Graphic Era Hill University

BHIMTAL

Synopsis
on
Library Management Portal

Submitted in Fulfilment of the Requirement for the

Degree of
Bachelor of Computer Applications
Graphic Era Hill University Bhimtal 2022-2023

Project Guide Submitted By

Mr. Praveen Joshi Abhinav Baranwal
Assistant Professor
School of Computing 6th semester
 STUDENT’S
DECLARATION

I , Abhinav Baranwal hereby declare the work, which

is being presented in the project, entitled “Library
Management Portal” in partial fulfilment of the
requirement for the award of the degree Bachelor of
computer application (BCA) in the session 2022-
2023, is an authentic record of my work carried out
under the supervision of Mr. Praveen Joshi.

The matter embodied in this project has not been

submitted by me for the award of any other degree.

Date: Abhinav Baranwal

Place: Bhimtal

Mr. Praveen Joshi

Department of Computing
Graphic Era Hill University, Bhimtal
 DEPARTMENT OF COMPUTER SCIENCE AND ENGINEERING

GRAPHIC ERA HILL UNVERSITY, BHIMTAL

CERTIFICATE

Certified that Abhinav Baranwal (Roll No.- 2071502 ) have

submitted mini project synopsis report on “Library Management
Portal” for the BCA 6th Semester Project Lab (BCA) in Graphic Era
Hill University, Bhimtal under my supervision. The project carried out
by Students is their own work as best of my knowledge.

Date:

Project Guide

Associate Professor

School of Computing
 ACKNOWLEDGEMENT

Here by we are submitting the project report on “Library

Management Website”, as per the scheme of Graphic Era Hill
University, Bhimtal.

I would like to express our sincere gratitude to Dr. Sandeep K.

Budhani (Head of Department) of Computer Science and
Application, for providing a congenial environment to work in
and carry out our project.

We consider it our cardinal duty to express the deepest sense of

gratitude to Mr. Praveen Joshi Associate. Professor,
Department of Computer Science and Application for the
invaluable guidance extended at every stage and in every
possible way.
 Synopsis of Library Management System

Introduction of the Project Library Management

System:
The "Library Management
System" has been
developed to override the
problems
prevailing in the practicing
manual system. This software
is supported to eliminate and
in some cases reduce the
hardships faced by this
existing system. Moreover
this
system is designed for the
particular need of the company
to carry out operations in a
smooth and effective manner.
The "Library Management
System" has been
developed to override the
problems
prevailing in the practicing
manual system. This software
is supported to eliminate and
The "Library Management
System" has been
developed to override the
problems
prevailing in the practicing
manual system. This software
is supported to eliminate and
The "Library Management
System" has been
developed to override the
problems
prevailing in the practicing
manual system. This software
is supported to eliminate and
The "Library Management System" has been developed to
override the problems prevailing in the practicing manual system.
This software is supported to eliminate and in some cases reduce
the hardships faced by this existing system. Moreover this
system is designed for the particular need of the company to carry out
operations in a smooth and effective manner .

The application is reduced as much as possible to avoid errors while

entering the data .It also provides error message while entering
invalid data. No formal knowledge is needed for the user to use this
system. Thus by this all it proves it is user-friendly. Library
Management System , as described above, can lead to error
free, secure ,reliable and fast management system. It can assist the
user to concentrate on their other activities rather to concentrate on
the record keeping. Thus, it will help organization in better utilization
of resources.

Every organization, whether big or small, has challenges to overcome

and managing the information of Books, Student, Librarian,
Address, Member. Every Library Management System has
different Student needs, therefore we design exclusive
employee management systems that are adapted to your
managerial requirements. This is designed to assist in strategic
planning, and will help you ensure that your organization is
equipped with the right level of information and details for your
future goals. Also, for those busy executive who are always on the go,
our systems come with remote access features, which will allow you
to manage your workforce anytime, at all times. These systems will
ultimately allow you to better manage resources.
Abstract of the Project Library
Management System:

The purpose of Library Management System is to automate

the existing manual system by the help of computerized
equipment and full-fledged computer software, fulfilling their
requirements, so that their valuable data/information can be
stored for a longer period with easy accessing and
manipulation of the same. The required software and
hardware are easily available and easy to work with.

Library Management System, as described above, can lead to

error free, secure, reliable and fast management system. It can
assist the user to concentrate on their other activities rather to
concentrate on the record keeping. Thus it will help
organization in better utilization of resources. The
organization can maintain computerized records without
redundant entries. That means that one need not be distracted
by information that is not relevant, while being able to reach
the information.

The aim is to automate its existing manual system by the help

of computerized equipment and full-fledged computer
software, fulfilling their requirements, so that their valuable
data/information can be stored for a longer period with easy
accessing and manipulation of the same. Basically the project
describes how to manage for good performance and better
services for the clients.

Objective of Project on Library Management System:

The main objective of the Project on Library Management System is

to manage the details of Student, Books, Issues, Librarian, Member. It
manages all the information about Student, Address, Member,
Student. The project is totally built at administrative end and thus
only the administrator is guaranteed the access. The purpose of
the project is to build an application program to reduce the manual
work for managing the Student, Books, Address, Issues. It tracks all
the details about the Issues and Member.

Functionalities provided by Library Management System are

as follows:

Provides the searching

facilities based on various
factors. Such as Student,
Issues, Librarian, Member
 Provides the searching facilities based on various factors.
Such as Student and Issues.
 Manage the information of Books.
 Shows the information and description of the Student, Issues.
 To increase efficiency of managing the Student, Books.
 Manage the information of Students.
 Editing, adding and updating of Records is improved which
results in proper resource management of Student data.
 Integration of all records of Member.

Scope of the project Library

Management System
Scope of the project Library Management System:

It may help collecting perfect management in details. In a very

short time, the collection will be obvious, simple and
sensible. It will help a person to know the
management of passed year perfectly and vividly. It also
helps in current all works relative to Library Management
 System. It will be also reduced the cost of collecting the
management & collection procedure will go on smoothly.

Our project aims at Business process automation, i.e.

we have tried to computerize various processes of Library
Management System.

 In computer system the person has to fill the various forms

& number of copies of the forms can be easily generated at
a time.
 To utilize resources in an efficient manner by increasing
their productivity through automation.
 The system generates types of information that
can be used for various purposes.
 It satisfy the user requirement.
 Be easy to understand by the user and operator.
 Be easy to operate.
 Have a good user interface.
 Be expandable.

Modules of Library Management System:

 Student Management Module: Used for managing the Student

details.
 Books Management Module: Used for managing the
information and details of the Books.
  Issues Module : Used for managing the Issues details.
 Login Module: Used for managing the login details
 Users Module : Used for managing the users of the system

Input Data and Validation of Project on Library

Management System:

All the fields such as Student,

Issues, Member are validated
and does not take
invalid values
 All the fields such as Student, Issues, Member are validated and
does not take invalid values.
 Avoiding errors in data
 Controlling amount of input
 Integration of all the modules/forms in the system.
 Preparation of the test cases.
 Preparation of the possible test data with all the validation
checks.
 Actual testing done manually.
 Recording of all the reproduced errors.
 Modifications done for the errors found during testing.
 Prepared the test result scripts after rectification of the errors.
 Validations for user input.
 Testing the module with all the possible test data.
 Features of the project Library Management System:

 Product and Component based.

 Creating & Changing Issues at ease
 User Accounts to control the access and maintain security
 Simple Status & Resolutions
 Multi-level Priorities & Severities.
 Targets & Milestones for guiding the programmers.
 It contain better storage capacity.
 Accuracy in work
 Easy & fast retrieval of information
 Decrease the load of the person involve in existing manual
system
 Access of any information individually
 Work becomes very speedy
 Easy to update information

The proposed system has the following requirements:

 System needs store information about new entry of Student.

 System needs to help the internal staff to keep information of
Books and find them as per various queries.
 System need to maintain quantity record.
 System need to keep the record of Issues.
 System need to update and delete the record.
 System also needs a search area.
 It also needs a security system to prevent data.
Identification of need:

The old manual system was suffering from a series of drawbacks.

Since whole of the system was to be maintained with hands the
process of keeping, maintaining and retrieving the information was
very tedious and lengthy. The records were never used to be in a
systematic order. there used to be lots of difficulties in associating any
particular transaction with a particular context. If any information was
to be found it was required to go through the different registers,
documents there would never exist anything like report generation.
There would always be unnecessary consumption of time
while entering records and retrieving records. One more problem was
that it was very difficult to find errors while entering the records.
Once the records were entered it was very difficult to update these
records.

The reason behind it is that there is lot of information to be

maintained and have to be kept in mind while running the
business .For this reason we have provided features Present
system is partially automated (computerized), actually existing system
is quite laborious as one has to enter same information at three
different places.

Feasibility Study:

After doing the project Library Management System, study and

analyzing all the existing or required functionalities of the system, the
next task is to do the feasibility study for the project. All projects are
feasible - given unlimited resources and infinite time.

Feasibility study includes consideration of all the possible ways to

provide a solution to the given problem. The proposed solution should
satisfy all the user requirements and should be flexible enough so that
future changes can be easily done based on the future upcoming
requirements.
 A. Economical Feasibility

This is a very important aspect to be considered while

developing a project. Wedecided the technology based on
minimum possible cost factor.

 All hardware and software cost has to be borne by the

organization.
 Overall we have estimated that the benefits the
organization is going to receive from the proposed system
will surely overcome the initial costs and the later on
running cost for system.

B. Technical Feasibility

This included the study of function, performance and constraints that

may affect the ability to achieve an acceptable system. For
this feasibility study, we studied complete functionality to be
provided in the system, as described in the System
Requirement Specification (SRS), and checked if everything
was possible using different type of frontend and backend
platforms.

C. Operational Feasibility

No doubt the proposed system is fully GUI based that is very user
friendly and all inputs to be taken all self-explanatory even to a
layman. Besides, a proper training has been conducted to let know the
essence of the system to the users so that they feel comfortable with
new system. As far our study is concerned the clients are comfortable
and happy as the system has cut down their loads and doing.
System Requirements:
 Operating System: Windows 10 (32-bit or 64-bit)
 Processor: 2 GHz or faster processor
 RAM: 2 GB or more
 Hard Disk Space: At least 500 MB of free disk space
 Graphics Card: DirectX 9 or later with WDDM 1.0 driver
 Network: An active internet connection (for downloading
XAMPP and accessing online resources)
 Web Browser: Any modern web browser (e.g., Google Chrome,
Mozilla Firefox, Microsoft Edge)

In addition to the system requirements above, you will need to ensure

that you have installed the following components:

1. XAMPP: Download and install the latest version of

XAMPP for your operating system. XAMPP includes
Apache web server, MySQL database, PHP, and Perl.
 Apache: The web server that will serve your website.
 MySQL: The database management system for
storing and retrieving data.
 PHP: The programming language used for server-
side scripting.
 Perl: Optional, but sometimes used for specific
purposes.
2. SQL: Ensure that you have a basic understanding of SQL
(Structured Query Language), as you will need to create
and manage your database tables and queries.

P.S : It's important to note that the above requirements and components are
general recommendations. The actual resource usage and specific requirements
may vary depending on the complexity of your website and the number of
concurrent users you expect to handle.