Bid Data Sheet

Bid Data Sheet
ITB Clause
Error: The Procuring Entity is [insert name of purchasing organization].
Reference
source not The name of the Contract is [insert the name of the contract].
found
The identification number of the Contract is [insert identification number of
the contract as provided in the Invitation to Bid].
Error: The Funding Source is:

Reference
source not The Government of the Philippines (GoP) through [indicate source of
found funding and year] in the amount of [insert amount of funds].
NOTE: In the case of National Government Agencies, the General

Appropriations Act and/or continuing appropriations; in the case of
Government-Owned and/or –Controlled Corporations, Government
Financial Institutions, and State Universities and Colleges, the Corporate
Budget for the contract approved by the governing Boards; in the case of
Local Government Units, the Budget for the contract approved by the
respective Sanggunian.
The name of the Project is [Insert the name of the project or “Not
Applicable”]
3.1 No further instructions.
Error: Select one, delete the other.

Reference
source not Foreign bidders may participate in this Project as provided for in [State
found relevant provisions of the applicable Treaty or International or Executive
Agreement.] or
Bidding is restricted to eligible bidders as defined in ITB Clause 5.1.
Error: No further instructions.

Reference
source not
found(a)
5.4(b) For this purpose, similar contracts shall refer to contracts which have the
same major categories of work. [insert description/clarification of what are
major categories of work].
Error: State either “Subcontracting is not allowed.” or specify the portions of Works
Reference and the maximum percentage allowed to be subcontracted.
source not
found NOTE: The contractor shall undertake not less than 50% of the contracted
works with its own resources.
Error: If subcontracting is allowed, specify the eligibility criteria that subcontractors

Reference must comply with; including the corresponding documentary requirements
source not therefor; otherwise, state “Not applicable.”
found
Error: The Procuring Entity will hold a pre-bid conference for this Project on
Reference [State date and time] at [State address of venue] {insert if applicable and
source not through video-conferencing/webcasting via [insert website, application or
found technology to be used].}.
10.1 The Procuring Entity’s address is:
[Insert full address]
[Insert name and designation of Contact person]
[Insert telephone and fax number of Contact]
[Insert email address of contact (if applicable)]

Reference
source not
found

Reference
source not
found

Reference
source not
found
12.1(b)(ii.2) The minimum work experience requirements for key personnel are the
following:
Key Personnel General Experience Relevant Experience
12.1(b)(iii.3) The minimum major equipment requirements are the following:
Equipment Capacity Number of Units
Error: List any additional requirements or state “No additional Requirements”

Reference
source not
found
13.1(b) This shall include all of the following documents:
1) Bid prices in the Bill of Quantities;
2) Detailed estimates, including a summary sheet indicating the unit

prices of construction materials, labor rates, and equipment rentals
used in coming up with the Bid; and
3) Cash flow by quarter or payment schedule.
13.2 The ABC is [insert amount]. Any bid with a financial component
exceeding this amount shall not be accepted.
Error: Insert value engineering clause if allowed, otherwise state “No further
Reference instructions.”
source not
found
15.4 No further instruction.
Error: Select one, delete the other:

Reference
source not The bid prices shall be quoted in Philippine Pesos.
found
Or
The bid prices shall be quoted either in Philippine Pesos or United States
Dollars at the discretion of the Bidder.
Error: Bids will be valid until [insert date].

Reference
source not
found
Error: The bid security shall be in the form of a Bid Securing Declaration or any of
Reference the following forms and amounts:
source not
found 1. The amount of not less than __________ [Insert 2% of ABC], if bid
security is in cash, cashier’s/manager’s check, bank draft/guarantee or
irrevocable letter of credit;
2. The amount of not less than __________ [Insert 5% of ABC] if bid

security is in Surety Bond.
Error: The bid security shall be valid until [insert date].

Reference
source not
found
Error: Each Bidder shall submit [insert required number] original and [insert
Reference required number] copies of the first and second components of its bid.
source not
found
Error: The address for submission of bids is [insert address].

Reference
source not The deadline for submission of bids is [insert time and date].
found
Error: The place of bid opening is [insert address].

Reference
source not The date and time of bid opening is [insert time and date].
found
27.3 Select one of the following paragraphs and delete the other:
Partial bid is not allowed. The infrastructure project is packaged in a single

lot and the lot shall not be divided into sub-lots for the purpose of bidding,
evaluation, and contract award.
Or
All infrastructure projects are packaged in lots listed below. Bidders shall
have the option of submitting a proposal on any or all lots and evaluation
and contract award will be undertaken on a per lot basis. Lots shall not be
divided further into sub-lots for the purpose of bidding, evaluation, and
contract award.
In all cases, the NFCC computation, if applicable, must be sufficient for all
the lots or contracts to be awarded to the Bidder.
[Insert grouping of lots]

Reference
source not
found
28.2 List licenses and permits relevant to the Project and the corresponding law
requiring it or state “None.”
Error: List additional contract documents relevant to the Project that may be
Reference required by existing laws and/or the Procuring Entity, such as construction
source not schedule and S-curve, manpower schedule, construction methods, equipment
found utilization schedule, construction safety and health program approved by
the Department of Labor and Employment, and PERT/CPM or other
acceptable tools of project scheduling.

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Error: The Funding Source is:

NOTE: In the case of National Government Agencies, the General

3.1 No further instructions.

5.1 No further instructions.

Error: Select one, delete the other.

Bidding is restricted to eligible bidders as defined in ITB Clause 5.1.

Error: No further instructions.

Error: If subcontracting is allowed, specify the eligibility criteria that subcontractors

10.1 The Procuring Entity’s address is:

[Insert full address]

[Insert name and designation of Contact person]

[Insert telephone and fax number of Contact]

[Insert email address of contact (if applicable)]

Error: No further instructions.

Error: No further instructions.

Error: No further instructions.

Key Personnel General Experience Relevant Experience

12.1(b)(iii.3) The minimum major equipment requirements are the following:

Equipment Capacity Number of Units

Error: List any additional requirements or state “No additional Requirements”

13.1(b) This shall include all of the following documents:

1) Bid prices in the Bill of Quantities;

2) Detailed estimates, including a summary sheet indicating the unit

3) Cash flow by quarter or payment schedule.

15.4 No further instruction.

Error: Select one, delete the other:

16.3 No further instructions.

Error: Bids will be valid until [insert date].

2. The amount of not less than __________ [Insert 5% of ABC] if bid

Error: The bid security shall be valid until [insert date].

Error: The address for submission of bids is [insert address].

Error: The place of bid opening is [insert address].

24.2 No further instructions.

24.3 No further instructions.

Partial bid is not allowed. The infrastructure project is packaged in a single

[Insert grouping of lots]

Error: No further instructions.

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