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KNOWLEDGE AND USE OF WINDOWS

COMMANDS
P1. Windows commands COPY CON, TYPE, DEL, REN,
MD, CD, RD, TREE, DELTREE, COPY, MOVE, DIR

1. COPY CON COMMAND

This command is used to create text files.

2. TYPE COMMAND
This command is used to view the content of the file.

3.DEL COMMAND
This command is used to delete specifically mentioned file.
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4.RENAME COMMAND
This command is used to rename an existing file.

5.MD COMMAND
This command is used to create directories and
subdirectories.

6.CD COMMAND
This command is used to create a subdirectory or to enter
within a parent directory.
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7.RD COMMAND
This command is used to remove or erase an empty
subdirectory.

8.TREE COMMAND
This command is used to display files and sub directories
of particular director
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9.DELTREE
This command is used to delete the tree.
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10.COPY COMMAND
This command is used to copy files from one location to
another.

11.MOVE COMMAND
This command is used to move one or more files/directories
from one place.

12.DIR COMMAND
This command is used to display directory of files and
directories stored on disk.
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 P2. To create a given tree structure and delete it

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INTRODUCTION TO MS-WORD
P3. INTRODUCTION TO BASIC ELEMENTS OF MICROSOFT
WORD, FORMATTING, TABLES, TEXT
FORMATTING TEXT IN TABLE
1. Click on the table that you want to format.
2. Under Table Tools > click the Design tab.
3. In the Table Styles group, click on table styles.

4. Click the style to apply it.

5. In the Table Style Options group, check or uncheck
the check box next to each table element to apply or
remove the selected style.
Student Class Marks Roll Number
Name

CONVERTING TEXT TO TABLE

1. Insert separator characters such as commas or tabs to
indicate where to divide the text into table columns.
2. Use paragraph marks to indicate where you want to
begin a new table row.
3. Select the text that you want to convert, and
then click Insert > Table > Convert Text to Table.
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4. In the Convert Text to Table box, choose the desired

options.

cc PERIOD1 PEROID2 PEROID-

7:00AM 8:00AM 9:00AM
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MONDAY POLITICAL MATHS COMPUTER

SCIENCE
TUESDAY ECONOMICS COMPUTER M
ATHS

WEDNESDAY HINDI MATHS ECONOMICS

THURSDAY POLITICAL HINDI COMPUTER

SCIENCE

FRIDAY HINDI MATHS MATHS

SATURDAY COMPUTER ECONOMICS HINDI

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5. Click OK.

P4. TO PREPARE AN ADVERTISEMENT AND TO INSERT

VARIOUS FORMATTING OPTION AND SYMBOLS
AVAILABLE IN MS-WORD

STEPS:
1. Go to insert, click shapes
2. Drag any coloured rectangular shape on blank sheet.
3. Fill the details of advertisement.
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4. Use symbols, formatting options in it.

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P5. TO CREATE A TABLE FOR THE GIVEN DATA AND

UTILIZE ALL THE AVAILABLE OPTIONS IN THE WORD
PROCESSOR

STEPS:
1. For a basic table, click Insert > Table and move the
cursor over the grid until you highlight the number of
columns and rows you want.

2. For a larger table, or to customize a table, select Insert

> Table > Insert Table.
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3. Fill the given data in the table.

ROLL.N STUDENT AGE CLASS MARKS SUBJECT

O NAME
1. SHUBHAM 17 M1B 100 BUSINESS
ECONOMICS
2. SREERAG 17 M1B 93 BUSINESS
ECONOMICS
3. SAM 18 M1B 97 BUSINESS
ECONOMICS
4. TUSHAR 17 M1B 92 BUSINESS
ECONOMICS
5. VANSH 19 M1B 89 BUSINESS
ECONOMICS
6. SHIVAM 18 M1B 95 BUSINESS
ECONOMICS
7. YASH 18 M1B 49 BUSINESS
ECONOMICS

P6. TO ILLUSTRATE THE CONCEPT OF MAIL MERGE IN

WORD PROCESSOR

Mail Merge is used to print or email form letters to

multiple recipients.

STEPS:
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1. Prepare a letter/card in MS WORD for use in

mail merge.

2. Prepare the names and address of invitees

in excel sheet.
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3. Now, save the excel sheet in desktop.

4. Open Mailings > Select Recipients > Use an
existing list.
5. Open the saved excel sheet.
6. Then, click on insert merge field.
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7. Click, Mailings tab > Preview Results group >

Preview Results button
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8. To save, click the Mailings tab > Finish group

> Finish & Merge button and choose Edit
Individual Documents.

9. Click All
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10. Save with an appropriate name.

INTRODUCTION TO MS-EXCEL
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P8. INTRODUCTION TO BASIC ELEMENTS OF EXCEL,

ENTERING AND FORMATTING DATA, CELL AND SHEET
REFERENCING AND USING FUNCTIONS

ENTERING AND FORMATTING DATA

STEPS:
1. Click cell location A1 on the worksheet.
2. Type Student Name.
3. Press the right arrow key to enter the word into cell
A1 and activate the next cell to the right.
4. Type Marks and press the right arrow key.
5. Repeat step 4 for Roll number and Class as well.
6. Click cell location A2.
7. Type the name Shubham Upadhyay and press the
enter key. After you press the enter key, cell B2 will
be activated. Using the enter key is an efficient way
to enter data vertically down a column.
8. Enter the following names in cells A3 to A5: Raghav
Sharma, Atul Jain, Anuj Sharma.
9. Click cell location B2.
10. Type the number 98 and press the enter key.
11. Enter the following numbers in cells B3 to B5:
97,78,90.
12. Activate cell location C2.
13. Type the number 1 and press the enter key.
14. Enter the following numbers in cells C3 to C5:
2,3,4.
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15. When finished, check that the data you entered

matches.

CELL AND SHEET REFERENCING

STEPS:
1. Select the cell that will contain the formula. In our
example, we'll select cell B6.
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2. Enter the formula to calculate the desired value. In our

example, we'll type =SUM(B2:B5).
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3. Press Enter on your keyboard. The formula will be

calculated, and the result will be displayed in the cell.
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USING VARIOUS FUNCTIONS

STEPS:
1. Click the cell where you want the formula.
2. To start the formula with the function, click in the
formula bar Button or start typing the formula in the
cell.
3. From here, you can select as many as functions.
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P9. TO CREATE THE STUDENT MARK LIST AND FIND TO

TOTAL, AVERAGE AND GRADE USING THE FORMULA EDITOR
STEPS:
1. First go to file menu and choose new sub menu and
select work sheet option and click ok.
2. Enter the fields Roll No, Student name, Subject-English,
Hindi, Maths, Total, Average, Result and Grade.
3. Enter the number, names and marks.
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4. To find the total, Enter the Formula = sum( F2:G5) this

will give the total at the marks.
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5. Now, find all the values of total.

6. Enter the formula in the formula bar finding average =

average (total/no of subjects).

7. Like wise, find all the values of average.

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8. In the result column type the formula in the formula

menu as = IF
(AND(English>33,Hindi>33,Maths>33),”pass”,”fail”) the
result of the student will be displayed.

9. Find all the values of Result.

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10. In the grade column the formula in the formula

bar =IF(cellNo>=75,”Distinction”,IF(cell No>=60,”First
class”,”Pass”)). This will give the grade of the student.
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11. Now find the Grade of all students.

12. Save the file.

RESULT: Thus students mark sheet is prepare, in Ms-excel
using formulas.
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P10. TO INSERT AN OBJECT, PICTURE IN THE WORKSHEET

AND TO PROTECT A SHEET BY SETTING PASSWORDS
STEPS:
1. Go to Insert, click ‘pictures’ option.

2. Choose any picture that you want to insert in

worksheet.

3. Click on Insert.
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4. Now, go to home and click on format.

5. Then, click on protect sheet.
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6. Now, Write the password.

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7. Now, the sheet is protected.

P11: TO SORT THE GIVEN DATA IN THE WORKSHEET USING

FILTERS AND TO INCLUDE IMPORT/EXPORT FEATUERS.
STEPS 1: Select the data you want to work with.
STEPS 2: Select data>filter from the ribbon menu.
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STEPS 3: At the top of the selection, select the column

header arrow (grey box with downward arrow)
STEPS 4: Select the text filters or number filters and then
select a comparison.
STEPS 5: Enter the filter criteria and select ok.
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P 12 : TO PERFORM MATHEMATICAL OPERATIONS ON

GIVEN DATA .
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STEP 1: Select the data and use plus sign (+) FOR
addition ,use minus sign for (-) for subtraction ,for division
and multiplication use (x) and (/).
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P 13: TO PERFORM STATISTICAL OPERATIONS ON GIVEN

DATA.
STEP 1 :First select the data then click on data and then on
data analysis and choose the operation to do like
histogram ,frequency ,descriptive statistics ,etc.
STEP 2: We can use different statistical functions to do
different operations .
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P 14 : TO PERFORM TEXT AND DATE – TIME OPERATIONS

ON GIVEN DATA
STEP 1 To get date use the =DATE(year, month, day) function
STEP 2 Pass the appropriate year, month and date
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Here is the output:

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STEP 1 To get the Hour according to the 24 hr clock from the

given time =HOUR(cell) function can be used
STEP 2 Pass the appropriate column in HOUR function and
press enter

Here is the output:

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STEP 1 =UPPER(cell) function is used to make whole text as

Upper Case
STEP 2 Pass the appropriate cell which we want to make
uppercase and press enter
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Here is the output:

P 15 : TO PERFORM FINANCIAL OPERATIONS ON GIVEN

DATA.
STEP 1:  PMT function is a financial function that calculates
the payment for a loan based on a constant interest rate, the
number of periods and the loan amount
STEP 2: PMT takes three arguments Rate, Nper and Pv
Rate - the constant interest rate per period. Can be supplied
as percentage or decimal number
Nper - the number of payments for the loan, i.e. the total
number of periods over which the loan should be paid

Pv - the present value, i.e. the total amount that all future
payments are worth now. In case of a loan, it's simply the
original amount borrowed.
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PV is an Excel financial function that returns the present

value of an annuity, loan or investment based on a constant
interest rate

PV takes three arguments rate, nper and pmt

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P16: TO CREATE A LINE GRAPH,BAR CHART,HISTOGRAM,PIE

CHART,SCATTER PLOT FROM GIVEN DATA
STEPS 1 Click the data for which you want to create a chart.
STEP 2 Click INSERT > recommended charts
STEP 3 On the recommended charts tab, scroll through the
list of charts that excel recommends for your data, and click
any chart to see how your data will look.
STEP 4 Select the suitable chart you like and click ok.
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P17:TO CREATE A SUMMARY AND SCENARIO FROM GIVEN

TABLE
STEP 1 Click the data tab.

STEP 2 Click the what -if-analysis button.

STEP 3 Select scenario manager the scenario manager dialog
box appears displaying all the scenarios we have created .
STEP 4 Click summary. The scenario summary dialog box
appears.
STEP 5 Click ok.
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P18: TO CREATE A PIVOT TABLE

Pivot table is an interactive way to quickly summarize large
amounts of data.
We can use pivot table to analyze numerical data in detail.

STEPS TO CREATE PIVOT TABLE

STEP 1 Select the cells you want to create a pivot table from.
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STEP 2 Select insert >pivot table.

STEP 3 This will create a pivot table on an existing table or
range.
STEP 4 choose where you want the pivot table report to be
placed.
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P19-INTRODUCTION TO BASIC ELEMENTS OF POWER

POINT,FORMATTING DATA,USING WORD
ART,ANIMATIONS,THEMES,
SLIDESHOWS
TITLE BAR-Title bar indicates the software,the name of the
presentation that is open
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QUICK ACESS TOOLBAR-it lets you comman commands no

matter which tab is selected.by default it includes the
save,undo,redo etc

CUSTOMIZED QUICK ACCESS TOOL BAR-The customizable

Quick Access Toolbar  contains a set of commands that are
independent of the currently displayed tab on the ribbon .
You can move the Quick Access Toolbar from one of the two
possible locations, and you can add buttons that represent
commands to the Quick Access Toolbar.

RIBBONS-The Ribbon  contains all of the options and

command that you use to accomplish tasks in PowerPoint
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for the web. For example, you can click a button on the
ribbon to create a new slide, insert a picture, get design
ideas, or change the orientation of your slides.

PAGE FORMATTING-
On the Design tab, click Slide Size.  Click Page Setup. There
are separate orientation settings for Slides (projected on-
screen) and for Printed notes, handouts, and outlines

TEXT FORMATTING-  text formatting includes the font

(typeface, style of lettering), font size, attributes such as
bold and underline, fill color, and border (outline) color.
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WORD ART-WordArt is  a quick way to make text stand out

with special effects

ANIMATIONS-animations can  help make a PowerPoint

presentation more dynamic, and help make information
more memorable
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THEMES-themes help you to make your slides more creative

and professional.   click the Design tab, click a theme, and
see how it previews on the slide. You can further customize
the theme by changing the fonts, colors, and background
colors on the Design tab.
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SLIDE SHOWS-A PowerPoint slideshow (PPT) is  a

presentation created on software from Microsoft that
allows users to add audio, visual and audio/visual features
to a presentation. 
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P20-to create slide presentation on the topic GENERATIONS

OF COMPUTER
STEP1-SELECT THE TYPE OF SLIDE THEME YOU WANT TO USE
IN YOUR SLIDES
STEP2-SELECT THE DESIGN OF THE SLIDES WHICH YOU HAVE
SELECTED
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STEP3-SELECT THE FONT SIZE,INSERT PICTURES,ETC THAT

YOU WANT TO USE TO MAKE YOUR SLIDES ATTRACTIVE
STEP5-CREATE THE SLIDES USING ALL THE INSTRUCTIONS
DISCUSSED ABOVE
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