Basic clerical work- LEVEL 1

For Accounting Student

COC based exercises By: Nigussie B.

Project 1

C ontrolling records through their life cycle is the basis for records management.
During the creation phase, records can be controlled through forms management
(establishment standards for forms creation, design, analysis and revision).

1.1 Process excels /spreadsheet / Activities

Under this task you are expected to create excel to process and complete the required data
1. Open Ms –Excel program and process the following documents.
2. Save your document by the file name TABLE A under the folder created above
by your name.
Ethiopian consumer Association

Wheat
Buying Total Total
Customer price Buying selling
No Name unit quantity /quintal price price Revenue
Cheralia
1 PLC 2 1,300
NAS Foods
2 PLC 5 1,250
Afia Foods
3 PLC 6 1,200
4 KOJJ PLC 4 1,330
Quintal

DH Geda
5 PLC 3 1,150
Sum
Minimum
Maximum
Average
 Given formula

1. Total buying price =Quantity x buying price

2. Total selling price =Total buying price + 10% Total buying
3. Revenue =Total selling price – Total buying price
4. Complete Sum, Minimum, Maximum and Average

Wheat buying and selling chart

9,000
8,000
7,000
6,000
Amount of money

5,000
Buying price /quintal
4,000
Total buying price
3,000 Total Selling price
2,000 Revenue
1,000
0
Cheralia PLC NAS Foods PLC Afia Foods PLC KOJJ PLC DH Geda PLC
Customer name

1.2 Process simple written communications

Under this task you are expected to process simple written communication as per the given
installation

1. Open Ms –word program and complete the incomplete letter by rearranging

the required parts
2. Use current data and Ref. No(FTA A/0001/07)
3. Consider yourself as an authorized department head to sign on the letter
4. Save it by the file name “Letter” under the folder created above
We Federal TVET Agent (FTA) sends you (City Government of Addis Ababa Occupational competence
Assessment of Addis Ababa center) the validities assessment tools on the following occupational for
assessment purpose.

Sector Qualification Level Version

Business Sector Basic Clerical work Level 1 V1 & V2
 Project 2

A B C D E F G
No Type of product asset liability capital income expense total
1 Textile production 8,000 6,000 2,000
2 Petroleum production 16,000 9,000 6,000

3 Cement production 15,000 8,000 7,000

4 Leather production 20,000 15,000 5,000

5 Sum
6 Min

7 Max
8 Average

Given information

NB: income=15% of assets Expense=15% of liability

Total =assets +liability +capital +income - expense

Required

 Draw the line chart

 save this file to my computer to local disk C
Project 3
Formatting
On the insert tab, the galleries include items that are designed to coordinate with

the overall look of your document. You can use these galleries to insert tables,

headers, footers, lists, cover pages, and other document building blocks. When you

create pictures, charts, or diagrams, they also coordinate with your current

document look. You can easily change the formatting of selected text in the

document text by choosing a look for the selected text from the Quick styles

gallery on the home tab. You can also format text directly by using the other

controls on the Home tab. Most controls offer a choice of using the look from the

current theme of using a format that you specify directly.

On the insert tab, you create pictures, tab. You can also

the galleries include charts, or diagrams, format text directly

items that are they also coordinate by using the other

designed to with your current controls on the Home

coordinate with the document look. You tab. Most controls

overall look of your can easily change the offer a choice of

document. You can formatting of using the look from

use these galleries to selected text in the the current theme of

insert tables, document text by using a format that

headers, footers, choosing a look for you specify directly.

lists, cover pages, the selected text

and other document from the Quick styles

building blocks. When gallery on the home

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ON THE INSERT TAB, THE GALLERIES INCLUDE ITEMS THAT ARE DESIGNED TO

COORDINATE WITH THE OVERALL LOOK OF YOUR DOCUMENT. YOU CAN USE THESE

GALLERIES TO INSERT TABLES, HEADERS, FOOTERS, LISTS, COVER PAGES, AND

OTHER DOCUMENT BUILDING BLOCKS. WHEN YOU CREATE PICTURES, CHARTS, OR

DIAGRAMS, THEY ALSO COORDINATE WITH YOUR CURRENT DOCUMENT LOOK. YOU

CAN EASILY CHANGE THE FORMATTING OF SELECTED TEXT IN THE DOCUMENT

TEXT BY CHOOSING A LOOK FOR THE SELECTED TEXT FROM THE QUICK STYLES

GALLERY ON THE HOME TAB. YOU CAN ALSO FORMAT TEXT DIRECTLY BY USING

THE OTHER CONTROLS ON THE HOME TAB. MOST CONTROLS OFFER A CHOICE OF

USING THE LOOK FROM THE CURRENT THEME OF USING A FORMAT THAT YOU

SPECIFY DIRECTLY.

Instruction
 Type the above paragraph
 Copy two times
 Break paragraph tow in the three column
 Indent both left and right 0.5 inch for paragraph one and Special Hanging
 Line spacing 1.5 for paragraph three
 Use font face (type) Algerian and size 18 for title,
 Use orientation landscape
 Create header and footer by your full name
 Create folder name (Orbit) on my document
 Save your file under your folder by file name accounting

Additional information
 Use upper case

 Create sub folder (Your id) under your folder

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Project 4

Write office memorandum for the following

The human resource department of Almeda Textile factory wrote a letter to inform about 9
employees who hired by the company during the current fiscal period to the finance
department so that it can prepare their payroll sheet at the end of every month
Instruction:
 Organize and write office memo

Answer

From: Human resource department

To: Finance department

Data: December 31, 2010

Subject: - inform finance department about new employees hired by the company

The human resource department of Almeda Textile factory wrote a letter to inform
about 9 employees who hired by the company during the current fiscal period to the
finance department so that it can prepare their payroll sheet at the end of every month

Signature

Inter office memo

We, the finance and administrative department head, will prepare the budget for 2006 e.c Therefore; we need the
following data from department (personnel department) before planning.

A- Number of new employees selected

B- Amount their salary with appropriate allowances

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Solution
To:-personnel department

From: finance and administrative department head

Date sep,12, 2015

Subject: requesting for new employees data

We, the finance and administrative department head, will prepare the budget for 2006 e.c. Therefore; we need
the following data from department (personnel department) before planning.

A- Number of new employees selected

B- Amount their salary with appropriate allowances

With Best regards

Signature

Inter office memo

We, the finance and administrative department head, will prepare the budget for 2006 e.c Therefore; we
need the following data from department (personnel department) before planning.

C- Number of new employees selected

D- Amount their salary with appropriate allowances

Solution
To: personnel department

From: finance and administrative department head

Date sep,12, 2015

Subject requesting for new employees data

We, the finance and administrative department head, will prepare the budget for 2006 e.c Therefore; we need
the following data from department (personnel department) before planning.

C- Number of new employees selected

D- Amount their salary with appropriate allowance

7
 Project 5

Name of
 Calculate
studentsum, Biology
Average and rank for
Maths the above mentioned
Chemistry Geography student’s
sum result.
Average Rank
Behailu 65 66 88 79
Shime 67 80 94 80
welde 77 91 78 94
Chane 98 66 55 75
Solution
 Sum for Behailu =65+66+88+79→Enter or =select sum from sum→enter Do the
same for all students
 Average for Behailu =sum/4 Do the same for all students
 Rank for all students =auto sum→ More functions →Rank →select
the first average from Behailu in the first box →select all average from
Average column in second box →press f4 of fx →Enter
Project 6
Total Total
Date Q P revenue expense Net pay Division
Monday 20 6
Tuesday 70 8
Wednesday 40 7
Thursday 30 5
Friday 50 9

Note:

Total Revenue= PxQ

Total expense= 20% of total revenue
Net profit =Total revenue – Total expenses
Division= Net profit
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