Port Information Guide Port of Koper

PORT
INFORMATION
GUIDE
PORT OF KOPER
SMA
SLOVENIAN MARITIME ADMINISTRATION
SUPPORTED BY
IN ASSOCIATION WITH
2020
GENERAL INTRODUCTION
This guide has been written for masters of seagoing ships, shipping lines, publishers of nautical
information and any other party that needs nautical information.
LEGAL DISCLAIMER
Uprava Republike Slovenije za Pomorstvo Koper – URSP or Slovenian Maritime Administration,
also referred to as the SMA, makes every effort to make and maintain the contents of this
document as up-to-date, accessible, error-free and complete as possible; however, the correctness
and completeness of these contents cannot be guaranteed.
The Harbour Master's Office accepts no liability for the occurrences and/or consequences of errors,
faults or incompleteness, or any other omission in connection with the information provided by this
document. In case of any discrepancies or inconsistencies between this document and the
applicable legislation, including port regulations, the latter will prevail. Any substantive change to
port regulations, practices or procedures would be reflected in amendments to this manual as soon
as practicable.
CONTACT
According to the Maritime Code (Slo. Pomorski Zakonik, Uradni list RS, št. 62/16 – uradno
prečiščeno besedilo, 41/17, 21/18 – ZNOrg in 31/18 – ZPVZRZECEP), the Slovenian Maritime
Administration is responsible for specific tasks specific tasks related to the development of port
infrastructure, which is owned by the Republic of Slovenia as well as for control of the safety of
navigation, the implementation of order in ports and other parts of the territorial seas and internal
waters.
CONTACT DETAILS
Uprava Republike Slovenije za Pomorstvo (Slovenian Maritime Administration)
Kopališko nabrežje 9
6000 KOPER
Phone: +386 (05) 6632 100
E-mail: ursp.box@)gov.si
Website: http://www.up.gov.si/en/
PERSON TO CONTACT FOR PORT INFORMATION

Capt. Vladimir Vladović,
Harbour Master
E-mail: [email protected]
THIS DOCUMENT CAN BE FOUND AT

Website: https://www.gov.si/zbirke/storitve/port-information-guide/
Website: https://luka-kp.si/eng/port-terminal-information-books
1
PORT INFORMATION GUIDE – Source: Slovenian Maritime Administration
RECORD OF CORRECTIONS
Date Page Correction subject Source

15.01.2021 All Initial publication SMA
2
TABLE OF CONTENTS
GENERAL INTRODUCTION ............................................................................................................................. 1

RECORD OF CORRECTIONS ............................................................................................................................ 2
1. FOREWORD – HARBOUR MASTER ....................................................................................... 7
2. CONTACT INFORMATION AND REGULATION .................................................................... 10
2.1. GENERAL ........................................................................................................................................... 10

2.2. HARBOUR MASTER'S OFFICE ................................................................................................................. 10
2.3. PORT TRAFFIC SECTION .................................................................................................................. 10
2.4. TRAFFIC CONTROL AND RESCUE SECTION ....................................................................................... 11
2.5. MONITORING OF DANGEROUS GOODS ................................................................................................... 11
2.6. RULES & REGULATIONS ........................................................................................................................ 11
2.7. EXEMPTIONS & PERMITS ...................................................................................................................... 11
2.8. RECENT IMPORTANT AMENDMENTS TO LAW ............................................................................................ 12
3. ARRIVAL AND DEPARTURE ................................................................................................. 14
3.1. GENERAL ........................................................................................................................................... 14

3.2. DANGEROUS GOODS AND WASTE .......................................................................................................... 14
4. NOTIFICATION ........................................................................................................................ 16
4.1. GENERAL ........................................................................................................................................... 16

4.2. REQUIRED INFORMATION ..................................................................................................................... 16
4.3. SUBMISSION OF MARITIME DECLARATION OF HEALTH................................................................................ 16
4.4. FREE PRATIQUE FOR HEALTH CLEARANCE IN THE PORT OF KOPER ................................................................. 17
4.5. PASSENGER SHIPS ............................................................................................................................... 17
4.6. IMMIGRATION .................................................................................................................................... 17
4.7. CUSTOMS .......................................................................................................................................... 19
4.8. ETA ................................................................................................................................................. 19
4.9. ETD / SHIFTING.................................................................................................................................. 19
4.10. DANGEROUS GOODS ........................................................................................................................... 19
4.11. SECURITY INFORMATION ...................................................................................................................... 21
4.12. OILY AND SOLID WASTE DISPOSAL ......................................................................................................... 21
4.13. BASIC DISPOSAL REQUIREMENTS............................................................................................................ 22
5. REQUIRED INFORMATION .................................................................................................... 24
5.1. GENERAL ........................................................................................................................................... 24

5.2. NEO – NATIONAL SINGLE WINDOW ...................................................................................................... 24
5.3. INFORMATION (DOCUMENTS) REQUIRED AND PROCESSED USING NEO.......................................................... 25
6. REPORTING ............................................................................................................................ 27
6.1. ADRIAREP ....................................................................................................................................... 27

6.2. PORT OF KOPER .................................................................................................................................. 27
3
7. PORT DESCRIPTION .............................................................................................................. 30
7.1. GENERAL ........................................................................................................................................... 30

7.2. PORT PERFORMANCE ........................................................................................................................... 30
7.3. PORT LOCATION .................................................................................................................................. 30
7.4. PORT AREA ........................................................................................................................................ 31
7.5. LOAD LINE.......................................................................................................................................... 32
7.6. DENSITY............................................................................................................................................. 33
7.7. MAXIMUM SIZE OF SHIPS...................................................................................................................... 33
7.8. TIME ZONE......................................................................................................................................... 33
7.9. PUBLIC HOLIDAYS ................................................................................................................................ 33
7.10. WORKING HOURS................................................................................................................................ 34
7.11. TRAFFIC ............................................................................................................................................. 34
7.12. CHARTS & PUBLICATIONS...................................................................................................................... 34
7.13. ANCHORAGE AREAS ............................................................................................................................. 34
7.14. WEATHER AND TIDAL INFORMATION ....................................................................................................... 36
7.15. DEVELOPMENTS ............................................................................................................................. 36
8. PORT NAVIGATION ................................................................................................................ 38
8.1. APPROACH ......................................................................................................................................... 38

8.2. SPEED ............................................................................................................................................... 38
8.3. UKC ................................................................................................................................................. 38
8.4. RESTRICTIONS ..................................................................................................................................... 38
8.5. SPEED .............................................................................................................................................. 39
8.6. SHIPS LENGTH ................................................................................................................................. 39
9. PORT SAFETY ........................................................................................................................ 41
9.1. GENERAL ........................................................................................................................................... 41

9.2. COLLISION/GROUNDING ....................................................................................................................... 41
9.3. SPILLS................................................................................................................................................ 41
10. PORT SECURITY .................................................................................................................... 43
10.1. GENERAL ........................................................................................................................................... 43

10.2. DESIGNATED AUTHORITY (ISPS)............................................................................................................. 43
10.3. PORT FACILITIES .................................................................................................................................. 43
11. NAUTICAL SERVICE .............................................................................................................. 45
11.1. GENERAL ........................................................................................................................................... 45

11.2. HARBOUR MASTER'S OFFICE ................................................................................................................. 45
11.3. PILOTAGE........................................................................................................................................... 45
11.4. PILOT ORDERING ................................................................................................................................. 46
11.5. TUGS ................................................................................................................................................ 46
11.6. MOORING .......................................................................................................................................... 47
12. NAUTICAL COMMUNICATION ............................................................................................... 49
4
12.1. VHF CHANNELS .................................................................................................................................. 49
13. CARGO OPERATIONS ........................................................................................................... 51
13.1. GENERAL ........................................................................................................................................... 51

13.2. DEPTHS AT BERTHS .............................................................................................................................. 51
13.3. CONTAINER TERMINAL ......................................................................................................................... 52
13.4. CAR & RO-RO TERMINAL ................................................................................................................... 53
13.5. GENERAL CARGO TERMINAL.................................................................................................................. 54
13.6. REEFER TERMINAL............................................................................................................................... 54
13.7. LIVESTOCK TERMINAL .......................................................................................................................... 55
13.8. DRY-BULK TERMINAL........................................................................................................................... 56
13.9. IRON ORE AND COAL TERMINAL ............................................................................................................ 57
13.10. LIQUID CARGOES TERMINALS ................................................................................................................ 58
13.11. PETROL INSTALLATION TERMINAL ........................................................................................................... 59
13.12. CRUISE TERMINAL ............................................................................................................................... 61
14. VESSEL OPERATIONS .......................................................................................................... 64
14.1. GENERAL ........................................................................................................................................... 64

14.2. SULPHUR CONTENT IN A SHIP’S FUEL ..................................................................................................... 64
14.3. LOWERING OF BOATS AND RAFTS ........................................................................................................... 64
14.4. MAINTENANCE AND REPAIR .................................................................................................................. 64
14.5. UNDERWATER INSPECTION AND REPAIR .................................................................................................. 65
14.6. NOISE REDUCTION ......................................................................................................................... 65
15. PORT INSPECTIONS .............................................................................................................. 67
15.1. GENERAL ........................................................................................................................................... 67

15.2. PORT STATE CONTROL ......................................................................................................................... 67
15.3. INSPECTION FROM OTHER PARTIES ......................................................................................................... 68
16. PORT SERVICE ....................................................................................................................... 70
16.1. GENERAL ........................................................................................................................................... 70

16.2. MEDICAL SERVICE ............................................................................................................................... 70
16.3. FUEL AND LUBRICATION OIL .................................................................................................................. 70
16.4. REPORTING SPILLS............................................................................................................................... 70
16.5. FRESH WATER .................................................................................................................................... 70
16.6. REPAIRS ............................................................................................................................................ 70
16.7. WASTE RECEPTION .............................................................................................................................. 71
16.8. STORES AND CHANDLERY ...................................................................................................................... 71
16.9. OTHER SERVICES ................................................................................................................................. 71
16.10. SHORE-BASED ELECTRICITY ................................................................................................................... 71
16.11. SURVEYORS........................................................................................................................................ 71
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FOREWORD HARBOUR MASTER
PORT OF KOPER
PART I FOREWORD – HARBOUR MASTER
1. FOREWORD – HARBOUR MASTER
Welcome to the Port of Koper.
This Port Information Guide was created to bring together all the necessary information in one
place and is aligned with the standards of the International Harbour Masters’ Association. It
contains a set of localized practices and procedures designed to promote safe and efficient
navigation within the waters of the port and support efforts to protect the marine environment.
The practices and procedures contained in the guide apply to all ships in the port, including
pleasure craft and recreational ships, as well as other users of the port, and may be amended from
time to time by the issuing body.
Further information pertaining to their application may be obtained by contacting the Slovenian
Maritime Administration.
The basic task of the Slovenian Maritime Administration is to ensure the safety of human lives at
sea, the safety of maritime transport and inland waterway transport, rescue at sea, the
management and/or supervision of the port infrastructure and the remaining parts of the territorial
sea and internal marine water.
Our principal responsibility is to ensure the safe passage of every ship in the Port of Koper and we
continuously strive to improve our services.
We, at the Harbour Master’s Office as a part of Slovenian Maritime Administration in Koper, and in
cooperation with other involved parties such as the Luka Koper d. d. Port and Logistic system,
Maritime Police station (Slo. Postaja Pomorske Policije), Customs (Slo. Finančna Uprava
Republike Slovenije), Port Health Authorities, Kopp Pilots, Adria-Tow and others, make every effort
to ensure that the master and the crew of every ship calling at the Port of Koper enjoys their stay at
the port. Furthermore, we aim to offer safe and secure port operations, as well as speedy cargo
and passengers handling services.
The Slovenian Maritime Administration carries out administrative and expert tasks in the fields of
maritime and port infrastructure, the supervision of the implementation of order in ports, other parts
of the territorial sea and internal marine waters, as well as navigation safety, maritime transport and
maintenance of navigation and navigation facilities and inspects the implementation of regulations
in the field of maritime transport and port infrastructure and inspects the implementation of
regulations governing inland navigation.
The staff of the Harbour Master’s Office aim to provide speedy and efficient navigational services at
all times. We see ourselves as mediators between ship crews, ship owners, handling operators,
stevedoring companies, agents and all other parties involved in shipping.
A top priority is the navigational safety of ships which is guaranteed through the modern and
efficient control of vessel traffic.
We aim to:
 Avoid collisions and groundings
 Prevent damage to vessels and waterways
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PORT OF KOPER
PART I FOREWORD – HARBOUR MASTER
 Protect the environment

 Minimize waiting times for vessels
The overall duty of the Harbour Master’s Office is a combination of all of the above; ensuring safe,
efficient and environmentally friendly navigation, as well as preventing risks and environmental
risks arising from shipping.
We wish you a trouble-free and enjoyable visit to Koper, and we look forward to receiving your
feedback, suggestions and comments to our Port Information Guide.
From left to right:

Capt. Tomo Borovničar, Director of Maritime inspection division, Mr. Jadran Klinec, Director of SMA,
Mr. Dimitrij Zadel President of Management Board of Luka Koper, Capt. Vladimir Vladović, Harbour Master
8
CONTACT INFORMATION
AND
REGULATION
PORT OF KOPER
PART II CONTACT INFORMATION AND REGULATION
2. CONTACT INFORMATION AND REGULATION
2.1. GENERAL
This chapter provides information about the nautical services offered in the Port of Koper and is
aligned with the standards of the International Harbour Masters’ Association. It contains a set of
localized practices and procedures designed to promote safe and efficient navigation within the
waters of the port and support efforts to protect the marine environment. The practices and
procedures contained in the manual apply to all vessels in the port, and may be amended from
time to time by the port authority upon thirty days’ notice.
Further information pertaining to their application may be obtained by contacting the Slovenian
Maritime Administration at +386 5 6632 100 or by e-mail at [email protected]
2.2. HARBOUR MASTER'S OFFICE
The Harbour Master's Office is one of the operating divisions of the Slovenian Maritime
Administration and consists of:
 Port Traffic Section, and

 Traffic Control and Rescue Section
2.3. PORT TRAFFIC SECTION
Port Traffic Section is responsible for:
 The control of the safety of navigation, implementation of order in ports and other parts of the
territorial seas and internal waters,
 Organizing radio service, vigil service monitoring and control of navigation,
 Imposing compulsory pilotage and determining the required number of compulsory tugboats to
perform towing, firefighting and rescue,
 Granting permits for free traffic with the coast and the licensing of departure of the ship, and
 The primary point of contact for the port authority (Slovenian Maritime Administration – URSP).
No ship shall moor or anchor without the approval of the port authority and only then in such places
and in such a manner as directed.
In the case of a fire, accident, dangerous situation or disturbance affecting the safe and efficient
navigation in the port or environmental protection of the waters of the port, the Traffic Control and
Rescue Section is available and equipped to take action.
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PORT OF KOPER
The Harbour Master's Office is open 24 hours a day, 7 days a week, 365 days per year. The office
can be contacted at:
VHF: Channel 08 / 16
Telephone: +386 (05) 6632 106
2.4. TRAFFIC CONTROL AND RESCUE SECTION
The Traffic Control and Rescue Section, also referred to as Koper MRCC, is a unit of the Harbour
Master's Office, combining integrated resources and duty officers.
A ship coming from abroad and bound for any port in the Republic of Slovenia must report, in
advance, information about the ship and her arrival to provide required documents as required to
Slovenian Maritime Administration.
In accordance with European Union regulations, such information is collected by Agents and has to
1
be reported only in electronic format using the National Single Window (NEO ), managed by the
Slovenian Maritime Administration. For further reporting requirements, see Section 4. Notification
2.5. MONITORING OF DANGEROUS GOODS
The monitoring of dangerous goods being transported by ships is carried out using NEO, managed
by the Slovenian Maritime Administration, and the Adriatic Mandatory Ship Reporting System
(ADRIREP). For further reporting requirements, see Section 4 Notification .
2.6. RULES & REGULATIONS
The rules and regulations applicable in the territorial and internal waters of the Republic of Slovenia
and ports contribute to the safe, efficient and environmentally responsible handling of shipping
traffic. The international rules of the IMO, such as the SOLAS convention as amended, as well as
national regulations such as the Maritime Code and various rules and decrees apply in the Port of
Koper.
2.7. EXEMPTIONS & PERMITS
The Harbour Master's office may grant exemptions from specific regulations and give permission to
carry out special activities, e.g. immobilization, repairs, underwater surveys, fire and boat drills, etc.
1
NEO - The National Single Maritime Window is a service portal for the monitoring and control of maritime
traffic and the exchange of maritime data linking SafeSeaNet with the European Maritime Safety Agency, e-
customs and other electronic systems through which all data on ship arrival/departure is reported only once
and forwarded to the various competent authorities and Member States of the European Union. See Section
5.2 National Single Window
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PORT OF KOPER
2.8. RECENT IMPORTANT AMENDMENTS TO LAW
None
12
ARRIVAL & DEPARTURE
PORT OF KOPER
PART III ARRIVAL AND DEPARTURE
3. ARRIVAL AND DEPARTURE
3.1. GENERAL
24 hours prior to a ship's arrival to the Port of Koper, every ship has to notify the Slovenian
Maritime Administration using NEO. In practice, this is done by the ship's Agent. For further details,
see Section 4 Notification.
3.2. DANGEROUS GOODS AND WASTE
Additional declarations are required for ships carrying dangerous goods and/or ship-generated
waste.
For further details, see Section 4 Notification.
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NOTIFICATION
PORT OF KOPER
PART IV NOTIFICATION
4. NOTIFICATION
4.1. GENERAL
The Slovenian Maritime Administration controls the navigation safety and inspects the
implementation of maritime safety regulations.
A ship bound for the Port of Koper must report the following information:
1. Ship data (name, call sign, IMO identification number or MMSI number);
2. Estimated time of arrival into the Port of Koper and the estimated time of departure
3. Last port of call and actual time of departure from it;
4. Next port of call (after Port of Koper) and estimated time of arrival to it;
5. Total number of persons on board
This information shall be provided:

i. at least 24 hours prior to arrival;
ii. at the latest on departure from the last port if the trip takes less than 24 hours;
iii. if the port of destination is not known or it is changed during the voyage, immediately after
becoming aware of the port of destination.
For a ship bound for the Port of Koper, carrying dangerous goods or goods that may pollute the
environment see Section 4.10 Dangerous Goods.
Masters of ships arriving, staying in or leaving the Port of Koper are obligated to notify the
competent authority in advance and submit required information using NEO.
4.2. REQUIRED INFORMATION
For list of required documentation, please refer to Section 5.3 Information (Documents) required
and processed using NEO
4.3. SUBMISSION OF MARITIME DECLARATION OF HEALTH
Required Maritime Declaration of Health (MDH) information data shall be reported using the NEO
(provided by Agent) as an electronic message which ensures compliance with the instructions for
sending data used by NEO (National Single Window).
When arriving from a foreign port, a master of a ship is legally required to report any suspected
infectious disease or death on board amongst crew members, passengers or animals to the Port
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PORT OF KOPER
Medical Officer (representative of the National Institute of Public Health – NIJZ). This shall be
completed on MDH attachment using NEO.
The information given by the master of a ship must enable the Port Medical Officer to fully assess
the risk of the spread of disease from the ship.
4.4. FREE PRATIQUE FOR HEALTH CLEARANCE IN THE PORT OF KOPER
If information provided in the Maritime Declaration of Health suggests that there is a risk of the
spread of disease form the ship to shore than ensure the following:
Upon arrival at the Port of Koper please ensure that the original Maritime Declaration of Health and
the documents to be attached are readily available. The Boarding Party will be the first to inspect
the original health documents. When no disease or death or any other circumstances have
occurred on board which are likely to represent a danger to public health, the boarding authorities
will grant a Free Pratique for Health Clearance after inspecting the documents.
In all other cases, the Port Health Authority must be contacted. A medical officer from the Koper
Port Health Centre may also visit the ship and grant clearance after performing a complete
inspection of the medical logs and other necessary documents.
Any change in the health situation on board (also after the dispatch of the Maritime Declaration of
Health) must be promptly reported to the port authorities at the port of destination.
To enable the prompt completion of the procedures, please ensure that the necessary assessment
documents are available.
If medical assistance in the event of an accident is required, call the security centre of the Port of
Koper (telephone number: +386 5 66 56 950).
The officer of the Koper Port Health Centre will treat all medical information provided as strictly
confidential.
4.5. PASSENGER SHIPS
A list of passengers shall be prepared and sent in advance as per Section 4.6 Immigration.
All passenger ships, regardless of their flag, operating in EU waters must have an attestation of the
passenger counting and registration system used on board, according to EU directive 98/41/EC.
4.6. IMMIGRATION
The notification for the Police requirements is implemented in accordance with the provisions of the
Schengen Borders Code. The Police acquire data from FAL5, FAL 6 and "Stowaway" forms via
NEO. The information regarding the number of visas and residence permits, the itinerary and the
programme of the cruise should be delivered directly to NEO and also directly to the Police. The
same applies for the notification of passengers without valid documents required for border
crossing.
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PORT OF KOPER
In the Port of Koper, borders are controlled by the Border Police. Accordingly, such data as the
crew list, passenger list, ports-of-call list and lists of weapons must be submitted prior to the ship’s
arrival.
For the purposes of border control, the master of a ship coming from a foreign port shall send at
least 24 hours prior to arrival in the Port of Koper, the crew list and passenger list using the
NEO_template:
A list of the crew members on board stating:

 Seq. number
 Surname
 First name
 Rank or rating
 Gender
 Nationality (using ISO 2 code)
 Date of birth
 Place of birth
 Type of identity document
 Number of identity document
 Transit (Y/N)
 Visa/Residence permit number
 Port of embarkation and disembarkation of passengers and other persons on board
A list of passengers on board stating:

 Seq. number
 Type of passenger
 Surname
 First name
 Gender
 Nationality (using ISO 2 code)
 Date of birth
 Place of birth
 Type of identity document
 Number of identity document
 Port of Embarkation
 Port of Disembarkation
 Transit (Y/N)
 Visa/Residence permit number
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PORT OF KOPER
4.7. CUSTOMS
The notification of an arriving ship also includes reporting to the Financial Administration of
Republic of Slovenia (Customs) which includes an entry summary declaration, cargo manifest and
the arrival notification.
At all berths, customs will board the ship on arrival.
The following documents must be ready in case demanded:

 Cargo declaration (cargo manifest, bill of lading)
 Crew’s effects declaration
 Ship’s stores declaration
All listed documents shall be prepared and send in advance using the NEO_template.
4.8. ETA
In order to avoid any delay and extra charges, masters should advise the ETA data to the Agent 12
hours and finally 1 hour prior to arrival to the pilot station, stating the following details:
 Name of ship
 Call sign
 IMO number
 Destination
 ETA Koper pilot station
 Extra orders
One hour before arrival at Koper pilot station, masters are advised to contact the pilot on VHF
Channel 08.
4.9. ETD / SHIFTING
Outbound ships should contact:

- Harbour master's office to check whether the Sailing clearance has been issued;
- Kopp Pilots one hour prior to leaving the berth either by VHF or by telephone.
Kopp Pilots
Telehone +386 (05) 850 2440 (Duty Officer)
VHF Channel 08, call “Piloti Koper” or "Koper Pilots"
For further details, please refer to Section 11 Nautical Service”
4.10. DANGEROUS GOODS
Ships bound for the Port of Koper and carrying dangerous goods or goods that may pollute the
environment must have a Declaration of dangerous goods provided by the client, which contains
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PORT OF KOPER
the information concerning transport of dangerous goods as per Article 9 of Decree on maritime
traffic control (Official Gazette of the Republic of Slovenia, No. 94/10, 26/12 and 84/15).
Notification
Notwithstanding its tonnage, a ship carrying dangerous goods or goods that may pollute the
environment which is bound for a port or anchorage in the Republic of Slovenia, at the latest upon
departure from the port of embarkation, must notify the administration about the information listed
in Section 3 of Annex I of above mentioned Decree on maritime traffic control (Official Gazette of
the Republic of Slovenia, No. 94/10, 26/12 and 84/15).
The required information data shall be reported using the template (provided by the Agent) as an
electronic message, which ensures compliance with the instructions for sending data used by NEO
(National Single Window).
Data to be communicated (before arrival)

A. HZA consignment sheet:
a. Sequence number
b. Transport document
c. Loading Port
d. Discharging Port
e. Direction
f. Additional information
B. HZA cargo items - cargo information:

a) Sequence number
b) Seq. number from the consignments sheet
c) Goods type
d) Dangerous cargo type
e) Goods group
f) Cargo name
g) Gross weight
h) Unit
i) Number of packages
j) Location on ship
k) Transport eq. number (e.g. container)
l) Additional information
m) 24h DPG Contact details (name/surname/telephone)
The master of a ship shall immediately notify the authorities of any change in the data already
communicated.
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PORT OF KOPER
Identical information shall be provided for the departure on HSD consignment and cargo
information sheets.
4.11. SECURITY INFORMATION
According to EU Regulation (EC) No 725/2004 on enhancing ship and port facility security the
following data must be provided to NEO:
- Security level on board

- Info about the ISSC (International Ship Security Certificate)
- Contact details of the Company Security Officer (CSO)
- List and data of the last 10 ports of call
- List and data of the last 10 ship to ship activities
4.12. OILY AND SOLID WASTE DISPOSAL
The required information shall be reported using the template (provided by the Agent) as an
electronic message which ensures compliance with the instructions for sending data used by NEO
(National Single Window).
Data to be communicated:
A. General information:
a. Confirmation that the provided data is accurate and correct and that there is sufficient
dedicated on-board capacity to store all waste generated between the notification and
the next port at which the waste will be delivered, and information about the port where
the ship-generated waste was last delivered (LOCODE)
b. Date when the ship-generated waste was delivered
c. Waste delivery status in the Port of Koper
d. Capacity to store the generated waste
B: Specific data
Type and amount of waste and residues to be delivered and/or remaining on board, and
percentage of the maximum storage capacity.
a. Type of waste
b. Description
3
c. Waste to be delivered (m )
3
d. Maximum dedicated storage capacity (m )
3
e. Amount of waste retained on board (m )
f. Port at which the remaining waste will be delivered;
g. Estimated amount of waste to be generated between the notification and next port of
3
call (m )
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PORT OF KOPER
4.13. BASIC DISPOSAL REQUIREMENTS
DELIVERING THE WASTE
Delivering the waste is obligatory and is performed daily during the regular working hours between
7.00–15.00. This service is provided by the company Luka Koper INPO d. o. o. Please refer to
https://luka-kp.si/eng/information-for-ships.
Plastic garbage bags are provided on board each day. Charges for waste collection and removal
depend on the vessel's tonnage and/or passengers and are payable in EUR. Larger collections and
other service arrangements can be made. The reception scheme for ship-generated waste and
cargo residues at the Port of Koper is kept with the collector of waste from ships as well as at the
office of the employee health and environmental protection service.
In accordance with the MARPOL Convention, Luka Koper has published the form (Appendix 1 –
IMO Circular MEPC.1/Circ.469/Rev.1) for reporting the alleged inadequacy of port reception
facilities for ship-generated waste.
SLUDGE WATERS
The removal of sludge waters from ships is carried out by the company Luka Koper INPO, d. o. o.
in accordance with the price list and the conditions for removal and destruction of sludge waters
and oily waters, also those with sludge.
Information in relation to the above services is available to all users of the Port of Koper, and can
be found at the Luka Koper website at https://www.luka-kp.si/eng/information-for-ships.
In case of pollution
Any kind of pollution has to be reported to the security centre of the Port of Koper (telephone
number + 386 5 665 69 50 and to the Slovenian Maritime Administration. The costs of removal,
cleaning, work, fines, etc. have to be paid before the departure of the ship.
22
REQUIRED INFORMATION
PORT OF KOPER
PART V REQUIRED INFORMATION
5. REQUIRED INFORMATION
5.1. GENERAL
The Slovenian Maritime Administration and consequently the Harbour Master's Office have a strict
policy that the rules and regulations in force are complied with.
5.2. NEO – NATIONAL SINGLE WINDOW
Since May 2017, the Slovenian Maritime Administration has been using an information system to
monitor and control maritime transport in accordance with the Decree on reporting formalities for
ships (Official Gazette of the Republic of Slovenia, No. 69/12 and 78/19) and Directive 2010/65/EU
of the European Parliament.
NEO (National Single Window for Maritime Transport) is an information solution for collecting,
distributing and exchanging information, which, in accordance with the law, is required by the
rapporteur or data mediator. Data is exchanged via NEO in a unified and structured form in
accordance with business rules and rights of use derived from relevant international, national and
local legislation.
The NEO objective is to simplify and harmonize administrative procedures related to maritime
transport by standardizing electronic data transmission and rationalizing reporting obligations. NEO
consists of a web-based user interface and a system-to-system based interface. The single-window
interface requirements are harmonized at the EU level.
Data providers are formalities rapporteurs. They are responsible for transmitting the correct data to
the national single window. This means that they must complete/modify the data already
transmitted as soon as they find that the data sent is incorrect, incomplete or otherwise inadequate.
The master of the ship is responsible for the reporting of the required data in accordance with the
legislation. The ship owner and/or operator of the ship may also provide data or, on behalf of the
owner/operator of the ship, the authorized agent provides and transmits the data.
Through NEO, the provided data is used and processed by the Slovenian Maritime Administration,
Customs (Finančna Uprava Republike Slovenije), Border Police/Immigration (Postaja Pomorske
Policije), the Port Medical Officer/Health Inspectorate (Zdravstveni Inšpektorat) including
Phytosanitary and Veterinary Inspection, Port of Koper as port and logistic system (including
planning and coordinating operatives, security officer, etc.
Only after checking and validating that all the required information is provided and correct, will the
Slovenian Maritime Administration (duty officer) issue a Free Pratique for the arriving ship and a
Sailing Permit (Clearance) for the ship departing the Port of Koper.
24
PORT OF KOPER
PART V REQUIRED INFORMATION
5.3. INFORMATION (DOCUMENTS) REQUIRED AND PROCESSED USING NEO
The Agent of arriving or departing vessels must submit notifications through NEO electronically in
accordance with national and EU regulations. In order to properly upload the necessary
documentation, a vessel's Agent will require copies of the following documents in advance:
Document Type
Arms and Ammunition List IOPP Certificate
Ballast Water Reporting Form ISPP Certificate
Certificate of Fitness (as applicable) ISPS Declaration
CLC (including bunkers) ISSC
Crew Effects Declaration Maritime Declaration of Health
1
Crew List Passenger List (if applicable)
Document of Compliance Registry Certificate
General Declaration Safe Manning Certificate
International Load Line Certificate Safety Management Certificate
International Tonnage Certificate Stores List
Certificate of Class Waste Declaration
If applicable, additional documents may be required by the Agent, such as:
Document Type
Attestation or Approval of Flag State of Passenger Counting and Registration System (including
counting system description)
Bill(s) of Lading
Cargo Manifest
Cargo Manifest (freighted)
Certificate of Insurance of Shipowners for Maritime Claims
Certificate of Insurance or Other Financial Security in Respect of Civil Liability for Bunker Oil
Pollution Damage (if bunkers exceed 1,000 tonnes)
Certificate of Insurance or Other Financial Security in Respect of Civil Liability for Oil Pollution
Damage (if oil cargo exceeds 2,000 tonnes)
Certificate of Insurance or Other Financial Security in Respect of Liability for Death and Personal
Injury to Passengers (if applicable)
Dangerous Cargo Declaration (all details and quantity, separate lists for transit and discharge
cargo)
Document of Authorisation to Carry Grain in Bulk (if applicable)
Dangerous Cargo Declaration (all details and quantity, separate lists for transit and discharge
cargo)
Document of Authorisation to Carry Grain in Bulk (if applicable)
Document of Compliance for the Carriage of Dangerous Goods
International Certificate of Fitness for the Carriage of INF Cargo (if applicable)
1
Master's Declaration
Nil List
1
Pre-Arrival Notification
Search and Rescue Cooperation Plan (passenger vessels)
Stowaways (Nil) List
1
Forms available from the Agent on request.
25
REPORTING
PORT OF KOPER
PART VI REPORTING
6. REPORTING
6.1. ADRIAREP
ADRIAREP is mandatory ship reporting system in the Adriatic sea. Ships of the following
categories are required to participate in the system:
̵ All oil tanker ships of 150 gross tonnage and above,

̵ All ships of 300 gross tonnage and above, carrying on board, as cargo, dangerous or
polluting goods, in bulk or in packages.
The operational area of the mandatory ship reporting system covers the whole Adriatic Sea, north
from the latitude 40° 25’.00 N. The area is divided into 5 (five) sectors, each of them assigned to a
competent authority. For further information refer to IMO S/N Circ. 225 of 06/01/2003 and latest
ALRS Vol. 6 (NP286)
6.2. PORT OF KOPER
Masters of ships staying in the Port of Koper are obliged to report certain actions/events or request
for permission to carry them out. This section lists the reporting requirements of the Slovenian
Maritime Authorities.
 Collisions
 Fire
 Sinking or grounding of a ship
 Casualties and accidents on board
 Any pollution
 Damage to the vessel or port facilities
 Ships losing cargo, fuels or others
 Restricted manoeuvrability
 Anchoring in the port
 Intention to disable the main engine (immobilization)
 Repairs
 Losing anchors or chains
 Underwater inspections
 Engine trails
 Hot works
 Lowering boats and rafts
 Other circumstances endangering or capable of creating a danger for persons or
objects
27
PORT OF KOPER
PART VI REPORTING
Report to “Koper Harbour Master's office”

VHF: Channel 08 / 16
Telephone: +386 (05) 6632 106
28
PORT DESCRIPTION
PORT OF KOPER
PART VII PORT DESCRIPTION
7. PORT DESCRIPTION
7.1. GENERAL
With its position in the heart of Europe, the Koper freight port is the southern gateway for
international trade maritime routes. It lies on the shortest transport route connecting shopping
centres in Central and Eastern Europe to the countries of the Mediterranean. These facts are
contributing to the development of the Port of Koper into an increasingly important logistical
distribution centre. The basic port activity includes the handling, storage, traction of ships, their
mooring and departure. Port services in the Port of Koper are carried out by the company Luka
Koper, d. d., a public limited company whose activity impacts the development of the Obalno-
Kraška region, giving it a positive and dynamic economic pulse. The harbour activity is carried out
in eleven specialized terminals equipped for the transhipment and storage of all goods groups:
Cruise Terminal, Container Terminal, Car and RO-RO terminal, General Cargo Terminal, Reefer
Terminal, Timber Terminal, Dry-bulk Terminal, Silo-Terminal, Alumina Terminal, Iron Ore and Coal
Terminal, Liquid Cargoes Terminal, and Livestock Terminal.
In addition, the basic port activity is complemented by additional services on goods, which are
carried out within individual terminals. Luka Koper also offers logistical, marketing, trade, financial,
information and investment support, giving it a positive and dynamic economic pulse.
Further information regarding Luka Koper, including all its activities, can be obtained on
https://www.luka-kp.si/eng/presentation and https://www.luka-kp.si/eng/information-for-ships.
7.2. PORT PERFORMANCE
Performance statistics for Luka Koper can be found on the following website:
https://luka-kp.si/eng/annual-reports
7.3. PORT LOCATION
Position: Lat. 45°33' N, Long. 013°44' E

Country Code: SI
UN Location Code: SIKOP
Location Description: NW-most part of Istria peninsula.
30
PORT OF KOPER
7.4. PORT AREA
Port limits:
Bound by a line connecting the following positions:
1. Lat. 45° 35′ N, Long. 013° 43′ E
2. Lat. 45° 35′ N, Long. 013° 40′ E
3. Lat. 45° 32′ N, Long. 013° 40′ E.
Upon arrival at the anchorage area of the cargo Port of Koper bound by the parallel 45°35' N and
the meridian 013°40' E, the master shall ensure that the ship is sailing at a maximum speed of 6
knots and then safely reduce it until the berthing of the ship.
Arial view of the Port of Koper (source: Luka Koper)

The Port of Koper harbour is the area of sea defined by the coordinates in Decree on the
administration of the freight port of Koper, port operations, and on granting concession for the
administration, management, development and regular maintenance of its infrastructure (Official
Gazette of the Republic of Slovenia, No. 71/08, 32/11, 53/13, 25/14, 3/18, 41/18 and 62/19; it
encompasses the following:
 The Rižana river in the total length of its riverbed through the port zone,
 The channel leading to the Škocjanski Zatok wetlands,
 Port basins, and
 Navigational channels.
31
PORT OF KOPER
Entry to the port is only permitted to cargo ships, passenger ships and naval ships upon the
previous notification of the Slovenian Maritime Administration (URSP). Other ships can only enter
the port with a permit issued by Luka Koper's Operations Department upon the prior consent of the
Slovenian Maritime Administration.
The provisions of the above paragraph shall not apply to a ship operated by state authorities or the
armed forces of the Republic of Slovenia, nor shall they apply to tugs and various other craft
providing port services (tugs, pilot launches, dredgers as well as other ships used for inspection,
waste removal, facility maintenance, navigation and safety).
Ships shall be moored at designated berths, except when otherwise determined due to operational
requirements or safety.
Graphic representation of the Port of Koper (source: portsofnapa.com)
7.5. LOAD LINE
Summer Zone
32
PORT OF KOPER
7.6. DENSITY
The average sea water density is during the year: 1.022 – 1.027 kg/dm3 (it can vary with respect to
the weather).
7.7. MAXIMUM SIZE OF SHIPS
BASIN I
Maximum length: N/A.
Maximum beam: N/A.
Maximum draught: up to 14.5 metres (see Section 8.4 Restrictions)
Maximum air draught: N/A.
Supplementary information: https://luka-kp.si/slo/port-terminal-information-books
BASIN II
Maximum beam: N/A.
Maximum draught: various, (see Section 8.4 Restrictions)
Supplementary information: https://luka-kp.si/slo/port-terminal-information-books
BASIN III
Maximum beam: N/A.
Maximum draught: 17.20 metres. (see Section 8.4 Restrictions)
Supplementary information: see https://luka-kp.si/slo/port-terminal-information-books
7.8. TIME ZONE
Standard Time: UTC/GMT: +1 hr

Daylight Saving: +1 hr (from the end of March until the end of October)
Summer time: UTC/GMT + 2
7.9. PUBLIC HOLIDAYS
Holidays in Slovenia are:

 January 1 and 2, New Year
 February 8, Prešeren day, Slovenian cultural holiday
 Easter Sunday and Monday, Easter
 April 27, Day of Uprising Against the Occupation
 May 1 and 2, Labour Day
 Whit Sunday Pentecost
33
PORT OF KOPER
 June 25, Statehood Day

 August 15, Assumption
 October 31, Reformation Day
 November 1, All Saints' Day
 December 25, Christmas Day
 December 26, Independence and Unity Day
7.10. WORKING HOURS
Within port area – 24/7
7.11. TRAFFIC
 International shipping lines and European feeder services.

 About 2,000 ships call into the port every year.
 The port is connected to the hinterland by railway and road (highways). The nearest airports
are Ljubljana (120 km), Trieste (50 km) and Venice (200 km).
7.12. CHARTS & PUBLICATIONS
 Paper charts: SI: INT 3469 Koprski zaliv 01, Tržaški zaliv 03
BA: 1426, 1461, 8214
 ENCs: SI500001,
 Sailing Directions: NP47, E-NP 47
 List of Lights: NP 78, ADLL AREA 4
 Tide Tables: NP 208-18 (Vol.8)
 Radio Aids to Navigation: NP281(1) Radio Stations, NP282(1) Radio Aids,
NP286(3) ALRS Pilots, NP283(1) ALRS Maritime Safety
Info, NP284 ALRS Met. Obs. Stations, NP285 ALRS
GMDSS
7.13. ANCHORAGE AREAS
There are several anchoring areas and designated anchoring positions as shown below:
Anchorage area Alpha (A)
 Suitable for vessels with a length not exceeding 100 m and with a draft of less than 8m.
 Prohibited for tankers and vessels with dangerous cargo
Position A1 45-34,50 N 013-43,00 E
Position A2 45-34,20 N 013-43,00 E
Anchorage area Bravo (B)
 Suitable for vessels with a length up to 250 m and draft less than 15 m
Position B1 45-34,70 N 013-42,40 E
Position B2 45-34,80 N 013-41,75 E
34
PORT OF KOPER
Position B3 45-34,30 N 013-41,75 E

Position B4 45-34,20 N 013-42,40 E
Anchorage area Charlie (C)

 Suitable for vessels with a length over 250 m and draft less than 17.5m
 Allowed for tankers (more than 1.0 NM from shoreline)
Position C1 45-34,80 N 013-41,00 E
Position C2 45-34,80 N 013-40,20 E
Position C3 45-34,20 N 013-40,20 E
Position C4 45-34,20 N 013-41,00 E
Emergency area Echo (E)

 No length restrictions
 E1 - Draft < 15.0 m / E2 and E3 - Drafts < 17.0 m
 Not allowed for tankers
Position E1 45-33,50 N 013-41,75 E
Position E2 45-33,60 N 013-41,00 E
Position E3 45-33,60 N 013-40,25 E
Koper anchorage area (source: chart INT 3469 Koprski zaliv 01 )
35
PORT OF KOPER
7.14. WEATHER AND TIDAL INFORMATION
The "Burja" (Bora), a typical wind of the Slovenian littoral, blows in the Koper Bay more moderately
than in the northern port of Trieste. Powerful winds from SW-ly and W-ly directions are more
dangerous, causing intense waves, which are dangerous for smaller ships within the bay. A
common inconvenient weather phenomenon is fog, which can make it difficult to navigate safely in
winter. Weather disturbances (with visibility less than 400 m, wind and sea conditions above 4 Bf)
may also limit the arrival and departure of larger ships to the Port of Koper, especially oil tankers
carrying hazardous substances.
The mean amplitudes of waves are at about 0.8 m during the high tide and about 0,2 m during low
tide. Due to strong and long-lasting S-ly winds (cyclonic "Jugo" wind), in winter (December and
January), the sea level can rise up to 1.2 m and the flooding of the quays and embankments in the
city Port of Koper. Similarly, a long-lasting Bora (anticyclonic Bora) can lower sea level up to 0.6 m.
Sea currents in the bay are weak, on average from 0.3 knots (Port of Koper) to 0.5 knots (Koper
freight port, Izola port). With hurricane winds (Bora), the flow rate can increase to 0.7 –1.0 knots.
Further information concerning weather in the Slovenian coastal region can be found at:
http://meteo.arso.gov.si/met/en/weather/bulletin/coast/
7.15. DEVELOPMENTS
Major infrastructure projects:

̵ Extension of the Container terminal quay (+ 100 m) and stacking areas (to be completed in
2022)
̵ Truck gate No. 3 (to be completed in 2021)
̵ New garage for Car & RO-RO terminal with a capacity of 6,000 units (to be completed in
2021)
36
PORT NAVIGATION
PORT OF KOPER
PART VIII PORT NAVIGATION
8. PORT NAVIGATION
8.1. APPROACH
Gulf of Trieste TSS (source: chart Tržaški zaliv 03)
A traffic separation scheme has been established off the port. The navigational route to enter the
Port of Koper is marked by a Fairway Buoy, an illuminated floating buoy (long white flash 10 sec),
positioned at 45°33.87' N and 013°42.01' E.
8.2. SPEED
Upon arrival at the anchorage area of the cargo Port of Koper bound by the parallel 45° 35' N and
meridian 013° 40' E ("Port Limit"), the master shall ensure that the ship is sailing at a maximum
speed of 6 knots and then safely reduce it until access channels and berthing of the ship.
8.3. UKC
A safe under-keel clearance is required. At the berth, the ship shall always be afloat, however not
less than 0.5 metres above the ground.
8.4. RESTRICTIONS
ENTRANCE/EXIT
Ships can enter the Port of Koper day and night.
38
PORT OF KOPER
PART VIII PORT NAVIGATION
8.5. SPEED
See Section 8.2 Speed.
8.6. SHIPS LENGTH
Generally, no restrictions, except as mentioned for a particular terminal/berth.
BASIN I – NORTH SIDE (CONTAINER BERTHS)
The maintained depth of the navigation channel is 15 m at chart datum.

Ships with a draft of over 12 m can manoeuvre only in case the wind does not exceed 9.3 m/s
measured in 10 min intervals. Visibility cannot be less than 2 x ship's lpp.
Max draft allowed: 14.5 m.
BASIN II
TANKERS (IN GENERAL)

Entrance allowed 24 hours a day. In case of poor visibility (visibility is less than 3 x LPP) or in case
of wind over 4 Bf, tankers are not allowed to enter.
RO-RO
The manoeuvring of ro-ro vessels is suspended when tankers are berthed on one side and wind
speed is 11 m/s (10 minutes average), or when tankers are berthed on both sides wind speed is 8
m/s (10 minutes average).
BERTHS
 Petrol - max draft allowed: 13.0 m; max length: 200 m; tankers must be berthed with the
starboard side alongside.
 Silos - max allowed draft is 12.50 m; max DWT 55.000, max beam 32.2 m, tankers must
be berthed with the starboard side alongside.
 TCH - max draft allowed: 12.0 m; tankers must be berthed with the portside alongside.
 TC1 - max draft allowed: 11.90 m; max DWT: 55.000; max beam 32.2 M, Tankers must
be berthed with the port side alongside.
BASIN III
BULK CARRIERS - Berths TR1 / TR2 / TR3 - max draft allowed up to 17.2 m (exceptionally, only
with the approval of HMO).
39
PORT SAFETY
40
PORT OF KOPER
PART IX PORT SAFETY
9. PORT SAFETY
9.1. GENERAL
In case of incidents or accidents on board please call the “Koper Harbour Master's Office” on VHF
Channel 08/16 or contact them by telephone at +386 (5) 6632 106.
Details to be reported:
 Name of ship
 Position
 Nature of incident
While alongside, in addition to the “Koper Harbour Master's Office”, call the security centre of the
Port of Koper (telephone: +386 5 66 56 950).
9.2. COLLISION/GROUNDING
In situations that may endanger the safety of shipping, e.g. if ships lose anchors or chains, run
aground, anchor in port, collision, etc., contact “Koper Harbour Master's Office” on VHF Channel
08/16 or contact them by telephone at +386 (5) 6632 106.
 Name of ship
 Position
 Nature of incident
9.3. SPILLS
All spills must be reported to the “Koper Harbour Master's Office” on VHF Channel 08/16 or contact
them by telephone at +386 (5) 6632 106.
 Name of ship
 Position
 Activity or incident
In addition to the above, any kind of pollution within the port area must be reported to the security
centre of the Port of Koper (telephone number +386 5 665 69 50).
41
PORT SECURITY
PORT OF KOPER
PART X PORT SECURITY
10. PORT SECURITY
10.1. GENERAL
The internal order, the movement and loitering of individuals, as well as vehicle and vessel traffic in
all areas under the administration of Luka Koper d. d. are regulated by the Rules on Internal Order
at Luka Koper. Security at the Port of Koper is provided by Luka Koper specialist services and state
authorities of the Republic of Slovenia.
A security system is established for the Port of Koper (port zone) and other areas under the
administration of Luka Koper. This system includes:
 Access control,
 Video surveillance,
 Intrusion prevention systems, and
 Fire protection systems.
Security systems are installed and used in compliance with the statutory provisions valid in the
Republic of Slovenia.
10.2. DESIGNATED AUTHORITY (ISPS)
By way of Decree No. 0610-17/2010/2, issued by the Slovenian Maritime Administration on 28

June 2010, Mr Boris Kankaraš was appointed Port Facility Security Officer responsible for the
implementation of security measures at the Port of Koper.
Contact information:
Telephone: +386 (0)5 66 56 786 (8.00 – 16.00)
+386 (0)5 66 56 950 (24 hours)
Fax: +386 (0)5 63 95 011
E-mail: [email protected] and [email protected]
10.3. PORT FACILITIES
It is possible to hire a security guard upon the request of the master of the ship. In this case, please
call the security centre of Luka Koper (telephone number: +386 5 66 56 950).
For further information please visit:

https://www.luka-kp.si/eng/port-security
43
NAUTICAL SERVICE
PORT OF KOPER
PART XI NAUTICAL SERVICE
11. NAUTICAL SERVICE
11.1. GENERAL
This chapter provides information on nautical regulatory measures to prevent accidents and/or
threats to the environment within the Port of Koper.
11.2. HARBOUR MASTER'S OFFICE
A system including AIS, radar surveillance and cameras is in place to monitor and control shipping
movements in the Bay of Koper approaches and Port of Koper basins. The reporting points are
determined by the HMO and communicated to the ships. Communication is conducted in the
Slovenian, Italian and English language.
11.3. PILOTAGE
Pilotage is obligatory for the ships of over 500 GRT.
For the purpose of pilotage, two pilot stations have been designated in the area of the Koper cargo
port, where the pilot will board the ship at:
0 0
- Pilot Station A: at position 45 33.80' N, 013 40.20' E (abeam Viližan Bay),
0 0
- Pilot Station B: at position 45 33.80' N, 013 41.60' E' (0,4 NM west of the Safe Water
mark).
Piloting of ships on arrival shall begin at the pilot stations designated for the following types of
ships, namely:
̵ Pilot Station A:
 Tankers (oil tankers, chemical tankers, liquefied petroleum gas tankers and liquefied
natural gas tankers),
 Ships carrying dangerous goods in accordance with the International Maritime Dangerous
Goods Code (IMDG Code), Class 1 and 7 (explosives and radioactive materials),
 Ships of more than 40,000 gross tonnage,
 Ships of a length (LOA) exceeding 250 metres,
̵ Pilot Station B:
 For all other ships, including passenger ships and cruise ships,
- Pilotage is not obligatory for anchoring a ship at the anchorage of the Koper cargo port.
45
PORT OF KOPER
In the event of strong wind or rough seas, ships referred to in point 1 of the previous paragraph
may, on the proposal of the pilot HMO, allow the pilot to board at Pilot Station B.
Upon passing the port limit, the maximum permitted speed of the ship between the pilot stations
and the entrance to an individual access channel of the port, in the entire anchorage area and at
the time of embarkation or disembarkation of the pilot is 6 knots.
The pilot disembarks the vessel at Pilot Station B, or at first external pair of buoys of each access
channel.
The pilotage service in Port of Koper is performed by licensed pilots, registered by the Slovenian
Maritime Administration.
For further information on pilotage, please visit the website of KOPP d. o. o. at https://kopp.si/sl/
The pilotage plan and the ship's mooring plan are prepared by Luka Koper (Operations
Department). The arrival of a ship to the Port of Koper should be reported electronically as
described in the Section 4 Notification before the arrival to the port. The anticipated arrival time
should be confirmed 24 hours beforehand. Vessels may contact the Harbour Master's Office or
Koper Pilots for additional information regarding the call.
11.4. PILOT ORDERING
Pilots are available on the VHF Channel 08 (24 hours a day). Final confirmation must be sent via
an agent or via telex/mail 24 hours before arrival.
It is the master's duty to communicate the ship’s readiness to depart immediately before the
departure to the "KOPP Pilots" VHF Channel 08 or to the telephone number +386 5 850 2440.
11.5. TUGS
Tugs are based in the Port of Koper. They normally join inbound vessels at the Fairway Buoy. The
towing service is performed according to the Tariff of Towage of Vessels. There are five tug boats
available (1,472 kW, 1,560 kW, 3,040 kW, 4,760 kW and 5,280 kW). The minimum number of tugs
required for berthing and un-berthing is based on local regulations, prevailing weather conditions
and the vessel's manoeuvring ability. Firefighting tugs are also available.
For further information on towage services, please visit the website of Adria Tow d. o. o. at
http://www.adria-tow.si/.
46
PORT OF KOPER
List of Tugs
tons
Tugs Length Breadth GRT Speed BHP Propulsion bollard
pull
MERCUR 32.5 11.0 475 14.3 6800 2x Woith Schneider 74.3
ZEUS 34.5 11.6 498 13.7 7077 2x Woith Schneider 74.0
NEPTUN 32.5 11.0 469 13.7 6474 2x Woith Schneider 71.5
MAX 30.0 9.9 360 13.5 4200 2x Azimuth 50.0
SIRIUS 28.5 8.4 213 12.0 2120 2x Woith Schneider 25.0
WOTAN 29.4 8.8 245 12.0 2000 2x Woith Schneider 25.0
11.6. MOORING
Luka Koper INPO, d. o. o. is a subsidiary company of Luka Koper d. d. and has been operating
since 1996. Its maritime unit provides:
̵ Mooring and unmooring of ships and other maritime services (setting up the protection belt
around ships, water supply, boat transport for ship draft),
̵ Ensures the prevention of marine pollution and eliminates the consequences of its pollution,
̵ Performs a commercial public service of regular inspection and cleaning of marine surfaces in
the port’s sea area.
Contacts:
Telephone: +386 5 665 65 20, 386 5 665 62 83
Fax: +386 5 665 64 06
Mobile: +386 41 566 677
47
NAUTICAL COMMUNICATION
PORT OF KOPER
PART XII NAUTICAL COMMUNICATION
12. NAUTICAL COMMUNICATION
12.1. VHF CHANNELS
Service Call VHF Channel

"Kapitanija Koper" or
Harbour Master˙s Office 16/08
"Harbour Master’s Office"
MRCC - 16/12/07
Koper MRCC
Emergency response center DSC (MMSI: 002780200)
"Piloti Koper" or
Harbour Pilot 08
"Koper Pilots"
Tugs "Adria Tow" 08
Mooring service "Privezovalci Koper" 08
Koper port operational planning
"Plan Koper" 08
service
49
CARGO OPERATIONS
PORT OF KOPER
PART XIII CARGO OPERATIONS
13. CARGO OPERATIONS
13.1. GENERAL
The main basins, terminals and berths are listed below in subsequent subsections. For detailed
information please refer to: https://www.luka-kp.si/eng/terminals and https://luka-kp.si/slo/port-
terminal-information-books
13.2. DEPTHS AT BERTHS
Berth Bollards (MBL)

Length (m) Depth (m) Cargo type
No. Tonnes
1a 120 6.0 to 10.20 Passengers 40 to 100
1 134 9.70 to 11.40 Passengers, breakbulk, Ro - Ro 30 to 40
2 164 9.80 to 11.40 Passengers, breakbulk, Ro - Ro 40 to 100
3 128 8.90 to 11.40 Reefer, Ro-Ro, breakbulk 40
6a Ro-Ro 8.70 Ro-Ro 100
6 Ro-Ro 4.00 Ro-Ro 20 to 100
7 150 10.10 to 11.60 Containers, Ro-Ro 60 to 100
7a 200 11.10 to 15.10 Containers 100
7b 100 14.70 to 15.10 Containers 100
7c 146 14.70 to 15.10 Containers 150
TC1 84 12.40 to 13.60 Methanol, chemicals products 100
TCH 71 12.50 to 13.60 Chemicals, products, 100
8a 43 6.10 to 7.40 Livestock 60
Phosphates, fertiliser, alumina,
8 113 4.00 to 8.50 60
soybean meal
9 135 8.90 to 10.00 60
soybean meal, Ro – Ro
10 273 10.00 to 13.50 150
soybean meal, Ro – Ro
11 262 6.00 to 13.70 Dry bulk, breakbulk, Ro-Ro 60 to 150
Cereals, oilseed, Jet fuel A-1, 100 to
SIL 183 13.00 to 14.00
products, veg oil, Ro – Ro 150 (jet fuel)
PET 102 13.50 to 15.00 Chemicals, products, 100
TRT 1 201 17.30 to 18.60 Iron ore, coal, coke 150
TRT 2 200 17.80 to 18.90 Iron ore, coal, coke, Ro- Ro 150
TRT 3 236 17.20 to 18.70 Iron ore, coal, coke, Ro- Ro 150
VNT Ro-Ro 10.60 Ro-Ro, breakbulk 60
100 (bollards)
RO4 Ro-Ro Up to 10.00 Ro-Ro, breakbulk 150 (mooring
hooks)
Source: Port Information Book – Luka Koper/Port of Koper
51
PORT OF KOPER
13.3. CONTAINER TERMINAL
Container Terminal is situated in Basin I on Pier No. 1.
Container berth (source: Luka Koper)
Max. allowed draft 14.5 m

Minimum depth of water alongside the berth refer to Section 13.2 Depths at berths
Quayside 598 m
4 berths
Total terminal (marine) area 273.140 m2
3 x 45 tonne panamax (px)
Number of cranes at berth 4 x 65 tonne post-panamax (ppx)
2 x 65 tonne super-post-panamax (sppx)
30.8 m (13 rows) - 2 cranes (px)
Cranes out-reach (from edge of fender on quay) 32.8 m x (13 rows) - 1 crane (px)
/ Meters & number of rows 46.8 m (18 rows) – 4 cranes (ppx)
60.8 m (24 rows) – 2 cranes (ppx)
26 m – 2 cranes (px)
Maximum height of spreader from water level at 32 m – 1 crane (px)
medium water tide 38 m – 4 cranes (ppx)
50 m – 2 cranes (sppx)
Maximum wind speed for safe operation 20 m/s
In the case of an emergency or urgent stop of unloading/loading operation, contact the terminal’s
representative at: +386 66 56 897 or +386 66 56 889.
52
PORT OF KOPER
In the case of medical assistance being required due to an accident or other incident, call the
security centre of the Port of Koper at: +386 05 66 56 950.
For further and detailed information see: https://luka-kp.si/slo/port-terminal-information-books and
https://luka-kp.si/eng/port-security.
13.4. CAR & RO-RO TERMINAL
The car & RO-RO terminal is one of the most modern and largest car terminals in the
Mediterranean.
RO-RO berth (source: Luka Koper)
Max. allowed draft Depends on different basins (berths)

Minimum depth of water alongside the berth refer to refer to Section 13.2 Depths at berths
Operative shore 800 m
(1, 2, 3, 4, 6, 6a, 7), Silos, VNT, TRT3, RO4
RO-RO ramps 5
̵ dewaxing and waxing of vehicles,
̵ PDI zero repair service,
̵ additional equipment at customers' needs or
requests,
Additional services
̵ mechanical, painting and body repair
services,
̵ more about additional services on
www.avtoserviskp.si
In the case of emergency or urgent stop of unloading/loading operation contact the terminal’s
representative at: +386 5 6656 950.
In the case of medical assistance being required due to an accident or other incident, call the
security centre of the Port of Koper at: +386 (05) 66 56 950.
https://luka-kp.si/eng/port-security,
For further and detailed information see: https://luka-kp.si/slo/port-terminal-information-books
53
PORT OF KOPER
13.5. GENERAL CARGO TERMINAL
The handling and storage of various cargo: coffee, sugar, rice, paper, pulp, magnesite, aluminium,
profiles, steel plates and coils, pipes, rails, household appliances, project cargo, etc., of various
weight, nature, size, properties and shape.
 Operative shore 840 m
 6 Berths (Nos 2, 3, 4, 5, 8A and 11)
 Sea depth 7–10 m (with prior arrangements up to 12.5 m; refer to refer to Section 13.2
Depths at berths
 Multipurpose closed warehouses 139,400 m²
 Roofed warehouses 3,600 m²
 Open storage areas 40,000 m²
For further and detailed information see:
https://luka-kp.si/slo/port-terminal-information-books
https://www.luka-kp.si/eng/terminals/single/general-cargo-terminal-246
13.6. REEFER TERMINAL
The terminal is equipped with modern computer-controlled storage spaces, where the temperature,
humidity and air circulation can be regulated.
Reefer Terminal (source: Luka Koper)
8.0 to 11 m, refer to Section 13.2 Depths at

Minimum depth of water alongside the berth
Berths
Operative shore 450 m, berths 4 and 5
sorting, ripening and palletizing, weighing,
Additional services
selecting, packaging, labelling, etc.

https://www.luka-kp.si/eng/terminals/single/reefer-terminal-247
54
PORT OF KOPER
13.7. LIVESTOCK TERMINAL
The Livestock Terminal contains modern stalls and equipment for livestock handling and other
related facilities for the maintenance of veterinary and sanitary conditions and for the proper care
and regulated rest of livestock.
The terminal is physically separated from the rest of the port, thus providing conditions for a
pleasant and calm trans-shipment and the animals’ well-being during the time of rest.
Livestock Terminal (source: Luka Koper)
4.0 to 8 m, refer to refer to Section 13.2 Depths

Minimum depth of water alongside the berth
at berths
Operative shore Berths 8 and 8A
Single storage capacity 1,300 heads of cattle
The terminal also has a modern washing and
Additional services disinfection plant for trucks, trailers and other
equipment.

https://www.luka-kp.si/eng/terminals/single/livestock-terminal-254
55
PORT OF KOPER
13.8. DRY-BULK TERMINAL
Dry-bulk Terminal (source: Luka Koper)

The terminal handles and stores minerals, industrial minerals and other bulk cargo mostly
phosphates, fertiliser, alumina, soybean meal, dry bulk, breakbulk, cereals, oilseed, products and
vegetable oil.
Max. allowed draft Between 4 and 14.5 (depends of berth)
Minimum depth of water alongside the berth refer to Section 13.2 Depths at berths
Berth Length Cargo
Berth 8 113 m phosphates, fertiliser, alumina, soybean meal
Operative shore
Berth 11 225 m dry bulk, breakbulk
cargo cereals, oilseed, products and vegetable
Berth SILOS 183 m
oil
Additional services
Telephone number of the terminal's representative: +386 30 363 851

Additional information available at:
https://www.luka-kp.si/eng/terminals/single/dry-bulk-terminal-249
https://www.luka-kp.si/eng/terminals/single/alumina-terminal-251
https://www.luka-kp.si/eng/terminals/single/silo-terminal-250
Detailed Terminal Information Book available for download at: https://www.luka-kp.si/eng/port-

terminal-information-books
56
PORT OF KOPER
13.9. IRON ORE AND COAL TERMINAL
Iron and Coal Terminal (source: Luka Koper)
Max. allowed draft 17.20 m (no restriction up to arrival draught 16.70 m)

Minimum depth of water alongside the
refer to Section 13.2 Depths at berths
berth
Berth Length Cargo
Berth TRT 1 201 m Iron ore, coal, coke
Operative shore
Berth TRT 2 200 m Iron ore, coal, coke, RO-RO
Berth TRT 3 236 m Iron ore, coal, coke, RO-RO
Iron ore about 25.000 tonnes/day, coal about 15,000
Loading/unloading rates
tonnes/day
Telephone number of the terminal's representative: +386 41 379 312

https://www.luka-kp.si/eng/terminals/single/iron-ore-and-coal-terminal-252
Detailed Terminal Information Book available for download at:
https://www.luka-kp.si/eng/port-terminal-information-books
57
PORT OF KOPER
13.10. LIQUID CARGOES TERMINALS
Liquid Cargo Terminals (source: Luka Koper)
The terminal is specialized for the handling and warehousing of chemicals, minerals and vegetable
oils.
TC1 - 11,9 m
Max. allowed draft
SIL - 12,5 m
Minimum depth of water, and bollards refer to Section 13.2 Depths at berths
Berth Length Cargo
TC1 84 m Methanol, chemicals products
Operative shore
Cereals, oilseed, products, veg oil, Ro-Ro,
SIL 183 m
chemical products, jet fuel A-1
3
Jet fuel (MLA) max. 2,000 m /h
3
Loading/unloading rates Diesel fuel silos (flexible hoses) 2 x 8“ ( max 2 x 800 m /h )
TC1 (MLA) 8“, 900m3/h
Telephone number of the terminal's representative: +386 5 66 56 305, +386 5 66 56 485

Webpage: https://www.luka-kp.si/eng/terminals/single/liquid-cargoes-terminal-253
58
PORT OF KOPER
13.11. PETROL INSTALLATION TERMINAL
Although located in Basin II, the Sermin Terminal Installation is separated from rest of Luka Koper
d.o.o. and managed by Petrol, d.d., whose main activities are the trading of petroleum products,
other merchandise, electricity, supply and sale of gas and heat and the sale of services.
JETTY DATA INFORMATION
General Data Updated on 31 August 2020

Port Name Port of Koper
Terminal Name/Berth Name PETROL - INSTALACIJA
Communication VHF - 09
Berth Type (SBM, CBM, "T" Jetty, Finger-pier, Alongside, Sea-Island) "T" Jetty
Berth Position 45°33'N ; 13°44'E
Local Time GMT+1, Sumer GMT+2
Berth Operator CFM
Dock water density (salt/brackish/fresh) 1,025kg/dm3
Type of bottom (sand, mud, rock, etc.) Mud
Average tide height basis MLWS/MHWS 1.1m
Average tide height basis MLWN/MHWN 1.1m
Approaches/Berth Restrictions
Minimum water depth in approaches at chart datum 15 m
Minimum required Port/Terminal Under Keel Clearance (UKC) in 1.0 m
approaches
Minimum water depth alongside berth at chart datum 15 m
Minimum required Port/Terminal Under Keel Clearance (UKC) 1.0 m
alongside Berth
Maximum vessel's draft permitted alongside at Low Water 13 m
Maximum Vessel Length Overall (LOA) 200 m
Minimum Vessel Length Overall (LOA) 60 m
Minimum Parallel Body Length required forward and aft of manifold 17.5 / 17.5 m
center
Inert gas system Compulsory
Wind Limits: Stop cargo at 6 Bf / 24 kt / 12.3 m/s
Wind Limits: Disconnect at 7 Bf / 30 kt / 15.5 m/s
Wind Limits: Unberth at 8 Bf / 37 kt / 18.9 m/s
Freeboard restrictions at pier NIL
59
PORT OF KOPER
Berth Information I Requirements

Names of cargo suppliers/receivers PETROL, OMV
Types of oils, oil products, gases, chemicals handled at the berth Gasoil, Unleaded
Gasoline
Number and size of shore arms / hoses Arms 3x12"
Loading operation Arm 1x12"
Handling pressure maximum 10 bar
3
Handling quantity for each grade maximum 1,500 m /h
Distance for ship to terminal 3,000 m
Diameter of discharging line 16"
Discharging line with PIG SISTEM YES
Manifold position normally used (port, starboard, stern) Starboard
Connection of loading arms Staff of terminal
Emergency shut down procedures Horn and red light on jetty
Potable water YES
Is berth fitted with a vapour recovery system NO
Line Displacement YES
PETROL berth (source: Luka Koper)
Contacts
+386 (5) 6682 170
Jetty office
VHF Ch 09
Detailed PETROL Installations Information Book available for download at:

https://www.gov.si/zbirke/storitve/port-information-guide/
60
PORT OF KOPER
13.12. CRUISE TERMINAL
The cruise terminal at the Port of Koper is in a nascent stage; nevertheless, cruise vessels bound
for the Adriatic and the Mediterranean call into Koper on a regular basis.
Situated in Basin I, the terminal is only few hundred metres from Koper city centre
Cruise and Passenger Terminal (source: Luka Koper)
Minimum depth of water alongside the berth refer to refer to Section 13.2 Depths at berths
Type of bottom Mud
Dedicated 30 bus spots; 20 vans spots; 15 taxi
Terminal parking areas
spots
Main port entrance 500 m
Total area of terminal 10,000 sq. m
300 m, walking distance, public elevator for town
City – main town square
centre connectivity
Tent structure terminal
Handling ships with up to 4,000 passengers in
transit
Immigration custom facilities – 6 lanes
ISPS code compliant
Terminal facilities Cruise terminal physical access control
100% screening procedures (X-ray machines,
archway metal detectors, handheld metal
detectors, trained personnel)
CCTV 24/7 surveillance
Provisions loading/handling
61
PORT OF KOPER
Waste removal services

Fresh water availability (pipeline – 4 connections
with pumping rate 4x20 cbm/hour, 30 day tests
with certificates)
Terminal facilities (cont.) Information desk – for “independent” passenger
service
Barrier free access for passengers with
disabilities or reduced mobility, assistance
provided by terminal operator
Terminal Operations +386 41 568 240
Communications
Terminal management +386 5 6656 159
All the time when cruise ship is alongside
Terminal working time: Management and administration: Monday to
Friday 08:00–16:00

62
VESSEL OPERATIONS
PORT OF KOPER
PART XIV VESSEL OPERATIONS
14. VESSEL OPERATIONS
14.1. GENERAL
This section contains information about the rules and regulations on ship operations within the area
of the Koper anchorage and Port of Koper.
 Using incinerators (Reg. 16.4 of MARPOL Annex VI) – not permitted

 Use of an open loop scrubber system is not permitted in Slovenian waters
 Conducting underwater hull or propeller cleaning – not permitted
 Fishing – not permitted
 Painting (overboard/ship’s hull) – not permitted
 Draft marks/plimsoll marks – permitted with previous approval from the HMO
14.2. SULPHUR CONTENT IN A SHIP’S FUEL
As per EU/EC Directives (as amended), it is prohibited to use marine fuel with a sulphur content of
more than 1 g/kg (0.1%) at the Port of Koper anchorage and/or in the Port of Koper.
Fuel change-over must be carried out upon arrival at the latest within one hour after arrival at the
anchorage or mooring berth (whichever is sooner) or up to one hour before departure.
The master must ensure that the time of fuel change-over is properly recorded in a vessel’s log
book.
The above requirements shall not apply to ships that use one of the methods to reduce emissions
(i.e. scrubbers, etc.) or which switch off all engines and when berthed in a port use electricity from
the shore (not yet available).
Note: Use of an open loop scrubber system is not permitted in Slovenian waters!
A PSC Inspector may inspect a vessel’s log book and delivery notes and, in doubt or in cases of
reasonable doubt, may issue an order for the sampling and analysis of the sulphur content of the
marine fuel for on-board combustion contained in tanks, where technically and economically
feasible, and in sealed bunker samples on board ships by appointed service/laboratory.
14.3. LOWERING OF BOATS AND RAFTS
Before lowering boats and rafts, approval must be obtained; contact the Harbour Master’s office on
VHF Channel 08.
14.4. MAINTENANCE AND REPAIR
Request for repairs, including immobilisation, shall be forwarded in advance to the Agent. Such
request, with the consent of Luka Koper (Port of Koper operations), is then forwarded electronically
64
PORT OF KOPER
PART XIV VESSEL OPERATIONS
to an HMO duty officer. After reviewing the request, the HMO duty officer shall issue a permission
depending on the nature of the repairs to be carried out.
Note: Permission for hot work is obligatory!
The Harbour Master Office shall be contacted on VHF Channel 08 before starting and after
completing the repairs/immobilisation.
14.5. UNDERWATER INSPECTION AND REPAIR
The request for underwater Inspection and repair shall be forwarded in advance to the Agent. Such
request, with the consent of Luka Koper (Port of Koper operations), is then forwarded electronically
to the HMO duty officer. After reviewing the request, the HMO duty officer shall issue a permission
depending on the nature of the inspection and/or repair to be carried out. The Harbour Master
Office shall be contacted on VHF Channel 08 before starting and after completing the underwater
inspection and/or repair.
Any underwater hull or propeller cleaning is strictly prohibited.
14.6. NOISE REDUCTION
Concern for environment is a constituent part of Luka Koper management policy and
organisational culture. In the last years Luka Koper put a lot of effort especially in activities
aimed to the reduction of noise emissions from port operations. Based on experience and
cooperation with ship-owners and their local representatives (shipping agents), Luka
Koper have made a selection of good practices that limit the spread of noise from ships
towards urban areas. Therefore, in order to maintain good relations with the nearby
residents of the port, vessel's masters are requested by following the instructions below:
̵ keep the emergency room hatches closed to limit noise emissions from the engine room,
̵ if possible, keep in service during mooring those 'generators located on the side of the ship
facing away from urban areas,
• SPECIFIC FOR RO RO SHIPS:
- adjust operating parameters of ventilation systems,
- reduce ventilation systems during evening and night,
- reduce ventilation systems towards urban areas.
Luka Koper would like to encourage you to implement those activities, still considering the SAFETY
of the crew and other people involved in the working process/ operations.
65
PORT INSPECTIONS
PORT OF KOPER
PART XV PORT INSPECTION
15. PORT INSPECTIONS
15.1. GENERAL
This chapter outlines all relevant inspections that may be carried out in the Port of Koper.
15.2. PORT STATE CONTROL
The New Inspection Regime (NIR) system was implemented through the Directive on port State
Control, 2009/16/EC. In Slovenia, the system is implemented through the Decree on the inspection
of foreign ships (Official Gazette of the Republic of Slovenia, No. 105/10, 96/14 and 71/19).
The NIR contains several new elements, such as:
 The periodic inspection of all ships calling at Paris MoU ports. The inspections are targeted
according to a Ship Risk Profile so that “risky” ships are inspected frequently, while “good”
ships are inspected less frequently.
 Focus on Company Performance. The Company Performance – determined as
deficiencies and detentions at Port State Control inspections in the Paris MoU region – will
be included in the overall evaluation of a Ship Risk Profile.
 Elements of the Port State System
Information about the New Inspection Regime is available on the Paris MoU website
(www.parismou.org/). Answers to frequently asked questions (FAQ) as well as calculation models
making it possible for a shipping company to find a specific Ship Risk Profile and Company
Performance Rate.
NOTICE OF SHIP ARRIVAL FOR MANDATORY EXPANDED INSPECTION
Notice shall be sent at least 72 hours or before ETA in the port or anchorage or before leavıng the
previous port or anchorage if the voyage is expected to take less than 72 hours.
Applies to:
 All ships with a high risk profile, and
 Any passenger ship, oil tanker, gas or chemical tankers or bulk carrier, older than 12 years
of age.
The notice shall contain following required data:
a) Vessel’s identification
Ship’s Name: Flag:
IMO Number: Call Sign:
Date of keel laid: Ship type:
b) Anticipated stay at the port:
67
PORT OF KOPER
PART XV PORT INSPECTION
Planned duration of the call:

Port of destination and berth or anchorage
ETA: ETD:
Planned operations: Loading/Unloading/Others*
Planned surveys: Yes/No*
Planned substantial repairs
Yes/No*
(maintenance or shipyard):
Date of last expanded inspection
dd-mmm-yyyy
in the Paris MOU region:
Others (indicate):
c) For tankers:
Configuration of hull: Single hull/Single hull SBT/Double hull*
Condition of cargo tanks & Full/Empty/Inerted*
Ballast tanks Full/Empty/Inerted*
From:
From: Ship’s Master/Agent/Operator*
Contact (Tel, Fax, E-mail):
*Delete as appropriate
Notice shall be sent to NEO or directly to [email protected] or fax no.: +386 5 66 32 145.
The appropriate form can be found on Slovenian Maritime Administration website:
http://www.up.gov.si/en/maritime_safety/port_state_control/
A ship may be subject to inspection by the Port State Control at any time. These inspections
usually take place during the day. To ensure efficient operations, we advise that you have the
required documentation and certificates (or certified copies of certificates) ready at all times.
15.3. INSPECTION FROM OTHER PARTIES
During your stay in the port, officials representing the Harbour Master’s Office (SMA) may visit the
ship.
68
PORT SERVICE
PORT OF KOPER
PART XVI PORT SERVICE
16. PORT SERVICE
16.1. GENERAL
There are various port services available
16.2. MEDICAL SERVICE
In the case of medical assistance required due to an accident or other incident, call the security
centre of the Port of Koper, telephone number: +386 05 66 56 950.
A mariner clinic is available in Koper, which provides medical assistance. Medical care and
hospitalization are provided at the General Hospital Izola (7 km).
T: +386 (5) 660 6000
16.3. FUEL AND LUBRICATION OIL
Fuel and lubrication oil are available by barge or by truck and are arranged by the Agent.
16.4. REPORTING SPILLS
All bunker operations entail the risk of pollution or oil spills. Spills have to be reported immediately.
See Section 9.3 Spills
16.5. FRESH WATER
Fresh water is available from any pier at a rate of 15 t. p. h.

Contact INPO d.o.o. T: +386 (5) 665 6702. F: +386 (5) 665 6406.
16.6. REPAIRS
Small repairs can be carried out at Koper, including the repair service of containers. Request for
repairs, hot work, including immobilisation shall be forwarded in advance to the Agent. Such
request with consent of Luka Koper (Port of Koper operations) is then forwarded electronically to
the HMO duty officer. After reviewing the request, the HMO duty officer shall issue permission
depending on the nature of the repairs to be carried out.
For hot work, bunkering and immobilization, permission from the HMO duty officer is obligatory!
The Harbour Master’s Office shall be contacted on VHF Channel 08 before starting and after
completing of the repairs/immobilisation.
70
PORT OF KOPER
16.7. WASTE RECEPTION
Garbage collection is compulsory. Service is available each day from 7.00–15.00. Plastic garbage
bags are provided on board each day. Charges depend on a vessel's tonnage and/or passengers
and payable in EUR. Larger collections and other service arrangements can be made.
Slops disposal: Oil waste is collected by truck.
Contact: INPO d.o.o. T: +386 (5) 665 6702. F: +386 (5) 665 6406.
16.8. STORES AND CHANDLERY
Vessels can be supplied by truck (during loading or discharging, except on tanker berths). A ship’s
stores can be ordered via the Agent.
For additional info see: https://www.luka-kp.si/eng/port-community-contacts/ship-supply-987/.
16.9. OTHER SERVICES
Sanitary services and fumigation are available upon request.

Contact: D.D.D. T: +386 (5) 630 0480. F: +386 (5) 639 3602; [email protected]
16.10. SHORE-BASED ELECTRICITY
Not available at the moment
16.11. SURVEYORS
REGISTRO ITALIANO NAVALE (RINA)

RINA S.p.A.
Main office
Via Corsica 12, 16128 Genova, Italy
T.: +39 010 5385464
F: +39 010 5351581
RINA S.p.A.
Office Triste
Viale Miramare, 34135 Trieste, Italy
T.: +39 040 4194911
F: +39 040 4194922
71
PORT OF KOPER
BUREAU VERITAS (BV)

Bureau Veritas
Main office
17 bis, Place des Reflets, 92077 Paris La Defense Cedex, France
T.: +33 1 4291 5291
F.: +33 1 4291 5293
Bureau Veritas Croatia

Ciottina 17a, 51000 Rijeka, Croatia
Bureau Veritas Koper

Vojkovo nabrežje 30/a, 6000 Koper, Slovenia
T.: +386 5 6116 300
Mobile: +386 41 345 918
DET NORSKE VERITAS (DNV GL AS)

DNV GL AS
Main office
Veritasveien 1, P.O. Box 300, 1322 Hovik, Norway
DNV GL Adriatica
Ružičeva 32, 51000 Rijeka, Croatia
T.: +385 51 227 057
72

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GENERAL INTRODUCTION ............................................................................................................................. 1

2. CONTACT INFORMATION AND REGULATION .................................................................... 10

2.1. GENERAL ........................................................................................................................................... 10

3.1. GENERAL ........................................................................................................................................... 14

4.1. GENERAL ........................................................................................................................................... 16

5.1. GENERAL ........................................................................................................................................... 24

6.1. ADRIAREP ....................................................................................................................................... 27

7.1. GENERAL ........................................................................................................................................... 30

8.1. APPROACH ......................................................................................................................................... 38

9.1. GENERAL ........................................................................................................................................... 41

10.1. GENERAL ........................................................................................................................................... 43

11.1. GENERAL ........................................................................................................................................... 45

13.1. GENERAL ........................................................................................................................................... 51

14.1. GENERAL ........................................................................................................................................... 64

15.1. GENERAL ........................................................................................................................................... 67

16.1. GENERAL ........................................................................................................................................... 70

1. FOREWORD – HARBOUR MASTER

Welcome to the Port of Koper.

 Protect the environment

From left to right:

2. CONTACT INFORMATION AND REGULATION

2.2. HARBOUR MASTER'S OFFICE

 Port Traffic Section, and

2.3. PORT TRAFFIC SECTION

Port Traffic Section is responsible for:

 Organizing radio service, vigil service monitoring and control of navigation,

2.4. TRAFFIC CONTROL AND RESCUE SECTION

2.5. MONITORING OF DANGEROUS GOODS

2.6. RULES & REGULATIONS

2.7. EXEMPTIONS & PERMITS

2.8. RECENT IMPORTANT AMENDMENTS TO LAW

3. ARRIVAL AND DEPARTURE

3.2. DANGEROUS GOODS AND WASTE

This information shall be provided:

4.2. REQUIRED INFORMATION

4.3. SUBMISSION OF MARITIME DECLARATION OF HEALTH

4.4. FREE PRATIQUE FOR HEALTH CLEARANCE IN THE PORT OF KOPER

4.5. PASSENGER SHIPS

A list of the crew members on board stating:

A list of passengers on board stating:

The following documents must be ready in case demanded:

4.9. ETD / SHIFTING

Outbound ships should contact:

4.10. DANGEROUS GOODS

Data to be communicated (before arrival)

B. HZA cargo items - cargo information:

4.11. SECURITY INFORMATION

- Security level on board

4.12. OILY AND SOLID WASTE DISPOSAL

4.13. BASIC DISPOSAL REQUIREMENTS

DELIVERING THE WASTE

5.2. NEO – NATIONAL SINGLE WINDOW

5.3. INFORMATION (DOCUMENTS) REQUIRED AND PROCESSED USING NEO

If applicable, additional documents may be required by the Agent, such as:

̵ All oil tanker ships of 150 gross tonnage and above,

6.2. PORT OF KOPER