Item Particulars Zonal Chief Engineer/ Supt.Engineer Divisional Engineer Asst. Div. Asst.

Engineer/ Remarks
No. Chief Engineer Engineer ADDL. A.E.

C. PURCHASES AND DISPOSALS

46. i) Purchase of materials (This

covers only the normal construction
stores and ordinary stores, and tools
and plant. Special tools and plant
like breakdown vans, jeeps and
lorries are to be purchase on the
orders of the Board).

(B.P.Ms.no.556, dt. 20.9.1971)

a) Rate contract Full powers Rs.1,00,000/-

(B.P.Ms. no. 58 (B.P. Ms No.58,
dt. 3.2.64 and dt. 3.2.1964 and
Memo no.AS Memo no. AS
(Spl.) (Spl.)
2155/11/75-3, dt. 2155/1175-3, dt.
18.7.1975. 18.7.1975)

b) Open Tenders. (a minimum Rs.5,00,000/- for Rs.2,00,000/- Rs.10,000/- 1) These tenders

period of one month for receipt of all items (B.P.Ms no.362 (B.P.Ms.no.362 should be processed by
tenders should be given vide memo (B.P.Ms.no.362 dt.31.3.84 and BP dt.31.3.84 and BP purchase committee of
no. 2104 11/71-6, dt. 15.1.73). dt.31.3.84 and Ms.no.874, ms.no.874 dt. which the finance/A/c
B.P.Ms. no.874, dt.15.9.84). 15.9.84). officer will also be a
dt.15.9.84. member. The
Committee is defined
under item 8 of
instruction (**) at the
begining of this booklet.
Item Particulars Zonal Chief Engineer/ Supt.Engineer Divisional Engineer Asst. Div. Asst. Engineer/ Remarks
No. Chief Engineer Engineer ADDL. A.E.

c) Short tender systems (Notice of Rs.50,000/- for all items Rs.25,000/- for all items. Rs.20,000/- for the
not less than 7 days should be BP Ms.no.747, (B.P.Ms.no.31.3.84 & SE(O&M) and C.H.P. at
given). dt.4.10.75. B.P.Ms.no.874 RTPP, KTPS and
dt.15.9.84). VTPS. BP (Proj.Gen.)
Ms.No.54, dt.2.9.97.
d) Limited tender

General Rs.50,000, for all a) Rs.20,000/- for all i) Rs.5000/- for all Rs.10,000/- for the
items (BP SE's subject to the items. (BP SE(O&M) and CHP at
Ms.no.362 following conditions Ms.no.362 RTPP, KTPS, and
dt.31.3.84 and dt.31.3.84 and BP VTPS. BP (Proj.Gen.)
B.P.Ms.no.874 dt. i) A list of registered Ms.no.874,15.9.84 Ms.No.54, dt.2.9.97.
15.9.84) suppliers should be kept
and enquiries to them NOTE:1) I) The
should be sent by Superintending
registered post only. Engineers incharge
operation of
ii) The SEs/ Operation Ramagundam Thermal
shall exercise the above Scheme, Nellore
powers in cases of Thermal Scheme and
emergency when Kothagudem Thermal
supplies are not Scheme can purchase
expected from the on negotiations,
orders placed from proprietary spares and
Central Purchase chemicals (Memo
Organization and the no.1284-K2/70-4, dt.
rates agreed to are more 12.6.70) to the extent of
or less equal to the rate limited tender powers
of Central procurement. and waive. Earnest
(BP.Ms.no.874 money deposit, security
dt.15.9.84.(*) deposit and penalty
Item Particulars Zonal Chief Engineer/ Supt.Engineer Divisional Engineer Asst. Div. Asst. Engineer/ Remarks
No. Chief Engineer Engineer ADDL. A.E.
clauses. (BP Ms.no.644
e) Single Tender system Rs.15000/- for dt. 23.8.1969 read with
CEE/Gen only memo no. 642 K2/70-8
(BP Ms.no.747 dt. 25.5.1970).
dt. 4.10.75).
i) The SEs at KTPS
Proprietary spares Rs.5,00,000/- subject to and VTS can exercise
availability of budget powers upto
provision (CE’s, Rs.1,00,000/-.l ii) Fuel
incharge of power oil and lubricants from
station and grid IOC/HP Full powers for
substation (BP Ms.no. S.E.s BP (Proj.Gen)
831,dt.27.12.74). Ms.No.54, dt.2.9.97.

CEs at KTPS, VTPS, NOTE:(2) The S.E.s

CEE (Gen.) at incharge of power house
Hyderabad SE's can purchase coal
incharge of generating without monetary
stations are empowered limit as per quota and
to purchase oils, rate fixed by the CW
lubricants and greases & PC and subject to
etc. required for the budget provision.
generating stations from The stock resources of
GOC companies like coal should not exceed
IOC, HPC etc. The CEs the requirements of 45
may ratify the days only. (BP Ms.no.
purchases made by 663 dt. 9.12.1966).
SEs under their control
deviating from the
normal standard terms
of payment but within
their monetary limits
and the SEs in respect
Item Particulars Zonal Chief Engineer/ Supt.Engineer Divisional Engineer Asst. Div. Asst. Engineer/ Remarks
No. Chief Engineer Engineer ADDL. A.E.

of similar purchases
made by DE’s working
under their control. In
cases where purchases
are made by the D.E.s
and SE's deviating from
the normal standard
terms other than the
terms of payment, the
SEs and CEs shall
approve the purchase
itself after examining the
proposal and satisfying
themselves of the need
for the purchase. (BP
Ms.no.909, dt. 28.8.78.

1) accept suppliers
payment terms which
are their normal
standard terms and
2) make advance
payments upto 10% of
the order in case of
purchase of spares from
M/s BHEL if insisted
upon, for equipme nt
supplied by them (BP
Ms.no.62 7, dt. 12.8.85)

f) T&P Rs.10,000/- (BP Ms.

No.748, dt. 18.7.77)
Item Particulars Zonal Chief Engineer/ Supt.Engineer Divisional Engineer Asst. Div. Asst. Engineer/ Remarks
No. Chief Engineer Engineer ADDL. A.E.
g) Waival of Test certificates Superintending Engineer Divisional Engineers Superintending
can waive the test are empowered to Engineers and Divisional
certificates clearance in relax guarantee Engineers are
the case of following period and to wavie authorized to waive the
sundry items within their test certificates guarantee clause and
purchase powers. clause in respect test certificate clause in
of purchase of case of purchase of
sundry items within sundry items as below:
their powers.

a) GI Bends b) Teak a) GI Bends b) Teak i) Cross Arms.

wood boards c) Teak wood boards c) Teak ii) Insulation tape
Wood plugs d) Back Wood plugs d) Back iii) Sealing wires
clamp, stay clamps etc. clamp, stay clamps etc. iv) Fuse wires
e) Bolts and nuts e) Bolts and nuts v) Transformer name
f) Link clips g) MS f) Link clips g) MS Boards
washers h) CI knots washers h) CI knots vi) Danger plates
I) A&B Type distributi on I) A&B Type distributi on vii) Cotton waste
boxes j) Wood screws boxes j) Wood screws viii) Soldering lead
ix) TW Reapers
(BP Ms.no.455, dt.31.7.72) (BP Ms.no.455, dt.31.7.72) x) TW Aerial Boards
xi) (BP Ms.no.484, dt.
8.8.1973).

h) Spares for equipment I) Purchase spares for

vehicles transform ers,
Telephon es and other
equipments upto
Rs.1000/- in each case.
Item Particulars Zonal Chief Engineer/ Supt.Engineer Divisional Engineer Asst. Div. Asst. Engineer/ Remarks
No. Chief Engineer Engineer ADDL. A.E.

NOTE: The exercise of

above powers should not
result in splitting up of
an estimate for purpose
of obviating the
necessity of obtaining
higher sanctions. (BP
Ms.no.870, dt. 18.9.68).

ii) Purchase of batteries

etc. for all vehicles upto
rs.1000/- in a year and
waive all terms of local
purchase order within
that financial limit.
(BP Ms. No.862, dt.
17.9.1968).

i) Steel material CEE/VTPS and KTPS

and CEE/Gen. Full
powers to procure from
M/s Steel Authority of
India and M/s Tata Iron
and Steel company.

a) Office furniture Rs.25,000/- per annum. Rs.10,000/- (BP Ms. Rs.1000/- per annum.
FA&CCA can sanction No.888, dt. 22.8.78) (BP Ms.no.888, dt.
upto Rs.25000/- in 22.8.78).
consultation with the
Member (Accounts) in
respect of subordinate
officers under his control.
Item Particulars Zonal Chief Engineer/ Supt.Engineer Divisional Engineer Asst. Div. Asst. Engineer/ Remarks
No. Chief Engineer Engineer ADDL. A.E.

47. Disposal of stores

i) Surplus and obsolete. Full powers after the list

of materials to be
disposed of is approved
by Chief Engineer/P&MM

ii) Unserviceable Full powers Rs.2000/- 1. In the case of T&P

and Transformers and
vehicles they should be
survey reported first and
the disposal got
approved. 2. Where it is
advantageous to salvage
the useful parts out of
the unserviceable units
as for instance
aluminum, copper etc.
they should be taken
out and sold along with
the scrap materials. It
that is not possible or
not advantageous, they
may be sold as they
are. (BP Ms.no.514, dt.
14.8.69 and BP
Ms.no.587 dt. 16.7.70).
Item Particulars Zonal Chief Engineer/ Supt.Engineer Divisional Engineer Asst. Div. Asst. Engineer/ Remarks
No. Chief Engineer Engineer ADDL. A.E.

iii) Copper scrap With the prior approval Other scrap to be

of CE(P&MM) dispensed of as per
Board’s instructions
issued in the following
references.

a) BP Ms.no.101, dt.
29.1.79. b) Memo
no.AS (BM)/GS9/1/1993
/79-6 dt. 25.1.80) c)
Memo no. AS
(BM)/GS9/1/3023 /79-6,
dt. 21.7.80.

iv) Sale and Dismantlement of Rs.10000/- (BP Ms.no. Rs.5000/- (BP Rs.1000/- (BP
buildings incharge of Andhra 58 dt. 3.2.1964) Ms.no.58, dt. 3.2.64). Ms.no.58, dt. 3.2.64).
Pradesh State Electricity Board
when the book value of the buildings
does not exceed Rs.10000/- .

48. Hiring of machinery and CE (Civil), CE (Projects)

equipment and CE (PC) may fix
hire charges in
consultation with
FA&CCA as per the
guidelines issued in BP
MS.no. 940 dt.
24.11.80.
Item Particulars Zonal Chief Engineer/ Supt.Engineer Divisional Engineer Asst. Div. Asst. Engineer/ Remarks
No. Chief Engineer Engineer ADDL. A.E.

49. I) Sale of used generating sets

ii) Grant of permission to consumers Can give approval to

for installation of generating set consumers for renewal
subject to the conditions, now being of sanction for installa-
stipulated. tion of generating set.

50. Sanction of Survey Report of

Equipment and T&P
and write off losses
I)Equipment and T&P which served
the normal life:-

a) All 33 KV and 66 KV SS Full powers A monthly report of

equipment like breakers, CTS, PTS, items approved by the
LAS, isolators, metering sets, all officer of the zone shall
distribution transformers (excluding be sent to the Member
power transformers), station (Accounts)
batteries, ordinary T&P, scientific
instruments and office equipment

b) All 11KV equipment, CTS, PTS, Full powers

LAS, Isolators, metering sets
meters and relays, oridinary T&P,
Scientific instruments 3 phase
energy meters

c) Office equipment Above Rs.500/- but Upto Rs.500/- in each

below Rs.5000/- in each case
case

d) All LT single phase, meters, Full powers

ordinary T&P and scientific
instruments

ii) Equipment and T&P which has Upto Rs.1lakh Upto Rs.10000/- No powers
not served normal life
Item Particulars Zonal Chief Engineer/ Supt.Engineer Divisional Engineer Asst. Div. Asst. Engineer/ Remarks
No. Chief Engineer Engineer ADDL. A.E.

iii) Sanction of Survey Report of

Vehicles, Power Transformers and
Theft of conductor and Write off
losses

a) Vehicles which served normal life: Full powers NOTE: Norms to be

(B.P.Ms.No.406(Management observed for declaring
Services) dt.29.5.82) the vehicles as scrap:-
1. Petrol Vehicles:-
2,50,000 k.m. or 7 years
service whichever is
earlier.
2. Diesel Vehicles:-
4,50,000 k.m. or 10
years service whichever
is earlier.

b) Vehicles which have not served Chairman, APSEB is

normal life: empowered to sanction
S.R. proposals.
(B.P.(P&G.Genl.)Ms.No.92,
dt. 30.5.91)

c) Power Transformers Chairman, APSEB is

empowered to sanction
S.R. proposals.
(B.P.(P&G.Genl.)Ms.No.92,
dt. 30.5.91)

d) Theft of conductor/materials Rs.5000/- Rs.1000/- Rs.100/-

B.P.Ms.No.746, B.P.Ms.No.746, B.P.Ms.No.746,
dt.13.12.1972 dt.13.12.1972 dt.13.12.1972