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Incoming Inspection

The document outlines the 7 step process for incoming raw material inspection in SAP: 1. Creation of inspection lots during goods receipt against a purchase order. 2. Listing of inspection lots using transaction code QA33 with search criteria like material, date, and vendor. 3. Assigning an inspection plan and releasing the lot for inspection by calculating samples. 4. Recording inspection results against characteristics in the lot. 5. Making a usage decision to accept or reject the lot. 6. Posting stock from quality to categories like unrestricted or blocked based on the decision. 7. Transferring quality stock to unrestricted stock completes the raw material inspection process.

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Mukul Giri
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331 views9 pages

Incoming Inspection

The document outlines the 7 step process for incoming raw material inspection in SAP: 1. Creation of inspection lots during goods receipt against a purchase order. 2. Listing of inspection lots using transaction code QA33 with search criteria like material, date, and vendor. 3. Assigning an inspection plan and releasing the lot for inspection by calculating samples. 4. Recording inspection results against characteristics in the lot. 5. Making a usage decision to accept or reject the lot. 6. Posting stock from quality to categories like unrestricted or blocked based on the decision. 7. Transferring quality stock to unrestricted stock completes the raw material inspection process.

Uploaded by

Mukul Giri
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
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Incoming Raw Material Inspection Procedure

in SAP
Incoming inspection has following steps to follow in SAP system:

Step 1) Creation of inspection lot at goods receipts against


purchase order

A good receipt will happen in the procurement process as a part of


purchasing. Good receipt generally occurs against a purchase order
or schedule agreement.

Against each GR line item, the SAP system will automatically


generate one inspection lot which contains details of the purchase
like vendor, date of purchase, inspection specifications and
sampling details.

Step 2) Listing of Inspection lot

To list Inspection lots, you may use the transaction code QA33. The
search criteria can be

1. Material (s)
2. Inspection lot creation date
3. Inspection dates
4. Plant
5. Inspection type
6. Batch
7. Vendor

Step 3) Attaching inspection plan and release the inspection


lot

If only one inspection plan with task list type ’05’ (Goods receipt
inspection) is available for the material in released status, the SAP
system automatically assigns the plan to the material. If more than
one inspection plan exists for the material, we have to,

1. Assign the proper inspection plan to the material


2. Calculate the sample
3. Release the lot for inspection processing.
Step 4) Sample calculation

If sampling procedure is attached with the inspection plan /


material / characteristics, the SAP system will automatically
calculate the sample otherwise manually go to the lot and calculate
the sample.

Step 5) Result recording

Result recording will be done against the inspection lot created at


the time of Goods Receipt.

All the characteristics will be shown in the SAP recording screen for
input. The SAP system will give an f4 search for getting code values
for attribute inspection.

For quantitative data, based on tolerance limit (upper and lower),


the SAP system will propose the valuation. In both cases, the
inspector can accept or reject the proposal (Manually).

Step 6) Usage Decision

When we make the usage decision, you decide whether to accept


or reject the goods in the inspection lot based on the results of the
inspection.Once you have made the usage decision, the inspection
is completed.

Step 7) Stock posting

If inventory management is in place at the time of usage decision,


we can transfer the Quality stock into relevant stock categories like,

1. Unrestricted usage
2. Blocked
3. Scrap
4. Different material
5. Sample
6. Return to vendor

How to Post Goods Receipt against


Purchase Order in SAP
Below are the steps to post goods receipt against purchase order in
SAP:

In this transaction, we will post goods receipt against purchase


order which will trigger inspection lot.

Step 1) Go to SAP Easy access menu

From SAP Easy access menu, open Transaction code MIGO, and
enter the following details.

1. Select Goods receipt from the drop down box.

2. Select Purchase order from drop down box.

3. Enter purchase order number.

After filling in all the fields, click   or press Enter to go to the next
SAP screen.

Step 2) Post goods receipt against the purchase order

You can see the stock type as “quality inspection” is generated


automatically as the material is subjected to quality inspection.
After saving the SAP screen by clicking save button, the material
document will be posted.

After posting the material document for Goods receipt against a


purchase order, the next step is the quality result recording.

How to do Result Recording in SAP


Below are the steps to do result recording in SAP using QA32:

Step 1) From SAP Easy access menu, open Transaction code


QA32.

Here, we will inspect the material and record the results against
inspection specification.

1. Enter Plant Code.

2. Enter inspection lot origin as “01” which is standard SAP


inspection type used for raw material inspection.

3. Press Execute to display the list of inspection lot.


Step 2) In this SAP screen,

1. You can see the inspection lot generated in earlier steps along
with material

2. Check the SAP system status as REL CALC SPRQ which


indicates that Inspection plan is copied in inspection lot,
sample size calculated and stock posting required from quality
stock to unrestricted or any other stock category.

3. Press “Results” button and move to next SAP screen to do


results recording.

Step 3) In this SAP screen, you will see the result of inspection lots

1. You can see the short text of the Master Inspection


characteristics along with specifications like length, surface,
visual, etc.
2. You can see a sample size of 5 calculated automatically by
the system if sampling procedure is assigned in the inspection
plan.

3. Enter your actual results against the inspection specifications.

Press save button to save the inspection results.


How to do Usage Decision in SAP
Here is a step by step process on how to do usage decision in SAP:

Step 1) From SAP Easy access screen open same Transaction


QA32 with which we have done results recording in the previous
step.

Here, we will do usage decision against inspection lot whether the


lot is accepted or rejected and move the stock from quality
inspection.

1. Enter Plant Code in this SAP Screen.

2. Enter inspection lot origin as “01” which is a standard SAP


inspection type used for raw material inspection.

3. Press execute button to display the list of inspection lot along


with lot quantity.
Step 2) In this SAP screen,

1. Press usage decision button to move to next SAP screen

Step 3) In this SAP screen,

1. Select UD code as “A” for acceptance of the lot and you can
see the quality score as “100” based on Usage Decision code.

2. Select Inspection lot stock TAB to do stock posting in next


SAP screen.
Step 4) In this SAP screen, we will do stock posting from quality
stock to any other stock category.

1. We can move the quality stock of 200 to unrestricted stock


(ready for use stock) if the quality results are within expected
specifications, which hits movement type 321 in the
background. (Movement Type 321 indicates the movement of
quality stock to unrestricted stock).
Press save button to save the usage decision.

Thus, the stock movement from quality inspection to unrestricted


stock, as shown above, indicates the completion of Raw Material
Inspection.

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