INSTRUCTIONS FOR COMPUTER USERS

INSTRUCTIONS:
 End users are responsible for keeping their computer clean and in good working
condition. They should get continuous training. They have to make regular backup of
their important data files. They have to protect computer from virus and avoid
unauthorized usage of computer. Avoid dusty environment. Cleaning of computer is
carried out on monthly basis. However, they are not supposed to open the CPU/
peripherals and fix hardware problems at their own.
The user of each computer shall observe the following:
 Accession for servicing.
 Avoid damage to the computer.
 Ensuring proper connection and power supply before switching on.
 Ensuring the proper shutdown of the computers.
 Neither smoke nor take any meal while operating or sitting closer to his desk.
 Never leave the computer unattended.
For acceptable use of resources one must:
 Use resource only for authorized purposes.
 Protect user ID and system from unauthorized use.
 Access only information that is owned, that is publicly available, or to which being
authorized.
 Use only recommended versions of software.
 Be considerate for shared resources. Refrain from monopolizing systems, overloading
networks with excessive data, degrading services, or wasting computer time, connection
time, disk space, printer paper, manuals, or other resources.
For acceptable use of resources one must not:
 Use another person’s system, files, or data without permission (note that permission
from an individual user may not be sufficient- some systems may require additional
authorization)
 Give password to another person.
 Use computer programs to decode passwords or access-control information.
 Attempt to circumvent or subvert system or network security measures.
 Engage in any activity that might be purposefully harmful to systems or to any
information stored thereon, such as creating or propagating viruses, worms, or “Trojan
horse” programs; disrupting services; damaging files; or making unauthorized
modifications.
 Use mail or messaging services to harass or intimidate another person, broadcasting
unsolicited messages, by repeatedly sending unwanted mail, or by using someone else’s
name or user-ID.
 Waste shared computing or network resources, by intentionally placing a program in an
endless loop, printing excessive amounts of paper, or by sending chain letters or
unsolicited mass mailings.
 Use the MetaApp’s systems or networks for commercial purposes; by performing work
for profit with MetaApp resources in a manner not authorized by the MetaApp.

Why clean your computer?

 Clean hardware can help your computer run more smoothly and extend your
computer’s lifespan, which can save time and money. Regular cleaning protects your
investment and your data. When you wipe off the screen and empty crumbs from your
 keyboard, you’re helping your equipment perform better and you reduce the risk it will
break down.
 Dust and other unwanted dirt can build up and suffocate your PC’s hardware. By
regularly cleaning dust out of the fan vents and case, you can help protect the system
from overheating and causing permanent damage to the internal parts of your
computer and the information you store on it.
 How often does it need to be done? If you don’t want to hurt your PC’s performance
and lifespan with the added stress and heat, give it a good cleaning at least every six
month to a year.
 Clean software helps protect your data. Antivirus software and regular program updates
help ensure viruses, malware, and cybercriminals stay out of your system.
 When you back up your files, delete unused programs, and perform maintenance tasks
like defragmenting the hard drive, you help to ensure your computer can save your files
without accidentally corrupting them.
 You probably like a tidy home. It’s a good idea to keep your computer tidy, too. For
instance, using an external hard drive or cloud-based storage can declutter your
computer while helping to keep valuable data safe and secure.
How to clean your computer
Hardware Wipe down your computer
 Dust off the outside of your computer with a soft, dry cloth at least once a week.
Remove any fingerprints on the screen. If you want to use a cleaning fluid, visit a
computer store to find one that’s specifically designed for your monitor type.
 Regular household cleaners may damage a monitor screen, wearing away coatings.
Instead, gently wipe your screen with a soft cloth. A microfiber cloth is great for this
purpose.
 You can dampen your cloth with distilled or filtered water to wipe away tougher
smudges. Plain water usually works, too, but filtered or distilled water will help you
avoid streaks.
 If heavier cleaning is needed, moisten a cloth with a 50-50 mix of distilled water and
distilled white vinegar and gently rub your screen clean.
 To clean the front and back of your laptop case, use a clean sponge that’s been dipped
in mild dish soap and water and wrung out. Rub gently.
 Make sure your computer is dry before turning it back on.
Clean Your keyboard
 Pick up your keyboard, turn it over, and gently pat it on the back to dislodge crumbs,
stray hairs, and other tiny bits of dirt. If you’re having trouble removing sticky dirt, try
using a cotton swab dipped in rubbing alcohol, or the cleaning mixtures mentioned
above.
 Gently wiping around the keys can help keep the keys from sticking or failing. If your
keyboard is acting up, you may need to open it in order to “deep clean.” Check your
computer or keyboard manual for instructions on how to open and clean this
component safely.
Blow dust buildup out of computer vents, fans and accessories
 Every three to six months, consider using a screwdriver to open your computer’s
exterior case. With a can of compressed air (available at any computer store), clean the
dust buildup out of the fan and the case. Put the case back together and use cotton
swabs to pick up any lingering dirt on the fan vents or other small crevices on the
outside of the case.
  For laptops, check the manual for instructions on cleaning or safe case opening.
 You also can use a few short bursts of this compressed air to dust out your keyboard
and mouse.
Run check disk tool
 To help detect hard drive issues before they lead to other problems, Microsoft Windows
provides a Check Disk tool. The tool will scan for and repair issues such as file system
errors or bad sectors. If you haven’t done this scan before, run a full scan, which enables
automatic repairs. The process may take a few hours.
Check surge protector
 Power surges can put harmful stress on your computer, and in some cases damage the
power supply and other components. Did you know surge protectors can lose their
protection after undergoing just one power surge? Even if they still appear “on,” they
may not be providing the protection you need. So it’s a good idea to check them from
time to time, especially after a notable power surge.
Keep PC ventilated
 Maintaining proper air flow inside and outside of your PC is important. Make sure you
have at least three inches of space on either side of your PC that’s free of obstructions
such as other computers, papers, or walls. Also make sure your room is large enough or
well-ventilated enough to facilitate good air flow.
 Another thing to watch is your CPU fan and fan blades. If your processor keeps
overheating and forcing your PC to shut down, you may need to upgrade your CPU fan.