Republic of the Philippines

Department of Education
Division of Roxas City
Loctugan Integrated fam School
PARENTS TEACHERS ASSOCIATION
Loctugan, Roxas City

CONSTITUTION AND BY-LAWS

PREAMBLE

We, the members of Loctugan Integrated Farm School Parents Teachers Association, imploring
the guidance of the Divine Providence, in our desire to establish an association which could provide
venue for a harmonious interaction for self-fulfillment, actualization and active participation in
harnessing the potential of the children and youth in home, school and community and place of
worship, towards academic excellence, physical, spiritual and social well-being, therefore promulgate
this constitution and by-laws.

KNOW ALL PERSONS BY THESE PRESENTS:

We, the undersigned Officers, and Board of Directors, al of legal age, have this day voluntarily
agreed to form a non-stock and non-profit association under the Laws of the Republic of the Philippines.

THAT WE HEREBY CERTIFY:

ARTICLE I – NAME AND DOMICILE

Section 1. This Parents Teachers Association shall be known as the LOCTUGAN INTEGRATED FARM
SCHOOL PARENTS TEACHERS ASSOCIATION (LIFSPTS).

Section 2. This Parents Teachers Association shall hold its office at Loctugan Integrated Farm
School, Brgy. Loctugan, Roxas City, Capiz, Phillipines.

ARTICLE II – OBJECTVES

Section 1. General Policy.

The PTA endeavors to provide a forum for the discussion of issues and their solutions related to
the total school program and to ensure the full cooperation of parents in the efficient program
implementation.

a. To provide mechanism to ensure proper coordination with the members of the community,
provide an avenue for discussing relevant concerns and provide assistance and support to the
school for the promotion of their common interest;

b. To create committees within the PTA for coordination with community members;

c. To conduct regular forum with local government units, civic organizations and other
stakeholders to foster unity and cooperation;

d. To serve as support group and significant partner of the school through cooperation and open
dialogue and to promote the welfare of the pupils;

e. To establish closer relationship, unity and cooperation between and among the PTA members
and school officials;
 f. To develop cooperation between the home and the school in such undertakings that will
promote the physical, mental, moral entrepreneurial and spiritual well-being of the pupils of the
school;

g. To represent in the School Governing Council;

h. To undertake fund-raising activities to support the school’s academic and co-curricular

programs, projects and activities subject to pertinent DepEd guidelines;

i. To participate in the school’s inspection and acceptance committee and as an observer in the
school’s procurement activities subject to the provisions of R.A. No. 9184 under Revised
Guidelines Governing Parents-Teachers Association (PTAs) at the School Level, Article VI, Section
2d of DepEd Order No. 54, Series 2009;

j. To collaborate in relevant school activities;

k. To raise the standard of home life and parenting of Parent-Members of the PTA; and

l. To adhere to all existing policies and implementing guidelines issued or may be issued by the
Department of Education and the School.

ARTICLE III – OFFICERS AND BOARD OF DIRECTORS

That the name of Officers and Board of Directors, majority of whom are Parents-Teachers,
Guardians and are residents of the Philippines, are as follow:

Name Position
1. Ronaldo J. Besa President
2. Lee Ann Bolido Vice-President
3. Ann Margarite Danielles Secretary
4. Corazon B. Bartolome Treasurer
5. Lydemie Bolido Auditor
6. Grace Loyola P.R.O.
7. Jocelyn Bolido Business Manager
8. Rubelyn Sobejano Business Manager
9. Rowena Acuña P.O.O.
10. Sherylyn Villanueva Muse
11. Janith Colmo Board of Director
12. Mecilda Cabanos Board of Director
13. Lordelita Potato Board of Director
14. Ma. Victoria Clavaton Board of Director
15. Loejie Celoso Board of Director

ARTICLE IV – MEMBERSHIP

Section 1. Qualification for Membership.

a. Membership in a PTA shall be limited to parents, or in their absence, the guardians of duly
enrolled learners, as well as teaching and non-teaching personnel in a basic education
school, whether public or private.

b. Consistent with the last paragraph of Section 5.1 hereof, guardians of learners who are
legally appointed as sch by a competent court may also hold a position in the Homeroom,
Grade level, School PTAs and/or Federated PTAs.

c. A teacher-member elected as a member of the BOD shall not be elected as an officer, except
as a Secretary of the SPTA. The school head shall only serve as adviser to the SPTA.
 d. A teacher-member with a child enrolled in the school where he/she is assigned may only
participate in HPTA, GrPTA, and SPTA-BOD as a parent/guardian-member and may not be
elected as officer except as Secretary of the HPTA. In case such teacher-member has a child
in another school, he/she may be elected to any position in the HPTA except as President,
Vice-President, or Treasurer.

e. A school head may be elected as a PTA officer of another school where his/her child is
enrolled, except for the positions of SPTA-BOD Chairperson, Vice-Chairperson or Treasurer.

f. Membership in the PTA shall not be restricted by the non-payment of the PTA membership
dues, which shall be purely on a voluntary basis.

Section 2. Duties of the Members.

a. Parents/Guardian-Members

a.1 To attend PTA meetings, including general assemblies.

a.2 To participate in the election of PTA officers.

a.3 To actively support and participate in PTA programs, projects, and

activities.

a.4 To monitor learner performance and provide feedback to the teacher

concerned.

a.5 To support teaches in their teaching and non-teaching duties.

a.6 To help the school implement programs and projects including, but not
limited to, Brigada Pagbasa, Brigada Eskwela, Gulayan sa
Paaralan Program, monitor attendance of learners at risk of
dropping out, and promote health and nutrition programs.

a.7 To give feedback on school policies and programs for consideration of

homeroom adviser and/or school authorities.

a.8 To help promote DepEd advocacies campaigns, and other programs on

ensuring the delivery of a quality education.

a.9 To perform such other duties and responsibilities, which may be

promulgated by the SPTA in its by-laws subject to the existing
laws, policies, and DepEd rules and regulations.

b. Teacher-Members

b.1 To monitor learner performance and provide feedback/observations to

the parent/guardian-members.

b.2 To support and actively participate in PTA programs, projects, and

activities.

b.3 To attend general assemblies, conduct regular HPTA meetings (for

teacher-members who are also homeroom advisers), and
ensure the HPTA’s compliance with the reportorial requirements
stated in Section 20.2.10 in relation to Section 19.1 hereof.
 b.4 To perform such other duties and responsibilities which may be
promulgated by the SPTA in its by-laws and the school subject
to the existing laws, policies, and DepEd rules and regulations.

Section 3. Election of Officers of School-Level PTAs

a. Voting Rights. Each PTA member shall be entitled to one (1) vote unless such
right is limited, broadened, or denied for just/valid cause to the extent specified in
the by-laws.

During the conduct of elections, a parent/guardian-member shall be entitled to

one (1) vote per learner enrolled in the school. Thus, while the father
and mother of a learner may be both considered as parent-members, the
two (2) parent-members representing one learner in the HPTA shall only be
entitled to one (1) vote.

b. No Proxy Voting. No proxy or absentee voting shall be allowed. No

parent/guardian or member of a decision-making body may delegate
his/her voting power to a representative to enable a vote in his/her absence.

c. The Election Committee (ELECOM)

c.1 A 7-member Election Committee (ELECOM) is hereby created and shall

be convened by the school head on the first day of classes and
shall serve until the end of S.Y. The ELECOM shall have overall supervision
over the conduct of the HPTA and GrPTA elections and direct
supervision over the conduct of election of the teacher-representatives to
the BOD and SPTA-BOD Officers.

The ELECOM shall be composed of the following:

c.1.1 School head as Chairperson; and

c.1.2 Two (2) teachers and four (4) parent/guardian-members

members to be appointed by the incumbent SPTA-BOD
(or the outgoing SPTA-BOD on the last month of the school
year when it is first convened as provided above).

The school head shall, to the extent possible, invite the former ELECOM
members who served in the previous SY, to orient the newly appointed ELECOM
members on the election procedures and their duties and responsibilities.

c.2. Membership to the ELECOM must meet the following criteria:

c.2.1 a person of known probity, honesty, integrity, competence, and

independence;

c.2.2 does not hold any position in the PTA; and

c.2.3 have no intention to run for any position in the PTA during the
current SY.

c.3. The ELECOM shall prepare the Notice of Meeting for the election of
officers of the HPTA, GrPTA, and SPTA-BOD.
The Notice shall include the following:

c.3.1 date of notification;

 c.3.2 meeting agenda;

c.3.3 list of positions to be filled and its respective duties and

responsibilities;

c.3.4 date, time, and venue of meeting; and

c.3.5 mode of communication for the conduct of the meeting

(physical or face-to-face, remote, or hybrid
communication).

In relation to Section 10.6, the ELECOM shall determine the most

appropriate mode of the conduct of the meeting.

c.4. The ELECOM, through the homeroom adviser, shall disseminate the
Notice of Meeting at least ten (10) calendar days prior to the
date of the election, through available and appropriate dissemination
strategies such as: (a) giving of notice slip to learners; (b) posting in the
school’s bulletin board or other conspicuous places within the
school campus; (c) posting in the official social media page of the school;
(d) sending text messages/calls, chats, emails, and/or (e) other
communication platform, as applicable.

c.5. On or before the stated date of election and consistent with Section 12.
1 hereof, the ELECOM shall orient the PTA members on the
election procedures for all PTA officers, as well as the roles and
responsibilities of the PTA.

c.6. The ELECOM shall:

c.6.1 adopt rules and regulations that will ensure free, honest, and
orderly, election, whether regular or run-off elections;

c.6.2 designate the homeroom advisers as presiding officers to help

ensure that election procedures, requirements, and
timelines are strictly followed, including the
verification of identity of voting PTA members;

c.6.3 rule on any question or protest regarding the conduct of the

election; and

c.6.4 proclaim all duly elected PTA officers.

c.7. Immediately after the proclamation of the winners or upon resolution of

any election protest, the ELECOM shall turn over all the election
results and materials to the school head for safekeeping and
documentation, subject to the provisions of RA 10173
(Data Privacy Act of 2012) and the Executive Order No. 2, s. 2016
on Freedom of Information;

c.8. The ELECOM may also promulgate and issue additional guidelines
relative to the conduct of PTA election that are consistent with these
guidelines.

d. Election Timelines

d.1 The indicative dates of PTA elections shall be included in the annual
calendar of school activities. The conduct of PTA elections of the
new set of officers for HPTA, GrPTA, and SPTA-BOD shall be held within
thirty (30) calendar days from the first day of classes.

d.2 A GA shall be convened by the school head and the incumbent

(outgoing) BOD prior to the election. Such GA may be held on the same
date or before the actual date of election: Provided that, the GA and the
election shall occur within thirty (30) days from the first day of classes
consistent with Section 12.1 hereof.

e. Election Procedures. The conduct of HPTA, GrPTA, and SPTA elections shall be
undertaken in accordance with the Notice of Meeting issued by the
ELECOM and the procedures prescribed in these guidelines.

e.1 For HPTA elections, the homeroom adviser shall sit as the presiding
officer as designated by the ELECOM. For GrPTA election, the
ELECOM, shall designate a presiding officer from among the grade
level homeroom advisers who is the most knowledgeable of
the election procedures. The presiding officer shall have the
following responsibilities:

e.1.1 supervise the conduct of elections;

e.1.2 conduct the voting in the designated polling place and

administer the counting of votes;

e.1.3 maintain order within the polling pace and its premises;

e.1.4 ensure the integrity and secrecy of all documents related to the
conduct of election; and

e.1.5 facilitate and perform other functions for the smooth

implementation of the voting process.

e.2 In case of absence of the homeroom adviser as presiding officer on the

day of the election, the ELECOM shall designate any
homeroom adviser of the same or from another grade level (most
practicable) who completed the HPTA election for
his/her advisory class and who is willing to serve as a substitute presiding
officer.

e.3 Subject to confirmation by the ELECOM, the presiding officer may

designate a parent/guardian-member assist in the conduct of
the election: Provide that, such parent/guardian-member shall be
disqualified from any HPTA nomination or to run for
any HPTA position.

e.4 A vote for a particular candidate shall be counted and recorded by the
presiding officer and ELECOM as valid. Any succeeding vote for
the same candidate from the same voter shall be considered void and
shall be rejected outright.

e.5 In case of a tie between two (2) candidates, the winner shall be selected
by a toss coin.

e.6 If the tie consists of three (3) or more candidates, a run-off election shall
be immediately held to break the tie. The HPTA members shall vote for
one of the candidates in a tie during the first round of the
election, and the one who garnered the most number of votes wins.
In case another tie emerges, which involves three or more candidates,
the process of run- off election shall be repeated until one of the
candidates garners more votes than the other tied candidates.

e.7 After the election of HPTA officers, the duly elected HPTA Presidents of
each grade level shall convene as the GrPTA-Council of
Representatives (GrPTA-CoR) and elect a GrPTA representative
and his/her permanent alternate to the BOD consistent with Section 7.2
hereof.

e.8 Consistent with Section 7.3.2 and 11.2 hereof, the ELECOM shall
convene all homeroom advisers to elect their teacher-representatives to
the BOD prior to electing the SPTA-BOD Officers.

e.9 After electing the GrPTA Representatives and the teacher-

representatives, the ELECOM shall organize the BOD Officers in
relation to Section 7.3.2.1 hereof.

e.10 Without prejudice to Section 10.7 hereof on election protest, the

ELECOM shall formally proclaim all the newly elected officers
consisting of:

e.10.1 SPTA-BOD Officers;

e.10.2 GrPTA-CoR; and

e.10.3 HPTA Officers.

e.11 Any issues/concerns affecting the validity of the elections shall be

referred immediately to the ELECOM for resolution.

e.12 The presiding officer during the election of HPTA and GrPTA officers
shall submit to the school head the following documents within 48 hours
from the date of the election:

e.12.1 approved minutes of the election meeting;

e.12.2 attendance sheet;

e.12.3 election results;

e.12.4 list of newly elected officers of the HPTA and GrPTA; and

e.12.5 picture documentation of the election process.

e.13 The ELECOM shall also ensure that the same set of above-enumerated
documents, with respect to the election of the teacher-
representatives to the BOD and SPTA-BOD Officers, are
maintained and shall form part of the SPTA records to be kept by the
school head.

e.14 The school head shall verify and certify the validity of the election result
within one (1) week from the date of the submission of election-
related documents, including other EECOM documents generated by
administering the election procedures (e.g., decided
election protests).
 e.15 Upon compliance with Section e.10 and the preceding section, the
school head shall present the newly elected set of officers, who shall then take
their respective oaths of office. On the same occasion, the
school head shall turn over all cash, records, properties, and other
accountabilities to the newly elected PTA officers of the current SY in the
presence of the outgoing PTA officers.

e.16 The documents enumerated under Section e.12 and e.7 and the
verification and certification of their validity under Section e.14
are provided under these guidelines for record/s documentation
purposes only. Failure to satisfy the same will not invalidate the
proclamation of the winners of election by the ELECOM.
Accordingly, not later than 15 days from the day of the election, the
school head shall still proceed with the presentation of the newly elected
set of officers, the taking of their respective oaths of office, and
in facilitating the turnover of PTA resources by the previous set of
officers not withstanding non- compliance with Section e.12
and e.14 hereof.

e.17 Conflict of Interest. No two (2) HPTA Officers related within the fourth
civil degree of consanguinity or affinity shall be elected as
representatives to the GPTA in the same SY.

f. Models of Elections. The conduct of PTA election at all levels (HPTA, GrPTA,
SPTA, and FPTA) may be undertaken through any of the modalities: by physical
election (face to face), by remote communication (online and offline), and by
hybrid communication (combination of physical and remote communication
modalities) as deemed practicable by the ELECOM as provided under Section c.3.5
hereof.

Notwithstanding the succeeding Section f.1 to f.3 below, the ELECOM shall
adopt the election by hybrid communication as provided under Section f.3 (in relation
to Section f.1 and f.2) hereof if there is any PTA member who shall
notify the ELECOM of his/her intention to participate via particular
election modality so that a purely physical or purely remote election will no
longer be possible.

Without prejudice to the applicability of Section 11.5.3 hereof, in case of a

declaration of state of calamity or state of emergency and physical
(face-to-face) election is not possible as the same s prohibited by law, local ordinance,
or any rule or regulation issued by the relevant government agency or local
government unit, the election by remote communication may still be adopted to
proceed with the conduct of election as soon as possible.

f.1 Physical Election (face-to-face)

f.1.1 The ELECOM shall convene the members of the concerned PTA
level who will participate in the PTA election in the
designated at the time set forth in the Notice of Meeting it
issued. Upon arrival at the venue, PTA members shall sign the
attendance sheet to record their attendance and to
determine the presence of a quorum.

f.1.2 If a quorum is met, the ELECOM shall proceed with the conduct
of the election as earlier stated in the Notice of
Meeting. The presiding officer shall have direct supervision
over the conduct of election of the HPTA officers and GrPTA
representatives, which shall be done either by viva voce or
secret ballot. Whereas, the election of SPTA-BOD and
Federated PTA (FPTA)-BOD officers shall be done by secret ballot.

f.1.3 In case of a tie, as mentioned in Section e.5, a toss coin shall be

immediately done in the presence of the candidates.

f.2 Election by Remote Communication

PTA members who cannot physically attend meetings or cast a vote

during elections may participate through remote
communication such as online (audio/video conferencing) or offline (SMS/text
messaging/phone calls). Members of the concerned PTA level shall
immediately notify the presiding officer as to whether he/she will
attend or vote through remote communication shall also be complied with by a
PTA member who wishes to participate in an election by remote
communication.

The ELECOM shall test the meeting platform to be chosen to ensure that
the activities will run smoothly.

f.2.1 Election by Online Procedures (audio/video conferencing)

f.2.1.1 PTA members shall access the meeting link at the

schedule stated in the Notice of Meeting issued
by the ELECOM.

f.2.1.2 The presiding officer shall:

f.2.1.2.1 ensure that all members have the

opportunity to participate in
the meeting, including an
opportunity to read or hear the
discussion substantially;

f.2.1.2.2 explain the process and rules of the

election by remote
communication to ensure the
integrity and smooth conduct of the election;

f.2.1.2.3 directly supervise the conduct of

election of the HPTA Officers
and GrPTA Representatives, by viva
voce; and

f.2.1.2.4 call the names of the present PTA

members based on the
completed attendance sheet to
enable them to cast their votes.

f.2.1.3 In the case of the SPTA/FPTA, the election will be done

through secret ballots using direct messaging
applications (e.g., SMS, Viber
messaging, WhatsApp, Facebook
Messenger, and other reputable applications)
submitted directly to the presiding officer.

f.2.1.4 In case of a tie, a toss coin shall be immediately

administered by the presiding officer as
mentioned in Section e.5.5 and captured through
real-time video conferencing in such a manner that the
entire process is visible on camera to determine
fairness and transparency of the
proceedings.

f.2.2 Election by Offline Procedures – under this mode,

communication may be exchanged without internet
connectivity or by means of SMS/text messages and/or voice calls.
The presiding officer shall:

f.2.2.1 verify the mobile number of PTA members, determine

who among them will participate in the election
either through text messaging or phone call and
ensure that the policy on no proxy voting under Section 10.2
shall be strictly observed;

f.2.2.2 ensure that all members can participate, read, and/or

hear the discussions during the meeting;

f.2.2.3 send a text message explaining the processes and rules

of the election through remote communication
to ensure the integrity and smooth conduct of the
election. The text message shall also include the names
of parents/guardian-members in their respective
homerooms as reference for
nomination;

f.2.2.4 allot 10 to 20 minutes to gather nominations per

position from the parent/guardian-members either
through text messaging or phone call;

f.2.2.5 consolidate the names of nominees for the respective

PTA positions to be sent to the PTA members
for their votes;

f.2.2.6 allot 10 to 20 minutes for the PTA members to cast their

votes per position either through text messaging or
phone call;

f.2.2.7 tally the votes received with proper documentation;

f.2.2.8 repeat the process from Section f.2.2.4 to f.2.2.7 until

all the positions to be filled are covered; and

f.2.2.9 send a text message announcing the newly elected PTA

officers.

f.2.3 In case of a tie, as mentioned in Section e.5.5, a toss coin shall

be immediately administered by the presiding officer, complete
with video recording notwithstanding the fact that not
all members can view the same as this process is
conducted via offline modality. The presiding officer, in the
interest of fairness and transparency of the proceedings,
shall perform the coin toss in such a manner that the entire
process is recorded on camera.

f.3 Election by Hybrid Communication

 A combination of physical (face-to-face) and remote communication
(online and/or offline) may be used in the conduct of elections
as may deem appropriate or practicable under the circumstances of the
PTA members.

f.3.1 PTA members who cannot physically attend the election may
vote through remote communication: Provided, that
he/she shall notify in advance the presiding officer of his/her
intention to vote or attend through remote communication.

f.3.2 In the conduct of physical (face-to-face) aspect of the hybrid

election, the same rules as provided for under Section
f.1 shall be observed.

f.3.3 In the conduct of the remote communication aspect of the

hybrid election, the same rule as provided under Section f.2 shall be
observed.

g. Election Protest. Any candidate of a certain position may file a protest relating
to the election and/or the qualifications of the elected officer directly with the
ELECOM according to the following:

g.1 a candidate who intends to file a protest must first take an oath before
the ELECOM of his/her intention to file an election-related
protest within sixty (60) minutes form the time that the elected officers
have been proclaimed. Failure to comply within this period shall
automatically forfeit the candidate’s right to protest;

g.2 a formal protest in writing must be field before the ELECOM, duly
supported by evidence, within twenty-four (24) hours after
taking an oath of intention to file; and

g.3 the ELECOM shall conduct an investigation and/or a recount (if prayed
for by the protestant or the candidate filing the election protest) and
resolve the election protest within forty-eight (48) hours from
receipt thereof. The decision of ELECOM shall be final and executory.

Section 4. The HPTA, GrPTA, SPTA, General Assembly (GA), SPTA Board of Directors (BOD), and
the SPTA Executive Committee (EXECOM)

Consistent with Section 7 hereof, the School PTA shall be composed of the HPTA, GrPTA,
SPTA-GA, SPTA-BOD, and SPTA-EXECOM. The HPTA and the GrPTA shall implement
activities that will help improve the teaching and learning conditions obtained in
the classroom. They may meet as often as its members find it necessary to discuss
activities, strategies, and concerns beneficial to the learners, teachers, and the school. The
HPTA officers shall exercise similar functions stated under Section f.3.4 (Treasurer)
and g (President, Vice-President, and Secretary) over their respective homerooms. The
GrPTA- CoR, headed by the GrPTA Representative, shall ensure that the mandate of the
GrPTA as provided under these guidelines shall be implemented.

Corollary to this, the administration of the affairs and management of activities of the
SPTA shall be vested upon the BOD and EXECOM in accordance with these
guidelines and their by-laws, if there is any. In relation to Section 7.3.1 and 7.3.2 hereof, the
following are hereby provided:

a. 1 The SPTA General Assembly. The SPTA-GA shall be the highest policy-making body of the
PTA and shall ensure equal representation to all its members at the school level. The
 SPTA-GA shall be a venue for presentation and discussion of the PTA’s
programs, projects, activities, financial statements, reports, and other matters that may
promote and protect the general interest and well-being of the learners of its school. The
composition of the GA and the duties and responsibilities of its members are
provided under Section 7 and 8 hereof.

Subject to the strict compliance with the rules on meetings and quorum as provided
under Section 13 and 14 hereof, the SPTA-GA may adopt any resolution that will advocate and
provide general policy guidance to the SPTA-BOD and its EXECOM. In addition, it
shall also have the following powers and authority:

a.1.1 By a vote of two-thirds (2/3) of the members present constituting a quorum, the
SPTA-GA may adopt a resolution superseding or reversing any resolution, policy,
programs/activities/projects approved or implemented by the SPTA-
BOD/SPTA-EXECOM.

a.1.2 By a vote of three-fourths (3/4) of the members present constituting the

quorum, the SPTA-GA may adopt a resolution declaring all the position of the
SPTA- BOD/SPTA-EXECOM vacant for acts inimical to the interest of the school
and/or the SPTA. In this case, the policy of filling the vacant position provided
under Section 11.9 hereof shall apply.

a.2 Composition of SPTA-BODs in Public Basic Education Schools. Except as provided under
Item 7 of Table 1 hereof, the SPTA-BOD shall be composed of all GrPTA
Representatives, including teacher-representatives to be elected form among the
homeroom advisers: Provided that, the SPTA-BOD shall be composed of not less than
two-thirds (2/3) parent/guardian-members and not more than one-third (1/3)
teacher-members of its total membership: Provide further, that the teacher-members
shall not come from the same grade level.

Depending on the number of elected GrPTA Representatives, the total number of SPTA-
BOD members in every school shall be as presented in Table 1:

Table 1: Composition of SPTA-BOD

Number of SPTA-BOD Members

Type of School
If Kindergarten Level If Kindergarten Level NOT
is offered offered
1. Primary School (Kindergarten Five (5) members: Four (4) members:
to Grade 3 or Grade 1 to  Four (4)  Three (3)
Grade 3 only) parent/guardian parent/guardian
members members
 One (1) teacher-  One (1) teacher-
representative representative
2. Elementary School Nine (9) members: Nine (9) members:
 Seven (7)  Six (6) parent/guardian
parent/guardian members
members  Three (3) teacher-
 Two (2) teacher- representatives
representatives
3. Integrated School (Elementary Fifteen (15) members: Fifteen (15) members:
to Junior High School only)  Eleven (11)  Ten (10)
parent/guardian parent/guardian
members members
 Four (4) teacher-  Five (5) teacher-
representatives representatives
4. Integrated School (Elementary Seventeen (17) Seventeen (17)
 to Senior High School only) members: members:
 Thirteen (13)  Twelve (12)
parent/guardian parent/guardian
members members
 Four (4) teacher-  Five (5) teacher-
representatives representatives
5. Junior High School only Six (6) members:
 Four (4) parent/guardian
Not Applicable members
 Two (2) teacher-
representative
6. Junior High School to Senior Nine (9) members:
High School  Six (6) parent/guardian
Not Applicable members
 Three (3) teacher-
representatives
7. Stand-alone Senior High Six (6) members:
School  Two (2) GrPTA
representatives
Not Applicable  Two (2) alternate GrPTA
representatives
 Two (2) teacher-
representatives
In case of schools no covered by the aforementioned enumeration of the number of
SPTA- BOD members (e.g., multigrade schools or schools that offer an incomplete number of
grade levels) – the requirement that all GrPTA representatives shall serve as
members of the BOD (which should not be less than 2/3), including the
appropriate number of teacher-representatives (which should not be more than 1/3)
as provided under the first paragraph of this Section shall apply to determine the
composition of the SPTA-BOD.

a.3 Composition of SPTA-BODs in Private and Non-DepEd-Managed Basic Education Schools.

Private and non-DepEd-managed basic education school may adopt a different number
of SPTA-BOD members in their school PTAs: Provided that, the SPTA-BOD shall
be composed of not less than two-thirds (2/3) parent/guardian members and not
more than one-third (1/3) teacher-members of its total membership.

a.4 Composition of SPTA-EXECOM. As provided under Section 7.3.2.2 hereof, the SPTA-BOD
Chairperson, Vice-Chairperson, and Secretary shall serve as the concurrent
President, Vice-President, and Secretary of the SPTA-EXECOM, respectively.
Furthermore, the BOD shall appoint a Collecting and Disbursing Officer from among its
members present during the election t serve in the SPTA-EXECOM. In case of integrated
schools, additional officers (e.g., Business Manager and Auditor) may be appointed from
among the SPTA members through a resolution executed by the SPTA-BOD, as it
may deem necessary, or as may be provided by its by-laws: Provided that, the number of
the SPTA-EXECOM officers shall not exceed one-half (1/2) of the number of SPTA-BOD
members as provided under item numbers 3 and 4 of Table 1 under Section h.2
hereof.

a.5 Terms of Office

a.5.1 The terms of office of the SPTA-BOD, its Officers, and the EXECOM Officers shall
be one (1) year from the date of election. They shall hold office until a
new set of officers has been elected and qualified.

a.5.2 In no case shall an SPTA-BOD, its Officers, and EXECOM Officers serve for more
than two (2) consecutive terms.
 a.5.3 In case of a fortuitous event or force majeure (e.g., pandemic; typhoon,
earthquake, and other natural calamities; armed conflicts; lawlessness;
civil unrest) where conducting PTA election pursuant to the different modes
of conducting an election as provided under Section f hereof is not
possible, the existing officers shall continue to hold over their respective
offices or positions until a new set of officers has been elected and
qualified.

a.6 Duties and Responsibilities of the SPTA-BOD and Its Officers

a.6.1 The SPTA-BOD shall have the following duties and responsibilities:

a.6.1.1 To ratify or overrule any act or decision made by the SPTA-EXECOM, if

necessary.

a.6.1.2 To support the programs, projects, campaigns, and advocacies of the

school and the country on basic education.

a.6.1.3 To plan activities and create opportunities conducive to the learning

environment to support the teaching and learning process of
learners, teachers, and school personnel consistent with Article I,
VI, VII hereof.

a.6.1.4 To act on all matters, issues or concerns elevated, for its decision
through the passage of a board resolution.

a.6.1.5 To maintain records of all PTA resolutions, its by-laws and amendments,
and contact information of all the SPTA-BOD members and its
EXECOM officers.

a.6.1.6 To carry out its tasks with utmost integrity, honesty, and diligence.

a.6.1.7 To perform such other functions as may be required in carrying out the
purposes of the PTA.

The SPTA-BOD members shall perform the above-enumerated duties and

responsibilities collegially to promote the interest of the school. The
individual members of the SPTA-BOD, who are GrPTA
representatives, shall exercise functions that will promote the interest of the
grade level they represent.

a.2 The SPTA-BOD may adopt its own by-laws, if it finds it necessary, to provide additional
guidelines on the operation and organization of the School PTA: Provided that,
such by- laws are not inconsistent with the existing laws, these guidelines, and
other relevant DepEd issuances on the matter; Provided further that, any question as
to the invalidity of a provision of such by-laws for being inconsistent with existing laws,
these guidelines, and other relevant DepEd issuances on the matter shall be filed with and
resolved by the Schools Division Superintendent (SDS). The decision of the SDS shall be
final and executory unless a petition for review of such decision is filed
under Section 43 hereof.

a.3 The elected officers of the SPTA-BOD shall have the following duties and responsibilities:

a.3.1 Chairperson

a.3.1.1 To serve as the concurrent President of the SPTA-EXECOM and perform

the duties and responsibilities provided under Section b.2.1
hereof.
 a.3.1.2 To call and preside all meetings of the BOD and the SPTA-GA.

a.3.1.3 To supervise and manage the affairs of the BOD

a.3.1.4 To represent the BOD (and the SPTA-EXECOM, in his/her capacity as the
concurrent President of the same) in school improvement
planning activities in coordination with school officials concerned
and in all of its official functions and activities.

a.3.1.5 To act as the representative of SPTA-BOD and the SPTA as an

organization.

a.3.1.6 To perform such other duties and responsibilities as entrusted by the

BOD.

a.3.2 Vice-Chairperson

a.3.2.1 To serve as the concurrent Vice-President of the SPTA-EXECOM and

perform the duties and responsibilities provided under Section
b.2.2 hereof.

a.3.2.2 To assist the Chairperson in performing his/her duties and

responsibilities.

a.3.2.3 To assume the position and perform the duties and responsibilities of
the Chairperson in the event of the latter’s absence, incapacity, resignation,
removal, or death consistent with Section e hereof.
a.3.2.4 To initiate the opening of a blank account with aa passbook on behalf of
the SPTA as provided under Section 27.1 hereof.

a.3.2.5 To perform such other duties and responsibilities as may be prescribed

by the BOD.

a.3.3 Secretary

a.3.3.1 To serve as the concurrent Secretary of the SPTA-EXECOM and perform

the duties and responsibilities provided under Section b.2.3
hereof.

a.3.3.2 To serve all notice of meetings to the BOD stating the date, time, and
place of the meeting, the meeting agenda, and all other
pertinent matters for discussion.

a.3.3.3 To prepare communications and correspondence on behalf of the BOD.

a.3.3.4 To call for a special meeting upon order of the Chairperson or upon
written request by the majority of the BOD.

a.3.3.5 To document and prepare the official minutes of BOD meetings and
record all transactions, motions, discussions, votes, and
decisions of the same, including the written minutes of the
previous meeting of BOD members and records of any changes or
corrections.

a.3.3.6 To take custody of all documents, minutes of meetings, and other

records of the BOD.
 a.3.3.7 To certify acts of the BOD, countersign documents and certificates
issued by the BOD, and make reports or statements as may be required by the
BOD.

a.3.3.8 To prepare and disseminate Board Resolutions and other relevant

documents as agreed upon by the majority of the BOD.

a.3.3.9 To oversee the performance of functions by the HPTA Secretaries and

provide technical assistance as may be necessary.

a.3.3.10 To perform such other duties and responsibilities as may be prescribed

by the BOD or the Chairperson.

a.3.4 Treasurer

a.3.4.1 To secure Board Resolutions authorizing the opening of bank account,

withdrawal, fund disbursement, and other financial transactions
that would require BOD approval.

a.3.4.2 To open a bank account with a passbook on behalf of the SPTA as

provided under Section 27.1 hereof.

a.3.4.3 To safekeep and secure all undeposited collections and deposit slips.

a.3.4.4 To maintain an up-to-date PTA logbook of properties, passbook, and

records of financial transaction (i.e., an orderly record of
vouchers, bank- verified deposit and withdrawal slips, and BOD resolutions
authorizing fund disbursement).

a.3.4.5 To submit to the BOD the reports on funds utilization prepared by SPTA-
EXECOM Collecting and Disbursing Officer certified by the
Auditor, if applicable, and a comprehensive financial repot twice
(2x) every SY (at the end of each semester or two quarters), or
as may be provided for in the by-laws of the PTA.

a.3.4.6 To advise the BOD on finance-related concerns.

a.3.4.7 To oversee the performance of duties and responsibilities of the

Collecting and Disbursing Officer of the SPTA-EXECOM and the
Treasurers of the HPTA, and provide technical assistance at different PTA
levels whenever necessary.

a.3.4.8 To perform such duties and responsibilities as may be assigned by the

BOD or the Chairperson.

b. Duties and Responsibilities of the SPTA-EXECOM and Its Officers.

b.1 The SPTA-EXECOM, composed of SPTA-BOD officers and those appointed

pursuant to Section d hereof, shall have the following duties and
responsibilities:

b.1.1 To operationalize or implement the policies and guidelines formulated

by the SPTA-BOD.

b.1.2 To oversee the activities of the HPTAs and the GrPTAs.

b.1.3 To manage the affairs of the SPTA and perform such duties and
responsibilities as may be provided for in the by-laws, these
guidelines and DepEd policies, rules and regulations, and other
decisions or resolution as the SPTA-BOD may later adopt.

b.1.4 To keep the parent/guardian-members informed of the changes or

developments in the school system and report the planned and
completed activities of the school and the SPTA through
posting in the school’s bulletin board, PTA’s official media accounts,
and in learner publication.

b.1.5 To maintain good governance practices, including enforcing the school’s

policies on health and safety, security, transparency, and accountability.

b.1.6 To perform such other duties and responsibilities as may be assigned by

the SPTA-BOD.

b.2 The concurrent and appointed of the SPTA-EXECOM, without prejudice to the
formulation of by-laws by the SPTA-BOD, shall have the following duties
and responsibilities:

b.2.1 President

b.2.1.1 To implement or execute the policies, plans, programs, and

activities of the BOD.

b.2.1.2 To call meetings of the PTA officers if necessary and preside in

all meetings of the SPTA-EXECOM.

b.2.1.3 To sign vouchers and other documents as approved by the BOD

duly supported by board resolution.

b.2.1.4 To act the liaison between parents and school personnel.

b.2.1.5 To report to the BOD the status of programs/projects of the

SPTA and other relevant updates.

b.2.1.6 To act as the representative of SPTA-EXECOM and, to the extent

applicable, the SPTA as an organization if authorize by the BOD
through a resolution to act as such.

b.2.1.7 To execute on behalf of the BOD all contracts, agreements, and

other documents which require the approval of the
BOD: Provided that, the BOD through a resolution authorizes
the President to perform such act on behalf of the BOD.

b.2.1.8 To perform such duties and responsibilities as may be assigned

by the BOD.

b.2.2 Vice-President

b.2.2.1 To assist the President in performing his/her duties and

responsibilities.

b.2.2.2 To assume the position and perform the duties and

responsibilities of the President, in the event of the
latter’s absence, incapability, resignation, removal, or death
consistent with Section d hereof.
 b.2.2.3 To perform such other duties and responsibilities as may be
prescribed by the BOD.

b.2.3 Secretary

b.2.3.1 To arrange meetings and activities of SPTA-EXECOM, including

the dissemination of Notice of Meeting and other
announcements, and the maintenance of the
bulletin board at the school head’s office or at the PTA’s
designated office space within the school compound.

b.2.3.2 To document and prepare the official minutes of SPTA-EXECOM

meetings, and record all transactions and discussions of
the same, including the written minutes of the previous
meeting to SPTA-EXECOM members before the next
meeting and record any change or correction.

b.2.3.3 To take custody of all documents, minutes of meetings, and

other records of the SPTA.

b.2.3.4 To maintain a registry of all elected PTA officers consisting,

among others, of the following: full name, address,
contact numbers, and email address, of PTA officer
concerned, and the name and grade level of the
learner/ward he/she represents.

b.2.3.5 To turn over all SPTA records of operations as described in

Section 27.6.1.3 and 27.6.1.4, including the registry of
elected PTA officers and other pertinent documents as may be
directed by the President.

b.2.3.6 To perform such other duties and responsibilities as may be

assigned by the EXECOM or the President.

b.2.4 Collecting and Disbursing Officer

b.2.4.1 To take charge of all collections on behalf of the PTA, issue

corresponding receipts for all such contributions in cash
or in kind, and immediately turn over the collected funds to
the BOD Treasurer.

b.2.4.2 To maintain an up-to-date PTA logbook of financial activities, an

orderly record of vouchers, bank-verified deposit slips, and BOD
resolutions authorizing fund disbursement.

b.2.4.3 To submit to the BOD Treasurer the reports on funds utilization

duly certified by the Auditor, if applicable, every two (2)
months, or as may be provided for in the by-laws of the PTA.

b.2.4.4 To turn over to the BOD Treasurer all cash and undeposited
collections, together with the logbook, financial records,
inventories, and official receipts, including other
pertinent documents which the President may so direct.

b.2.4.5 To perform such other duties and responsibilities as may be

assigned by the EXECOM or the President and/or the
BOD Treasurer.
 b.3 The additional officers of the SPTA-EXECOM, which are not limited to the listed
positions below, which may be appointed in relation to Section d
hereof, shall include the following duties and responsibilities:

b.3.1 Auditor

b.3.1.1 To review the PTA logbook periodically to ascertain the

condition and status of the PTA finances, including the orderliness
and completeness of documents supporting such
transactions.

b.3.1.2 To submit a report to the President and the BOD after the
examination and validation of the reports of the BOD
Treasurer and the EXECM Collecting and Disbursing
Officer and provide suggestions/recommendations as
appropriate.

b.3.1.3 To perform such other duties and responsibilities as may be

assigned by the EXECOM or the President.

b.3.2 Business manager

b.3.2.1 To plan, recommend, and execute fundraising projects.

b.3.2.2 To perform canvassing of materials and supplies and other

related activities.

b.3.2.3 To coordinate and monitor supply chain operations for the

activities and provide logistical support as may be
required by the PTA.

b.3.2.4 To perform such other duties and responsibilities as may be

assigned by the EXECOM or the President.

c. Basic Committees that may be Created. These guidelines authorize the creation
of two (2) permanent special committees- the SPTA Grievance Committee
(SPTA- GC) and the SPTA Disciplinary Committee (SPTA-DC)-as well as other special
committees that the SPTA-BOD may find necessary.

c.1 SPTA Grievance Committee (SPTA-GC) is hereby created to address

complaints involving minor disagreements, conflicts or disputes against
the PTA, the SPTA-BOD, or any of their members related to the
performance of their official functions as enumerated
under Section 30 hereof.

The SPA-GC shall be composed of:

c.1.1 Chairperson – designated by the school head from among the

members of the SPTA-BOD; and

c.1.2 Two (2) members – designated by the school head from among
the members of the SPTA: Provided that, such members are of
good standing in the school/community as
recommended by the SPTA-BOD.

The SPTA-GC shall perform its duties and responsibilities in accordance

with Article VIII hereof.
 c.2 SPTA Disciplinary Committee (SPTA-DC) is hereby created to address
complains involving light/minor and less grave offenses, major/grave
offenses, or violation of rules filed against the PTA, the SPTA-
BOD, or any of the officers and members relating to the performance of
their official functions as enumerated under Section 31 hereof.

The SPTA-DC shall be composed of:

c.2.1 Chairperson – designated by the school head from among the

members of the SPTA-BOD; and

c.2.2 Two (2) members – designated by the school head from among
the members of the SPTA: Provided that, such members are of
good standing in the school/community as
recommended by the SPTS-BOD.

c.3 Other committees that SPTA-BOD may organize, among others, are the
following: Committee on Finance, Committee on Ways and Means,
Committee on Program and Projects, Committee on Audit, and
the Committee on External and Community Affairs. The SPTA-BOD is
further authorized to determine, among others, the terms of office of the
members thereof, as well as their composition, powers, and
responsibilities.

d. Removal of a BOD Member/Officer at the School or Federated Level Based on Ground

Other Than Those Provided Under Section 32 (Sanction)

d.1 This section provides for the removal of a BOD member/officer at the school or
federated levels based on grounds other than those provided under
Section 32 (Sanctions) hereof which includes, among others, the following:
transfer, drop- out, expulsion, or death of his/her learner or ward; resignation
or death of the SPTA-BOD/FPTA-BOD member or officer.

d.2 A member of the SPTA-BOD/FPTA-BOD or the SPTA-EXECOM/FPTA/EXECOM

shall be automatically removed from office in the event of the transfer, drop-out,
expulsion, or death of his/her learner or ward: Provided that, in case of
the learner or ward transferring or dropping out and he/she returns to the
school the following SY, the parent/guardian of such learner or ward may still run
for election considering his previous election as constituting one (1) term
and may be elected as such so long as Section e and 17.3 (Terms of
Office) hereof is complied with.

d.3 In case of vacancy arising from the resignation or death of an SPTA-BOD/FPTA-

BOD members or officer, Section d.4 and d.5 hereof shall apply.

d.4 Filing of Vacancy in the membership of SPTA-BOD

Within one (1) week from the time an SPTA-BOD member position is considered
vacant resulting from removal, resignation, or death of a member of the SPTA-
BOD as provided under the preceding Section d.1 to d.3 hereof, the
alternate representative for the grade level concerned shall assume the
vacated position: Provided that, if the vacancy occurs from among the
teacher-representative to the SPTA-BOD, an election shall be conducted
from among the homeroom adviser to fill this vacancy. If the vacancy occurred in
the SPTA of a Standalone Senior High School, the school head concerned
shall appoint from among the SPTA members the BOD member(s) to fill the
vacancy. Such newly appointed BOD member shall immediately assume
office and shall serve only for the remaining unexpired portion of the term
of office.

d.5 Filling of Vacancy in the SPTA-BOD Officer Position

Within one (1) week from the time an SPTA-BOD Officer position is considered
vacant resulting from removal, resignation, or death as provided under
Section d.1 to d.3, the vacancy shall be filled first in accordance with the
preceding provision. Thereafter, an election shall be immediately
conducted among the SPTA-BOD members to fill this vacancy.

In case of resignation, removal, or death of a Chairperson/President of the

SPTA/FPTA, the Vice Chairperson/Vice-President shall automatically
replace the former. The filling in of the vacated position of Vice
Chairperson/Vice-President shall be done through a special election called
for the purpose pursuant to this section.

In case an officer resigns from his/her elected position in the SPTA-BOD only
(while keeping his/her membership in the SPTA-BOD), the SPTA-BOD
shall elect from among themselves the replacement for the vacated
position.

The result of such election shall be documented in a Board Resolution to be

prepared and signed on the same day and disseminated to appropriate
authorities and the SPTA/FPTA members immediately.

d.6 In case of vacancy in the FPTA resulting from removal from officer under Section
d.1, d.2, and 32.1.2 hereof, if applicable, the new President of SPTA (in case of
Municipal and City FPTA) shall automatically fill in the vacant position.

ARTICLE V
CONVENING THE SPTA GENERAL ASSEMBLY (GA),
PTA MEETINGS AND QUORUM

Section 5. Convening the SPTA GA

a.1 The first SPTA-GA of each SY shall be convened by the incumbent SPTA-BOD (from
previous SY or the outgoing SPTA-BOD) prior to the conduct of elections for the
current SY. The convening of such SPTA-GA meeting shall not be later than 30 days from
the date of school opening to discuss the following matters:

a.1.1 report on physical, financial, and other accomplishment of the SPTA-BOD of the
previous SY;

a.1.2 orientation on the election procedures of HPTA, GrPTA, and SPTA officers, to be
conducted by the ELECOM, consistent with Section 10.3.5 hereof; and

a.1.3 other PTA- and school-related matters.

b.2 The SPTA-BOD elected for the current SY shall convene the SPTA-GA at least two (2)
times a year. Meetings can either be done physically (face-to-face) or remotely,
or both (hybrid) in consideration of unforeseen circumstances (e.g., pandemic,
calamities, or thereabouts). To maximize the attendance of the parent/guardian-
members, it is highly encouraged that such SPTA-GA meetings be called on the same
date and be held prior to the actual distribution of Repot Cards to the learners.

The SPTA-BOD elected for the current SY shall convene the SPTA-GA at least two (2)
times a year. Meeting can either be done physically face-to-face) or remotely, or
both (hybrid) in consideration of unforeseen circumstances (e.g., pandemic,
calamities, or thereabouts). To maximize the attendance of the parent/guardian-
members, it is highly encouraged that such SPTA-GA meetings be called on the same
date and be held prior
to the actual distribution of Repot Cards to the learners.

Section 6. Meetings

a.1 Organizing PTA Meetings

a.1.1 PTA meetings at all levels may be conducted through physical (face-to-face)
remote, or hybrid communication. The PTA officers shall coordinate
with the homeroom adviser or school head with respect to the time,
venue, and other details/logistics that may be required in the conduct of
the meeting. Subject to existing laws, rules, and regulations, the homeroom
adviser or the school head shall support the conduct of such meetings by
making resources, logistics, or facilities of the school readily available to the
PTA.

a.1.2 The Notice of Meeting should be disseminated in the same manner provided
under Section 10.3.4 with complete details on date, time, venue,
preferred mode of communication, agenda, and updates/agreement from
previous meetings, if applicable.

a.1.3 Members who cannot physically attends meetings but have notified in advance
the SPTA Chairperson/GrPTA Representative/HPTA President and/or the
PTA Secretary of his/her intention to participate through remote
communications may be accommodated: Provided that, the members
have the capability and/or have satisfied the requirements to participate in
meetings by remote communication under these guidelines or the
SPTA’s by-laws. The PTA Secretary shall take note of such fact in the minutes of the
meeting.

a.1.4 All SPTAs shall adopt its own rules on how PTA members may participate in
meetings by remote communication, which may be patterned after
Section 10.6.2 hereof. PTA members shall have to obligation of
meeting/satisfying the reasonable logistical requirements or resources
required, including but not limited to the following:

a.1.4.1 ensure stable access to internet connectivity or telephone/mobile

signal;

a.1.4.2 ensure provisions for load/credits to appropriate mobile services;

a.1.4.3 download/secure the compatible video-conferencing platform being

used by the PAT;

a.1.4.4 stay in a location that is free from any noise or disturbances that may
disrupt the proceedings of the meetings.

a.1.4.5 ensure access to clear voice/audio reception; and

a.1.4.6 satisfy other requirements to ensure the smooth conduct of meetings

through remote communication.

a.1.5 The meetings shall be documented through minutes of meetings, attendance

sheets, various reports/handouts used, and pictures.
 a.1.5.1 The minutes of all meetings of PTA members, officers, or the SPTA-BOD
shall set forth in details, among others: (a) the time and place of
the meeting; (b) the notice given; (c) the agenda; (d) the
communication modality whether the meeting was physical,
remote or hybrid communications; (e) those present
noting their time of entry and exit; (f) those absent; and (g) every
act done or ordered at the meeting.

a.1.5.2 Upon the request of a PTA member and with the consent of all
attendees, the meeting may be recorded in audio/video format:
Provided that, if there is an objection, the presiding officer of
the meeting shall take note of the objection and may proceed with
the recording of the meeting if majority of the members present
constituting the quorum approves the request to record
the meeting.

a.1.5.3 Upon the request of a PTA member, the yeas and nays must be taken
on any motion or proposition, and a record thereof carefully
made. The protest of a PTA member, officer, or SPTA-BOD on any
action or proposed action must be recorded in full upon
their request.

a.1.5.4 All minutes of PTA meetings must be duly signed by the Secretary,
approved by the SPTA Chairperson/GrPTA
Representative/President, and contents noted by the homeroom
adviser or the school head with in seven (7) calendar days from the
conduct of the meeting. The approved minutes must be properly
filed and kept in accordance with Section 27.6 and other relevant
sections hereof.

b.2 Levels of PTA Meetings

b.2.1 HPTA Meetings. The HPTA meetings shall, among others, be:

b.2.1.1 a venue for the conduct of HPTA elections, parent/guardian-members

orientation (school and homeroom policies, HPTA rules and
regulations, etc.), and parent/guardian-members consultation;

b.2.1.2 attended by the homeroom adviser and parent/guardian-members in a

homeroom;

b.2.1.3 conducted quarterly simultaneously with the distribution of Report

Cards. Special meetings may, however, be held as often as
necessary; and

b.2.1.4 a venue for discussion of HPTA activities, issues, and concerns for the
learners, teachers, and other school-related matters.

b.2.2 GrPTA Meetings. The GPTA meetings which shall be presided over by the GrPTA
Representative shall, among others, be:

b.2.2.1 a venue for the conduct of GrPTA elections, GrPTA-CoR orientation

(GrPTA rules and regulations, etc.), and GrPTA-CoR and
parent/guardian-members consultation;

b.2.2.2 attended by the homeroom advisers, GrPTA-CoR, and/or

parent/guardian-members in a grade level;
 b.2.2.3 conducted quarterly simultaneously with the distribution of Report
Cards. Special meetings may, however, be held as often as
necessary; and

b.2.2.4 a venue for discussion of GrPTA activities, issues, and concerns for the
learners, teachers, and other school-related matters.

b.2.3 SPTA Meetings. The SPTA-BOD AND EXECOM meetings, which may be held
jointly or separately and presided over by the SPTA-BOD
Chairperson/SPTA- EXECOM President shall, among others, be:

b.2.3.1 a venue for the conduct of SPTA-BOD elections, SPTA-BOD orientation

(SPTA-BOD rules and regulations, etc.), and SPTA-BOD members
consultation;

b.2.3.2 attended by the SPTA-BOD officers and members, and/or school head;

b.2.3.3 conducted at least once every two (2) months unless otherwise
provided in their by-laws. As it may be deemed necessary, a
special meeting may be held upon the call of the SPTA President;

b.2.3.4 a venue to discuss and address administrative, technical, and logical

issues peculiar to the school/community;

b.2.3.5 a venue to discuss ways and means to improve the teaching and
learning environment in the school concerned, plan fundraising
projects, including strategies to support the HPTAs and
the GrPTAs; and

b.2.3.6 a venue for discussion of SPTA activities, issues, and concerns for the
learners, teachers, and other school-related matters.

Section 7. Quorum

a.1 A quorum shall be established before the start of any meeting of the SPTA-GA, HPTA,
GrPTA, and SPTA-BOD and EXECOM. For purposes of these guidelines, a quorum
for SPTA-GA, HPTA, and GrPTA meetings shall consist of forty percent (40%) of its
total membership.

For GrPTA-CoR and SPTA-BOD and EXECOM meetings, a quorum shall consist of a
majority (50%+1) of its total membership.

a.2 If a quorum is not met with in 60 minutes from the time set forth in the notice of the
meeting, said meeting shall be adjourned. In such case, it shall be recorded that
no meeting was conducted due to the lack of quorum. Nonetheless, the SPTA-GA,
HPTA, GrPTA, and SPTA-BOD and EXECOM present may constitute themselves as a
consultative body for the purpose of discussing PTA-related matters.

a.3 No resolution shall be proposed or voted upon unless there is a quorum. Unless these
guidelines provide for a great number, a majority vote of the members present
constituting the quorum shall be sufficient to adopt or pass a motion or
a resolution.