Keyboard Shortcuts in Excel
Keyboard Shortcuts in Excel
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Go to the Data tab.
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10/12/22, 2:03 PM Keyboard shortcuts in Excel
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You can combine the Key Tips letters with the Alt key to make shortcuts called Access Keys
for the ribbon options. For example, press Alt+H to open the Home tab, and Alt+Q to
move to the Tell me or Search field. Press Alt again to see KeyTips for the options for the
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10/12/22, 2:03 PM Keyboard shortcuts in Excel
Depending on the version of Office you are using, the Search text field at the top of the
app window might be called Tell Me instead. Both offer a largely similar experience, but
some options and search results can vary.
In Office 2013 and Office 2010, most of the old Alt key menu shortcuts still work, too.
However, you need to know the full shortcut. For example, press Alt, and then press one of
the old menu keys, for example, E (Edit), V (View), I (Insert), and so on. A notification pops
up saying you're using an access key from an earlier version of Microsoft Office. If you
know the entire key sequence, go ahead, and use it. If you don't know the sequence, press
Esc and use Key Tips instead.
To do this Press
Move to the Tell me or Search field on the ribbon and type a search Alt+Q, then
term for assistance or Help content. enter the
search term.
Open the Home tab and format text and numbers and use the Find Alt+H
tool.
Open the Insert tab and insert PivotTables, charts, add-ins, Sparklines, Alt+N
pictures, shapes, headers, or text boxes.
Open the Page Layout tab and work with themes, page setup, scale, Alt+P
and alignment.
Open the Formulas tab and insert, trace, and customize functions and Alt+M
calculations.
To do this Press
Open the Data tab and connect to, sort, filter, analyze, and work with Alt+A
data.
Open the Review tab and check spelling, add notes and threaded Alt+R
comments, and protect sheets and workbooks.
Open the View tab and preview page breaks and layouts, show and Alt+W
hide gridlines and headings, set zoom magnification, manage windows
and panes, and view macros.
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To do this Press
Select the active tab on the Alt or F10. To move to a different tab, use access
ribbon and activate the access keys. keys or the arrow keys.
To do this Press
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To do this Press
To do this Press
Move to the edge of the current data region in a worksheet. Ctrl+Arrow key
Enter the End mode, move to the next nonblank cell in the End, Arrow key
same column or row as the active cell, and turn off End mode.
If the cells are blank, move to the last cell in the row or
column.
Move to the last cell on a worksheet, to the lowest used row Ctrl+End
of the rightmost used column.
Extend the selection of cells to the last used cell on the Ctrl+Shift+End
worksheet (lower-right corner).
Move to the cell in the upper-left corner of the window when Home+Scroll lock
Scroll lock is turned on.
To do this Press
Move one cell to the right in a worksheet. Or, in a protected Tab key
worksheet, move between unlocked cells.
Open the list of validation choices on a cell that has data Alt+Down arrow key
validation option applied to it.
Cycle through floating shapes, such as text boxes or images. Ctrl+Alt+5, then the
Tab key repeatedly
Exit the floating shape navigation and return to the normal Esc
navigation.
To do this Press
Edit the active cell and put the insertion point at the end of F2
its contents. Or, if editing is turned off for the cell, move the
insertion point into the formula bar. If editing a formula,
toggle Point mode off or on so you can use the arrow keys
to create a reference.
Open the Insert dialog box to insert blank cells. Ctrl+Shift+Plus sign (+)
Open the Delete dialog box to delete selected cells. Ctrl+Minus sign (-)
Switch between displaying cell values or formulas in the Ctrl+Grave accent (`)
worksheet.
To do this Press
Copy a formula from the cell above the active cell into the Ctrl+Apostrophe (')
cell or the formula bar.
To do this Press
Use the Fill Down command to copy the contents and Ctrl+D
format of the topmost cell of a selected range into the cells
below.
Apply the Currency format with two decimal places Ctrl+Shift+Dollar sign ($)
(negative numbers in parentheses).
Apply the Scientific number format with two decimal Ctrl+Shift+Caret sign (^)
places.
Apply the Date format with the day, month, and year. Ctrl+Shift+Number sign
(#)
Apply the Time format with the hour and minute, and AM Ctrl+Shift+At sign (@)
or PM.
Display the Quick Analysis options for selected cells that Ctrl+Q
contain data.
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Tip: You can also select Home > Paste > Paste Special.
To pick an option in the dialog box, press the underlined letter for that option. For example,
press the letter C to pick the Comments option.
To do this Press
To do this Press
Paste only the values (not formulas) and number formats from copied cells. U
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To do this Press
To do this Press
Extend the selection of cells to the last nonblank cell in Ctrl+Shift+Arrow key
the same column or row as the active cell, or if the next
cell is blank, to the next nonblank cell.
Fill the selected cell range with the current entry. Ctrl+Enter
To do this Press
Select the current region around the active cell. Ctrl+Shift+Asterisk sign (*)
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To do this Press
Edit the active cell and put the insertion point at the end of its F2
contents. Or, if editing is turned off for the cell, move the insertion
point into the formula bar. If editing a formula, toggle Point mode
off or on so you can use the arrow keys to create a reference.
Complete an entry in the formula bar and select the cell below. Enter
Move the cursor to the end of the text when in the formula bar. Ctrl+End
Select all text in the formula bar from the cursor position to the Ctrl+Shift+End
end.
Check dependent formulas, and then calculate all cells in all open Ctrl+Alt+Shift+F9
workbooks, including cells not marked as needing to be
calculated.
To do this Press
Display the Function Arguments dialog box when the insertion Ctrl+A
point is to the right of a function name in a formula.
Insert argument names and parentheses when the insertion point Ctrl+Shift+A
is to the right of a function name in a formula.
Copy the value from the cell above the active cell into the cell or Ctrl+Shift+Straight
the formula bar. quotation mark (")
Create a chart of the data in the current range in a separate Chart F11
sheet.
Paste a name from the Paste Name dialog box (if names have F3
been defined in the workbook).
To do this Press
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To do this Press
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To do this Press
Open the context menu for the selected cell, column, or row. Shift+F10
To do this Press
Select all cells from the current location to the last cell of the column. Shift+Page
down
Select all cells from the current location to the first cell of the column. Shift+Page up
Select all cells from the current location to the last cell of the row. Shift+End
Select all cells from the current location to the first cell of the row. Shift+Home
To do this Press
Move to the first cell in the upper-left corner of selected table. Ctrl+Home
Move to the last cell in the lower-right corner of selected table. Ctrl+End
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Function keys
Key Description
F1
F1 alone: displays the Excel Help task pane.
F2
F2 alone: edit the active cell and put the insertion point at the end of its
contents. Or, if editing is turned off for the cell, move the insertion point
into the formula bar. If editing a formula, toggle Point mode off or on so
you can use the arrow keys to create a reference.
Ctrl+F2: displays the print preview area on the Print tab in the Backstage
view.
F3
F3 alone: displays the Paste Name dialog box. Available only if names
have been defined in the workbook.
Key Description
F4
F4 alone: repeats the last command or action, if possible.
F5
F5 alone: displays the Go To dialog box.
F6
F6 alone: switches between the worksheet, ribbon, task pane, and Zoom
controls. In a worksheet that has been split, F6 includes the split panes
when switching between panes and the ribbon area.
Shift+F6: switches between the worksheet, Zoom controls, task pane, and
ribbon.
F7
F7 alone: Opens the Spelling dialog box to check spelling in the active
worksheet or selected range.
Key Description
F8
F8 alone: turns extend mode on or off. In extend mode, Extended
Selection appears in the status line, and the arrow keys extend the
selection.
Alt+F8: displays the Macro dialog box to create, run, edit, or delete a
macro.
F9
F9 alone: calculates all worksheets in all open workbooks.
F10
F10 alone: turns key tips on or off. (Pressing Alt does the same thing.)
Key Description
F11
F11 alone: creates a chart of the data in the current range in a separate
Chart sheet.
F12
F12 alone: displays the Save As dialog box.
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Key Description
Alt
Displays the Key Tips (new shortcuts) on the ribbon.
For example,
Key Description
Arrow
Move one cell up, down, left, or right in a worksheet.
keys
Ctrl+Arrow key moves to the edge of the current data region in a
worksheet.
Left or Right arrow key selects the tab to the left or right when the
ribbon is selected. When a submenu is open or selected, these
arrow keys switch between the main menu and the submenu. When
a ribbon tab is selected, these keys navigate the tab buttons.
Backspace
Deletes one character to the left in the formula bar.
Key Description
Delete
Removes the cell contents (data and formulas) from selected cells
without affecting cell formats, threaded comments, or notes.
End
End turns End mode on or off. In End mode, you can press an
arrow key to move to the next nonblank cell in the same column or
row as the active cell. End mode turns off automatically after
pressing the arrow key. Make sure to press End again before
pressing the next arrow key. End mode is shown in the status bar
when it is on.
If the cells are blank, pressing End followed by an arrow key moves
to the last cell in the row or column.
End also selects the last command on the menu when a menu or
submenu is visible.
Key Description
Enter
Completes a cell entry from the cell or the formula bar and selects
the cell below (by default).
Ctrl+Enter fills the selected cell range with the current entry.
Esc
Cancels an entry in the cell or formula bar.
Home
Moves to the beginning of a row in a worksheet.
Key Description
Page
Moves one screen down in a worksheet.
down
Page up
Moves one screen up in a worksheet.
Shift
Hold the Shift key while you drag a selected row, column, or
selected cells to move the selected cells and drop to insert them in
a new location.
Key Description
Spacebar
In a dialog box, performs the action for the selected button, or
selects or clears a checkbox.
Tab key
Moves one cell to the right in a worksheet.
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