Planning Engineer and QS - Interview Questions and Answer
Planning Engineer and QS - Interview Questions and Answer
management/Planning/QS
*** Tell me something about Construction Planning!
Purpose of Planning:
1. To persuade people to perform their tasks on time.
2. Eliminating unnecessary delay and deliver on time.
3. Plan the work in such a sequence that the best use is made of available
resources.
4. To provide a framework for monitoring the progress of the project and
decision making in the event of change.
I think Planning should be started as soon as the project life cycle starts. I mean from
the day the project been awarded to us.
1. MSP can handle one project at a time while Primavera can handle multiple
project
2. MSP can create 11 baselines only while Primavera can have unlimited
baseline
3. We can use undo 99 times in MSP, while can use unlimited time in Primavera
4. MSP is little user friendly as most people are quite familiar with Microsoft
products.
A proper planning is that which will focus on timely completion of project and proper
utilization of resources as well.
Cost change is minimum at the start of the project and maximum as the project
progresses. This is the reason planning is one of the most important phases of any
project.
If we plan fails, we fails to meet the deadline, we have to engage more manpower,
more resources. Cost of materials, labour, hire charges of equipment may rise.
Owner can impose LD also. So, huge financial impact will be there.
It’s all about how you achieve your goals by involving all the primary stakeholders
and using resources in an optimized way by considering Triple Constraints, i.e. Cost,
Time & Scope in line with quality.
A limitation that reduces the efficiency with which a project can be accomplished is
called Constraint.
At first, a very high level planning is done at project level when you only have a
concept because at that time you don’t have much resources or team members to
coordinate.
Then we do it on phase levels.
Rolling Wave planning is done at the deliverable level. It can be like lookahead
weekly basis or even done daily on foreman levels.
Schedules can be of many types, like, L1, L2, L3, L4… etc.
L1 is the most basic schedule to get an overview of the time span. It’s basically a
kind tender program.
L2 is the extension of L1 with more detailing clearly indicating delivery of each work
package. Usually submitted after contract being awarded.
1. Contract agreement
2. Letter of tender
3. Letter of acceptance
4. Conditions of contract
5. Specifications
6. Drawings
7. Schedules
8. Dispute adjudication agreement
1. Timeliness: This is making sure your project is done on time, if it’s not, we
have to track where we are lagging and need to rectify.
2. Budget: Are we going to stay under the allocated budget or going to exceed
it?
3. Quality: It includes Customer satisfaction, Loyalty of customer in a long term,
number of errors during execution, customer complaints and how we are
attending them etc.
4. Safety: It’s all about how safely we are executing our project.
5. Effectiveness: Like number of milestone we have achieved so far
successfully, return on investment. Those things indicates effectiveness of our
system or our work process.
1. Quantity
2. Cost or we can compare Contract amount vs executed amount
3. Time
By the way, we have to use all three methods on a single project to get more
intensive project updated status.
The Kick-off meeting is normally the first meeting of all major stakeholders including
the Project Manager with his team and owner’s representative. Here we discuss,
high level overall plans, things like how we are going to execute etc.
These meetings can be conducted at the new phase starts during the execution of
the project also.
It’s a Cost Performance Indicator and it evaluates whether the project is under
budget, over budgeted or on track. The formula is for CPI is the ratio of earned
value(EV) over actual costs(AC), i.e. CPI = EV/AC
Schedule Performance Index is a tool that measure how close the project is being
completed by analysing value of executed work with planned value, i.e. SPI = Value
of executed work/Planned value.
It’s mean the value of executed work is 5 times more than the planned value which is
nearly impossible. It’s mean the planner has made a blunder during calculations.
*** What is EVM – Earned Value Management?
Procedure:
1. Determine the percentage of completed task
2. Determine planned value for the task.
3. Determined the earned value
4. Obtain the actual cost
5. Calculate the variances(SV and CV)
6. Calculate other status indicator(CPI & SPI)
7. Compile results
Benefit:
1. Reducing risk
2. Profitability analysis
3. Project forecasting
4. Better accountability
5. Performance tracking
Estimates of Cost and Time are prepared and revised at many stages throughout the
development of a project.
Purpose of Estimate :
1. To predict the most profitable cost of the work and also to define the range
within which the final cost is likely to lie
2. To produce a forecast of expenditure
3. Cash Flow can be evaluated based on Cost Estimates
Cost Estimating Techniques : Ideally the data should be form a sufficiently
large sample of similar work in a similar location and constructed in similar
circumstances. Like we can see rates of similar kind of projects. We can use
DSR also to get an idea.
1. Conception
2. Study and evaluation
3. Design
4. Contract
5. Construction
6. Utilization and Maintenance
*** What do you know about Tender?
A Tender is the contractor’s bid in writing offering to execute the specified work of
construction, supply of materials etc. at the rates and amounts indicated, within the
time limit and under the specified conditions.
The following tender documents are made available along with the tender forms to
enable contractors to bid for the job.
1. Layout plan
2. Set of drawings
3. Specification of works
4. Schedule of tools and plant and other facilities to be made available by the
owner, indicating the conditions.
5. General conditions of the contract including time limit.
6. Special conditions of the contract
7. Amount of security deposit to be paid
1. Fixed Price Contract – (In can be with Escalation Clause or without Escalation
Clause)
2. Cost Plus Contract
Contractor means a person or a firm who undertakes any type of contract & the
entire system is called Contract system.
It is clause in a contract that allows for a rise in wages or prices under certain
conditions. It calls for adjustments in fees, wages, bills and other payments to
account for fluctuations in the costs of raw materials or labour. This clause shifts the
burden for increasing materials and labour costs from contractor to client.
There are mainly two types of Escalation:
1. Material Escalation –
Work done x % of component given in the contract x (Ci – Co)/Co
2. Labour Escalation –
Work done x % of component given in the contract x (Li – Lo)/Lo
Where, W = Work done for the current month
Ci = Current Price Index
Co = Base Price Index
Li = Current Labour Index
Lo = Base Labour Index
Ci changes almost in every month but Li changes only twice in an year, i.e. in
July(7th month) and December(12th month).
Inflation refers to the increased price of a basket of goods and services, while
escalation refers to an increase in price of a specified good or service.
Inflation is one of the factor that cause escalation.
*** What are normally you should see on a Change Order Form?
1. Change in the scope
2. Change in cost
3. Change in time
4. Signature of officials
5. Date of change order
There is a Thumb Rule that 80% of the cost is determined by design and 20%
by construction.
1. Setting up Project Plan and detailed scheduling of each activities from
WBS
2. Preliminary Cost Estimation
3. Try to stick to the plan as far as possible to avoid unnecessary delays and
expenditure
4. Regular monitoring of Project Plan, Progress and Cash Flow
5. Encourage project team to execute the work keeping in mind the cost of
each activity at all stages.
6. Encourage project team to avoid rework and to proper utilization of
resources.
7. Prepare and review contingency plan
Contingency Plan is basically a “Plan-B”. It’s a backup plan in place for when things
go differently than expected.
Cash Flow is basically incoming and outgoing of Cash. There are mainly two types of
Cash Flow – Inflow and Outflow.
Money that we received from Client as RA Bill, Advance etc. are Cash Inflow and the
expenditure of a project like wages, sub-contractor payment, material cost, hire
charges etc. are cash outflow.
1. All the essential activities to complete the project form Work Breakdown
Structure
2. Time that each activities will take to complete
3. Dependencies between each activities
4. A logical end date.
By analysis these values we can determine which activity is taking the longest time
to complete, i.e. Critical Path. We can also determine which activities has Free Float
and Total Float, i.e. can be delayed without making the project longer.
Dummy Activity is an activity, which do not consume any time. Dummies are used
only to ensure separate activity numbers and maintain the correct logic of the
network. This activity is represented by dotted arrow.
Free Float – The amount of time we can delay an activity without affecting the
early start date of its successor activity.
Total Float – The amount of time we can delay an activity from its early start
date without delaying the whole project finish.
Free Float may affect the start of any activity but Total Float may affect the duration
of the overall project.
There is no hard and fast rule. They say 10% of the total project duration is allowed.
*** What is Milestone?
*** How many Baselines are allowed in any project and which one decides the
success or failure of the project?
A project must have minimum one project baseline and that number can go to
unlimited. But if you find a number of baselines that means the planning team is
quite inefficient – Avoid it!
Negative float indicates that the activity is already delayed. Normally, a constraint is
the culprit of it. Remove all the constraints or use proper logic-relationships to deal
with it.
For me, to perform a successful delay analysis, we need to focus on 4 basic things:
A “Cause and Effect” diagram often called as Fish Bone Diagram. It can help in
brainstorming to identify possible causes of a problem and sorting out ideas into
useful categories. A Fish Bone Diagram is a visual way to look at Cause and Effect.
The problem or effect is displayed as the Head or mouth of the fish and possible
causes are listed on smaller bones under various cause categories, i.e. main bones.
Both are project management tools that help the teams to see the project at a
glance.
Grantt Chart displays activities, task, events plotted against time. It gives information
like start & finish of activity, overlaps among activities. It shows the time frame of the
whole project as summary bar. Length of the bar in Grantt Chart represents the
duration of any particular activity or task.
Network diagram explains the linkage of activities that helps to understand the flow
of work.
Mr. Vilfredo Pareto, an Italian Economist found out that roughly 80% of the wealth
was held by 20% of the population and the same can be applicable to other areas
too like 80% of our revenue comes from roughly 20% of our items, 80% of problems
are related to 20% of the issues etc. This principle is also known as the 80/20
Principle.
Contractors need to find out and present relevant causes those are not attributable
to them to justify their claim.
These events should be well documented to justify the claim. Therefore, all relevant
documents like letters, e-mails, various registers, MOM’s, drawing registers, material
receipt details etc. should always be preserved.
A Time Impact Analysis is a method used to determine the impact of delay or change
order will have on the overall project timeline.
Procedure:
1. Identify the Impact event
2. Identify the current project schedule
3. Add the new work to the current schedule and analyse the impact
4. Prepare a new schedule for the balance work or recovery schedule
A Recovery programme means that you may do some modification but the new
programme is still aimed/focussed on the same or original target, while a Revise
Programme may have some changes that effects the entire time frame or the scope.
Fixed Expenses:
1. Capital expenses like buying business assets, equipment, vehicles etc.
2. Payment of business loan
3. Utility payments
4. Staff salary and labour payment
5. General office overhead, etc.
Variable:
1. Donation to charities or other organization
2. Gifts to employees or customers
3. Arrangement of parties and get together
4. Employee trainings
*** What are the Capital Cost and Operational Cost of a Project?
Capital Cost : Capital Cost are those which are one time expenditure which
may be beneficial for the current financial year or may be for many upcoming
financial year. Like,
1. Land or property acquisition
2. Planning and feasibility studies
3. Engineering Plan & Design
4. Construction Cost including material, labour and equipment
5. Field supervision of Construction
6. Construction financing
7. Owner’s General Office Overhead
8. Insurances and taxes during construction
9. Inspection and Testing
Operational Cost :
1. Land rent, if applicable
2. Staff Salaries
3. Utilities
4. Maintenance and repairs
5. Rent and hire charges
6. General and administrative expenses
*** What does a Construction Cost covers and what does not?
1. First and Final Bill: A single payment is to be made on the completion of the
whole work or supply as final payment. Generally adopted for petty works or
split up works in a project.
2. Running Account Bill: Monthly bill against work done, it can be
measured/unmeasured.
3. Lump sum Contract Bill: In L.S contract method, a single 'lump sum' price for
all the works is agreed before the works begin.
A lump-sum contract is a great contract agreement to be used if the requested
work is well-defined and construction drawings are completed. The lump-sum
agreement will reduce owner risk, and the contractor has greater control over
profit expectations.
*** What are the different types of drawing you see on a construction
project?
1. Tender Drawings
2. RFC/IFC Drawings
3. Shop Drawings for Pre-fabricated materials
4. As built drawing
1. Improving process
2. Reducing waste
3. Lowering cost
4. Setting a wide direction for the organization
5. & overall it’s helps the organization to meet the customer & regulatory
requirements.
As per IS standard the water cement ration in between 0.4 to 0.6 are being
considered as workable.
The increase of moisture in sand increases the volume of sand. The moisture
content actually create a thin layer around sand particles which results in the
increase of volume of sand. It has been seen for a moisture content percentage of
5% to 8% there will be an increase of volume upto 20% to 40%. If the sand is more
fine there will be more increase in volume. This phenomenon is called Bulking of
Sand.
Bulking of sand is ZERO, when the sand is completely dry. If bulkage observed in
sand, further addition of water causes the particle around the sand to break and thus
the volume of sand get reduced. When the quantity of water in sand becomes more
than 20% or the sand is fully immersed in water its volume become the same as that
of dry sand.
Apparatus
Procedure
1. Take 500 grams of fine aggregate over dried at a temperature of 100 to 110
degree Celsius for 24 ± 0.5 hours. This weight is measured as W1
2. The cooled sand is taken in an airtight container. This weight is measured as W2.
Field test determines the necessary adjustment required for bulking of fine
aggregates
Apparatus
1. Pour the sand into 250 ml measuring cylinder up to the 200 ml mark.
2. Fill the cylinder with water and stir well (sufficient water should be poured to
submerge the sand completely and it can be seen that the sand surface is
now below its original level)
3. Take the reading at the sand surface (Y ml)
Calculations
Percentage Bulking of Sand = [(200/Y)- 1] x100