1.

GENERAL PROCEDURES
A. SECURITY
- All individuals within the Cikal premises are required to wear a Cikal ID Card or a visitor
pass. The visitor card can be obtained from our security officer by submitting a personal ID
card (KTP/SIM) to the officer. Please register your caregiver or driver to our Membership
Division to get their IDn cards.

- Each vehicle must have a sticker/pick up ID when entering the school premises to help the
security in identifying Cikal’s members. If you have not put the stickers on the car registered,
Cikal has the right to attach the stickers at drop off and pick up time. Additional stickers can
be purchased at our membership division with the cost of Rp10.000,00.

B. PLACEMENT

Students will normally be placed into grade levels based on their age and what levels have been
completed. We also take into account other considerations such as academic, social readiness and
special learning needs or parental concerns. Students with a date of birth from October - December
31st might be considered to be accepted should there be a recommendation from school counselor,
class teacher and/or principal.

Placement is based on class’s capacity; therefore, timely registration is advisable to ensure student
admission. Advancing class level for example from Preschool to Reception, from Primary to
Secondary is not automatic by the system and will be bound by Cikal admission procedure for that
grade level.

C. UNIFORM

C.1. Guidelines
- Physical Education – Students must wear PE uniforms and change their clothes after
physical education sessions.
- Field Trip – Students wear the field trip uniform and/or other required dress code during
the field trip
- Jewelry – only studs or small hoops for pierced ears or items worn as required by
religion is permitted.
- Socks are a compulsory part of the uniform. Wearing a hat or applying sun block is
recommended for any outdoor activities.
- During swimming sessions, swimmers are required to wear a pair of swimming goggles
and appropriate swimming suits (one piece for girls). Students should bring their own
equipment

C.2. Uniform Schedule

Schedule Uniform

Monday & Friday New Cikal Batik (Wisdom of Bramara) &

beige/gray pants/skirt

Tuesday & Thursday Reception : Yellow polo shirt and beige

pants/skirts
Primary : Orange polo shirt and beige
pants/skirts

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 Middle School : Brick Red polo shirt and
beige pants/skirts
High School : Blue Navy polo shirt and gray
pants/skirts

Wednesday Free casual,

no sleeveless & no short skirt/pants

permitted for girls, and no sleeveless
permitted for boys

PE Schedule Blue PE Set

House activities or student-on-duty day House Polo Shirt according to student’s

House
Note : skirt must be worn at knee length

C.3. Dress Code

The dress code we adopt is based on issues of practicality, appropriateness, safety, optimal learning
conditions and respect for our multicultural school community. We expect parents’ cooperation on
this issue especially when the students are not wearing school uniforms and any other events held
within school premises.
Students must wear clothing that is:
- clean and neat with modesty in fashion.
- no visible undergarments (including bra straps),
- both shorts and skirts should be worn at knee length
- wearing a sleeved shirt that cover the shoulders with moderate neckline that covers the
chest
- no spaghetti straps and halter styles
- no obscene/suggestive words, offensive slogans/pictures, drugs, tobacco and alcohol
slogans/pictures on clothing or accessories.
- Clothing should not showing body shape
- The top of bottom clothing and the bottom of top clothing should overlaps each other when
moving freely
- sunglasses and hats can be worn except in the classroom
- proper footwear and socks
- no sandals, heels or noise making shoes are allowed.
The school prepares substitute clothes for those not following the dressing policy and apply
consequences as stated in our whole school discipline policy if the situation recurring.

D. FIELD TRIP AND EXTENDED STUDY PROGRAM

Using the community as a teaching resource enables students to expand a greater understanding of
the world they live in. These first hand opportunities and exposures offer the reality of the world
around them. Not only implementing community context, this activity allows students of Sekolah
Cikal to get a comprehensive concept on the learning. Cikal will regularly organize field trips, within
the city or out of town, to places of interest, relevant with the school curriculum. Parents will always
be informed in advance of such field trips and their written permission will be sought.

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E. MEDIA RESOURCES CENTER (MRC)

Media Resource Center (MRC) is a special place within a school where students, staff, and parents
have access to a variety of resources. The goal for MRC is to ensure that all members of the school
community have equitable access to books and reading, to information technology. MRC serves as
learner-oriented laboratories that support, extend, and individualize the school’s curriculum.

At the end of the academic year, books and other learning materials that have been borrowed by
students should be returned to Homeroom teachers or MRC staff. Books that are not returned
should be replaced with the same item at the cost of the replacement. Students will not get their
new books for the next term unless all the previous borrowed books have been returned. Workbooks,
practice books and notebooks do not have to be returned.

E.1. MRC Membership

E.1.1 permanent membership

Permanent membership remains valid for Sekolah Cikal or Rumah Main Cikal students or parents
who are enrolled in a minimum of 1 full school year.

E.1.2 Part-time membership

Part-time membership applies to students enrolled in a temporary program organized by the Cikal
School in collaboration with a second party. Membership will end as the program ends.

E.1.3 Resource materials loan

MRC members have access to digital or non-digital learning resources for 1 week and within this
time, borrowed material can be extended or exchanged with the new ones after returning the
previous loans.

E.2. Cross-site membership

MRC Membership applies across sites. MRC members can borrow MRC material resources outside
the place where students are registered. The material resources borrowed from MRC must be
returned to the site where the material resources were borrowed.

E.3.Fine
Fines in accordance with predetermined rules will be charged to members in the event of damage
and loss of borrowed material.

F. BIRTHDAY CELEBRATION

There will be a simple birthday celebration and prayer during the morning circle or homeroom session
organized by teachers. No invitation, food or any goody bags are allowed to be given out
anywhere in the school premises.

G. GOODS AT SCHOOL

G.1. Goods for Sale

Sekolah Cikal prohibits any sales activity or free distribution of any goods (more than two items) from
the students and members which are not for learning purposes in the school premises, without the
consent from the school or teachers. However, we will provide opportunities for students to sell their
goods by making requests to teachers, as long as it is in accordance with their learning purposes.

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G.2. Goods Deposit
Sekolah Cikal encourages personal responsibilities for taking care of members, students and staff'
belongings. Sekolah Cikal will not accept any kind of depositing goods and belongings (except for
students’ meals) in the school premises. Sekolah Cikal will not take the responsibility for any loss for
the goods and belongings.

H. SCHOOL ADMISSION

H.1. Registration
Sekolah Cikal requires parents to register their students in the next level using our online system:
admission.cikal.co.id. The registration period for the upcoming academic year will be conducted in
September.

H.2. School’s Enrollment Fee

Every student needs to place their enrollment fee according to the level they are admitted to. Every
student needs to comply with Sekolah Cikal’s Admission Procedure. All payments that have been
received by Sekolah Cikal cannot be returned or transferred for other payments and all enrollment
fees should be fully paid before the new academic year starts, otherwise students are not allowed to
participate in learning activities in the new school year.

If there are any resignations due to parents’ mutation to other cities or countries, it requires a work
transfer certificate to the new city/country from the parents' place of work and an acceptance letter
from the new school in that designated city or country to process a refund for a proportion of the
enrollment fee paid.

I. SCHOOL FEES

I.1. General Information

Every year, the school fee is adjusted to inflation and based on evaluation made in every division for
the upcoming academic year. Parents are required to complete the school fee payment, to be able to
participate in supporting activities, such as field trips, school events, etc.

School fee is applied and payable for a 12 months period. Students who join in the middle of the
month will be billed full month school fee. The school fee billed depends on the programs selected.
One (1) month school fee discount will be applied for those who choose one academic year full
payment in advance payment term. In case of a program change, fee adjustment will be counted in
the subsequent period billing.

Students who enrolled after July will take a placement test. If the student requires additional
program matriculation defined by Cikal Academic Leaders, then there will be an additional fee
charged depending on the student’s needs (preschool, reception, and pendidikan inklusi cikal
excluded).

I.2. Terms of Payment

There are three alternatives terms of payment for school fees:
1. One year in advance for one academic year (annually)
2. Per term (quarterly)
3. Per month

Confirmation from parents of the chosen payment method shall be submitted to the Finance Office
using the form provided prior to each new school year. Parents who do not submit the payment
confirmation by the due date shall be deemed to agree with the monthly payment. Cikal will send the
invoice for the amount and the due date accordingly.

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Below is the invoicing schedule for all payment options:

Payment Options Invoice Issuance Date Invoice Due Date

Per Year June 20-23 July 10

Per Term Term 1: June 20-23 Term 1: July 10

Term 2: September 20-23 Term 2: October 10
Term 3: December 20-23 Term 3: January 10
Term 4: March 20-23 Term 4: April 10

Per Month June 20-23 for the start of new every 10th of the month
academic year in July and every
20th-23th of the prior month
subsequently

Parents will receive one billing statement for each of their children for the next month/term, by the
end of the ongoing month/term. The billing statement may contain several regular invoices and will
be sent to registered email addresses.

For students resigning in the middle of the academic term, any outstanding school fees up to the
end of term need to be paid in full.

I.3. Transaction Guidelines

Payment for all selected programs, field trips, daycare, shuttle, examination fees (if applicable) shall
be made by transfer to Cikal's virtual account number in Bank CIMB Niaga Syariah or Bank Mandiri,
via EDC machine in cashier, or through designated payment gateway. Each student of Cikal will have
his/her own bank reference number for use by his/her parents in making payment of all school fees
to Cikal's virtual account.

Following are the account numbering rules applied:

CIMB Niaga Syariah
a. The first 4 digit is the code of Cikal's virtual account : 3669
b. The next 2 digit is : 01
c. The next 10 digit is : Student ID number

Example:

Student name : RUDI HARTONO

Student ID number : 0110000375
Virtual account number : 3669 01 0110000375

Bank Mandiri
a. The first 5 digit is the code of Cikal's virtual account : 89119
b. The next 1 digit is : 1
c. The next 8 digit is : Student ID number

Example:

Student name : RUDI HARTONO

Student ID number : 0110000375
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Virtual account number : 89119 1 0110000375

Payment should be made in full amount as stated in the respective billing sent, and has to be done
via transfer to the virtual account or other account stated in billing statement, via EDC machines in
Cikal’s cashier, or via designated payment gateway. Parents shall refer to payment guidance
attached in the billing email. Cikal is not responsible for any payment made to an incorrect bank
account.

Payment will be considered valid after the full amount as invoiced has been accepted in Cikal’s
designated account. Cikal’s system will then issue a receipt and send such receipt to parents by
email. The system will also auto-allocate payment received in the student’s Virtual Account based on
invoice priority. Below is the invoice priority level implemented by Cikal:

Priority Invoice Type

1 Late Charges Fee *

2 Annual Fee *

3 Tuition Fee

4 Daycare Fee *

5 Shuttle Bus Fee *

6 Exam Fee *

7 School Enrollment Installment 2nd Joining Fee *

8 Field trip Fee *

Note: *) If applicable

I.4. Late Payment

Parents will receive an invoice and as a reminder letter from the Finance Office in the event of late
payment, this letter will also inform penalties resulting from such late payment. Late payment that
exceeds the due date will be charged with administrational penalty of 5% (five percent) and will affect
membership and or participation opportunities. All parents should keep payment evidence or transfer
slips for one academic year.

Payments that have not been made 30 days after the due date will affect the student to not be
allowed to join all school activities, to access reports and put them in the placement status (refer to
Part 7. Discipline Policy).

I.5. Cashier
Cikal does not accept cash payment unless for payment under the amount of Rp250.000,00. Cash
payment can be made at the Cashier. The cashier is open for transactions from 07:00 AM to 2:00 PM
except at lunch time, 11:30 AM to 12.30 PM.

J. PARKING AREA

Due to limited space available, students’ cars are only allowed to enter the Cikal parking area for
drop-off and pick-up. Cikal will provide shuttle buses on the day of any events for our convenience
(applied to Sekolah Cikal Lebak Bulus & Serpong).

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H. INTELLECTUAL PROPERTY RIGHTS

Sekolah Cikal reserves all rights and interests in any intellectual property rights arising as a result of
the actions of a Student in conjunction with any member of staff of Sekolah Cikal and/or other
students for a purpose associated with Sekolah Cikal programs. Any use of any such intellectual
property rights by a student is subject to the terms of a license to be agreed prior to the use
between the Student, his/her Parents and Sekolah Cikal. Sekolah Cikal will allow the Student’s role in
creation/development of intellectual property rights to be acknowledged.

I. PROSPECTUS, PUBLICITY AND PHOTOGRAPHS

Parent hereby gives his/her consent to Sekolah Cikal to take such photographs, images, recordings,
works or derivative works of the child and to use, free of charge, such photographs, images,
recordings, works or derivative works in any media and for whatever purpose as the school shall
deem fit, including without limitation for any promotional materials, including but not limited to
brochures, flyers or website of Sekolah Cikal.

2. SCHOOL DAY
A. DROP OFF AND PICK UP PROCEDURE

This procedure is applied in Sekolah Cikal that does not have shuttle service.
- Parents and caregivers should not stay in the school premises after the class begins or ends,
unless there is a parent’s activity (i.e. assembly or parents’ workshop) or specific appointment
with school leaders or teachers.
- After school, students must remain in the pick up area until they are fetched by their
caregivers. No parents and caregivers are allowed to enter the school area to pick-up
students. Students are only allowed to leave school premises with an authorized person
showing Pick-Up ID or authorized car displaying individual student’s car identity number.
Please be informed that parents should always renew the pick-up form if any changes occur.
Cikal has a right to refuse any individual or car without authorized Pick-Up ID.
- Should students not be picked up by parents or caregivers on a daily basis, parents should
report to the Membership Officer and complete a parental permission form provided by
school as a confirmation. Students with this parental permission will get a walker pass to be
shown to Sekolah Cikal security guard. Sekolah Cikal will not give students permission to be
dismissed from school without the walker pass.
- The pick-up time always starts 5 minutes after class dismissal for Primary, Middle School and
High School level, 10 minutes for Reception Senior level and 15 minutes for Reception Junior
and Preschooler. This arrangement is needed to give enough time for students to prepare
their bags and belongings and walk to the pick-up area.
- Unless a student attends after school activities at the Cikal’s premises, they should be
fetched no later than 30 minutes after the pick-up time. Late leavers will have to wait in
the holding area accompanied by appointed GA staff and the authorized person fetching the
late leaver student must sign the late leaver form

B. SHUTTLE SERVICE

The shuttle service is arranged in some Sekolah Cikal locations.

- Shuttle bus service is available for Sekolah Cikal students, teachers and staff only, in this
policy known as passengers. All passengers need to show Sekolah Cikal ID to ride the shuttle
bus.

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 - The bus service is provided on all days that school is in session, starting on the first day of
school and continuing through the last day of school (unless you receive a special notice
from the school).
- The school bus policies and procedures have been established so school executives,
students and parents will receive the same information and understanding of the school
bus.
- The policies will be distributed to parents before the new academic year begins.
- Parents are encouraged to study the policies and procedures with their child/children. Both
parents and students should become familiar with what is expected for safe and orderly
transportation to and from school

B. EARLY COMES & LEAVERS PROCEDURES

The school gate opens every day at 07.00. Students who arrive earlier 30 minutes before or before
the class’s schedule have to stay within the canteen area.

If a student needs to leave school before the dismissal time, parents should inform the homeroom
teachers by email and the student should fill-out the early leave form that can be picked at the
Homeroom Teacher and get it signed by the homeroom teacher, school principal/vice principal,
security and pick up person before leaving the school premises.

C. LATE ARRIVAL

If tardiness occurs frequently, parents and students will be invited to a conference to acknowledge
the cause and discuss the solution.

D. ATTENDANCE

Attendance records will be put on a student’s developmental report. A minimum of 80% attendance
and maximum of 10% unverified absence is essential to accomplish the learning requirement:

1. Absent for personal/family reasons : parents submit a written letter about reasons for
absence to Homeroom teacher
2. Absent for sickness (more than 3 days) : a medical certificate should be submitted
3. Long absence : students need to get additional home assignments to catch up the class
learning objectives
4. Avoidable extended holiday : parents submit a written letter to Homeroom teachers one week
prior from the departure, and state the intended date of return.

E. ABSENCE FROM PHYSICAL EDUCATION SESSION

When a student cannot join a physical education or water play session, a letter or a note must be
submitted to the homeroom teacher stating the reasons for absences (providing notification letter
from doctor/hospital, if any). Attendance and minimum grade for physical education is part of
promotion and graduation requirements.

F. STUDENT LEAVE AND WITHDRAWAL

Students are NOT allowed to take leave during the academic year. A written notice informing the
intention to withdraw a student from school is required at the latest one month prior to the student’s
leaving. No teacher references/letter of attendance will be given out by Cikal until a letter of

8
withdrawal and clearance for the membership department is received.

All the payments that have been made are non-refundable, cannot be transferred to another
student, and cannot be claimed for any other reasons. Exceptions of this non-refundable policy are
made for expelled students, or the one asked to withdraw from the school

3. STUDENTS’ BELONGINGS

A. PERSONAL BELONGINGS

All students should clearly mark each item of their personal belongings with their complete names
and class in permanent ink. Personal things that are allowed to be left at school are only school
related items & praying kits.

Not allowed at school :

- large sums of money and/or valuable items to school.

- harmful materials or objects
- mobile phones and other communication devices (except for Middle School & High School
students. For MSHS students, mobile phones and communication devices should be kept in
their lockers during school hours. Teachers are allowed to keep all communication devices if
it is used during school hours)

If those items are found, teachers will confiscate those items during school hours and immediately
report to the Principal. Parents will be informed and the meeting with parents will be conducted. The
objects will be returned to parents after the meeting. The school will need to immediately confiscate
and report any dangerous items such as knives, to the school leaders’ office.

B. LOST AND FOUND

Found or unattended items will be collected and put in the Lost and Found box in the classroom or
reception area. Those things will be kept in the box for one month. If no claim is being made over
found items, such items will be donated to the needy.

D. LOCKER FOR MIDDLE SCHOOL & HIGH SCHOOL STUDENTS

1. These lockers are made available to students to store school supplies and personal items
necessary for use at school. The lockers are not to be used to store items which cause, or can
reasonably be foreseen to cause, an interference with school purposes or an educational
function, or which are forbidden by state law and/or school rules.

2. Students must provide their own lock for their assigned locker and must take full responsibility
for the items stored in the lockers.

3. Notification letters will be sent to parents for irresponsible behavior.

4. School retains the right to inspect the locker and its contents to ensure that the locker is being
used in accordance with its intended purpose, eliminate fire or other hazards, maintain sanitary
conditions and attempt to locate lost or stolen materials such as weapons, illegal drugs or
alcohol, or any other material forbidden by school rules.

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5. If a general inspection of a number of lockers is necessary, then all lockers in the defined
inspection area will be examined. Students will necessarily be given the opportunity to be
present while a general inspection is being conducted.

4. NUTRITION AND HEALTH

A. WISE FOOD CHOICE

Cikal obligates students to learn to eat healthy food from an early age. We involve the whole
community in making wise food choices. All the food provided by the school satisfies the good food
guide standard. We avoid hydrogenated oils, nitrates, nitrites and artificial colorings. We limit
saturated fats and sweets. Instant noodles, food with MSG and carbonated drinks are NOT allowed in
school.

We promote eating healthier choices, such as whole grain, legumes, fruits and vegetables, vegetable
oils, fish, soy food. If students wish to bring their own snack and meal from home, please ensure
they follow our good food guide.

B. LUNCH BOX FROM HOME

The lunch box from home can be handed over to the security officer. The box should be properly
named with the student's first and last name, and year level. The person who delivers the meal box
has to fill-in the logbook for this (the name of the person who delivers the meal box, the student’s
name and classroom).

C. CIKAL CANTEEN

Drink, snacks and meals will be available in the school canteen at lunchtime and afternoon break
where a choice of asian or western food will be served. Parents who prefer to do so may provide a
packed lunch for their children. Please do not send large sums of money to school with your child;
Rp30.000,00 – Rp50.000,00 should be enough to get students a good lunch and a drink.

D. STUDENTS’ HEALTH RECORD

For the interest of all students, teachers, and staff, we remind you to keep your sick child at home. If
a child who attends school is found to be sick, and has to leave due to illness, then you will be
required to do two things before they return to school:

1) Take your child to the doctor AND bring a note from the doctor saying that they are clear and
allowed to come back to school, that they are no longer contagious to other students and
adults.

2) If your child has allergies, and shows symptoms (e.g.: any nasal discharge, chest congestion
and/or coughing) but are not contagious, a doctor's note will be required, OR your child will
be sent home until the symptoms disappear.
3) Please do not allow sick children to come to school. If a child has these symptoms, you will
be asked to keep your child home until the symptoms are no longer present.

a) A fever over 37.3ºC on the ear thermometer, under the arm, oral or rectal.
b) Any type of rash or questionable bumps, and/or red spots (doctor needs to
determine which rash child has and proper quarantine time to prevent spread of
infection).

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 c) Green/Yellow/Brown mucus coming out of the nose, mouth or eyes.
d) Uncontrollable coughing with or without congestion.
e) Loose stool or diarrhea more than once a day (will not be allowed back to
school until they have gone 24hrs without diarrhea).
f) Vomiting or stomach flu of any kind (will not be allowed back to school until they
have gone 24hrs without vomiting).

4) Parents would be notified when a student is referred for signs of head lice. In such cases,
parents may wish to opt to pick up the child or to let the child remain in the school clinic until
dismissal time. This measure is intended to prevent the spread of head lice to other students
or adults in Cikal. We would ask for parents’ cooperation to let children stay at home until no
lice is found on their hair.

Parents are suggested to conduct preventive measures to minimize the spread of head lice
by screening your family members for head lice regularly. To get rid of the lice, it is
recommended to apply natural head lice products, such as lemon juice, olive oil, coconut oil,
and other natural ingredients found on online websites.
Please remember these policies are set in place to PROTECT the overall health of all students and
families in Cikal. If you bring your sick child to school, you risk infecting other members of our
community.

E. MEDICAL ARRANGEMENT

If a student becomes ill at school, the homeroom teacher shall refer the students to the school’s
nurse. The nurse will examine the student and determine if the student should be sent home.
Parents will be contacted and, if necessary, advised to fetch their child and take the students home.
In the event students are required to be sent home, a form of release will be signed by homeroom
teachers, school nurse, principal/vice principal and parents or authorized pick-up person.

When a student becomes seriously ill and it is impossible to contact the parents, a visit to the school
doctor or emergency unit of a hospital will be arranged. Parents are urged to inform the school of
any long standing illness or allergies suffered by the children. In such cases a doctor’s letter with
instructions explaining what actions should be taken in the case of emergency must be provided by
the parents.

Cikal support campaign about Rational Use of Drugs. We encourage parents to use medication
wisely, since irrational use of medicines affects our whole school community.

Any medication sent to the school with a student must be accompanied by a note from parents
regarding their children’s medical history and the drugs use. The homeroom teacher will give this to
the school nurse, who will give all medication. No medication can be given during class sessions.

5. PROGRAM SELECTION
A. Brief description

Program selection is a period in which students are given the opportunity to actualize their
study plan and choose programs for next Academic Year. Students or parents will be
directed to the Cikal system to be able to select programs. Program selection takes place
twice in an Academic Year, at term 3 for semester 1 and semester 2 programs. The selection of
semester 2 programs is for students who want to add program (s) in semester 2.

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B. Process

The process includes:

1. PCC Talk. This is a conversation between homeroom teachers and students covering the
respective term’s reflection and achievement discussion. Although PCC Talk happens every
end of term, the 4th term PCC Talk is important because the homeroom teachers must also
recommend options of Required and Elective Program for the next academic year.
Parent-teacher-student discussion focuses on the PCC Talk result and agreement on which
programs to choose for the student.

2. Program Selection. Using their child’s PCC, parents do the process of selecting the
programs, using a platform recommended by the school. The school will inform and brief
parents and students about the procedure.

3. Program Validation. Homeroom teachers will compare the data of the program selection
result with the student’s PCC, then send confirmation to parents and or the students. While
confirming, homeroom teachers will inform parents about any canceled programs, therefore
the parents and students must do re-selection.

B. Payment

During the Program Validation, the Finance Division sends a letter to parents about the option of
payment terms. Option of payment terms are:
- Per month
- Per Term
- Per year

The invoice sent to parents will be based on the amount of programs chosen from program
validation data and the payment terms the parents have chosen.

6. HOME-SCHOOL CONNECTION

A. COMMUNICATION BETWEEN PARENTS AND TEACHERS

To ensure the smooth communication between school and parents, teachers will create a whatsapp
group with parents of their students, according to the learning group assignment. Communication in
whatsapp groups can only be answered by teachers after teaching activities, within working hours
(07.00-16.00 WIB from Monday to Friday). Should there be an emergency issue, please directly
contact the teachers.

B. GRIEVANCE POLICY

Three essentials to deal with grievances are privacy and confidentiality, constructive support of each
other and the ability to strive to work as a team. Parents are encouraged to contact the classroom
teacher directly for specific issues regarding their own child. Contacts can be made through
whatsapp,telephone calls or direct visits (preferably with prior notice). Matters that need broader
attention can be discussed with the Principal or school Leaders.

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C. NO GIFT POLICY

Parents are not allowed to give any gifts to the Cikal Team on any occasion. This regulation is
implemented to develop good institution governance and can be successfully implemented with
strong support from parents. While we appreciate parents appreciation, we believe this should not be
expressed in any of these:
● Present (birthday gifts, parcel, maternity gift, flower)
● Money
● Food & beverages
● Entertainment events, such as: lunch/dinner invitation, etc.
● Voucher/product discounts
● Ticket for a trip
● Souvenir
If our Cikal team members are offered or received any kind of gifts:
● Sekolah Cikal will return back the gifts, with written notification
● If it is not feasible to return back the gifts because of unidentified sender or any other
problems, the gift will be donated to a charity
● Special conference with the involved parties and related consequences

As part of our community, your ongoing feedback, supportive comments and active participation in
the school events are the highest form of appreciation we expect. To fully achieve our purpose, we
ask for all community members participation in enforcing this policy, including but not limited to
filing formal reports when encountering any violation.

D. CHANGE OF PERSONAL DATA AND ADDRESS

Should parents have some changes to their personal data, the homeroom teacher is the first party to
be informed. Updating can be done online through the Cikal Community page. At the beginning of
the academic year, during Orientation Day, the membership division will distribute data renewal form
via classroom teachers.

7. DISCIPLINE POLICY

Discipline takes time. Process of discipline at our school is:

● Show students what they have done wrong
● Give them ownership of the problem
● Help them find ways of solving the problem
● Leave their dignity intact

Within the classroom the teachers are responsible for the management of their students. Discipline
involves real-world consequences, or intervention, or a combination of the two. Real world
consequences either happen naturally or are logical consequences that are intrinsically related to
the child’s actions. The appropriate consequences discussed and agreed by all class members.

1. Minor Inappropriate Behavior

Any behavior, which interferes with the learning, safety, physical or mental health, or well-being of
others is disruptive. The whole school behavior and discipline policy is designed to help students
focus their energies in positive ways. Examples of actions that may lead to disciplinary action include
but not limited to:

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 ● Creating minor disturbances in and out of class, off task behaviors, homework infractions
● Tardiness to school or to class
● Being absent or refusal to be involved from class activities or school without parent
permission
● Failing to attend assigned responsibility or After-School Detention
● Causing classroom, cafeteria, or campus disturbance/disruption
● Bringing toys or plays equipment from home without teacher permission
● Rough play or roughhousing activity
● Behaving in an unsafe manner
● Defacement of school materials or property
● Taunting
● Littering
● Name calling/Ethnic slurs
● Failure to comply with the school’s Dressing Policy

2. Disciplines Approach for Inappropriate Behavior

No threats and punishment in any form are tolerated in Sekolah Cikal, violence is not an alternative to
solving conflict and problems.

Consequences lead to positive results; reflection and responsibility.

When a student makes a mistake or creates mischief that intentionally or unintentionally creates
serious problems of great consequence; teachers or school leaders will apply one or more of the
following consequences as deemed appropriate by the circumstances.
1. Restitution; fixing both the physical damage and the personal damage
2. Resolution; figuring out ways to keep this from happening again
3. Reconciliation; the process of healing with the person you have harmed

Choosing logical consequences is based on the principle of positive discipline. All logical
consequences are:
● Related; to the disruptive behavior and the desired behavior change
● Relevant; to the overall development of students well-being, valuable as learning tool
● Reasonable; applied fairly according to the disruption and based on realistic expectation,
practical and simple to apply
● Respectful; treat all sides with dignity

The teacher will document the student referrals in the student’s edu record. This process will include
teachers and students signatures, and for highly inappropriate student misconduct, the school
executives’ and parents’ signatures.

3. MAJOR INAPPROPRIATE BEHAVIOR

Behavior that is frequent or serious enough to significantly disrupt the learning climate of the school
or endanger the well-being of others or damage school property.
Examples of major inappropriate behaviors:
Items marked with a double asterisk (**) are also cause for expulsion on the first offense.
● ** Causing, attempting to cause, or threatening to cause physical injury to another person
● ** Possessing, selling, or otherwise furnishing any firearm, knife, explosive, or other
dangerous object
● ** Unlawfully possessing, using, selling, or otherwise furnishing, or being under the influence
of any controlled substance, alcohol, or intoxicant
● ** Committing robbery or extortion
● Causing or attempting to cause damage to school property or private property
● Stealing or attempting to steal school property or private property
● Possessing or using tobacco

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 ● Committing an obscene act or engaging in habitual profanity or vulgarity
● ** Unlawfully possessing, offering, arranging, or negotiating to sell any drug paraphernalia
● **Serious or repeated verbal, physical and sexual remarks or harassment
● Disrupting school activities or otherwise willfully defying the valid authority of supervisors,
teachers, administrators, school officials, or other school personnel engaged in the
performance of their duties
● Knowingly receiving stolen school or private property

When a major inappropriate behavior is conducted, learning leaders will apply one or more of the
following consequences as deemed appropriate by the circumstances:
● Parent notification/conference
● Police contact for criminal act
● Financial retribution
● Suspension
● Expulsion

Above consequences will be applied also to parent or Cikal team members conducting major
inappropriate behavior.

4. PLACEMENT STATUS AND THE REFERRAL SYSTEM PROCEDURE

Sekolah Cikal discipline approach consists of various levels of placement. There are three levels of
status – Watch List Status, Probationary Status and Conditional Status. Unresolved minor
inappropriate behavior and/or major inappropriate behavior and failure to meet academic
requirements lead to placement on Probationary or Conditional Status. The consequences or
restrictions of these status levels vary.

4. 1. Watch List Status

Definition
1. Students have not demonstrated the ability to follow established expectations and
guidelines, including academic standards and expectations.
2. Student has not successfully followed his established plan for changing misbehavior within
maximum 2 terms period, or
3. Student has been involved in minor inappropriate behavior.

Procedure
1. Students make verbal and written chronology and reflection with help of teachers,
counselors, and/or principal.
2. Students develop a plan with help from homeroom teachers, counselors and or the principal.
3. Parents meet with homeroom teachers, counselors and principals to monitor and review
student’s progress.
4. The school then releases a letter informing the student’s status, action plan, expected
behavior, signed by the student, parents and principal.
5. Watch list status will be reviewed every term.

Consequences
1. Students work with counselors and homeroom teachers to develop and implement a plan for
changing behavior.

4. 2. Probationary Status
Definition
1. Student on watch list status has not demonstrated the ability to follow established
expectations and guidelines including academic standard and expectation after two terms of
placement.

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 2. Student has been involved in a major inappropriate behavior.

Procedure
1. Parents meet with homeroom teachers, counselors, and principal.
2. Students develop new plans with assistance of homeroom teachers and school principals.
3. The school then releases a letter informing the student’s status, action plan, expected
behavior, signed by the student, parents and principal.
4. Probationary status will be reviewed every term.

Consequences
1. Participation in after school activities will be closely monitored. Students wanting to
participate in clubs or other after school activities need special permission from the principal.
2. Students may only attend and participate in Assembly with permission from the principal.
3. Students may only attend and participate in Field trips with permission from the principal.
4. Participation in school events and or special school programs by special permission only.

4. 3. Conditional Status
Definition
1. Students on probationary status have not demonstrated ability to follow established
expectations and guidelines after two terms of placement.
2. Students have been involved in major inappropriate behavior.

Procedure
1. Parents are notified of the decision and meet with the principal, students need to take
additional Intervention and Development activity for Personal Development under Pendidikan
Inklusi Cikal (PIC) supervision.
2. Parents receive written documentation which describes reasons for placement on
conditional status and given a timeline for reviewing student’s behavior.
3. For the Conditional Status case, PIC teachers will coordinate closely to Counselor for
monitoring
4. PIC teachers reviews student’s progress periodically with homeroom teachers, principal and
parents
5. All efforts are taken in order to provide the student with appropriate support services.
6. A formal meeting determines at the end of term and semester if a student may continue or
be asked to withdraw from Sekolah Cikal.
7. Continued enrolment is contingent on whether the student’s needs (social, emotional, and
academic) can be met within the parameters of Sekolah Cikal support services.

Consequences
1. Participation in after school activities will be closely monitored. Students wanting to
participate in clubs or other after school activities need special permission from the principal.
2. Students may only attend and participate in Assembly with permission from the principal.
3. Students may only attend and participate in Field trips with permission from the principal.
4. Participation in school events and or special school programs by special permission only.

The complete Cikal Whole School Behavior and Discipline Policy can be obtained from the office.

4. 4. Status Placement Criteria

If the student fails to meet the school's behavior requirements in two consecutive terms, the student
will be placed on “Watch List Status” and he or she will receive a letter to this effect. If the student
fails two or more requirements at the end of the next two terms, the student is placed on “Probation.”
A probationary student who is not passing the expectation at the end of the following term is moved

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to the “Conditional Level” and is advised accordingly. If the student at the “Conditional Level” then
does not pass by the end of that term, he or she will be asked to withdraw from the school.

A student who, having been placed on probation, meets the terms of the probation, will return to
“Watch List” status. The student will return to normal status if he or she shows progress beyond the
requirement in two terms. Occasionally, a student may continue on ‘Probationary Status’ if he/she
has not met the terms of probation, and if it is considered to be in the student’s and school’s best
interests.
Although not related directly to the student's own behavior, the recurring late payment will put the
student in placement status.

5. Academic Honesty
It is expected that students demonstrate academic integrity. Plagiarism, cheating and copying
others’ work are actions that would be considered disingenuous and may result in the evidence of
achievement defined as invalid. Please refer to our Academic Honesty Policy for detailed
explanation.

6. Technology Use
We strongly believe that technology use and online behavior policy is also important to be set at
school and home through the essential agreement between teachers-students and
parents-children.

This policy covers school owned and personal digital tools that are used within the school premises
and also use of school owned equipment outside of school. Users also may be held accountable for
out-of-school violations of technology use that negatively impact the school community. Below are
expected behavior guidelines for the whole school community:

● Use our shared bandwidth responsibly (minimize use of the internet and school network for
non-school related activities, especially during the school day).
● If needed and allowed by the teacher to bring a device, students should come to school with
a fully charged laptop battery.
● Files stored on school owned digital tools are for learning. Therefore, there is no private file
allowed.
● The school will have access to any information stored or transmitted over the network
periodically to audit use.
● Protect your own identity and that of others online; do not share personal or confidential
information or images that could jeopardize the others’ safety.
● Access to accounts, devices, applications, and settings, are given on need basis
● Only legal materials (e. g. no cracked software, pirated music or movies, no inappropriate
content) shall be installed on school owned digital tools.
● Represent the school appropriately online and be responsible for all material associated with
the Cikal with Cikal account.
● Always obtain permission before publicly posting or forwarding school-related content that
contains communications or images of others.
● Do not access, upload, download or distribute pornographic, sexually explicit, racist, and or
gambling related material.
● Be a responsible and respectful digital citizen (no bullying, offensive language, etc.)
● Support academic honesty by not violating copyright or otherwise use of intellectual
property of other individuals or organization without permission;
● Contribute to a positive learning environment, and prevent the use of digital tools from
distracting self and others.
● The school aims for a healthy balance between online and offline activities and parents are
expected to endorse this.

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 ● Make every effort to keep school resources free from viruses, malware, or spyware. Anti-virus
software must be active and updated when a student is using digital tools. If a device has
been infected and cannot be cleaned, that particular digital tool is not allowed to be used
within school premises.
● Seek immediate repair for damaged or broken hardware, software, and files to IT help-desk.
● Keep all digital devices secure; report lost or stolen devices immediately to the GAto GA
office. For anticipation, digital tools may not be left unattended in hallways, classrooms or
other school areas. This practice applies to school hours or after school activities.

Sekolah Cikal technology resources include but are not limited to the following resources: network,
internet, computer hardware, software, printers, servers, data files, electronic mail, optical media,
digital images, and new technologies as they become available. As any other school policy at Sekolah
Cikal, students’ self discipline and parents’ cooperation in aligning similar practices and agreement at
home is essential to ensure the enforcement of this policy.

6.1 Cyber Bullying

All users are responsible for the appropriateness of the material they transmit. Hate mail,
harassment, discriminatory remarks, or other anti social behaviors are expressly prohibited. Cyber
bullying includes, but is not limited to the following misuses of technology: harassing, teasing,
intimidating, threatening, or terrorizing another person by sending or posting inappropriate and
hurtful e-mail messages, instant messages, text messages, digital pictures or images, or web site
postings, including blogs. It is also recognized that the author (poster or sender) of the inappropriate
material is often disguised (logged on) as someone else. Students and community members, who
believe they have been the victims of such misuses of technology, as described in this guideline,
should not erase the offending material from the system. A copy of the material should be brought
to the attention of a principal or homeroom teacher and shall fully investigate all reports of cyber
bullying. Sekolah Cikal’s action in relation to this issue is part of the whole school anti-bullying
bullying policy. For further information regarding cyber smart practice parents should visit:
https://www.cikal.co.id/file/2017/03/cerdas-digital-booklet.pdf

6.2. Personal Email

All students will be assigned a specific Cikal email address, corresponding to their student ID. The
account should be used in all school related electronic communication with full responsibility. Some
of the essential agreement in relation to this issue is:
● Always use appropriate language.
● Avoid transmitting language/ material that is profane, obscene, abusive, or offensive to others.
● Avoid sending mass emails, chain letters or spam.
● No private chatting during class.
● School’s email is subject to inspection.

6.3. ENFORCEMENT
This guideline is provided to make all users aware of the responsibilities associated with efficient,
ethical, and lawful use of technology resources. If a person violates any of the User Terms and
Conditions named in this guideline, privileges may be terminated, access to the school technology
resources may be denied, and the appropriate disciplinary action shall be applied (refer to whole
school behavior and discipline policy).

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8. REPORTING
Cikal believes in the process of learning which includes periodical recording and reporting of
teaching and learning processes. A report reflects not only the evaluation of learning, but also the
progress of learning itself. Student’s report is distributed at the end of every semester through our
learning platform, Sekolah.mu. The period of reporting is in December for the first semester, and in
June for the second semester. Each student will have access to the report of each program that
they are enrolled in. Parents may access these reports from the student’s account. As a follow-up,
parents are given the opportunity to meet with teachers and have conversations with them related
to their child’s evaluation report card.

Along with the student’s report card, each student develops a digital portfolio as another means of
reporting. The portfolio itself consists of learning evidence from all the programs that have been
curated by the students, through a reflection process with the teachers. Parents can access the
digital portfolio through the student’s account in Sekolah.mu.

At the end of each term, students, parents, and teachers will have a conference session as a way to
communicate and discuss the student’s learning journey as well as setting up the learning goals for
the upcoming term or semester.

The overall periodical conference and reporting can be seen on the table below:

Periode Reporting Conferences

1st term Home Conference

- PCC Talk - Goal Setting
Conference (3-Way
Conference) *

2nd term Portfolio and Home Conference

Developmental Report Parent-Teacher
Conference (optional)

3rd term - Home Conference

Student-Led Conference

4th term Portfolio and Home Conference

Developmental Report PCC Talk - Program
Selection (3-Way
Conference)
Parent-Teacher
Conference (optional) *

*During Term 1 and Term 3 Conferences, Student Portfolio is used for supporting
discussions in terms of providing additional information about the learning process
and learning progress of a student.

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9. ASSESSMENT & GRADING

A. Philosophy
Assessment is the process that appraises students' achievement on Cikal dimensions of the
knowledge, understanding, and skills which are measured through its learning objectives. In Cikal
academic routes, assessments are integral to Cikal programs and should relate directly to the
program's aim and learning outcomes.
Cikal Principles in assessment followed a non-traditional framework that refers to reconfigured
assessment perspectives from Lorna Earl and colleagues perspective (2006, 2010). Below is a figure
to describe the changes mindset in assessment.

Cikal implements the function of assessment as triadic assessment :

Assessment of learning is used to confirm what students know, to demonstrate students'
performance based on the standards or show how they are placed in relation to others. In
assessment of learning, teachers used assessment to provide accuracy and apply the
proficiency or competence for students.
Assessment for learning is designed to give teachers information about teaching and
learning activities in order to ensure the learning activities meet students’ needs. Teachers
can adapt approaches by using differentiation and gain insight into how, when, and whether
students use what they know or apply their knowledge in the similar context. Based on these
findings, teachers can modify and target instruction and
resources.
Assessment as learning is applied as a way to use assessment as a process of developing
and supporting students’ metacognition. Students have a critical connector role between
assessment and learning. They take active roles to understand information, relate it to their
prior knowledge, and transfer it for new learning. Students proactively use feedback from
learning to make adjustments, adaptations, and even major changes in what they
understand. Teachers use assessment as learning to facilitate student development,
practice, and become critical thinkers to make reflection about their own learning.

From the explanation about assessment of learning, for learning, and as learning; program leaders at

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Cikal use this perspective as a comprehensive guide to give broader learning opportunities for
students by giving them the active roles in assessment as learning.
Based-on configured assessment and authentic assessment perspective, assessment at Cikal
should:
- drive students to deeply engage with the program by showing more constructive and
productive learning
- facilitate achievement of Cikal dimensions that were tagged to each program when they
have completed programs
- build a portfolio of students’ journeys which is helpful for students to reflect on and evaluate
their understanding, perspectives, skills, attitudes, and efforts.
- Enable students to transfer their knowledge and skills from classroom to other contexts by
providing the solution.
The implementation of assessment at Cikal is carried out as follows during students’ learning to
prepare students for lifelong learning by equipping them with life skills and relevant workplace skills
1. Diagnosis-
to monitor progress & discover the extent to which a particular student is assimilating what
is being taught. Specific action is then instituted based on diagnostic analysis

2. Evaluation-
to judge the effectiveness of the teaching & learning which can lead to specific action e.g.
review of programs, planning, teaching, learning, assessment, student grouping etc.

3. Formative-
to highlight the progress of the student & identify his/her weaknesses & strength

4. Summative-
to provide overall evidence of the student’s achievements, skills, knowledge &
understanding

5. Guidance-
to give students a picture of their learning & assist them in making decisions about courses
& careers, and to inform parents about their student’s progress

B. Level of Achievement and Grade Descriptors

Each objective under a program is tagged into a specific dimension of the 5 Stars Competencies and
graded into different phases which show the student’s position according to the specific criteria at
the moment of assessment.

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22
C. Grading system in Curriculum Affiliated

MYP Programs

Cikal still has a MYP curriculum for year 10 programs in Sekolah Cikal Lebak Bulus, Sekolah Cikal Setu, and
Sekolah Cikal Surabaya. The MYP identifies a set of objectives for each subject group, which are directly
related to the assessment criteria of that particular subject group. The level of student success in
reaching the objectives of each subject group is measured in terms of level of achievement described in
each assessment criterion.

23
For details on best practices to determine levels of achievement please refer to MYP principles into
practices: Assessment guidelines. All MYP program groups' objective, assessment criterion and its
descriptors of the various achievement levels, including the weighting and developing modified
criteria -- refer to MYP principles into practices.

1 Minimal achievement in terms of the objectives.

2 Very limited achievement against all the objectives. The student has difficulty in
understanding the required knowledge and skills and is unable to apply them
fully in normal situations, even with support.

3 Limited achievement against most of the objectives, or clear difficulties in

some areas. The student demonstrates a limited understanding of the required
knowledge and skills and is only able to apply them fully in normal situations with
support.

4 A consistent and thorough understanding of the required knowledge and skills, and
the ability to apply them in a variety of situations. The student generally shows
evidence of analysis, synthesis and evaluation where appropriate and
occasionally demonstrates originality and insight.

5 A consistent and thorough understanding of the required knowledge and skills, and
the ability to apply them in a variety of situations. The student generally shows
evidence of analysis, synthesis and evaluation where appropriate and
occasionally demonstrates originality and insight.

6 A consistent and thorough understanding of the required knowledge and skills,

and the ability to apply them in a wide variety of situations. Consistent
evidence of analysis, synthesis and evaluation is shown
where appropriate. The student generally demonstrates originality
and insight.

7 A consistent and thorough understanding of the required knowledge and skills, and
the ability to apply them almost faultlessly in a wide variety of situations.
Consistent evidence of analysis, synthesis and evaluation is shown
where appropriate. The student consistently demonstrates
originality and insight and always produces work of high quality.

Cikal Level Descriptor IB Grade Scale

Bridging Over 7
Expanding 5-6
Developing 3-4
Beginning 2
Starting Up 1

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IB Diploma Programs Grading

The assessment requirement in our school should always be viewed as an inseparable part of the
original Cikal grading process. It should not communicate as a single score but should always be
accompanied by a general description of Sekolah Cikal Assessment Policy and Practices.

Cikal Level Descriptor IB Grade Scale

Bridging Over 7
Expanding 5-6
Developing 3-4
Beginning 2
Starting Up 1

The DP’s curricular structure defines the framework in which assessment must operate. Individual
assessment models are constructed for each subject at both HL and SL, for theory of knowledge
(TOK) and for the extended essay. The examination sessions are held each year, in May, with results
being released in early July. The published results are made up of subject grades, which equate to
diploma points, in the range from 1 (lowest) to 7 (highest) at HL and at SL, and grades from E (lowest)
to A (highest) for TOK and the extended essay. A matrix table converts the combined letter grades
for TOK and the extended essay into a points score from 0 to 3. CAS does not contribute to the
points total, but authenticated participation in CAS is a requirement without which the diploma
cannot be awarded.

Award of the IB Diploma

All assessment components for each of the six subjects and the additional Diploma requirements
must be completed in order to qualify for the award of the IB Diploma. Refer to IB Assessment
Procedures the IB Diploma will be awarded to a candidate provided all the following requirements
have been met.

• CAS requirements have been met.

• The candidate’s total points are 24 or more.
• There is no “N” awarded for theory of knowledge, the extended essay or for a
contributing subject.
• There is no grade E awarded for theory of knowledge and/or the extended
essay.
• There is no grade 1 awarded in a subject/level.
• There are no more than two grade 2s awarded (HL or SL).
• There are no more than three grade 3s or below awarded (HL or SL).
• The candidate has gained 12 points or more on HL subjects (for candidates
who register for four HL subjects, the three highest grades count).
• The candidate has gained 9 points or more on SL subjects (candidates who
register for two SL subjects must gain at least 5 points at SL).
• The candidate has not received a penalty for academic misconduct

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Cambridge Curriculum

Grading system at Cambridge Curriculum based on :

Cikal Level Descriptor Cambridge Grade Scale

Bridging Over A*
Expanding A
Developing B
Beginning C
Starting Up D

National Curriculum
Grading system at National Curriculum based on:

Cikal Level Descriptor National Curriculum Scale

Bridging Over 90 - 99
Expanding 80 - 89
Developing 70 - 79
Beginning 64 - 69
Starting Up 59 - 63

Passing requirements
Students who meet the required academic standards and maintain satisfactory level
of achievement will be promoted to the next grade level at the end of the school year.

● Passes all required course/ program requirements (Cikal minimum grade is ‘Developing')
● No more than 3 (three) grades below “Developing” written in the report card for two
consecutive semesters
● Complete every program learning duration requirements
● Maturity of all developmental aspects as shown by meeting behavior and learning
expectation for the subsequent year level
● Minimum 90% attendance with Not more than 10% unverified absence
● Unanimous decision by teachers and school counselor

10. SCHOOL HEALTH PROTOCOL

A.1. General Protocol

Following basic principles can help keep students, teachers, and staff safe at school and help stop
the spread of this disease.
Basic Principles
1. Cikal enforces the policy of “staying home if unwell” for everyone.
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 2. Wear N95 masks or minimum 3 ply masks all the time.
3. Wash our hands often with soap and water for at least 20 seconds especially after blowing
out our nose, coughing or sneezing.
4. Do not shake hands, sneeze in your elbow, and do not touch your face (eyes, nose, and
mouth).
5. Ensure that everyone who has been in contact with a COVID-19 case stays home minimum
5-10 days.

A.2. HEALTHY SCHOOL

To ensure safe school operations:
a. Only staff who have been vaccinated and in healthy condition are allowed in the school
premises.
b. Sick students, teachers and other staff should not come to school. Anyone who is feeling
sick needs to self-isolate at home so they don’t get others sick.
c. Everyone should bring their personal protective equipment (PPE)
d. Prepare and maintain additional handwashing stations with soap and water at the entrance
and any places that are passed by students and teachers.
e. Place alcohol-based hand rub (hand sanitizers) in each classroom, at entrance and exits,
offices, canteen and near toilets.
f. Increase the frequency of cleaning and disinfecting of classroom and public areas,
particularly surfaces that are touched by many people (tables, light switches, countertops,
door and window handles, phones, keyboard, teaching and learning aids, toilets, faucets,
sinks, etc).

A.3. School Building Entry Protocol

Only students, teachers and staff and limited parents/caretakers are allowed access to school
buildings. Visitors are not permitted on the premises without prior registration.
a. Everyone should wear medical masks
b. Temperature checking. Everyone will be checked for a fever and symptoms of illness by
monitors who will use hand-held thermal thermometers. Anyone who has a forehead
temperature of 37.3°C or above will be denied to access the school building.
c. Everyone who enters the school needs to wash their hands with soap for 20 seconds.
d. The monitors in charge will spray disinfectant to shoes and belongings.
e. Proceed directly to the designated classroom or offices.

A.4. Protocol for Students

a. Students must obey the rules of maintaining a distance at all times.
b. Students bring along their bags and belongings to their classroom
c. Students will not be able to:
- to share toys at school;
- to share food at school;
- to hug others or hold hands with others at school;
d. Students will sit and need to stay at their own table and do their jobs on their own.
e. Students will be required to wash their hands frequently, especially prior to entering class,
before and after snack or lunch, after use of the toilet, coughing and sneezing.
f. If a student who is late needs guidance, a security officer in the drop-off area can contact
the Primary School Office and arrangements will be made to pick up the child in the drop-off
area

A.5. Learning Protocol

a. Arrangement of arrival and dismissal time will be based on the program time table and
number of students that will be attending.
b. Ensuring the availability of suitable personal protective equipment (PPE) and access to
water and soap.

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 c. Review current risk assessments that each student might have.
d. Risk assessment of other students:
▪ students who have not previously been assessed risk but in new situations can pose
risks;
▪ students who have the potential to commit violence, especially those who are known to
be at risk of spitting and / or needing physical restraint. As required in the health
protocol

A.6. Outdoor Activity Program

a. Students adhere to all new procedures so that school guidelines for health and safety in
schools can be applied.
b. Students must follow school health protocol and work together when instructed and
directed.
c. Students who have difficulty following the rules set will not be allowed to join the learning
activities.

A.7. Arrival and Dismissal Time

a. Students must stay in the school area only during school days and school hours
b. School will re-evaluate the protocol regularly based on current condition
c. Students may not enter the building before 7:30 in the morning. All teachers must be in their
classrooms at 7:00 in the morning to be ready to accept students at 7:30 in the morning.
School still starts at 08.00am.
d. Students must immediately get off their car/shuttle directly to the body temperature check
area. If the body temperature is normal, students are allowed to enter the school building
area by washing their hands first.
e. School arrival times and school dismissal procedures will be regularly evaluated.

A.8. Protocol for Parents and Visitors

a. Parents might be asked to stay out of the school building to limit the number of people
inside.
b. Parents should wear medical masks while dropping their children at the drop off area.
c. Parents of Preschool students up to Year 3 are encouraged to allow their children to walk to
their classroom independently, unless students face problems.
d. Parents who take students at school are expected to remain in the car.
e. Authorized visitors may enter the school building area and must meet all the health
protocols.

B. Monitoring Phase
School administration will continue to review protocols on a biweekly basis until the school year
ends. Being cautious at school helps to keep everyone safe and healthy.

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