Excel

For
DATA ANALYSTS
Day-4

BY
MOHAMMED UMAER
DATA ANALYST
Excel for Data Analysts

Excel Move Cells

Moving Cells
There are two ways to move cells: Drag and drop or by copy and paste.

Drag and Drop

Let's start by typing or copying some values that we can work with:

Next, start by marking the area A1:B4:

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You can drag and drop the range by pressing and holding the left mouse button
on the border. The mouse cursor will change to the move symbol when you
hover over the border.
Drag and drop it when you see the symbol.
Move the range to B2:C5 as shown in the picture:

Great! Now you have created more space, so that we have room for more data.
Note: It is important to give context to the data, making the spreadsheet easy to
understand. This can be done by adding text which explains the data.
Let's go ahead and give the data more context. Type or copy the following
values:
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Yes, that is right, we are looking at Pokémon’s! Giving context to the data is
always helpful.
Next, let’s see how we can move data by using cut and paste.

Cut and Paste

Ranges can be moved by cutting and pasting values from one place to another.
Tip: You can cut using the hotkey CTRL+X and paste by CTRL+V. This saves you
time.
Mark the range A1:C5
Right-click the marked area, and click on the "Cut" command, which has scissors
as its icon:

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Cutting makes the range white-grey with dotted borders. This indicates that the
range is cutted and ready for pasting.

Right click the paste destination B6 and left click the paste icon.

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You have successfully cut and pasted the range from A1:C5 to B6:D10.

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Copy and paste
Copy and paste works in the same way as cut and paste. The difference is that it
does not remove the original cells.
Let's copy the cells back from B6:D10 to A1:C5.
Tip: You can copy using the hotkey CTRL+C and paste by CTRL+V. This saves you
time. Try it!
Mark the range B6:D10.

Right-click the marked area, and click on the "Copy" command which has two
papers as its icon.

Copying gives the range a dotted green border. This indicates that the range is
copied and ready for pasting.

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Right click the paste destination A1 and left click the paste icon:

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The difference between cutting and copying, is that cutting removes the
originals, while copying leaves the originals.
Next, let's delete the original data and keep the data in the A1:C5 range.

Delete Data
Select the original cells and remove them by pressing the "Delete" button on
the keyboard:

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Excel Add Cells

Adding New Columns
Columns can be added and deleted. You access the menu by right-clicking the
column letter. New columns are added to the same place you clicked.
Let's try to create a new column B.

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Right click on the column and select "Insert Columns":

And a new column is created:

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Next, we need to get some Pokemon trainers in there. Type or copy the
following data in the new column B:

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Adding New Rows
Rows can also be added and deleted. You access the menu by right clicking the
row number. New rows are added to the same place you clicked.
Let's try to create a new row 4.

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We forgot to add Iva's Pokemon, Marowak. Let’s add his data to the new row 4,
by typing or copying the following values:

Excellent job!

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Excel Delete Cells
Delete Cells
Cells can be deleted by selecting them, and pressing the delete button.
Note: The delete function will not delete the formatting of the cell, just the
value inside of it.
Let's have a look at three examples.
Example 1

Pressing the delete button:

Example 2

Pressing the delete button:

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Example 3
With formatting:

Pressing the delete button:

Note that it only deletes the value in the cells, and not the formatting (the
color).
Note: You will learn more about formatting, and how to style cells in a later
posts.

Excel Undo and Redo.

Undo
The Undo function lets you reverse an action.
Undo is helpful if you regret an action and want to go back to how it was before.
Examples of use
 Undo deleting a formula
 Undo adding a column
 Undo removing a row

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Note: You cannot Undo things that you do in the File Menu, such as deleting a
sheet, saving a spreadsheet or changing the options. The thumb rule is that you
can Undo things you do in your sheet.
There are two ways to access the Undo command.
1) Pressing the Undo button in the Ribbon:

2) Using the keyboard shortcut CTRL + Z / Command + Z

Let's have a look at an example:

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Note: It is recommended to practice using the keyboard shortcut. It saves you
time!

Redo
The Redo function has the opposite effect as Undo, it reverses the Undo action.
Redo is helpful if you regret using Undo.
Note: The Redo command is only available if you have used Undo.
There are two ways to access the Redo command.
1) Pressing the Redo button in the Ribbon:

2) Using the keyboard shortcut CTRL + Y / Command + Y

Tip: Practice for yourself to get familiar with Undo and Redo.

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