 8 September 2015
Next Planned Update: 15 September 2019 Project Execution Plan
In the Initial PEP, include the IPT organization chart for the Business
Case and proposed Integrated Staffing Assignment for Study & DBSP
phases.
In the Abbreviated PEP, include the IPT organization chart for the Study
and DBSP phases and proposed Integrated Staffing Assignment for the
Project Proposal phase.
For typical organization charts for each major phase of the project, see
Exhibit G1 to G5. For more details, refer to Integrated Project Team
Manual.
Describe how the SAPMT will provide close coordination and effective
interface with other BIs, SAPMTs or Proponents, whose work will have
direct impact on the Project's activities.
This plan identifies and details the interfaces among existing and new
facilities and among contractors. It provides oversight of the interactions
and information flow between the major contractors. The main
components of the document include the following:
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Document Responsibility: Project Management Office Department SAEP-12
Issue Date: 8 September 2015
Next Planned Update: 15 September 2019 Project Execution Plan
For details, refer to the Cost & Scheduling Manual available on the
PMOD/PEMD website.
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Document Responsibility: Project Management Office Department SAEP-12
Issue Date: 8 September 2015
Next Planned Update: 15 September 2019 Project Execution Plan
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Document Responsibility: Project Management Office Department SAEP-12
Issue Date: 8 September 2015
Next Planned Update: 15 September 2019 Project Execution Plan
The Commissioning and Startup Plan describes the roles and responsibilities of
key persons and organizations, as well as the timing of commissioning and
startup planning and execution activities. The startup plan shall address the
following issues:
The Sr. Operations Representative (with input from the Project Manager)
shall be assigned responsibility for managing the planning of
commissioning and startup, specifying when these assignments will be
made and what their startup planning responsibilities will entail. He shall
identify other key contributors to startup planning and execution,
including Inspection, Loss Prevention, contractors, vendors, and others as
required, and define their roles and responsibilities. He shall also provide
estimated timing and duration of startup planning, pre-commissioning,
mechanical completion, and commissioning activities, including
operations and maintenance training required prior to startup.
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Document Responsibility: Project Management Office Department SAEP-12
Issue Date: 8 September 2015
Next Planned Update: 15 September 2019 Project Execution Plan
The Commissioning and Startup Plan is a planning document that defines the
objectives, plans, requirements, and related activities and information necessary
for a successful startup. It is a master reference guide that promotes common
understanding and alignment of all project participants.
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Document Responsibility: Project Management Office Department SAEP-12
Issue Date: 8 September 2015
Next Planned Update: 15 September 2019 Project Execution Plan
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Document Responsibility: Project Management Office Department SAEP-12
Issue Date: 8 September 2015
Next Planned Update: 15 September 2019 Project Execution Plan
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Document Responsibility: Project Management Office Department SAEP-12
Issue Date: 8 September 2015
Next Planned Update: 15 September 2019 Project Execution Plan
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Document Responsibility: Project Management Office Department SAEP-12
Issue Date: 8 September 2015
Next Planned Update: 15 September 2019 Project Execution Plan
The Materials Procurement Strategy describes the potential strategies for the
different procurement options available. The Materials Procurement Plan
addresses project material requirements, their procurement and movement and it
should define the proposed procurement and traffic responsibilities of Saudi
Aramco and the Contractor(s).
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Document Responsibility: Project Management Office Department SAEP-12
Issue Date: 8 September 2015
Next Planned Update: 15 September 2019 Project Execution Plan
The DWR is required for projects Type A, B, C and C1 except for the
DWR in the Study Phase, which is not applicable to Type C or C1
projects.
Note: The DWR is a list of deliverables proposed by the integrated project
team (IPT) in order to waive those deliverables in the next FEL Phase
that they deem unnecessary or inapplicable to the proposed project or
the information that is generally found in these deliverables can be
located/obtained from other sources without additional work. It also,
provides the rationale for each deliverable included in the deliverable
waiver request. For more details on the DWR process, refer to Value
Assurance Manual.
3.3 Contracting
The contract development process is often intricate and interrelated and once
actions based on a particular strategy are initiated, it may not be practical or
possible to modify the strategy. An overall contracting strategy, which
addresses all aspects of the work, must be developed and presented by the
contract proponent (Construction Agency) to management at an early stage of
every project.
For the updated and final versions of the Contracting Strategy, input
comes from the Senior Project Engineer, Contracting Coordinator, and
the FPD representative. This Contracting Strategy shall be updated by
the contract proponent (Construction Agency) to reflect any major
changes (particularly related to OOK contracts, non-lump sum contracts,
and non-competitive awards). For other organizations, the Contracting
Strategy is included for information purpose only. If a Full PEP is not
prepared, the Contracting Strategy (as applicable) shall be updated even
if other parts of the Abbreviated PEP are not.
The Contracting Strategy shall summarize the plans for developing and
procuring the necessary contracts for the project's major contracting
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Document Responsibility: Project Management Office Department SAEP-12
Issue Date: 8 September 2015
Next Planned Update: 15 September 2019 Project Execution Plan
Define where the project currently stands in the project life cycle, in
order to establish the information basis on which the PEP is being
prepared. Briefly identify the major ongoing activities and provide
current percentage of completion of the Business Case, Design Basis
Scoping Paper, Project Proposal, detailed engineering, procurement, and
construction, as applicable.
In addition to hot tap/stopple operations and tie-ins, the PEP should also
identify shutdown requirements and if it is planned during Plant T&I.
PEP should identify other related projects that may impact the project
positively or negatively.
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Document Responsibility: Project Management Office Department SAEP-12
Issue Date: 8 September 2015
Next Planned Update: 15 September 2019 Project Execution Plan
3 Instructions
Provide a brief synopsis of the objectives, scope, and current progress status of
the project. Incorporate into the Project Summary:
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Document Responsibility: Project Management Office Department SAEP-12
Issue Date: 8 September 2015
Next Planned Update: 15 September 2019 Project Execution Plan
2 Applicable Documents
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Document Responsibility: Project Management Office Department SAEP-12
Issue Date: 8 September 2015
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Document Responsibility: Project Management Office Department SAEP-12
Issue Date: 8 September 2015
Next Planned Update: 15 September 2019 Project Execution Plan
The Abbreviated PEP will be the basis for development of the Full PEP
if one is to be prepared. The Abbreviated PEP shall be updated or
revised as required to reflect major changes in plans if a full PEP is not
applicable.
The PEP shall be updated as the need arises prior to implementing major
scope changes, significant changes in the Contracting Plan, and at other
times as deemed necessary by the PEP approval authority. SAPMT may
issue a completely revised document or an addendum covering the
changed section(s) only.
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Document Responsibility: Project Management Office Department SAEP-12
Issue Date: 8 September 2015
Next Planned Update: 15 September 2019 Project Execution Plan
Type C1 projects
Exception:
For a program that consists of several BIs, a single combined PEP may be
prepared provided it addresses matters related to all BIs included in the program.
The PEP shall be issued in accordance with the timing outlined below, which is
designed to support the PEP's purpose of serving as a strategic planning tool:
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Document Responsibility: Project Management Office Department SAEP-12
Issue Date: 8 September 2015
Next Planned Update: 15 September 2019 Project Execution Plan
1 Scope
1.1 Definition
The Project Execution Plan (PEP) is a strategic planning document that defines
objectives, plans, requirements and related information necessary for optimum
project execution. It is a master reference guide that promotes common
understanding and alignment of all project participants. The PEP is prepared by
the Project Leader (FPD) during the Business Case (FEL1) and is updated by
future Project Manager/Sr. Project Engineer during DBSP phase (FEL2) and by
the Project Manager during Project Proposal phase (FEL3) and onward with
input from the Proponent and other Saudi Aramco organizations that have key
roles in the project's planning and execution. For all versions of the PEP, the
Project Sponsor concurs with the recommendations while approval rests with the
Construction Agency.
1.2 Purpose
The Project Execution Plan is completed in three phases: the Initial PEP, the
Abbreviated (Updated) PEP, and the Full (Final) PEP.
Initial PEP is mandatory for Type A and B projects
Abbreviated PEP is mandatory for Type A, B, and C projects
Full PEP is mandatory for:
Type A, B and C projects
- over $50MM
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Engineering Procedure
SAEP-12 8 September 2015
Project Execution Plan
Document Responsibility: Project Management Office Department
Note: This version of SAEP-12 is applicable only to projects using the new Capital
Management System. All other projects will use the previous version of the procedure
dated 19 June 2011.