AcumaticaERP ImplementationChecklists Commerce Edition

Implementation Checklists
Commerce Edition
2022 R2
Contents | 2
Contents
Copyright...............................................................................................................................................5
Acumatica ERP Retail-Commerce Edition..................................................................................................6
Basic Company Configuration..................................................................................................................7
Preparing an Instance: Implementation Checklist.......................................................................................... 7
Company Without Branches: Implementation Checklist................................................................................ 7
Company with Branches that Do Not Require Balancing: Implementation Checklist................................. 10
Company with Branches that Require Balancing: Implementation Checklist............................................. 13
Accounts Payable..................................................................................................................................17
AP Bills: Implementation Checklist................................................................................................................ 17
AP Bill Payments: Implementation Checklist.................................................................................................18
AP Documents from PDFs: Implementation Checklist.................................................................................. 19
Bill Prepayments: Implementation Checklist.................................................................................................19
Debit and Credit Adjustments: Implementation Checklist............................................................................21
Interbranch Bills Without Balancing: Implementation Checklist..................................................................22
Interbranch Bills with Balancing: Implementation Checklist........................................................................23
Check Reprinting: Implementation Checklist................................................................................................ 24
Multiple Bill Payments: Implementation Checklist........................................................................................25
Payments for a Shared Vendor: Implementation Checklist.......................................................................... 26
Partial Payments: Implementation Checklist.................................................................................................27
Voiding Checks: Implementation Checklist....................................................................................................28
Accounts Receivable..............................................................................................................................30
AR Invoices: Implementation Checklist..........................................................................................................30
AR Invoice Correction: Implementation Checklist......................................................................................... 31
Auto-Applying Payments: Implementation Checklist....................................................................................32
Customer Refunds: Implementation Checklist.............................................................................................. 33
Interbranch Invoices with Balancing: Implementation Checklist................................................................. 33
Interbranch Invoices Without Balancing: Implementation Checklist........................................................... 35
Intercompany Sales: Implementation Checklist............................................................................................36
Invoice Payments: Implementation Checklist................................................................................................38
Invoice Prepayments: Implementation Checklist.......................................................................................... 39
Invoice with Combined Subaccounts: Implementation Checklist................................................................ 39
Payments with Write-Off: Implementation Checklist.................................................................................... 41
Customers and Vendors.........................................................................................................................43
Customer Statements: Implementation Checklist.........................................................................................43
Contents | 3
Customer Visibility: Implementation Checklist..............................................................................................44

On-Demand Statements: Implementation Checklist.....................................................................................45
Regenerating Statements: Implementation Checklist...................................................................................46
Vendor Visibility: Implementation Checklist.................................................................................................. 47
General Ledger..................................................................................................................................... 49
Adjusting Transactions: Implementation Checklist....................................................................................... 49
Allocation Rules: Implementation Checklist.................................................................................................. 49
GL Transactions: Implementation Checklist.................................................................................................. 50
Interbranch Account Mapping: Implementation Checklist........................................................................... 51
Recurring Transactions: Implementation Checklist.......................................................................................51
Reversing Transactions: Implementation Checklist...................................................................................... 52
Running of Allocations: Implementation Checklist....................................................................................... 53
Splitting Transactions: Implementation Checklist.........................................................................................54
Transactions with Subaccounts: Implementation Checklist......................................................................... 55
Financial Periods.................................................................................................................................. 56
Financial Calendar Generation: Implementation Checklist.......................................................................... 56
Financial Periods: Implementation Checklist................................................................................................ 56
Opening Financial Periods: Implementation Checklist................................................................................. 57
Closing Financial Periods: Implementation Checklist................................................................................... 57
Order Management............................................................................................................................... 59
Direct Returns: Implementation Checklist..................................................................................................... 59
Direct Sales: Implementation Checklist......................................................................................................... 60
Drop Shipments of Non-Stock Items: Implementation Checklist................................................................. 60
Items with Lot and Serial Numbers: Implementation Checklist................................................................... 62
Order Management Basic Configuration: Implementation Checklist........................................................... 63
Order Management with Inventory Configuration: Implementation Checklist............................................64
Prepayments for Purchase Orders: Implementation Checklist.....................................................................66
Purchase Returns at the Original Cost: Implementation Checklist.............................................................. 67
Purchase Returns at the Calculated Cost: Implementation Checklist..........................................................68
Purchases for Sale: Implementation Checklist.............................................................................................. 69
Purchases of Non-Stock Items and Services with Receipts: Implementation Checklist.............................. 70
Purchases of Services Without Receipts: Implementation Checklist............................................................71
Purchases with Billing Before Receipt: Implementation Checklist...............................................................73
Returns for Credit with Receipt: Implementation Checklist..........................................................................74
Returns for Replacement: Implementation Checklist................................................................................... 75
Sales from Multiple Warehouses: Implementation Checklist....................................................................... 76
Contents | 4
Sales of Stock Items: Implementation Checklist........................................................................................... 77

Sales Order Types: Implementation Checklist...............................................................................................78
Sales Orders with Payments and Prepayments: Implementation Checklist................................................ 79
Sales of Non-Stock Items with Shipping: Implementation Checklist........................................................... 80
Sales of Services: Implementation Checklist................................................................................................. 81
Sales with Drop Shipping: Implementation Checklist...................................................................................82
SO Invoice Correction: Implementation Checklist.........................................................................................83
Purchases of Stock Items: Implementation Checklist................................................................................... 84
Two-Step Transfers: Implementation Checklist.............................................................................................85
Prices and Discounts............................................................................................................................. 87
Sales Prices: Implementation Checklist......................................................................................................... 87
BigCommerce Integration......................................................................................................................89
Initial Configuration: Implementation Checklist........................................................................................... 89
Shopify Integration...............................................................................................................................92
Initial Configuration: Implementation Checklist........................................................................................... 92
Copyright | 5
Copyright
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Soware Version: 2022 R2

Last Updated: 01/30/2023
Acumatica ERP Retail-Commerce Edition | 6
Acumatica ERP Retail-Commerce Edition

You can refer to this guide when configuring business processes in Acumatica ERP Retail-Commerce Edition.
Each chapter of this guide is focused on the implementation of a particular functional area, and includes the
implementation checklists that you use to make sure that the system is configured properly for performing
particular business processes.
The checklists within each part of the guide are grouped by functional areas and are sorted in an alphabetical
order.
Functional Areas
• Basic Company Configuration
• Accounts Payable
• Accounts Receivable
• Cash Management
• Customers and Vendors
• General Ledger
• Financial Periods
• Order Management
• Prices and Discounts
• BigCommerce Integration
• Shopify Integration
Basic Company Configuration | 7
Basic Company Configuration
Preparing an Instance: Implementation Checklist
You can use the tables in this topic to quickly check whether the preparation steps are being performed in
Acumatica ERP. The following tables cover both mandatory and recommended preparation steps.
The person who performs the initial configuration uses the admin username and the initial password
only until the accounts for the persons participating in implementation are created (in the last task
of initial configuration). We recommend that aer initial configuration, the users use their personal
usernames and passwords to access the system.
Table: Mandatory Configuration

To ensure that the instance has been implemented properly, make sure that the necessary features have been
enabled and the needed entities have been created, as listed in the following table.
Form Criteria to Check
Enable/Disable Features (CS100000) The default set of features has been enabled for the instance.
Activate License (SM201510) A license key has been entered and activated. The license details are
correct.
Table: Recommended Configuration

The settings listed in the following table can be specified to secure the process of implementation.
Security Preferences (SM201060) The system-wide security policy has been configured to ensure that
access to the tenant in implementation is secure and to track activities
performed with the tenant by people involved in the process.
Users (SM201010) User accounts for people involved in the implementation have been
created, by using the Users (SM201010) form.
For each user, at least the following settings have been specified:
• Username (login)
• Initial password to be changed on the first sign-in
• Email address
• Set of predefined roles that allow access to all system resources
Company Without Branches: Implementation Checklist
You can use the tables in this topic to quickly check whether the basic company configuration steps are being
performed in Acumatica ERP. The following tables cover both mandatory configuration steps and recommended
configuration steps.

To ensure that the basic configuration of a company has been implemented properly, make sure that the necessary
features have been enabled and the needed entities have been created, as listed in the following table.
Enable/Disable Features (CS100000) form Make sure that the Standard Financials group of fea-
tures has been enabled.
Companies (CS101500) form Make sure that the necessary company has been creat-
ed and that the necessary ledger has been created and
assigned to it.
Chart of Accounts (GL202500) form Make sure that the necessary accounts for performing
financial operations have been added.
General Ledger Preferences (GL102000) form Make sure that all necessary settings to use the gener-
al ledger functionality have been specified, including
the YTD Net Income and Retained Earnings accounts.
Financial Year (GL101000) form Make sure that the first financial year in which the
company will operate has been added and the periods
have been generated.
Company Financial Calendar (GL201100) form Make sure that the periods in which the company will
operate are open.
Cash Management Preferences (CA102000) form Make sure that all necessary settings to use the cash
management functionality have been specified, in-
cluding the Cash-in-Transit account.
Cash Accounts (CA202000) form Make sure that the necessary cash accounts to record
cash entries and funds transfers have been created,
and that the necessary entry types have been assigned
to them.
Payment Methods (CA204000) form Make sure that the payment methods to be used have
been created and defined to use the proper accounts.
Entry Types (CA203000) form Make sure that the necessary entry types for process-
ing cash payments have been created and assigned to
the related cash accounts.
Credit Terms (CS206500) form Make sure that the needed credit terms—those that
are commonly used by vendors in their relations with
your company, and those that are used by your com-
pany in its relations with customers—have been creat-
ed.
Vendor Classes (AP201000) form Make sure that the default vendor class, which pro-
vides the default values for vendor accounts and for
other vendor classes, has been created.
Accounts Payable Preferences (AP101000) form Make sure that all necessary settings to use the ac-
counts payable functionality have been specified.
Statement Cycles (AR202800) form Make sure that the necessary statement cycles, which
will later be used to track customers' outstanding bal-
ances and send electronic or printed statements to the
customers, have been created.
Customer Classes (AR201000) form Make sure that the default customer class, which pro-
vides the default values for customer accounts and for
other customer classes, has been created.
Accounts Receivable Preferences (AR101000) form Make sure that all necessary settings to use the ac-
counts receivable functionality have been specified.

The settings listed in the following table can be specified to simplify the process of creating entities in the system.
General Ledger Preferences (GL102000) form Make sure that the following settings have been speci-
fied:
• The Automatically Post on Release check box is
selected.
• The Hold Batches on Entry check box is cleared.
Cash Management Preferences (CA102000) form Make sure that the following settings have been speci-
fied:
• The Automatically Post to GL on Release check
box is selected.
• The Hold Transactions on Entry check box is
cleared.
• The Require Document Ref. Nbr. on Entry check
box is cleared.
Accounts Payable Preferences (AP101000) form Make sure that the following settings have been speci-
fied:
selected.
• A vendor class, which will be used to provide de-
fault values for vendor accounts, is selected in the
Default Vendor Class ID box.
• The Hold Documents on Entry check box is
cleared.
• The Require Approval of Bills Prior to Payment
check box is cleared.
• The Validate Document Totals on Entry check box
is cleared.
• The Require Vendor Reference check box is
cleared.
Accounts Receivable Preferences (AR101000) form Make sure that the following settings have been speci-
fied:
selected.
• A customer class, which will be used to provide de-
fault values for customer accounts, has been se-
lected in the Default Customer Class ID box.
• The Hold Documents on Entry check box is
cleared.
• The Validate Document Totals on Entry check box
is cleared.
• The Require Payment Reference on Entry check
box is cleared.
Company with Branches that Do Not Require Balancing: Implementation Checklist
You can use the tables in this topic to quickly check whether the configuration steps for a company with branches
that do not require balancing are being performed in Acumatica ERP. The following tables cover both the
mandatory configuration steps and the recommended configuration steps.

Form Things to Check Notes
Enable/Disable Features (CS100000) Make sure that the Standard Fi-

form nancials group of features and the
Multibranch Support and Multicom-
pany Support features have been
enabled.
Companies (CS101500) form Make sure that the necessary com-

pany has been created with the
With Branches Not Requiring Bal-
ancing type and that the necessary
ledger has been created and as-
signed to it.
Branches (CS102000) form Make sure that the branches of the

company have been created.
Chart of Accounts (GL202500) form Make sure that the necessary ac-
counts for performing financial op-
erations have been added.
General Ledger Preferences Make sure that all necessary set-

(GL102000) form tings to use the general ledger
functionality have been specified,
including the YTD Net Income and
Retained Earnings accounts.
Financial Year (GL101000) form Make sure that the first financial
year in which the company will op-
erate has been added and the peri-
ods have been generated.
Company Financial Calendar Make sure that the periods in which

(GL201100) form the company will operate are open.
Cash Management Preferences Make sure that all necessary set-

(CA102000) form tings to use the cash management
including the Cash-in-Transit ac-
count.
Cash Accounts (CA202000) form Make sure that the necessary cash
accounts to record cash entries and
funds transfers have been created,
and that the necessary entry types
have been assigned to them.
Payment Methods (CA204000) form Make sure that the payment meth-
ods to be used have been created
and have been defined to use the
proper accounts.
Entry Types (CA203000) form Make sure that the necessary entry
types for processing cash payments
have been created and assigned to
Credit Terms (CS206500) form Make sure that the needed credit
terms—those that are commonly
used by vendors in their relations
with your company, and those that
are used by your company in its re-
lations with customers—have been
created.
Vendor Classes (AP201000) form Make sure that the default vendor
class, which provides the default
values for vendor accounts and for
other vendor classes, has been cre-
ated.
Accounts Payable Preferences Make sure that all necessary set-

(AP101000) form tings to use the accounts payable
functionality have been specified.
Statement Cycles (AR202800) form Make sure that the necessary state-
ment cycles, which will later be
used to track customers' outstand-
ing balances and send electronic
or printed statements to the cus-
tomers, have been created.
Customer Classes (AR201000) form Make sure that the default cus-
tomer class, which provides the de-
fault values for customer accounts
and for other customer classes, has
been created.
Accounts Receivable Preferences Make sure that all necessary set-

(AR101000) form tings to use the accounts receiv-
able functionality have been speci-
fied.

General Ledger Preferences Make sure that the following set-

(GL102000) form tings have been specified:
• The Automatically Post on Re-
lease check box is selected.
• The Hold Batches on Entry
Cash Management Preferences Make sure that the following set-

(CA102000) form tings have been specified:
• The Automatically Post to GL
on Release check box is select-
ed.
• The Hold Transactions on En-
try check box is cleared.
• The Require Document Ref.
Nbr. on Entry check box is
cleared.
Accounts Payable Preferences Make sure that the following set-

(AP101000) form tings have been specified:
• A vendor class, which will be
used to provide default values
for vendor accounts (and for
other vendor classes), is select-
ed in the Default Vendor Class
ID box.
• The Hold Documents on Entry
• The Require Approval of Bills
Prior to Payment check box is
cleared.
• The Validate Document Totals
on Entry check box is cleared.
• The Require Vendor Reference
Accounts Receivable Preferences Make sure that the following set-

(AR101000) form tings have been specified:
• A customer class, which will be
for customer accounts (and for
other customer classes), has
been selected in the Default
Customer Class ID box.
• The Require Payment Ref-
erence on Entry check box is
cleared.
Company with Branches that Require Balancing: Implementation Checklist
You can use the tables in this topic to quickly check whether the configuration steps for a company with branches
that require balancing are being performed in Acumatica ERP. The following tables cover both the mandatory
configuration steps and the recommended configuration steps.

Enable/Disable Features (CS100000) Make sure that the Standard Fi-

form nancials group of features and the
Multibranch Support and Multicom-
pany Support features have been
enabled.

pany has been created with the
With Branches Requiring Balancing
type and that the necessary ledger
has been created and assigned to
it.
Branches (CS102000) form Make sure that the branches of the

company have been created.
Chart of Accounts (GL202500) form Make sure that the necessary ac-
counts for performing financial op-
erations have been added.
General Ledger Preferences Make sure that all necessary set-

(GL102000) form tings to use the general ledger
including the YTD Net Income and
Retained Earnings accounts.
Financial Year (GL101000) form Make sure that the first financial
year in which the company will op-
erate has been added and the peri-
ods have been generated.
Company Financial Calendar Make sure that the periods in which

(GL201100) form the company will operate are open.
Cash Management Preferences Make sure that all necessary set-

(CA102000) form tings to use the cash management
including the Cash-in-Transit ac-
count.
Cash Accounts (CA202000) form Make sure that the necessary cash
accounts to record cash entries and
funds transfers have been created,
and that the necessary entry types
have been assigned to them.
Payment Methods (CA204000) form Make sure that the payment meth-
ods to be used have been created
and have been defined to use the
proper accounts.
Entry Types (CA203000) form Make sure that the necessary entry
types for processing cash payments
have been created and assigned to
Credit Terms (CS206500) form Make sure that the needed credit
terms—those that are commonly
used by vendors in their relations
with your company, and those that
are used by your company in its re-
lations with customers—have been
created.
Vendor Classes (AP201000) form Make sure that the default vendor
class, which provides the default
values for vendor accounts and for
other vendor classes, has been cre-
ated.
Accounts Payable Preferences Make sure that all necessary set-

(AP101000) form tings to use the accounts payable
functionality have been specified.
Statement Cycles (AR202800) form Make sure that the necessary state-
ment cycles, which will later be
used to track customers' outstand-
ing balances and send electronic
or printed statements to the cus-
tomers, have been created.
Customer Classes (AR201000) form Make sure that the default cus-
tomer class, which provides the de-
fault values for customer accounts
and for other customer classes, has
been created.
Accounts Receivable Preferences Make sure that all necessary set-

(AR101000) form tings to use the accounts receiv-
able functionality have been speci-
fied.

General Ledger Preferences Make sure that the following set-

(GL102000) form tings have been specified:
• The Hold Batches on Entry
Cash Management Preferences Make sure that the following set-

(CA102000) form tings have been specified:
• The Automatically Post to GL
on Release check box is select-
ed.
• The Hold Transactions on En-
try check box is cleared.
• The Require Document Ref.
Nbr. on Entry check box is
cleared.
Accounts Payable Preferences Make sure that the following set-

(AP101000) form tings have been specified:
• A vendor class, which will be
for vendor accounts (and for
other vendor classes), is select-
ed in the Default Vendor Class
ID box.
• The Require Approval of Bills
Prior to Payment check box is
cleared.
• The Require Vendor Reference
Accounts Receivable Preferences Make sure that the following set-

(AR101000) form tings have been specified:
• A customer class, which will be
for customer accounts (and for
other customer classes), has
been selected in the Default
Customer Class ID box.
• The Require Payment Ref-
erence on Entry check box is
cleared.
Accounts Payable | 17
Accounts Payable
AP Bills: Implementation Checklist
To ensure that the system is configured properly for processing AP bills, make sure that the criteria listed in the
table have been met in the system as described.
Enable/Disable Features (CS100000) Make sure the minimal features have been enabled as de-
scribed in Company Without Branches: General Information,
Company with Branches that Do Not Require Balancing: Gen-
eral Information, and Company with Branches that Require Bal-
ancing: General Information
Vendors (AP303000) Verify the existence of the vendor accounts for the vendors
for which you will create AP bills. For details, see Vendors: Im-
plementation Activity.
Non-Stock Items (IN202000) Verify the existence of non-stock items that can be used when
creating AP bills. For details, see Non-Stock Item: Implementa-
tion Activity.
Settings That Affect the Workflow

You use accounts payable forms to record purchases you make on credit. The following settings and entities should
be specified and defined, respectively:
• The following general ledger settings should be specified on the Posting Settings tab of the General Ledger
Preferences (GL102000) form:
• Make sure that the Automatically Post on Release check box is selected. This setting causes GL batches
to be immediately posted aer they are released.
• Clear the Generate Consolidated Batches check box to cause every AP transaction you enter to
be posted as an individual batch to the general ledger. (When this check box is selected, the system
consolidates into a single batch all transactions in the same currency posted to the same period for all
documents being released.)
• The following accounts payable settings should be specified on the General tab of the Accounts Payable
Preferences (AP101000) form:
• Select the Hold Documents on Entry check box in the Data Entry Settings section. This setting gives
the created AP bills the On Hold status.
• Clear the Require Vendor Reference check box in the Data Entry Settings section. This setting means
that you do not have to enter a vendor reference number in the Vendor Ref. box when creating an AP bill
on the Bills and Adjustments (AP301000) form.
• Make sure that the Automatically Post on Release check box is selected in the Posting Settings section.
This setting indicates that AP bills will be automatically posted to the general ledger once they are
released.
With these settings specified and entities defined, users in your company can record and process documents in
Acumatica ERP quickly and accurately, with a minimum of manual actions.
AP Bill Payments: Implementation Checklist
To ensure that the system is configured properly for paying AP bills, make sure that the criteria listed in the table
have been met in the system as described.
Form Criteria to Check Notes
Enable/Disable Features (CS100000) Make sure the minimal features have been
enabled as described in Company Without
Branches: General Information, Company with
Branches that Do Not Require Balancing: Gen-
eral Information, or Company with Branches
that Require Balancing: General Information.
Vendors (AR303000) Verify the existence of the vendor accounts

for the vendors whose bills you will pay. For
details, see Vendors: Implementation Activity.
Payment Methods (CA204000) Make sure that the CHECK payment method
has been specified when creating a payment.

The following settings and entities should be specified and defined, respectively:
the created checks the On Hold status.
This setting indicates that checks will be automatically posted to the general ledger once they are
released.
• The following payment method settings should be specified for the payment method on the Payment
Methods (CA204000) form:
• Select the Print Checks option in the Additional Processing section on the Settings for Use in AP tab.
AP Documents from PDFs: Implementation Checklist
The following sections provide details you can use to ensure that the system is configured properly for recognizing
AP documents from PDF files, and to understand (and change, if needed) the settings that affect the processing
workflow.
Implementation Checklist
We recommend that before you start recognizing AP documents from PDF files, you make sure the needed features
have been enabled, settings have been specified, and entities have been created, as summarized in the following
checklist.
Enable/Disable Features (CS100000) form Make sure that the Document Recognition Service fea-
ture has been enabled.
The feature is not available in trial mode

and can be enabled only if it is includ-
ed in the license that is applied to the
Acumatica ERP instance.
System Email Accounts (SM204002) form Make sure that a system email account is created with
incoming mail processing activated and the Submit to
Incoming Documents check box selected on the In-
coming Mail Processing tab.
This configuration is needed only if you

want automatically submit PDF attach-
ments of incoming emails for recogni-
tion.
Rebuild Full-Text Entity Index (SM209500) form Rebuild search indexes before you start using the Doc-
ument Recognition Service feature. For details, see
Building Search Indexes.
Validation of Configuration
To make sure that all configuration has been performed correctly, we recommend that in your system, you perform
instructions similar to those described in AP Documents from PDFs: Process Activity.
Bill Prepayments: Implementation Checklist
To ensure that the system is configured properly for processing prepayments, make sure that the criteria listed in
the table have been met in the system as described.
eral Information, and Company with Branches

for the vendors for which you will create and
process prepayments. For details, see Ven-
dors: Implementation Activity.
Non-Stock Items (IN202000) Verify the existence of non-stock items that

can be used when creating prepayment re-
quests. For details, see Non-Stock Item: Imple-
mentation Activity.
Payment Methods (CA204000) Make sure the CHECK payment method has
been selected when paying a prepayment re-
quest.
Implementation Notes
When deciding how many and which prepayment accounts to use to make it easier to track them in the system, you
can select one or any of the following options:
• To use a single prepayment account for all prepayments (to all vendors)
• To specify the prepayment accounts for particular vendor classes
• To specify separate prepayment accounts for specific vendors
If you do not specify a separate account for prepayments, the vendor prepayments will be debited to the vendor AP
account.
To assign the prepayment accounts, do the following:
1. On the Vendor Classes (AP201000) form, specify the prepayment account and subaccount for the default
vendor class and for each of the other vendor classes. This will make it easy to create new vendor classes
and new vendors with the proper prepayment account specified.
2. Use the Vendors (AP303000) form to specify the prepayment account and subaccount for each vendor.

released.
Debit and Credit Adjustments: Implementation Checklist
To ensure that the system is configured properly for processing debit and credit adjustments, make sure that the
criteria listed in the table have been met in the system as described.
Vendors (AP303000) Verify the existence of the vendor accounts

for the vendors for which you will create debit
and credit adjustments. For details, see Ven-
dors: Implementation Activity.

the created debit and credit adjustments the On Hold status.
• Clear the Require Vendor Reference check box in the Data Entry Settings section. This setting means
that you do not have to enter a vendor reference number in the Vendor Ref. box when creating a debit or
credit adjustment on the Bills and Adjustments (AP301000) form.
This setting indicates that debit and credit adjustments will be automatically posted to the general
ledger once they are released.
Interbranch Bills Without Balancing: Implementation Checklist
Before users begin processing AP bills between branches that do not require balancing, you must make sure that
the system has been configured properly and that all required entities have been created, as described in the
following table
Form Settings to Check Notes
Enable/Disable Features (CS100000) Make sure that the following fea-

form tures have been enabled:
• Standard Financials
• Multibranch Support
• Multicompany Support
• Advanced Financials
• Inter-Branch Transactions
Multiple forms Make sure that the minimum con-

figuration of the company has been
performed.
Chart of Accounts (GL202500) form Check whether the necessary ac-

counts have been created.
Company Financial Calendar Be sure that the financial periods You can generate the necessary pe-
(GL201100) form for which bills will be defined have riods on the Master Financial Calen-
a status of Open. dar (GL201000) form.
Vendors (AP303000) form Ensure that all needed vendors—

that is, all vendors for which AP
bills between branches not requir-
ing balancing may be created—
have been defined in the system.
Settings That Can Affect the Processing Workflow

The following settings on the Accounts Payable Preferences (AP101000) form can affect the processing workflow:
• If the Automatically Post on Release check box is selected, the system posts the appropriate transactions
to the general ledger when AP documents are released. If this check box is cleared, you have to post the
batch aer you release the AP document.
• If the Post Summary on Updating GL check box is selected, AP documents are posted to the general ledger
with summarized row amounts if particular criteria are met. That is, if multiple lines in an AP document
specify the same account and branch, then in the GL batch, these rows are combined into one row (that is,
one journal entry) with the summarized amount. If this check box is cleared, the lines of the AP document
are not combined into one journal entry in the GL batch.
• If the Hold Documents on Entry check box is selected in the Data Entry Settings section, when new
documents are entered, they are assigned the On Hold status. If the Hold Documents on Entry check box is
cleared, the documents are assigned the Balanced status.
• If the Validate Document Totals on Entry check box is selected, the system adds the Amount box to the
Summary area of the Bills and Adjustments (AP301000) form. To save a document with the Balanced status,
you must enter the document total in this box aer reviewing the document. If this check box is cleared, the
system automatically validates the batch when the status of the batch is Balanced.
• If the Require Vendor Reference check box is selected, you must fill in the Vendor Ref. box on the Bills and
Adjustments form. If this check box is cleared, you can leave the Vendor Ref. box blank.
Interbranch Bills with Balancing: Implementation Checklist
Before users begin processing AP bills between branches that require balancing, you must make sure that the
system has been configured properly and that all required entities have been created, as described in the following
table.


performed.

Inter-Branch Account Mapping Be sure that the account mapping For details on defining these rules,
(GL101010) form rules have been specified for the see Interbranch Account Mapping:
branches. General Information.
Company Financial Calendar Be sure that all financial periods for You can generate the necessary pe-
(GL201100) form which AP bills for branches requir- riods on the Master Financial Calen-
ing balancing may occur have a sta- dar (GL201000) form.
tus of Open.
Vendors (AP303000) form Ensure that all vendors that may

be specified in these AP bills are de-
fined in the system.

Check Reprinting: Implementation Checklist
The following sections provide details you can use to ensure that the system is configured properly for performing
check reprinting, and to understand (and change, if needed) the settings that affect the processing workflow.
We recommend that before you initially print and reprint checks, you make sure the settings have been specified
and entities created, as summarized in the following checklist.
Enable/Disable Features (CS100000) Make sure the minimal features have been enabled
as described in Company Without Branches: General
Information, Company with Branches that Do Not Re-
quire Balancing: General Information, and Company with
Branches that Require Balancing: General Information.
Payment Methods (CA204000) Make sure that the CHECK payment method has been
specified when creating a payment.

You can affect the workflow of reprinting checks by specifying additional settings as follows:
released.
Testing of Settings
To make sure that all settings are configured correctly, we recommend that you reprint checks as described in
Check Reprinting: Process Activity.
Multiple Bill Payments: Implementation Checklist
To ensure that the system is configured properly for processing a payment of multiple bills, make sure that the
Vendors (AP303000) Verify the existence of the vendor accounts

for the vendors whose bills you want to pay
with one payment. For details, see Vendors:
Implementation Activity.
Payment Methods (CA204000) Make sure the CHECK payment method has
been selected when creating a payment.

released.
• The following vendor settings should be specified on the Vendors (AP303000) form:
• For the vendor whose bills should be paid by separate payments, select the Pay Separately check box in
the Default Payment Settings section of the Payment tab.
Payments for a Shared Vendor: Implementation Checklist
Before users begin processing payments for a vendor shared between different companies, you must make sure
that the system has been configured properly and that all required entities have been created, as described in the
following table.


figuration of the companies has
been performed.

Company Financial Calendar Make sure that all periods for which You can generate the necessary pe-
(GL201100) form users may process payments for riods on the Master Financial Calen-
a shared vendor have a status of dar (GL201000) form.
Open.
Vendors (AP303000) form Ensure that all vendors for which

shared payments from different
companies may be processed are
defined in the system. For these
vendors, also be sure that no ac-
count has been specified in the
Cash Account box of the Payment
tab.
Payment Methods (CA204000) form Be sure that the necessary cash ac-
counts have been defined as the
default accounts for the branches
in the payment methods of the ven-
dor.

Partial Payments: Implementation Checklist
To ensure that the system is configured properly for paying AP bills, make sure that the criteria listed in the table
have been met in the system as described.
eral Information, or Company with Branches

for the vendors whose bills you will pay. For
details, see Vendors: Implementation Activity.
Payment Methods (CA204000) Make sure that the CHECK payment method
has been specified when creating a payment.

released.
Voiding Checks: Implementation Checklist
The following sections provide details you can use to ensure that the system is configured properly for voiding
checks, and to understand (and change, if needed) the settings that affect the processing workflow.
We recommend that before you void checks, you make sure the needed features have been enabled, settings have
been specified, and entities have been created, as summarized in the following checklist.
Enable/Disable Features (CS100000) Make sure the minimal features have been enabled as de-
scribed in Company Without Branches: General Information,
Company with Branches that Do Not Require Balancing: Gen-
eral Information, and Company with Branches that Require Bal-
ancing: General Information.
Vendors (AR303000) Verify the existence of the vendor accounts for the vendors
whose bills you will pay. For details, see Vendors: Implementa-
tion Activity.
Payment Methods (CA204000) Make sure that the CHECK payment method has been speci-
fied when creating a payment.
Other Settings That Affect the Workflow

You can affect the workflow of check voiding by specifying additional settings as follows:
• To cause GL batches to be immediately posted aer they are released, select the Automatically Post on
Release check box on the General Ledger Preferences (GL102000) form.
• To cause every AP transaction you enter to be posted as an individual batch to the general ledger, clear the
Generate Consolidated Batches check box on the General Ledger Preferences form. (When this check box
is selected, the system consolidates into a single batch all transactions in the same currency posted to the
same period for all documents being released.)
• To give the created checks the On Hold status, select the Hold Documents on Entry check box in the Data
Entry Settings section on the Accounts Payable Preferences (AP101000) form.
• Make sure that the Automatically Post on Release check box is selected in the Posting Settings section on
the Accounts Payable Preferences form. This setting indicates that checks will be automatically posted to
the general ledger once they are released.
Testing of Settings
To make sure that all settings are configured correctly, we recommend that you void a check as described in Voiding
Checks: Process Activity.
Accounts Receivable | 30
Accounts Receivable
AR Invoices: Implementation Checklist
To ensure that the system has been configured properly for the processing of AR invoices, make sure that the
We recommend that before you initially process AR invoices, you make sure the needed features have been
enabled, settings have been specified, and entities have been created, as summarized in the following checklist.
enabled, as described in Company Without
Customers (AR303000) Be sure that the customer accounts for the

customers for which you will create AR invoic-
es have been defined.
Non-Stock Items (IN202000), Stock Verify the existence of non-stock items or

Items (IN202500) stock items that can be used when you are
creating AR invoices. For details, see Non-
Stock Item: Implementation Activity.

In general, you use accounts receivable forms specifically for sales made on credit. The following settings and
entities should be specified and defined, respectively:
• Clear the Generate Consolidated Batches check box to cause every AR transaction you enter to
• The following accounts receivable settings should be specified on the General Settings tab of the Accounts
Receivable Preferences (AR101000) form:
the created AR invoices the On Hold status.
• Clear the Require Payment Reference on Entry check box in the Data Entry Settings section. This
setting means that you do not have to enter a payment reference number in the Payment Ref. box when
creating a payment on the Payments and Applications (AR302000) form.
This setting causes AR invoices to be automatically posted to the general ledger once they are released.
AR Invoice Correction: Implementation Checklist
To ensure that the system is configured properly for creating and releasing credit and debit memos, make sure that
the criteria listed in the table have been met in the system as described.
Customers (AR303000) Verify the existence of the customer accounts

for the customers for which you will correct
AR invoices by creating credit and debit mem-
os. For details, see Customers: Implementation
Activity.

• The following accounts receivable preferences settings should be specified on the General tab of the
Accounts Receivable Preferences (AR101000) form:
the created AR invoices and credit memos the On Hold status.
This setting indicates that AR invoices and credit memos will be automatically posted to the general
Auto-Applying Payments: Implementation Checklist
auto-application of payments, and to understand (and change, if needed) the settings that affect the processing
workflow.
We recommend that before you initially auto-apply payments or prepayments to customer documents, you make
sure the needed features have been enabled, settings have been specified, and entities have been created, as
summarized in the following checklist.
Enable/Disable Features (CS100000) Make sure the minimal features have been enabled
as described in Company Without Branches: General
Information, Company with Branches that Do Not Re-
quire Balancing: General Information, and Company with
Branches that Require Balancing: General Information.
Statement Cycles (AR202800) Make sure that the End of Month statement cycle has
been configured.
Customers (AR303000) Verify the existence of the customer accounts for the
customers whose payments or prepayments you will
auto-apply to documents. For details, see Customers:
Make sure that the EOM statement cycle has been se-
lected for the customer accounts in the Statement Cy-
cle ID box in the Financial Settings section on the Fi-
nancial tab of the current form.

You can affect the workflow of the auto-application process by specifying additional settings on the General
Settings tab of the Accounts Receivable Preferences (AR101000) form as follows:
• Select the Hold Documents on Entry check box in the Data Entry Settings section. This setting gives the
created AR invoices and credit memos the On Hold status.
This setting indicates that AR invoices and credit memos will be automatically posted to the general ledger
once they are released.
Testing of Settings
To make sure that all settings are configured correctly, we recommend that you perform the auto-application
process as described in Auto-Applying Payments: Process Activity.
Customer Refunds: Implementation Checklist
To ensure that the system is configured properly for creating a customer refund, make sure that the criteria listed in
the table have been met in the system as described.

for the customers whose refunds you will
process. For details, see Customers: Imple-
mentation Activity.

• The following accounts receivable settings should be specified on the General tab of the Accounts
• Clear the Require Payment Reference on Entry check box in the Data Entry Settings section. With this
check box cleared, you do not have to fill in payment reference information in the Payment Ref. box on
the Payments and Applications (AR302000) form.
Interbranch Invoices with Balancing: Implementation Checklist
Before users begin processing invoices between branches that require balancing, you must make sure that the
system has been configured properly and that all required entities have been created, as described in the following
table.

• Multi-Branch Support
Make sure that the minimum con-

performed.

Inter-Branch Account Mapping Be sure that the account mapping For details on defining these rules,
(GL101010) form rules have been specified for the see Interbranch Account Mapping:
branches. General Information.
Company Financial Calendar Be sure that the periods for which You can generate the necessary pe-
(GL201100) form invoices will be defined have a sta- riods on the Master Financial Calen-
tus of Open. dar (GL201000) form.
Customers (AR303000) form Be sure that the periods for which

invoices will be defined have a sta-
tus of Open.

The following settings on the Accounts Receivable Preferences (AR101000) form can affect the processing workflow:
• If the Automatically Post on Release check box is selected, the system posts transactions to the general
ledger when AR documents are released. If this check box is cleared, you have to post the batch aer you
release the AR document.
• If the Post Summary on Updating GL check box is selected, AR documents are posted to the general ledger
with summarized row amounts if particular criteria are met. That is, if multiple lines in an AR document
specify the same account and branch, then in the GL batch, these rows will be combined into one entry with
the summarized amount. If this check box is cleared, the lines of the AR document will not be combined into
one journal entry in the GL batch.
Summary area of the Invoices and Memos (AR301000) form. To save a document with the Balanced status,
• If the Require Payment Reference on Entry check box is selected, you must fill in the Payment Ref. box on
the Invoices and Memos form. If this check box is cleared, you can leave the Payment Ref. box blank.
• If the Require Invoice/Memo Printing Before Release check box is selected, you must print an AR invoice
or memo before release for those customers who prefer to receive printed copies of the documents. That
is, if the Print Invoices check box is selected on the Customers (AR303000) form for a customer account,
each invoice is created with the Pending Print status. If this check box is cleared, you can release the invoice
without printing.
• If the Require Invoice/Memo Emailing Before Release check box is selected, you must send an email with
an AR invoice or memo before release for those customers who prefer to receive copies of the documents
by email. That is, if the Send Invoices by Email check box is selected on the Customers form for a customer
account, each invoice is created with the Pending Email status. If this check box is cleared, you can release
the invoice without sending an email.
Interbranch Invoices Without Balancing: Implementation Checklist
Before users begin processing invoices between branches that do not require balancing,you must make sure that
the system has been configured properly and that all required entities have been created, as described in the
following table.

Make sure that the minimum con-

performed.

Company Financial Calendar Be sure that the periods for which You can generate the necessary pe-
(GL201100) form invoices will be defined have a sta- riods on the Master Financial Calen-
tus of Open. dar (GL201000) form.
Customers (AR303000) form Ensure that all needed customers—

that is, all customers for which in-
voices between branches not re-
quiring balancing may be created—
have been defined in the system.

The following settings on the Accounts Receivable Preferences (AR101000) form can affect the processing workflow:
• If the Automatically Post on Release check box is selected, the system posts transactions to the general
ledger when AR documents are released. If this check box is cleared, you have to post the batch aer you
release the AR document.
• If the Post Summary on Updating GL check box is selected, AR documents are posted to the general ledger
with summarized row amounts if particular criteria are met. That is, if multiple lines in an AR document
specify the same account and branch, then in the GL batch, these rows will be combined into one entry with
the summarized amount. If this check box is cleared, the lines of the AR document will not be combined into
one journal entry in the GL batch.
Summary area of the Invoices and Memos (AR301000) form. To save a document with the Balanced status,
• If the Require Payment Reference on Entry check box is selected, you must fill in the Payment Ref. box on
the Invoices and Memos form. If this check box is cleared, you can leave the Payment Ref. box blank.
• If the Require Invoice/Memo Printing Before Release check box is selected, you must print an AR invoice
or memo before release for those customers who prefer to receive printed copies of the documents. That
is, if the Print Invoices check box is selected on the Customers (AR303000) form for a customer account,
each invoice is created with the Pending Print status. If this check box is cleared, you can release the invoice
without printing.
• If the Require Invoice/Memo Emailing Before Release check box is selected, you must send an email with
an AR invoice or memo before release for those customers who prefer to receive copies of the documents
by email. That is, if the Send Invoices by Email check box is selected on the Customers form for a customer
account, each invoice is created with the Pending Email status. If this check box is cleared, you can release
the invoice without sending an email.
Intercompany Sales: Implementation Checklist
intercompany sales, and to understand (and change, if needed) the settings that affect the processing workflow.
We recommend that before you initially perform intercompany sales, you make sure the needed features have been
Enable/Disable Features (CS100000) Make sure that the following features have been enabled:
Companies (CS101500) If you are going to extend as a customer or vendor any company that has
the Without Branches company type, make sure that the company has
been configured. For details, see Company Without Branches: To Config-
ure a Company Without Branches.
Branches (CS102000) If you are going to extend as a customer or vendor any branches of com-
panies with the With Branches Not Requiring Balancing or With Branches
Requiring Balancing company type, make sure that the companies have
been configured. For details, see Company with Branches that Do Not Re-
quire Balancing: Implementation Activity and Company with Branches that
Require Balancing: Implementation Activity.
Customer Classes (AR201000) Make sure that the customer class to be used for a customer extended
from a company or branch has been defined. For details, see Accounts
Receivable: To Create a Customer Class.
Vendor Classes (AP201000) Make sure that the vendor class to be used for a vendor extended from a
company or branch has been defined. For details, see Accounts Payable:
To Create a Vendor Class.

You can affect the workflow of intercompany sales by specifying additional settings as follows:
• To cause AR documents to be posted automatically, select the Automatically Post on Release check box
on the General Settings tab (Posting Settings section) of the Accounts Receivable Preferences (AR101000)
form.
• To cause the ID of the default customer class to be inserted automatically when a company or branch has
been extended to be a customer, select a customer class ID in the Default Customer Class ID box on the
General Settings tab (Data Entry Settings section) of the Accounts Receivable Preferences form. If this box
is empty, you will have to specify a customer class for the new customer on the Customers (AR303000) form.
• To cause the system to insert a sales account from the customer location to an AR invoice, in the Use
Intercompany Sales Account From box, select Customer Location. If Inventory Item is selected in this box,
the system will insert the sales account specified in the Sales Account box on the GL Accounts tab of the
Non-Stock Items (IN202000) form for non-stock items.
• To cause new documents to be assigned the On Hold status when they are created, select the Hold
Documents on Entry check box on the General Settings tab (Data Entry Settings section) of the Accounts
Receivable Preferences form. If the Hold Documents on Entry check box is cleared, the documents are
assigned the Balanced status.
• To cause AP documents to be posted automatically, select the Automatically Post on Release check box on
the General Settings tab (Posting Settings section) of the Accounts Payable Preferences (AP101000) form.
• To cause the ID of the default vendor class to be inserted automatically when a company or branch has
been extended to be a vendor, select a vendor class ID in the Default Vendor Class ID box on the General
Settings tab (Data Entry Settings section) of the Accounts Payable Preferences form. If this box is empty,
you will have to specify a vendor class for the new vendor on the Vendors (AP303000) form.
• To cause the system to insert an expense account from the vendor location to an AP bill created from an AR
invoice, in the Use Intercompany Expense Account From box, select Vendor Location. If Inventory Item is
selected in this box, the system will insert the expense account specified in the Expense Account box on the
GL Accounts tab of the Non-Stock Items (IN202000) form for non-stock items.
• To cause new documents to be assigned the On Hold status when they are created, select the Hold
Documents on Entry check box on the General Settings tab (Data Entry Settings section) of the Accounts
Payable Preferences form. If the Hold Documents on Entry check box is cleared, the documents are
assigned the Balanced status.
To make sure that all configuration has been performed correctly, we recommend that in your system, you process
intercompany sales by performing instructions similar to those described in Intercompany Sales: To Process
an Intercompany Invoice, Intercompany Sales: To Pay an Intercompany Bill, and Intercompany Sales: To Pay an
Intercompany Invoice.
Invoice Payments: Implementation Checklist
To ensure that the system is configured properly for creating a payment and applying it to an invoice, make sure
that the criteria listed in the table have been met in the system as described.

for the customers whose invoices you will
pay. For details, see Customers: Implementa-
tion Activity.

Invoice Prepayments: Implementation Checklist
To ensure that the system has been configured properly for the processing of prepayments, make sure that the
Customers (AR303000) Be sure that the customer accounts for the

customers for which you will create and
process prepayments have been defined.

In general, you use accounts receivable forms specifically for sales made on credit. The following settings and
entities should be specified and defined, respectively:
the created prepayments the On Hold status.
• Clear the Require Payment Reference on Entry check box in the Data Entry Settings section. This
setting means that you do not have to enter a payment reference number in the Payment Ref. box when
creating a prepayment on the Payments and Applications (AR302000) form.
This setting causes prepayments to be automatically posted to the general ledger once they are released.
Invoice with Combined Subaccounts: Implementation Checklist
To ensure that the system has been configured properly for the processing of AR invoices, make sure that the
Enable/Disable Features (CS100000) Make sure the Standard Financials and Subac-
form counts(under Advanced Financials) features
have been enabled.
Multiple forms Make sure that the minimum configuration

of the company has been performed, as de-
scribed in Company Without Branches: Gen-
eral Information, Company with Branches that
Do Not Require Balancing: General Information,
and Company with Branches that Require Bal-
ancing: General Information.
Segmented Keys (CS202000) form, Be sure that the SUBACCOUNTS segmented

Segment Values (CS203000) form key has been configured to meet the compa-
ny’s business needs, as described in Subac-
counts: General Information.
Accounts Receivable Preferences Make sure that a proper subaccount mask

(AR101000) form has been specified for AR documents, as de-
scribed in Combined Subaccounts: To Define a
Subaccount Mask for AR Documents.
Customers (AR303000) Be sure that the customer accounts have

been defined for the customers for which you
will create AR invoices.
Non-Stock Items (IN202000), Stock Verify the existence of the non-stock items or
Items (IN202500) stock items (or both) that will be used when
you are creating AR invoices. For details, see
Non-Stock Item: Implementation Activity.

For a streamlined workflow of processing AR invoices, we recommend that you specify various settings related to
the general ledger and to accounts receivable.
Do the following on the Posting Settings tab of the General Ledger Preferences (GL102000) form:
• Make sure that the Automatically Post on Release check box is selected. This setting causes GL batches to
be immediately posted aer they are released.
• Clear the Generate Consolidated Batches check box to cause every AR transaction you enter to be posted
as an individual batch to the general ledger. (When this check box is selected, the system consolidates into
a single batch all transactions in the same currency posted to the same period for all documents being
released.)
Do the following on the General Settings tab of the Accounts Receivable Preferences (AR101000) form:
• Select the Hold Documents on Entry check box in the Data Entry Settings section. This setting causes the
system to assign the On Hold status to the created AR invoices.
setting, users do not have to enter a payment reference number in the Payment Ref. box when creating an
AR invoice on the Invoices and Memos (AR301000) form.
This setting causes AR invoices to be automatically posted to the general ledger once they are released.
With these settings specified, users in your company can record and process documents in Acumatica ERP quickly
and accurately, with a minimum of manual actions.
Payments with Write-Off: Implementation Checklist
To ensure that the system is configured properly for creating a credit write-off when you process a payment, make
sure that the criteria listed in the table have been met in the system as described.
Enable/Disable Features (CS100000) Make sure the basic features have been en-
abled, as described in Company Without

for the customers whose payments you want
to process. For details, see Customers: Imple-
mentation Activity.
The needed customer accounts must be spec-

ified for write-offs in the Financial Settings
section on the Financial tab as follows:
• The Enable Write-Offs check box must be
selected.
• A Write-Off Limit value must be specified.
Chart of Accounts (GL202500) Verify the existence of the GL accounts to The account you use
which the write-off amounts will be posted. to post credit write-
off amounts should be
an Income account;
the account you use to
post balance write-off
amounts should be an
Expense account.
Reason Codes(CS211000) Verify the existence of the reason codes to be

used for write offs.

Be sure that the appropriate settings have been defined as follows:
• Do the following on the Posting Settings tab of the General Ledger Preferences (GL102000) form:
• Clear the Generate Consolidated Batches check box to cause every AR document you enter to be
posted as an individual batch to the general ledger. (When this check box is selected, the system
• On the General Settings tab of the Accounts Receivable Preferences (AR101000) form, do the following:
Customers and Vendors | 43
Customers and Vendors
Customer Statements: Implementation Checklist
The following sections provide details you can use to ensure that the system is configured properly for preparing
customer statements.
We recommend that before you initially prepare customer statements, you make sure settings have been specified
and entities have been created, as summarized in the following checklist.
Customer Classes (AR201000) In the Statement Type box in the Default Print and Email Set-
tings section on the General Settings tab, you specify what type of
statement the customers assigned to this customer class prefer—
balance-forward or open-item.
You select the Print Statements check box if you want to make
this customer's statements available for mass-printing on the Print
Statements (AR503500) form.
You select the Send Statements By Email check box if you want to
make this customer's statements available for mass-emailing on
the Print Statements form.
You select the Multi-Currency Statements check box if you want

this customer's statements to be created in multicurrency format.
Such statements are displayed for mass-processing (printing or
emailing) if the Foreign Currency Statements check box is select-
ed on the Print Statements form.
This check box becomes available if the Multicurrency Account-
ing feature has been enabled on the Enable/Disable Features
(CS100000) form.
Statement Cycles (AR202800) Make sure that the End of Month statement cycle that you want to
use for preparing customer statements has been configured.
Customers (AR303000) Make sure that the EOM statement cycle has been selected for the
customer accounts in the Statement Cycle ID box in the Financial
Settings section on the Financial tab of the current form.
Accounts Receivable Preferences Make sure that on the General tab (Consolidation Settings sec-
(AR101000) tion), the For Each Branch option is selected in the Prepare State-
ments box.
Testing of Settings
To make sure that all settings are configured correctly, we recommend that you prepare customer statements as
described in Customer Statements: Process Activity.
Customer Visibility: Implementation Checklist
The following sections provide details you can use to ensure that the system is configured properly for restricting
the visibility of customer records, and to understand (and change, if needed) the settings that affect the processing
workflow.
We recommend that before you initially restrict visibility of customer records, you make sure the needed features
checklist.
Enable/Disable Features (CS100000) Make sure the minimal features have been enabled, as described
in Company Without Branches: General Information, Company with
Branches that Do Not Require Balancing: General Information, and
Company with Branches that Require Balancing: General Informa-
tion.
Make sure that the Multibranch Support feature has been en-
abled, if you need to restrict the visibility of customer records for
particular branches.
Enable the Customer and Vendor Visibility Restriction feature to

perform Customer Visibility: To Restrict Visibility to a Company.
Enable the Multicurrency Accounting and Multiple Base Currencies

features to perform Customer Visibility: To Restrict Visibility to a
New Company.
Customer Classes (AR201000) Be sure that the customer classes whose visibility you want to re-
strict have been defined.
Customers (AR303000) Be sure that the customer accounts have been defined for the
customers whose visibility you want to restrict.
Branches (CS102000) Make sure that for each branch to which the visibility of any cus-
tomers should be limited, the appropriate role associated with
the branch is specified in the Access Role box (Configuration
Settings section) on the Branch Details tab.
Companies (CS101500) Make sure that for each company to which the visibility of any
customers should be limited, the appropriate role associated
with the company is specified in the Access Role box (Configura-
tion Settings section) on the Company Details tab.
Users (SM201010) or User Roles (SM201005) Make sure that the needed users have been assigned to the roles
specified for branches and companies. For details, see User
Roles: General Information.
instructions similar to those described in Customer Visibility: To Restrict Visibility to a Company and Customer
Visibility: To Restrict Visibility to a New Company.
On-Demand Statements: Implementation Checklist
The following sections provide details you can use to ensure that the system is configured properly for preparing
on-demand customer statements.
We recommend that before you initially prepare customer statements, you make sure settings have been specified
and entities have been created, as summarized in the following checklist.

(CS100000) form.
customer accounts in the Statement Cycle ID box in the Finan-
cial Settings section on the Financial tab of the current form. The
statement type should be Open Item.
ments box.
Testing of Settings
To make sure that all settings are configured correctly, we recommend that you prepare on-demand statements as
described in On-Demand Statements: Process Activity.
Regenerating Statements: Implementation Checklist
The following sections provide details you can use to ensure that the system is configured properly for regenerating
customer statements and to understand (and change, if needed) the settings that affect the processing workflow.
We recommend that before you regenerate customer statements, you make sure settings have been specified and
entities have been created, as summarized in the following checklist.

(CS100000) form.
customer accounts in the Statement Cycle ID box in the Financial
Settings section on the Financial tab of the current form.
ments box.

You can affect the workflow of creating AR documents by specifying additional settings on the General Settings tab
of the Accounts Receivable Preferences (AR101000) form as follows:
• Select the Hold Documents on Entry check box in the Data Entry Settings section. This setting gives the
created AR invoices and credit memos the On Hold status.
This setting indicates that AR invoices and credit memos will be automatically posted to the general ledger
once they are released.
Testing of Settings
To make sure that all settings are configured correctly, we recommend that you regenerate customer statements as
described in Regenerating Statements: Process Activity.
Vendor Visibility: Implementation Checklist
The following sections provide details you can use to ensure that the system is configured properly for restricting
the visibility of vendor records, and to understand (and change, if needed) the settings that affect the processing
workflow.
We recommend that before you initially restrict visibility of vendors, you make sure the needed features have been
Enable/Disable Features (CS100000) Make sure the minimal features have been enabled, as described
in Company Without Branches: General Information, Company with
Branches that Do Not Require Balancing: General Information, and
Company with Branches that Require Balancing: General Informa-
tion.
Make sure that the Multibranch Support, Multicompany Support,

and Customer and Vendor Visibility Restriction features have been
enabled, if you need to restrict the visibility of vendor records for
particular companies or branches. For details, see Vendor Visibili-
ty: To Restrict Visibility to a Branch.
Enable the Multibranch Support, Multicompany Support, Cus-

tomer and Vendor Visibility Restriction, Multicurrency Account-
ing, and Multiple Base Currencies features, if you need to restrict
the visibility of vendor records for a particular company with the
base currency different from the tenant's base currency. For de-
tails, see Vendor Visibility: To Restrict Visibility to a New Company.
Vendor Classes (AP201000) Be sure that the vendor classes whose visibility you want to re-
strict have been defined.
Vendors (AP303000) Be sure that the vendor accounts have been defined for the ven-
dors whose visibility you want to restrict.
Branches (CS102000) Make sure that for each branch to which the visibility of any ven-
dors should be limited, the appropriate role associated with the
branch is specified in the Access Role box (Configuration Set-
tings section) on the Branch Details tab.
Companies (CS101500) Make sure that for each company to which the visibility of any
vendor should be limited, the appropriate role associated with
the company is specified in the Access Role box (Configuration
Settings section) on the Company Details tab.
Users (SM201010) or User Roles (SM201005) Make sure that the needed users have been assigned to the roles
specified for branches and companies. For details, see User
Roles: General Information.
instructions similar to those described in Vendor Visibility: To Restrict Visibility to a Branch and Vendor Visibility: To
Restrict Visibility to a New Company.
General Ledger | 49
General Ledger
Adjusting Transactions: Implementation Checklist
Before users begin processing auto-reversing GL batches, you must make sure that the system has been configured
properly and that all required entities have been created, as described in the following table.
Form Settings to Validate Notes
Enable/Disable Features (CS100000) Make sure the Standard Financials

form feature has been enabled.
Multiple forms Make sure that the system has been

configured properly, as described
in Company Without Branches: Gen-
eral Information.

(GL201100) form for which auto-reversing transac- riods on the Master Financial Calen-
tions will be created and the next dar (GL201000) form.
periods have a status of Open.

The following settings on the General Ledger Preferences (GL102000) form can affect the processing workflow:
• If the On Post option is selected in the Generate Reversing Entry box, the system generates a reversing
batch when the original batch is posted. If the On Period Closing option is selected, the system generates a
reversing batch when a user closes the posting period related to the original batch.
• If the Automatically Post on Release check box is selected, the system posts batches on release. If this
check box is cleared, you have to post the batches aer release.
• If the Hold Batches on Entry check box is selected, a batch is saved with the On Hold status by default. If the
batch is on hold, you should click Remove Hold on the toolbar of the Journal Transactions (GL301000) form
for the batch so you can process it further. If the check box is cleared, the batch is saved with the Balanced
status.
• If the Validate Batch Control Totals on Entry check box is selected, enter the batch control total before
they save the batch on the Journal Transactions form. If this check box is cleared, the system automatically
validates the batch when the status of the batch is Balanced.
Allocation Rules: Implementation Checklist
The following tables provide details that you can use to ensure that the system is configured properly for the
creation of allocation rules.
General Ledger | 50
Enable/Disable Features (CS100000) Make sure that the Standard Finan-

form cials and General Ledger Allocation
Templates (under Advanced Finan-
cials) features have been enabled.

performed and the general ledger
functionality has been implement-
ed, as described in Company With-
out Branches: General Information
Company with Branches that Do Not
Require Balancing: General Informa-
tion, and General Ledger: General
Information.
Ledgers (GL201500) form Make sure that the ledgers used for
allocations have been created.

counts have been created, and cre-
ate them if not.
Additional Configuration to Confirm

If your company uses subaccounts, the subaccounts have to be configured, as described in Subaccounts:
GL Transactions: Implementation Checklist
Before users begin processing GL batches, you must make sure that the system has been configured properly and
that all required entities have been created, as described in the following table


performed, as described in Compa-
ny Without Branches: General Infor-
mation.

General Ledger | 51
(GL201100) form for which transactions will be creat- riods on the Master Financial Calen-
ed have a status of Open. dar (GL201000) form.

The settings on the General Ledger Preferences (GL102000) form can affect the processing workflow as follows:
• If the Hold Batches on Entry check box is selected, a batch is saved with the On Hold status by default. If
the batch is on hold, you should click Remove Hold on the toolbar of the Journal Transactions (GL301000)
form for the batch so that you can process it further. If the check box is cleared, the batch is saved with the
Balanced status.
• If the Validate Batch Control Totals on Entry check box is selected, you have to enter the batch control
total before you save the batch on the Journal Transactions form. If this check box is cleared and the status of
the batch is Balanced, the system automatically validates the batch.
Interbranch Account Mapping: Implementation Checklist
Before users begin to create intercompany and interbranch transactions, you must make sure that the system has
been configured properly and that all required entities have been created, as described in the following table.


panies and branches have been
configured and the necessary
ledgers have been assigned.
Inter-Branch Account Mapping Make sure that all the necessary ac-
(GL101010) form count mapping rules have been de-
fined.
Recurring Transactions: Implementation Checklist
To ensure that the system is configured properly for creating recurring batches, make sure that the features and
settings listed in the table are configured as described in the following table.
General Ledger | 52


mation.

Settings That Affect Workflow

The following settings on the General Ledger Preferences (GL102000) form can affect the processing workflow:
• If the Hold Batches on Entry check box is selected, a batch is saved with the On Hold status by default. If the
batch is on hold, you should click Remove Hold on the toolbar of the Journal Transactions (GL301000) form
for the batch so you can process it further. If the check box is cleared, the batch is saved with the Balanced
status.
• If the Validate Batch Control Totals on Entry check box is selected, enter the batch control total before
they save the batch on the Journal Transactions form. If this check box is cleared, the system automatically
validates the batch when the status of the batch is Balanced.
Reversing Transactions: Implementation Checklist
Before users begin processing GL batches, you must make sure that the system has been configured properly and
that all required entities have been created, as described in the following table.


mation.
General Ledger | 53

Balanced status.
Running of Allocations: Implementation Checklist
The following table provides details that you can use to ensure that the system is configured properly for the
running of allocations.
Enable/Disable Features (CS100000) Make sure that the Standard Finan-

form cials and General Ledger Allocation
Templates (under Advanced Finan-
cials) features have been enabled.

performed, as described in Com-
pany Without Branches: General In-
formation, Company with Branches
that Do Not Require Balancing: Gen-
eral Information, and Company with
Branches that Require Balancing:
General Information.
(GL201100) form for which allocations will be run riods on the Master Financial Calen-
have a status of Open. dar (GL201000) form.
General Ledger | 54
Allocations (GL204500) form Make sure that the allocations that The system behavior when gener-
are going to be run have been creating transactions that update the
ated. For details, see Allocation destination accounts depends on
Rules: To Create an Allocation Rule whether the Allocate Source Ac-
That Uses a Fixed Ratio (Weight), counts Separately check box is se-
Allocation Rules: To Create an Allo- lected on the Allocation tab. For
cation Rule That Uses a Fixed Ra- the listed allocation rules, the Allo-
tio (Percentage), Allocation Rules: To cate Source Accounts Separately
Create an Allocation Rule That Us- check box is cleared.
es a Dynamic Ratio of the Period-to-
Date Account Balances, and Alloca-
tion Rules: To Create an Allocation
Rule Based on Budget Data.
Splitting Transactions: Implementation Checklist
Before users begin splitting GL transactions, you must make sure that the system has been configured properly and
that all required entities have been created, as described in the following table.


mation.

Balanced status.
General Ledger | 55
Transactions with Subaccounts: Implementation Checklist
Before users begin processing GL transactions with subaccounts, you must make sure that the system has been
configured properly and that all required entities have been created, as described in the following table.

form and Subaccounts(under Advanced
Financials) features have been en-
abled.

mation.

Segmented Keys (CS202000) form Be sure that the SUBACCOUNTS

segmented key has been config-
ured to meet the company’s busi-
ness needs, as described in Subac-
counts: General Information.

Balanced status.
Financial Periods | 56
Financial Periods
Financial Calendar Generation: Implementation Checklist
Before users begin generating financial calendars, you must make sure that the system has been configured
properly and that all required entities have been created, as described in the following table


mation.
Financial Periods: Implementation Checklist
To ensure that the system has been configured properly for managing financial periods, make sure that the criteria
listed in the table have been met in the system as described.
Branches: General Information.

• The following common settings should be specified on the Enable/Disable Features (CS100000) form:
• The Multibranch Support and Multicompany Support features should be enabled to maintain multiple
companies in one tenant and multiple branches and to make it possible to enable Centralized Period
Management feature.
• The Centralized Period Management feature should be disabled to make it possible to open, close, and
lock a particular financial period separately for each company within the tenant.
• Select the Restrict Access to Closed Periods check box to allow posting to closed periods to only users
belonging to the Financial Supervisor role.
• The following settings should be specified on the User Roles (SM201005) form:
• Make sure that the user you are going to use in the process activities later has been assigned to the
Financial Supervisor role. Users assigned to this role can reopen Closed periods and unlock Locked
periods, and also post to closed periods even if the Restrict Access to Closed Periods check box is
selected on the General Ledger Preferences form.
Opening Financial Periods: Implementation Checklist
To ensure that the system has been configured properly for the opening of financial periods, make sure that the
Master Financial Calendar Make sure that the financial year for which
(GL201000) you need to generate periods exists. For de-
tails, see To Add the Next Financial Year and
Generate Its Periods.

• The Multibranch Support and Multicompany Support features should be enabled to maintain multiple
companies in one tenant and multiple branches and to make it possible to enable Centralized Period
Management feature.
Closing Financial Periods: Implementation Checklist
To ensure that the system has been configured properly for the closing of financial periods, make sure that the

• The Multibranch Support feature should be enabled to maintain multiple branches and to make it
possible to enable Centralized Period Management feature.
• The Multicompany Support feature should be enabled to maintain multiple companies within one tenant
• The following settings should be specified on the User Roles (SM201005) form:
• Make sure that the user you are going to use in the process activity later has been assigned to the
Financial Supervisor role. Users assigned to this role can reopen Closed periods and unlock Locked
periods, and also post to closed periods even if the Restrict Access to Closed Periods check box is
selected on the General Ledger Preferences form.
Order Management | 59
Order Management
Direct Returns: Implementation Checklist
The following sections provide details that you can use to ensure that the system is configured properly for
processing direct returns, and to understand (and change, if needed) the settings that affect the processing
workflow.
Before you begin processing direct returns, you should make sure the needed features have been enabled, settings
have been specified, and entities have been created, as summarized in the following checklist.
Enable/Disable Features (CS100000) form Make sure that the Advanced SO Invoices feature has
been enabled.
Sales Orders Preferences (SO101000) form Make sure that all necessary settings related to or-
der management have been specified, as described in
Configuration of Order Management: Implementation Ac-
tivity.
Customers (AR303000) form Make sure that all needed customers have been de-
fined in the system, as described in Customers: Imple-
mentation Activity.
Stock Items (IN202500) form Make sure that all stock items have been defined in the
system, as described in Stock Item Creation: Implemen-
tation Activity.
Other Settings that Affect the Workflow

You can affect the workflow of processing direct returns by specifying additional settings as follows:
• To cause inventory issues to be automatically generated and released on release of SO credit memos, select
the Automatically Release IN Documents check box on the Sales Orders Preferences (SO101000) form.
• To cause general ledger batches generated during the processing of sales documents to be posted
automatically, select the Automatically Post on Release check box on the General Ledger Preferences
(GL102000) form. For information on processing general ledger batches, see GL Transactions: General
Information.
Testing of Settings
To make sure that all settings are configured correctly, we recommend that you process a direct return for testing
purposes, as described in Direct Returns: Process Activity.
Direct Sales: Implementation Checklist
The following sections provide details that you can use to ensure that the system is configured properly for
processing direct sales, and to understand (and change, if needed) the settings that affect the processing workflow.
Before you begin processing direct sales, you should make sure the needed features have been enabled, settings
have been specified, and entities have been created, as summarized in the following checklist.
Enable/Disable Features (CS100000) form Make sure that the Advanced SO Invoices feature has
been enabled.
Sales Orders Preferences (SO101000) form Make sure that all necessary settings related to or-
der management have been specified, as described in
Configuration of Order Management: Implementation Ac-
tivity.
mentation Activity.
Stock Items (IN202500) form Make sure that all stock items are defined in the sys-
tem, as described in Stock Item Creation: Implementa-
tion Activity.
Other Settings that Affect the Workflow

You can affect the workflow of processing direct sales by specifying additional settings as follows:
• To cause inventory issues generated on release of SO invoices be released automatically, select the
Automatically Release IN Documents check box on the Sales Orders Preferences (SO101000) form.
Information.
Testing of Settings
To make sure that all settings are configured correctly, we recommend that you process a direct sale for testing
purposes, as described in Direct Sales: Process Activity.
Drop Shipments of Non-Stock Items: Implementation Checklist
The following sections provide details you can use to ensure that the system is configured properly for the
processing of sales of non-stock items intended to be drop-shipped, and to understand (and change, if needed) the
settings that affect the processing workflow.
Before you initially process sales with drop shipment, you should make sure the needed features have been
Enable/Disable Features (CS100000) form Make sure that the Drop Shipments feature is enabled.
Sales Orders Preferences (SO101000) form, Purchase Make sure that all necessary settings related to sales
Orders Preferences (PO101000) form orders and purchase orders have been specified as de-
scribed in Configuration of Order Management: Imple-
mentation Activity.
Order Types (SO201000) form Make sure that the SO order type is active and has
been configured as described in Sales Order Types: To
Configure the SO Order Type.
Vendors (AP303000) form Make sure that all needed vendors have been config-
ured as described in Vendors: Implementation Activity.
Customers (AR303000) form Make sure that all needed customers have been con-
figured as described in Customers: Implementation Ac-
tivity.
Non-Stock Items (IN202000) form Make sure that all non-stock items are configured as
described in Creating Non-Stock Items: Implementation
Activity.

You can affect the processing workflow by specifying additional settings as follows:
• To process service lines marked for drop shipment on the Sales Orders (SO301000) form with receipt, select
the Process Service Lines from Drop-Ship Purchase Orders via Purchase Receipts on the Purchase
Orders Preferences (PO101000) form.
• To cause sales orders of a particular order type to be created with the On Hold status (so the user can verify
them before processing them further), select the Hold Documents on Entry check box for the order type on
the Order Types (SO201000) form. For more information on other order type settings affecting the workflow
of sales orders, see Sales Order Types: General Information.
• To cause the system to automatically create an accounts payable bill on release of a purchase receipt
by default, select the Create Bill on Receipt Release check box on the Purchase Orders Preferences
(PO101000) form. In this case, when a user creates a purchase receipt on the Purchase Receipts (PO302000)
form, the system automatically selects the Create Bill check box. (The user can clear this check box for a
particular bill.) For information on processing bills, see AP Bills: General Information.
• To cause the system to automatically post general ledger batches generated during the processing of sales
and purchase documents, select the Automatically Post on Release check box on the General Ledger
Preferences (GL102000) form. For information on processing general ledger batches, see GL Transactions:
Validation of Settings
To make sure that all settings are configured correctly, process a sale with drop shipment, as described in the Drop
Shipments of Non-Stock Items: Process Activity.
Items with Lot and Serial Numbers: Implementation Checklist
The following sections provide details you can use to ensure that the system is configured properly for processing
items with lot and serial numbers.
Before you begin processing purchase and sales documents that include stock items with lot and serial numbers,
you should make sure the needed features have been enabled, settings have been specified, and entities have been
created, as summarized in the following checklist.
Enable/Disable Features (CS100000) form Make sure that the Lot and Serial Tracking feature is
enabled.
Inventory Preferences (IN101000) form Make sure that all necessary settings related to inven-
tory and order management have been specified, as
described in Configuration of Order Management: Gen-
eral Information.
Lot/Serial Classes (IN207000) form Make sure that lot and serial classes with the needed
settings have been created, as you will learn to do in
Items with Lot and Serial Numbers: Implementation Ac-
tivity.
Item Classes (IN201000) form Make sure that the needed lot or serial classes are
specified in settings of item classes, as you will learn to
do in Items with Lot and Serial Numbers: Implementation
Activity.
Stock Items (IN202500) form Make sure that the needed lot or serial classes are
specified in settings of stock items, as you will learn to
do in Items with Lot and Serial Numbers: Implementation
Activity.
Testing of Settings
To make sure that all settings are configured correctly, we recommend that you process a purchase and a sale
of stock items with lot or serial numbers, as is done in Items with Lot and Serial Numbers: To Purchase and Sell
Serialized Items, Items with Lot and Serial Numbers: To Sell Items in Lots, and Items with Lot and Serial Numbers: To
Purchase and Sell Lot-Numbered Items that Expire.
Order Management Basic Configuration: Implementation Checklist
processing of sales and purchases with non-stock items, and to specify settings that affect the processing workflow.
Prerequisites
Before you start configuring order management, you should make sure that the needed features have been
enabled and settings have been specified, as described in the following checklist.
Make sure that the minimum company settings are

specified, as described in Company Without Branches:
Enable/Disable Features (CS100000) form Make sure that the Inventory and Order Management
feature is enabled.
Order Types (SO201000) Make sure that the IN order type has been configured
and activated, as described in Sales Order Types: To
Configure the IN Order Type.
Table: Minimum Required Settings

To make it possible for users to process sales and purchase orders with non-stock items, you should navigate to the
following forms and save the default settings.
Form Settings to Save
Sales Orders Preferences (SO101000) form Save the default settings.
Purchase Orders Preferences (PO101000) Save the default settings.

When you are configuring order management, you can specify additional settings to configure the company to fit
your business requirements:
• To cause the system to verify the customer's credit status and put a sales order on hold if the credit limit
has been exceeded, select the Hold Document on Failed Credit Check check box on the Sales Orders
Preferences (SO101000) form.
• To reduce input errors during purchase order entry, set up the validation of order totals by selecting the
For Normal and Standard Orders check box in the Validate Total on Entry section of the Purchase Orders
Preferences (PO101000) form, so that a user will need to enter a control total for each order of this type; the
order can be processed further only if the system-calculated total equals the manually entered control total.
Order Management with Inventory Configuration: Implementation Checklist
The following sections provide details you can use to ensure that the system is configured properly for the order
fulfillment and inventory management processes, and to specify settings that affect the processing workflow.
Prerequisites
Before you start configuring order and inventory management, you should make sure that the needed features
checklist.
Multiple forms Make sure that the minimum company settings are
configured, as described in Company Without Branch-
es: General Information.
Enable/Disable Features (CS100000) form Make sure that the Inventory and Order Management
and Inventory features are enabled.
Order Types (SO201000) Make sure that at least one order type (SO) is config-
ured and activated, as described in Sales Order Types:
General Information .
Reason Codes (CS211000) Make sure that the reason codes to be used for pro-
cessing inventory transactions and vendor returns
have been defined in the system as described in Rea-
son Code Creation: Implementation Activity.
Minimum Required Settings
To be able to keep stock items and track the sales and purchase orders that include these stock items, you should
specify and save the minimum settings listed in the following table.
Form Settings to Specify
Inventory Preferences (IN101000) Specify the Receipt Reason Code, Issue/Return Rea-
son Code, Adjustment Reason Code, and Phys. In-
ventory Reason Code; save these settings.
Sales Orders Preferences (SO101000) form Specify SO as the Default Sales Order Type, and save
your change to this form.
Purchase Orders Preferences (PO101000) Specify the PO Return Reason Code, and save your
change to this form.
Recommended Settings
To speed the processing of documents and minimize errors, you should specify and save the recommended
settings listed in the following table.
Form Settings to Specify
Inventory Preferences (IN101000) • Update GL: Selected

• Automatically Post on Release: Selected
Sales Orders Preferences (SO101000) form • Hold Shipments on Entry: Cleared

• Validate Shipment Total on Confirmation:
Cleared
• Use Shipment Date for Invoice Date: Selected
• Automatically Release IN Documents: Selected
Purchase Orders Preferences (PO101000) • Release IN Documents Automatically: Selected

When you are configuring inventory and order management, you can specify additional settings to configure the
company to fit your business requirements:
• To configure the system to post inventory transactions to the general ledger, select the Update GL check
box on the Inventory Preferences (IN101000) form.
• To cause the system to post the generated general ledger transactions automatically, select the
Automatically Post on Release check box on the Inventory Preferences form.
• To cause the system to assign the group of prepared documents the On Hold status by default, select the
following check boxes:
• Hold Documents On Entry check box on the Inventory Preferences form (for inventory transactions)
• Hold Shipments on Entry check box on the Sales Orders Preferences (SO101000) form (for shipment
documents)
• Hold Receipts on Entry check box on the Purchase Orders Preferences (PO101000) form (for purchase
receipt documents)
• To set up the system so that users need to enter control amounts before it processes documents, select the
following check boxes:
• Validate Document Totals on Entry on the Inventory Preferences form (for inventory transactions)
• Validate Shipment Total on Confirmation on the Sales Orders Preferences form (for shipments)
• For Normal and Standard Orders on the Purchase Orders Preferences form (for purchase orders)
• For Receipts on the Purchase Orders Preferences form (for purchase receipts)
• To configure the system to automatically release documents that are generated, select the following check
boxes:
• Automatically Release IN Documents check box on the Sales Orders Preferences form (to release
inventory transactions generated during the processing of sales orders)
• Release IN Documents Automatically check box on the Purchase Orders Preferences form (to release
inventory documents generated during the processing of purchase orders)
• Release AP Documents Automatically check box on the Purchase Orders Preferences form (to release
accounts payable documents generated during the processing of purchase orders)
• To cause the system to automatically create accounts payable documents on release of purchase
documents, select the Create Bill check box on the Purchase Orders Preferences (PO101000) form. By
default, the state of this check box is copied to each purchase order or purchase return that is created. If the
check box is cleared in a purchase order or purchase return, you can select this check box before releasing
the document.
Prepayments for Purchase Orders: Implementation Checklist
processing of prepayments for purchases of stock items, and to understand (and change, if needed) the settings
that affect the processing workflow.
We recommend that before you initially process prepayments for purchase orders, you make sure the needed
features have been enabled, settings have been specified, and entities have been created, as summarized in the
following checklist.
Purchase Orders Preferences (PO101000) form Make sure that all necessary settings related to pur-
chase order management have been specified as de-
mentation Activity.
ured as described in Vendors: General Information.
Vendor Settings Checklist

Make sure that all needed vendors have been configured as described in Vendors: General Information. For a
vendor, on the Vendors (AP303000) form, you can specify the following settings, which affects the processing of
prepayments.
Tab Criteria to Check Notes
GL Accounts Specify the prepayment account in If you do not specify a separate ac-
the Prepayment Account box. count for prepayments, the vendor
prepayments will be debited to the
vendor AP account.
Payment Settings Specify the default prepayment

percent in the Prepayment Per-
cent box.
To learn how to configure the settings, you can complete Prepayments for Purchase Orders: Implementation Activity.

You can affect the workflow of processing purchases with prepayments by specifying additional settings as follows:
• To reduce input errors when users enter orders, set up the validation of order totals by selecting the For
Normal and Standard Orders check box in the Validate Total on Entry section of the Purchase Orders
Preferences (PO101000) form (General Settings tab). If this check box is selected, when a user creates a new
purchase order on the Purchase Orders (PO301000) form, to take the order off hold, the user must enter the
order total in the Control Total box aer verifying the order details.
• To cause an accounts payable bill to be created automatically on release of a purchase receipt by default,
select the Create Bill on Receipt Release check box on the Purchase Orders Preferences form. In this case,
when a user creates a purchase receipt on the Purchase Receipts (PO302000) form, the system automatically
selects the Create Bill check box. (The user can clear this check box for a particular bill.)
• To cause the system to automatically release accounts payable bills that are generated on release of
purchase receipts, select the Release AP Documents Automatically check box on the Purchase Orders
Preferences form. For information on processing bills, see AP Bills: General Information.
• To cause purchase receipts to be created with the On Hold status (so that users can verify them before
processing them further), select the Hold Receipts on Entry check box on the Purchase Orders Preferences
form.
• To cause the system to automatically release inventory receipts generated on release of purchase receipts,
select the Release IN Documents Automatically check box on the Purchase Orders Preferences form.
• To cause the system to automatically post general ledger batches generated during processing purchase
documents, select the Automatically Post on Release check box on the General Ledger Preferences
Information.
Testing of Settings
To make sure that all settings are configured correctly, you can process a prepayment for a purchase order, as
described in Prepayments for Purchase Orders: To Process a Prepayment.
Purchase Returns at the Original Cost: Implementation Checklist
processing of purchase returns at the original cost, and to understand (and change, if needed) the settings that
affect the processing workflow.
Before you begin processing purchase returns at the original cost, you should make sure the needed settings have
been specified, as summarized in the following checklist.
Make sure that the basic invento-

ry and order management prefer-
ences are configured, as described
in Configuration of Order Manage-
ment: General Information.
Purchase Orders Preferences Make sure the Process Return with By default, the system copies the
(PO101000) form Original Cost check box is select- state of this check box to each pur-
ed. chase return that is created. (You
can change the way to specify the
cost in an individual purchase re-
turn by selecting the Cost by Is-
sue Strategy or Manual Cost Input
options on the Purchase Receipts
(PO302000) form.).)
Settings that Affect the Workflow

You can affect the workflow of processing purchase returns at the original cost by specifying additional settings as
follows:
• To automatically create debit adjustments on release of purchase returns, select the Create Bill check box
on the Purchase Orders Preferences (PO101000) form. By default, the state of this check box is copied to
each purchase return that is created. If the check box is cleared in a purchase return document, you can
select it before releasing a purchase return.
• To set up the system to automatically release debit adjustments that are generated, select the Release AP
Documents Automatically check box on the Purchase Orders Preferences form.
Testing of Settings
To make sure that all settings are configured correctly, we recommend that you process a purchase return at the
original cost, as described in the Purchase Returns at the Original CostPurchase ReturnsPurchase Returns at the
Original CostPurchase Returns at the Original Cost: Process ActivityProcess ActivityProcess ActivityTo Process a
Return at the Original Cost.
Purchase Returns at the Calculated Cost: Implementation Checklist
processing of purchase returns at the cost calculated by the system, and to understand (and change, if needed) the
Before you begin processing returns at the calculated cost, you should make sure the needed settings have been
specified, as summarized in the following checklist.
Make sure that the basic invento-

ry and order management prefer-
ences are configured, as described
in Configuration of Order Manage-
ment: General Information.
Purchase Orders Preferences Make sure that the Process Return By default, the system copies the
(PO101000) form with Original Cost check box is state of this check box to each pur-
cleared. chase return that is created. (You
can change the way to specify the
cost in an individual purchase re-
turn by selecting the Cost by Issue
Strategy or Manual Cost Input op-
tions in the Cost of Inventory Re-
turn From box on the Purchase Re-
ceipts (PO302000) form.)
Settings that Affect the Workflow

You can affect the workflow of processing purchase returns at the system-calculated cost by specifying additional
settings as follows:
• To cause debit adjustments to be automatically created on release of purchase returns, select the Create
Bill check box on the Purchase Orders Preferences (PO101000) form. By default, the state of this check box
is copied to each purchase return that is created. If the check box is cleared in a purchase return document,
you can select it before releasing a purchase return.
• To set up the system to automatically release debit adjustments that are generated, select the Release AP
Documents Automatically check box on the Purchase Orders Preferences form.
Testing of Settings
To make sure that all settings are configured correctly, we recommend that you process a purchase return at the
system-calculated cost, as described in the Purchase Returns at the Calculated CostPurchase ReturnsPurchase
Returns at the Calculated Cost: Process ActivityTo Process a Return at the Calculated CostProcess Activity.
Purchases for Sale: Implementation Checklist
processing of purchases for sale, and to understand (and change, if needed) the settings that affect the processing
workflow.
Before you initially process purchases for sale, you should make sure the needed features have been enabled,
settings have been specified, and entities have been created, as summarized in the following checklist.
Enable/Disable Features (CS100000) form Make sure that the Sales Order to Purchase Order Link
feature is enabled.
mentation Activity.
tivity.
Stock Items (IN202500) form Make sure that all stock items are configured as de-
scribed in Stock Item Creation: Implementation Activity.

You can affect the processing workflow by specifying the following additional settings:
them before processing them further), select the Hold Documents on Entry check box for the order type
on the Order Types form. For more information on other order type settings affecting the workflow of sales
orders, see Sales Order Types: General Information.
Testing of Settings
To make sure that all settings are configured correctly, process a sale for purchase, as described in the Purchases
for Sale: Process Activity.
Purchases of Non-Stock Items and Services with Receipts: Implementation

Checklist
processing of purchases of non-stock items (including services) with purchase receipts, and to understand (and
change, if needed) the settings that affect the processing workflow.
We recommend that before you initially process purchases of non-stock items which may include services, you
make sure the needed settings have been specified, and entities have been created, as summarized in the following
checklist.
Purchase Orders Preferences (PO101000) form • Make sure that all necessary settings related to pur-
chase order management have been specified as
described in Order Management Basic Configuration:
• Make sure that the Process Service lines from
Normal Purchase Orders via Purchase Receipts
check box (in the Other section of the General tab)
is selected.
Non-Stock Items (IN202000) form Make sure that all non-stock items have been config-
ured as described in Creating Non-Stock Items: Imple-
mentation Activity.
Also, make sure that the Require Receipt check box

(in the Item Defaults section of the General tab) is se-
lected in the settings of each non-stock item for which
a purchase receipt will be processed when the item is
purchased.
Enable/Disable Features (CS100000) Make sure that the Inventory feature is enabled to be
able to create purchase receipts.

You can affect the workflow of processing purchases by specifying additional settings:
select the Create Bill on Receipt Release check box on the Purchase Orders Preferences form (in the Other
section of the General tab). In this case, when a user creates a purchase receipt on the Purchase Receipts
(PO302000) form, the system automatically selects the Create Bill check box in the Summary area. (The
user can clear this check box for a particular receipt, if needed.)
• To cause the system to automatically release accounts payable bills that are generated on release of
purchase receipts, select the Release AP Documents Automatically check box on the Purchase Orders
Preferences form. For information on processing bills, see AP Bills: General Information.
form (in the Other section of the General tab).
select the Release IN Documents Automatically check box on the Purchase Orders Preferences form (in the
Other section of the General tab).
documents, select the Automatically Post on Release check box in the Posting Settings section of the
General Ledger Preferences (GL102000) form. For information on processing general ledger batches, see GL
Transactions: General Information.
Testing of Settings
To make sure that all settings have been configured correctly, process a purchase order, as described in Purchases
of Non-Stock Items and Services with Receipts: To Process a Purchase of Non-Stock Items and Purchases of Non-
Stock Items and Services with Receipts: To Process a Purchase of Services.
Purchases of Services Without Receipts: Implementation Checklist
processing of purchases of services that will not be included in a purchase receipt, and to understand (and change,
if needed) the settings that affect the processing workflow.
We recommend that before you initially process purchases of services without receipt, you make sure the needed
Purchase Orders Preferences (PO101000) form • Make sure that all necessary settings related to pur-
chase order management have been specified as
described in Order Management Basic Configuration:
• Make sure that the Process Service lines from
Normal Purchase Orders via Purchase Receipts
check box (in the Other section of the General tab)
is cleared.
Make sure that all necessary settings related to pur-
scribed in Order Management Basic Configuration: Gen-
eral Information.
Non-Stock Items (IN202000) form Make sure that all non-stock items to be purchased
have been configured, as described in Creating Non-
Stock Items: Implementation Activity.
Make sure that all non-stock items to be purchased

have been configured, as described in Creating Non-
For each non-stock item that does not need to be in-

cluded in a purchase receipt when the item is pur-
chased, make sure that the Require Receipt check
box (in the Item Defaults section of the General tab) is
cleared.

You can affect the workflow of processing purchases of services without receipt by selecting the Automatically
Post on Release check box on the General Ledger Preferences (GL102000) form to cause the system to
automatically post GL batches generated during processing purchase documents. For information on processing
GL batches, see GL Transactions: General Information.
Testing of Settings
To make sure that all settings have been configured correctly, process a purchase order, as described in Purchases
of Services Without Receipts: Process Activity.
Purchases with Billing Before Receipt: Implementation Checklist
processing of purchases of stock items with billing before receipt, and to understand (and change, if needed) the
We recommend that before you initially process purchases of stock items with billing before receipt, you make
sure the needed features have been enabled, settings have been specified, and entities have been created, as
summarized in the following checklist.
Purchase Orders Preferences Make sure that all necessary set-

(PO101000) form tings related to purchase order
management have been specified
as described in Configuration of Or-
der Management: Implementation
Activity.
Vendors (AP303000) form Make sure that all needed vendors The system copies the state of the
have been configured as described Allow AP Bill Before Receipt check
in Vendors: General Information and box from the vendor settings to
the Allow AP Bill Before Receipt is each purchase order that is created
selected on the Purchase Settings for this vendor. (You cannot change
tab for the applicable vendors. the state of this check box in indi-
vidual purchase orders.)
Stock Items (IN202500) form Make sure that all stock items have
been configured as described in
Stock Item Creation: General Infor-
mation.

You can affect the workflow of processing purchases by specifying the following additional settings:
• To cause the system to automatically release accounts payable bills generated on release of purchase
receipts, select the Release AP Documents Automatically check box on the Purchase Orders Preferences
form. For information on processing accounts payable bills, see AP Bills: General Information.
form.
• To cause the system to automatically post general ledger batches generated during the processing
of purchase documents, select the Automatically Post on Release check box on the General Ledger
Preferences (GL102000) form. For information on processing general ledger transactions, see GL
Testing of Settings
To make sure that all settings are configured correctly, you can process a purchase order with billing before receipt,
as described in Purchases with Billing Before Receipt: Process Activity.
Returns for Credit with Receipt: Implementation Checklist
processing of customer returns for credit with the returned items being received to inventory, and to understand
(and change, if needed) the settings that affect the processing workflow.
Before you begin processing returns for credit with the returned items received to inventory, you should make sure
the needed settings have been specified, as summarized in the following checklist.
Sales Orders Preferences (SO101000) form Make sure that all necessary settings related to sales
orders and purchase orders have been specified, as
eral Information.
Order Types (SO201000) form Make sure that the RC order type is active and has
been configured, as described in Returns for Credit with
Receipt: Implementation Activity.
Specifying Other Settings That Affect the Workflow

You can affect the workflow of processing customer returns for credit with the returned items received to inventory
by specifying additional settings as follows:
• To cause sales orders of a particular order type to be created with the On Hold status (so that the user can
verify them before processing them further), select the Hold Documents on Entry check box for the order
type on the Order Types form. For more information on other order type settings that affect the workflow of
sales orders, see Sales Order Types: General Information.
• To cause the system to automatically post general ledger batches generated during the processing of
sales documents, select the Automatically Post on Release check box on the General Ledger Preferences
Information.
Testing of Settings
To make sure that all settings are configured correctly, we recommend that you process a return for credit with
returned items received to inventory, as described in Returns for Credit with a Receipt: Process Activity.
Returns for Replacement: Implementation Checklist
processing of returns for replacement, and to understand (and change, if needed) the settings that affect the
processing workflow.
Before you begin processing returns for replacement, you should make sure the needed settings have been
specified, as summarized in the following checklist.
orders and purchase orders have been specified, as
eral Information.
Order Types (SO201000) form Make sure that the RR order type is active and has
been configured, as described in Returns for Replace-
ment: Implementation Activity.
Specifying Other Settings That Affect the Workflow

You can affect the workflow of processing returns for replacement by specifying additional settings as follows:
• To cause sales orders of a particular order type to be created with the On Hold status (so that the user can
verify them before processing them further), select the Hold Documents on Entry check box for the order
type on the Order Types form. For more information on other order type settings that affect the workflow of
sales orders, see Sales Order Types: General Information.
• To cause the system to automatically post general ledger batches generated during the processing of
sales documents, select the Automatically Post on Release check box on the General Ledger Preferences
Information.
Testing of Settings
To make sure that all settings are configured correctly, we recommend that you process a return for replacement,
as described in the Returns for Replacement: Process Activity.
Sales from Multiple Warehouses: Implementation Checklist
The following sections provide details you can use to ensure that the system is configured properly for processing
sales from multiple warehouses, and to understand (and change, if needed) the settings that affect the processing
workflow.
Before you begin processing sales from multiple warehouses, you should make sure the needed features have been
Enable/Disable Features (CS100000) form Make sure that the Inventory and Order Management,
Inventory, and Multiple Warehouses features are en-
abled.
Sales Orders Preferences (SO101000) form, Inventory Make sure that all necessary settings related to sales
Preferences (IN101000) form orders and inventory have been specified, as de-
scribed in Configuration of Order Management: General
Information.
Warehouses (IN204000) form Make sure that all warehouses have been configured,
as described in Warehouses: Implementation Activity.
Order Types (SO201000) form Make sure that the SO and TR order types are active.
The configuration and activation of these types is de-
scribed in Sales Order Types: To Configure the SO Or-
der Type and Sales from Multiple Warehouses: Imple-
mentation Activity.
mentation Activity.
tation Activity.

You can affect the workflow of processing sales from multiple warehouses by specifying additional settings as
follows:
• To cause shipments to be created with the On Hold status (so that the user can verify them before
processing them further), select the Hold Shipments on Entry check box on the Sales Orders Preferences
(SO101000) form.
• To cause inventory transfers to be automatically released when a user releases a transfer order, select the
• To cause inventory receipts to be automatically released when a user releases a transfer receipt, select the
Release IN Documents Automatically check box on the Purchase Orders Preferences (PO101000) form.
• To cause general ledger batches generated during the processing of sales and inventory documents to
be posted automatically, select the Automatically Post on Release check box on the General Ledger
Preferences (GL102000) form. For information on the processing of general ledger batches, see GL
Testing of Settings
To make sure that all settings are configured correctly, we recommend that you process a sale of stock items from
multiple warehouses, as described in Sales from Multiple Warehouses: Process Activity.
Sales of Stock Items: Implementation Checklist
processing of sales of stock items, and to understand (and change, if needed) the settings that affect the processing
workflow.
Before you begin processing sales of stock items, you should make sure the needed features have been enabled,
Enable/Disable Features (CS100000) form Make sure that the Inventory feature is enabled.
Information.
Order Types (SO201000) form Make sure that the SO and SA order types are active
and have been configured, as described in Sales Order
Types: To Configure the SO Order Type.
mentation Activity .
tation Activity.

You can affect the workflow of processing inventory sales by specifying additional settings as follows:
(SO101000) form.
• To cause inventory issues to be automatically generated and released on release of SO invoices, select the
Information.
Testing of Settings
To make sure that all settings are configured correctly, we recommend that you process a sale of stock items, as
described in Sales of Stock Items: Process Activity.
Sales Order Types: Implementation Checklist
The following sections provide details that you can use to ensure that the system is configured properly for the
processing of sales orders, and to specify settings that affect the processing workflow for orders of different types.
Enabling the Needed Features

You should make sure the following features have been enabled on the Enable/Disable Features (CS100000) form
based on the types of orders you want to configure and use:
• The Inventory and Order Management feature to be able to configure and use orders of any of the following
types: QT, IN, CM, CS, and CR
• The Inventory and Order Management and Inventory features to be able to configure and use orders of any of
the following types: SO, SA, RR, RM, and RC
• The Inventory and Order Management, Inventory, and Multiple Warehouses features to be able to configure
and use orders of the TR order type
Configuring the System

Before you begin configuring order types, you should make sure that on the Chart of Accounts (GL202500) form, all
GL accounts that you will use for configuring an order type have been added. For details, see General Ledger: To
Create a Chart of Accounts.
Minimum Required Settings
For each sales order type that you are going to use, you should specify the following minimum settings to configure
and activate the order type.
The General tab of the Order Types (SO201000) form • The Order Numbering Sequence, which is the se-
quence to be used to assign order reference num-
bers, is specified.
• The Invoice Numbering Sequence, which is the se-
quence to be used to assign reference numbers for
invoices prepared for orders of this type, is speci-
fied.
• The Freight Account, which is the account for post-
ing freight charges, is specified.
The Summary area of Order Types (SO201000) form The Active check box, indicating that the order type is
available for use, is selected.

For a particular order type, you can specify additional settings on the General tab of the Order Types (SO201000)
form that will affect the processing of orders of this type:
• To cause new orders to be created with the On Hold status (so that they can be verified before further
processing), select the Hold Orders on Entry check box.
• To make the system verify the customer's credit status and put an order on hold if the credit limit has been
exceeded, select the Hold Document on Failed Credit Check check box.
• To reduce input errors during order entry, set up the validation of order totals by selecting the Require
Control Total check box, so that a user will need to enter a control total for an order of this type; the order
can be processed further only if the system-calculated total equals the manually entered control total.
• To cause the system to prepare separate bills for multiple orders of the type for the same customer, select
the Bill Separately check box.
• To cause the system to prepare separate shipment documents for multiple orders of the type for the same
customer, select the Ship Separately check box.
• To cause the system to calculate freight charges for an order of the type, select the Calculate Freight check
box.
• To cause the system to require a user to enter a customer order number for an order of the type, select the
Require Customer Order Nbr. check box. To allow users to enter duplicated customer order numbers,
select Allow Duplicates in the Customer Order Nbr. Validation; to warn users if they have entered a
duplicated number, select Warn About Duplicates. To prevent users from entering duplicated customer order
numbers in orders of the type, select Forbid Duplicates.
On the Template tab of the same form, to configure the order type for quick processing, you select the Allow Quick
Processing check box and specify the quick processing settings. For more information, see Quick Processing of
Sales Orders.
Sales Orders with Payments and Prepayments: Implementation Checklist
processing of sales orders with payments and prepayments, and to understand (and change, if needed) additional
Before you begin processing sales orders with payments and prepayments, you should make sure the needed
features have been enabled, settings have been specified, and entities have been created, as summarized in the
following checklist.
Sales Orders Preferences (SO101000) form All necessary settings related to sales orders have
been specified, as described in Order Management Ba-
sic Configuration: General Information.
Enable/Disable Features (CS100000) form The Inventory feature is enabled.
Order Types (SO201000) form The SO order type is active and has been configured,
as described in Sales Order Types: To Configure the SO
Order Type.
To streamline the sales process and avoid small dis-

crepancies between the payment amount applied to
a sales order and the amount of the SO invoice creat-
ed for this sales order (for example, as a result of the
system recalculating the applicable taxes in the SO in-
voice), select the Auto Write-Off check box. For more
information on the configuration of automatic write-
offs, see Configuration of Automatic Write-Offs in Invoic-
es.
Customers (AR303000) form All needed customers have been defined in the sys-
tem, as described in Customers: Implementation Activi-
ty.
Stock Items (IN202500) form, Non-Stock Items All stock and non-stock items to be sold have been de-
(IN202000) form fined in the system, as described in Stock Item Cre-
ation: Implementation Activity and Creating Non-Stock
Items: Implementation Activity.
Credit Terms (CS2065000) form For each applicable set of credit terms, if you need to
predefine the prepayment percent that must be paid
before the shipment can be created, the Prepayment
Required check box is selected and the required per-
cent is specified in the Prepayment Percent box.

You can affect the workflow of processing sales orders with payments and prepayments by specifying additional
settings as follows:
(SO101000) form.
Information.
Sales of Non-Stock Items with Shipping: Implementation Checklist
processing of sales of non-stock items with shipping, and to understand (and change, if needed) the settings that
affect the processing workflow.
Before you begin processing sales of non-stock items with shipping, you should make sure the needed features
checklist.
orders have been specified, as described in Order Man-
agement Basic Configuration: General Information.
Enable/Disable Features (CS100000) form Make sure that the Inventory feature is enabled.
been configured, as described in Sales Order Types: To
mentation Activity.
Non-Stock Items (IN202000) form • Make sure that all non-stock items have been de-
fined in the system, as described in Creating Non-
• Make sure that the Require Shipment check box is
selected for non-stock items that you plan to ship.

You can affect the workflow of processing sales of non-stock items with shipping by specifying additional settings
as follows:
(SO101000) form.
Information.
Testing of Settings
To make sure that all settings have been configured correctly, we recommend that you process a sale of non-stock
items, as described in Sales of Non-Stock Items with Shipping: Process Activity.
Sales of Services: Implementation Checklist
processing of sales of services, and to understand (and change, if needed) the settings that affect the processing
workflow.
Before you begin processing sales of services, you should make sure the needed features have been enabled,
orders have been specified, as described in Order Man-
agement Basic Configuration: General Information.
Order Types (SO201000) form Make sure that the SO or IN order type is active and has
Configure the SO Order Type. (If needed, you can set up
and activate both of these order types.)
mentation Activity.
Non-Stock Items (IN202000) form Make sure that all non-stock items have been defined
in the system, as described in Creating Non-Stock
Items: Implementation Activity.

To cause general ledger batches generated during the processing of sales documents to be posted automatically,
select the Automatically Post on Release check box on the General Ledger Preferences (GL102000) form. For
information on processing general ledger batches, see GL Transactions: General Information.
Testing of Settings
To make sure that all settings have been configured correctly, we recommend that you process a sale of stock
items, as described in Sales of Services: Process Activity.
Sales with Drop Shipping: Implementation Checklist
processing of sales for drop shipment, and to understand (and change, if needed) the settings that affect the
Before you initially process sales for drop shipment, you should make sure the needed features have been enabled,
Enable/Disable Features (CS100000) form Make sure that the Drop Shipments feature is enabled.
mentation Activity.
tivity.
Stock Items (IN202500) form Make sure that all stock items are configured as de-
scribed in Stock Item Creation: Implementation Activity.

You can affect the processing workflow by specifying additional settings:
them before processing them further), select the Hold Documents on Entry check box for the order type
on the Order Types form. For more information on other order type settings affecting the workflow of sales
orders, see Sales Order Types: General Information.
To make sure that all settings are configured correctly, process a sale with drop shipping, as described in the Sales
with Drop Shipping: Process Activity.
SO Invoice Correction: Implementation Checklist
correcting of SO invoices, and to understand (and change, if needed) the settings that affect the processing
workflow.
Before you begin correcting SO invoices, you should make sure the needed settings have been specified and
entities have been created, as summarized in the following checklist.
Information.
mentation Activity.

You can affect the workflow of correcting invoices by specifying additional settings as follows:
• To cause correction invoices and cancellation credit memos to be created with the Balanced (instead of On
Hold) status, clear the Hold Documents on Entry check box on the General Settings tab of the Accounts
Receivable Preferences (AR101000) form.
Information.
Testing of Settings
To make sure that all settings are configured correctly, we recommend that for testing purposes, you correct an SO
invoice, as described in SO Invoice Correction: To Correct an SO Invoice, and cancel an SO invoice, as described in
SO Invoice Correction: To Cancel an SO Invoice.
Purchases of Stock Items: Implementation Checklist
processing of purchases of stock items, and to understand (and change, if needed) the settings that affect the
We recommend that before you initially process purchases of stock items, you make sure the needed features
checklist.
Purchase Orders Preferences (PO101000) form Make sure that all necessary settings related to pur-
Information.
Stock Items (IN202500) form Make sure that all stock items have been configured as
described in Stock Item Creation: General Information.

You can affect the workflow of processing purchases by specifying additional settings:
To cause the system to automatically release accounts payable bills generated on release of purchase
receipts, select the Release AP Documents Automatically check box on the Purchase Orders Preferences
form. For information on processing bills, see AP Bills: General Information.
form.
documents, select the Automatically Post on Release check box on the General Ledger Preferences
Information.
Testing of Settings
To make sure that all settings are configured correctly, process a purchase order, as described in Purchases of Stock
Items: Process Activity.
Two-Step Transfers: Implementation Checklist
Before you start processing two-step transfers, you should make sure that the system is configured properly, as
described in the following sections.
In the following table, you can find features, settings, and other actions that are required for processing two-step
transfers.
Enable/Disable Features (CS100000) form Make sure that the following features are enabled:
• Inventory
• Multiple Warehouses
Inventory Preferences (IN101000) form Make sure that all necessary settings related to inven-
tory have been specified, as described in Order Man-
agement with Inventory.
Warehouses (IN204000) form Make sure that the required warehouses have been
created, as described in Warehouses: Implementation
Activity.
Stock Items (IN202500) form Make sure that the required stock items have been cre-
ated, as described in the Stock Item Creation: Imple-
mentation Activity.

You can affect the workflow of the processing of two-step transfers by specifying additional settings:
• To cause transfers with the On Hold status to be created (so that a user can verify the documents before
further processing), you select the Hold Documents on Entry check box in the Data Entry Settings section
on the Inventory Preferences (IN101000) form.
• To cause general ledger batches generated during the processing of inventory documents to be posted
automatically, you select the Automatically Post on Release check box in the Posting Settings sections on
the Inventory Preferences form.
To make sure that all settings are configured correctly, process a sale of stock items, as described in Two-Step
Transfers: Process Activity.
Prices and Discounts | 87
Prices and Discounts
Sales Prices: Implementation Checklist
To ensure that the system is configured properly for defining sales price common to all customers, specific to a
particular customer price class, or specific to a particular customer, make sure that the following features and
settings are configured as described in the following table.
Table: Table 1: Implementation Checklist
Form Settings to Validate Note
Enable/Disable Features (CS100000) The Standard Financials feature has Standard Financials provides the
been enabled. standard financial functionality.
The Inventory feature has been en- Inventory provides the function-
abled. ality of maintaining stock items
and must be enabled if you plan to
The Volume Pricing feature has maintain prices for your stock items
been enabled. in Acumatica ERP.
The Multiple Warehouses feature Volume Pricing supports the main-
has been enabled. tenance of prices based on the
The Multiple Units of Measure fea- quantity or amount of items being
ture has been enabled. sold.
Multiple Warehouses supports
the distributed structure of ware-
houses. This feature is required for
defining warehouse-specific prices.
Multiple Units of Measure supports
multiple units of measure for each
stock item and the rules of conver-
sion between these units. This fea-
ture is required for defining UOM-
specific prices.
Customers (AR303000) Make sure that the customers for For more information on configur-
which you want to define sales ing customers, see Customers: Gen-
prices have been created. eral Information.
For prices based on the customer

price class, make sure that the
customer price class has been as-
signed to the customers.
Customer Price Classes (AR208000) Make sure that the customer price
class for which you want to define
sales prices have been created.
Prices and Discounts | 88
Form Settings to Validate Note
Non-Stock Items (IN202000) and Make sure the required stock and For more information on configur-
Stock Items (IN202500) non-stock items have been config- ing non-stock items, see Creating
ured and activated. Non-Stock Items: General Informa-
tion.
For more information on configur-

ing stock items, see Stock Item Cre-
ation: General Information.
Units of Measure (CS203100) For UOM-specific prices: Make sure For more information, see Stock
that the necessary units of measure Items: Units of Measure.
are configured.
Warehouses (IN204000) For warehouse-specific prices: For more information on configur-

Make sure that the necessary ware- ing warehouses, see Warehouses:
houses are configured. General Information.
BigCommerce Integration | 89
BigCommerce Integration
Initial Configuration: Implementation Checklist
You can use the information in this topic to quickly check what needs to be configured in the BigCommerce store
and in the Acumatica ERP instance, and what information must be obtained before you can start implementing the
integration with the BigCommerce store.
API Credentials and WebDAV Information to Capture in the BigCommerce Store

The table below lists the API and WebDAV information that is necessary for configuring a store connection and
should be captured beforehand. For more information, see Initial Configuration: To Capture Store Connection
Information.
Required Information Description
Store Admin Path The permanent URL of the e-commerce store followed by /manage.
This path is used for navigating to BigCommerce pages from the Sync History
(BC301000) and Process Data (BC501500) forms.
REST Settings
API Path The URL of the BigCommerce API.
Client ID An ID that is provided by BigCommerce when a new store is set up on the

BigCommerce platform.
Access Token An access token provided by BigCommerce when a new store is set up on the
BigCommerce platform.
For synchronization to work properly, the access token should have the nec-
essary access permissions in BigCommerce. We recommend that you grant
the maximum access permissions, as described in Initial Configuration: To
Capture Store Connection Information
WebDAV Settings
WebDAV Path The URL of the store used for file management, which facilitates the ex-
change of data between the e-commerce store and the users and external
systems. This URL is the store's permanent URL followed by DAV. This URL
is used by Acumatica ERP to upload files and images to the BigCommerce
store.
WebDAV Username The email address of the registered owner of the BigCommerce store, which
is used to connect to the BigCommerce store.
WebDAV Password The password that is used to connect to the BigCommerce file storage.
The WebDAV password is a string of random letters and numbers, which you
can find on the File Access page in your BigCommerce store.
Settings in the BigCommerce Store

In the table below, you will find the information about the settings that you should specify in the BigCommerce
store before you start setting up the integration with Acumatica ERP. For more information, see Initial Configuration:
To Set Up a BigCommerce Store.
Required Settings Description
Store profile The basic information about the online store, including the store name, ad-
dress, country, and contact details.
The store country is important because it determines which payment and
shipping options are available for your store.
Default currency The default currency in which prices are displayed to users and which trans-
actions are made. The default currency should be the same as the base cur-
rency in the Acumatica ERP instance.
Payment methods for the de- The payment methods that can be used for transactions in the default cur-
fault currency rency.
Shipping rules The shipping zones and rates that you want to use in your store.
Taxes The tax settings that apply to your online store.
Settings in Acumatica ERP

The table below contains the features that need to be enabled, the entities that need to be created, and the
settings that need to be specified in Acumatica ERP before you can specify the appropriate settings on the
BigCommerce Stores (BC201000) form.
Enable/Disable Features The following required features are enabled: See Preparing an Instance:
(CS100000) Acumatica ERP Features.
• Business Account Locations
• Commerce Integration
• BigCommerce Connector
• Custom Order Types
• Inventory
• Scheduled Processing
• Volume Pricing
The Inventory Subitems feature is disabled.
If this feature is enabled, the import

of sales orders will not work.
The following recommended features are en-

abled:
• Drop Shipments
• External Tax Calculation Integration

• Customer Discounts
• Multiсurrency Accounting
• Multiple Warehouse Locations
• Shipping Carrier Integrations
Customer Classes The customer class for e-commerce customers See Accounts Receivable:
(AR201000) has been created. This customer class is used Customer Classes.
for creating customer records in Acumatica ERP
for customers imported from the BigCommerce
store.
Customers (AR303000) The customer account for importing to Acumati- See Customers: General Infor-
ca ERP orders placed in the online store by guest mation.
users has been created.
Numbering Sequences • A numbering sequence has been defined See Use of Numbering Se-
(CS201010) for the auto-numbered segment that will be quences.
used for generating customer IDs on import.
• A numbering sequence has been defined
for the auto-numbered segment that will be
used for generating customer location IDs on
import.
Item Sales Categories The sales categories under which the stock items See Managing the Invento-
(IN204060) and non-stock items are placed have been con- ry Catalog in the Self-Service
figured and assigned to individual items. Portal: General Information.
A sales category under which non-stock and

stock items will be placed if they are not as-
signed any category in Acumatica ERP has been
configured.
Order Types (SO201000) A unique order type has been created for orders See Sales Order Types: Gen-
imported from the online store. eral Information.
Taxes (TX205000) The sales taxes applicable to the products that See Sales Taxes: General In-
you sell have been configured. formation.
Ship via Codes (CS207500) The ship via codes for the delivery services that See To Create a Ship via
the company uses have been created. Code.
Cash Accounts The cash accounts associated with payment See Cash Management: To
methods used in the e-commerce transactions Create Cash Accounts.
have been created.
Payment Methods The payment methods used in the e-commerce See Cash Management: Pay-
transactions have been configured. ment Methods.
Processing Centers The Authorize.Net processing center to be used See Setup of Card Payment
for processing credit card payments has been Processing.
configured.
Shopify Integration | 92
Shopify Integration
Initial Configuration: Implementation Checklist
You can use the information in this topic to quickly check what needs to be configured in the Shopify store and in
the Acumatica ERP instance before you can start implementing the integration with the Shopify store.
API Credentials to Capture in the Shopify Store

If you connect a Shopify store to Acumatica ERP by using a custom app, you need to capture the API credentials
of the custom app in the Shopify store, which are listed in the following table. You will need to specify these
credentials on the Connection Settings tab of the Shopify Stores (BC201010) form when you establish the store
connection. For more information, see Initial Configuration: To Establish the Store Connection with a Custom App.
Required Information Description
Store Admin URL The permanent URL of the store followed by /admin.
This path is used for navigating to the Shopify store's pages from the
Sync History (BC301000) and Process Data (BC501500) forms.
API Key The API key of the custom app created in the Shopify store to inte-
grate it with Acumatica ERP.
API Access Token The API access token that was generated for the custom app added to
the Shopify store to integrate it with Acumatica ERP.
API Secret Key The API secret key that was generated for the custom app created in
the Shopify store to integrate it with Acumatica ERP.
Settings in the Shopify Store

In the table below, you will find the information about the settings that you should specify in the Shopify store
before you start setting up the integration with Acumatica ERP. For more information, see Initial Configuration: To
Set Up a Shopify Store.
Store profile The basic information about the online store, including the store
name, business name and address.
The store country is important because it determines which payment
and shipping options are available for your store.
Default currency The default currency in which prices are displayed to users and which
transactions are made. The default currency should be the same as
the base currency in the Acumatica ERP instance.
Payment methods for the default cur- The payment methods that can be used for transactions in the de-
rency fault currency.
Shipping rules The shipping zones and rates that you want to use in your store.
Taxes The tax settings that apply to your online store.
Settings in Acumatica ERP

The table below contains the features that need to be enabled, the entities that need to be created, and the
settings that need to be specified in Acumatica ERP before you can specify the appropriate settings on the Shopify
Stores (BC201010) form.
Enable/Disable Features (CS100000) The following required features are See Preparing an Instance: Acumati-
enabled: ca ERP Features.
• Business Account Locations
• Commerce Integration
• Shopify Connector
• Custom Order Types
• Inventory
• Scheduled Processing
The Inventory Subitems feature is
disabled.
If this feature is en-

abled, the import of
sales orders will not
work.
The following recommended fea-

tures are enabled:
• Drop Shipments
• External Tax Calculation Integra-
tion
• Customer Discounts
• Multiсurrency Accounting
• Multiple Warehouse Locations
• Shipping Carrier Integrations
Customer Classes (AR201000) The customer class for e-commerce See Accounts Receivable: Customer
customers has been created. This Classes.
customer class is used for creating
customer records in Acumatica ERP
for customers imported from the
Shopify store.
Customers (AR303000) The customer account for import- See Customers: General Information.
ing to Acumatica ERP orders placed
in the online store by guest users
has been created.
Numbering Sequences (CS201010) • A numbering sequence has been See Use of Numbering Sequences.
defined for the auto-numbered
segment that will be used for
generating customer IDs on im-
port.
• A numbering sequence has been
defined for the auto-numbered
segment that will be used for
generating customer location
IDs on import.
Order Types (SO201000) A unique order type has been creat- See Sales Order Types: General In-
ed for orders imported from the on- formation.
line store.
Taxes (TX205000) The sales taxes applicable to the See Sales Taxes: General Informa-
products that you sell have been tion.
configured.
Ship via Codes (CS207500) The ship via codes for the deliv- See To Create a Ship via Code.
ery services that the company uses
have been created.
Cash Accounts (CA202000) The cash accounts associated with See Cash Management: To Create
payment methods used in the e- Cash Accounts.
commerce transactions have been
created.
Payment Methods (CA204000) The payment methods to be See Cash Management: Payment
mapped to store payment methods Methods.
used in the e-commerce transac-
tions have been configured.
Processing Centers (CA205000) The processing center to be used See Setup of Card Payment Pro-
for processing credit card pay- cessing.
ments has been configured.

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Implementation Checklists

Customer Visibility: Implementation Checklist..............................................................................................44

Sales of Stock Items: Implementation Checklist........................................................................................... 77

© 2022 Acumatica, Inc.

ALL RIGHTS RESERVED.

Soware Version: 2022 R2

Acumatica ERP Retail-Commerce Edition

Basic Company Configuration

Preparing an Instance: Implementation Checklist

Table: Mandatory Configuration

Form Criteria to Check

Table: Recommended Configuration

Form Criteria to Check

Company Without Branches: Implementation Checklist

Table: Mandatory Configuration

Form Criteria to Check

Form Criteria to Check

Table: Recommended Configuration

Form Criteria to Check

Form Criteria to Check

Company with Branches that Do Not Require Balancing: Implementation Checklist

Table: Mandatory Configuration

Form Things to Check Notes

Enable/Disable Features (CS100000) Make sure that the Standard Fi-

Companies (CS101500) form Make sure that the necessary com-

Branches (CS102000) form Make sure that the branches of the

Form Things to Check Notes

General Ledger Preferences Make sure that all necessary set-

Company Financial Calendar Make sure that the periods in which

Cash Management Preferences Make sure that all necessary set-

Accounts Payable Preferences Make sure that all necessary set-

Form Things to Check Notes

Accounts Receivable Preferences Make sure that all necessary set-

Table: Recommended Configuration

Form Things to Check Notes

General Ledger Preferences Make sure that the following set-

Cash Management Preferences Make sure that the following set-

Form Things to Check Notes

Accounts Payable Preferences Make sure that the following set-

Accounts Receivable Preferences Make sure that the following set-

Company with Branches that Require Balancing: Implementation Checklist

Table: Mandatory Configuration

Form Things to Check Notes

Enable/Disable Features (CS100000) Make sure that the Standard Fi-

Companies (CS101500) form Make sure that the necessary com-

Branches (CS102000) form Make sure that the branches of the

General Ledger Preferences Make sure that all necessary set-

Company Financial Calendar Make sure that the periods in which

Cash Management Preferences Make sure that all necessary set-

Form Things to Check Notes

Accounts Payable Preferences Make sure that all necessary set-

Accounts Receivable Preferences Make sure that all necessary set-

Table: Recommended Configuration

Form Things to Check Notes

General Ledger Preferences Make sure that the following set-

Form Things to Check Notes

Cash Management Preferences Make sure that the following set-

Accounts Payable Preferences Make sure that the following set-

Accounts Receivable Preferences Make sure that the following set-