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IT Application Tools in Business Excel

The document provides an overview of the Microsoft Excel interface and basic functions. It discusses the ribbon interface, working with cells and sheets including cell basics, ranges, content, copying and pasting, modifying rows and columns, text wrapping and merging cells. It also covers basic formatting of cells such as font size and style, fill colors, and borders to customize the appearance of a worksheet.

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Jajaja
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454 views43 pages

IT Application Tools in Business Excel

The document provides an overview of the Microsoft Excel interface and basic functions. It discusses the ribbon interface, working with cells and sheets including cell basics, ranges, content, copying and pasting, modifying rows and columns, text wrapping and merging cells. It also covers basic formatting of cells such as font size and style, fill colors, and borders to customize the appearance of a worksheet.

Uploaded by

Jajaja
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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IT Application Tools in

Business
Microsoft Office Excel
The Microsoft Excel Interface
When you open Excel 2016 for the first time, the Excel Start Screen will
appear. From here, you'll be able to create a new workbook, choose
a template, and access your recently edited workbooks.
The Ribbon
• Excel 2016 uses a tabbed Ribbon system instead of traditional
menus. The Ribbon contains multiple tabs, each with
several groups of commands. You will use these tabs to perform
the most common tasks in Excel.
• Each tab will have one or more groups.
Some groups will have an arrow you can
click for more options.
Click a tab to see more commands.
You can adjust how the Ribbon is displayed
with the Ribbon Display Options.
Working with Cells and Sheets
Cell Basics
• Whenever you work with Excel, you'll enter information—
or content—into cells. Cells are the basic building blocks of a
worksheet. You'll need to learn the basics of cells and cell
content to calculate, analyze, and organize data in Excel.
Understanding cells
• Every worksheet is made up of thousands of rectangles, which are
called cells. A cell is the intersection of a row and a column—in
other words, where a row and column meet.
• Columns are identified by letters (A, B, C), while rows are
identified by numbers (1, 2, 3). Each cell has its own name—
or cell address—based on its column and row. In the example
below, the selected cell intersects column C and row 5, so the cell
address is C5.
Cell Range
• Cell range A1:A8

• Cell range A1:F1


Cell content
• Any information you enter into a spreadsheet will be stored in a cell.
Each cell can contain different types of content,
including text, formatting, formulas, and functions.
• Text: Cells can contain text, such as letters, numbers, and dates.
To copy and paste cell content
Excel allows you to copy content that is already entered into your
spreadsheet and paste that content to other cells, which can save
you time and effort.
To copy and paste cell content
• Select the cell(s) you want to copy. In our example, we'll select F9.
To copy and paste cell content
• Click the Copy command on the Home tab, or press Ctrl+C on your
keyboard
To copy and paste cell content
• Select the cell(s) where you want to paste the content. In our
example, we'll select F12:F17. The copied cell(s) will have a dashed
box around them.
To copy and paste cell content
• Click the Paste command on the Home tab, or press Ctrl+V on your
keyboard.
To access more paste options
• You can also access additional paste
options, which are especially convenient
when working with cells that
contain formulas or formatting.
Just click the drop-down arrow on
the Paste command to see these
options.
Modifying Rows and Columns
To modify column width
• In our example below, column C is too narrow to display all of the
content in these cells. We can make all of this content visible by
changing the width of column C.
• Position the mouse over
the column line in the
column heading so the cursor
becomes a double arrow.
To modify row height:
• Position the cursor over the row line so the cursor becomes
a double arrow.
To modify all rows or columns:
• Instead of resizing rows and columns individually, you can modify
the height and width of every row and column at the same time.
This method allows you to set a uniform size for every row and
column in your worksheet. In our example, we will set a uniform
row height.
To modify all rows or columns:
• Locate and click the Select All button just below the name box to
select every cell in the worksheet.
To modify all rows or columns:
• Position the mouse over a row line so the cursor becomes a double
arrow.

• Click and drag the mouse to


increase or decrease the row
height, then release the mouse
when you are satisfied.
The row height will be
changed for the entire
worksheet.
Text Wrapping and Merging Cells

Whenever you have too much cell content to be displayed in a


single cell, you may decide to wrap the text or merge the cell
rather than resize a column. Wrapping the text will automatically
modify a cell's row height, allowing cell contents to be
displayed on multiple lines. Merging allows you to combine a
cell with adjacent empty cells to create one large cell.
To wrap text in cells:

• Select the cells you want to


wrap. In this example, we’ll
select the cells in column C.
• Click the Wrap Text command
on the Home tab.
To wrap text in cells:

• The text in the selected cells


will be wrapped
Formatting Cells
All cell content uses the same formatting by default, which can
make it difficult to read a workbook with a lot of information.
Basic formatting can customize the look and feel of your
workbook, allowing you to draw attention to specific sections
and making your content easier to view and understand.
To change the font size:
• Select the cell(s) you want to modify.
To change the font size:
• On the Home tab, click the drop-down arrow next to the Font
Size command, then select the desired font size. In our example,
we will choose 24 to make the text larger.
To change the font:
• By default, the font of each new workbook is set to
Calibri. However, Excel provides many other fonts
you can use to customize your cell text. In the
example below, we'll format our title cell to help
distinguish it from the rest of the worksheet.
To change the font:

• Select the cell(s) you want to modify.


To change the font:
• On the Home tab, click the drop-down arrow next to
the Font command, then select the desired font. In our example,
we'll choose Century Gothic.
To change the font color:
• Select the cell(s) you want to modify.
To change the font color:
• On the Home tab, click the drop-down arrow next to the Font
Color command, then select the desired font color. In our example,
we'll choose Green.
Cell borders and fill colors

Cell borders and fill colors allow you to create clear and
defined boundaries for different sections of your
worksheet. Below, we'll add cell borders and fill color to
our header cells to help distinguish them from the rest of
the worksheet.
To add a fill color:
• Select the cell(s) you want to modify.
To add a fill color:
• On the Home tab, click the drop-down arrow next to the Fill
Color command, then select the fill color you want to use. In our
example, we'll choose a dark gray.
To add a border:
• Select the cell(s) you want to modify.
To add a border:
• On the Home tab, click the drop-down
arrow next to the Borders command,
then select the border style you want
to use. In our example, we'll choose to
display All Borders.
To add a border:
• The selected border style will appear.

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