Republic of the Philippines
DON HONORIO VENTURA STATE
UNIVERSITY
Cabambangan, Bacolor, Pampanga
(6345) 458 0021 Local 211
http://dhvsu.edu.ph
COLLEGE OF COMPUTING STUDIES
“Attendance Automation for Classroom
Management: A Mobile Application using
Barcode Scanning and Facial Recognition
System”
Prepared By:
Angeles, Kyla Q.
Baltazar, Katherine S.
Clemente, Vherwin Jaymes V.
Manongsong, Allen Dave D.
Santiago, John Herbert C.
Tayag, Ghen Rose L.
April 2023
Republic of the Philippines
DON HONORIO VENTURA STATE
UNIVERSITY
Cabambangan, Bacolor, Pampanga
(6345) 458 0021 Local 211
http://dhvsu.edu.ph
COLLEGE OF COMPUTING STUDIES
INTRODUCTION
Attendance monitoring is an essential aspect of classroom management in educational
institutions. Private schools are known for their commitment to providing high-quality education,
and attendance tracking is a critical component in ensuring students are actively engaged in the
learning process. Manual attendance tracking methods can be time-consuming and prone to errors,
leading to inaccurate attendance data that can negatively impact student performance. Therefore,
the need to automate the attendance tracking process is crucial in private school settings. According
to a study Online Attendance System (2017), In traditional approaches, students are encouraged to
attend class by receiving attendance points, which contribute to their final grade at the end of the
semester. However, this necessitates additional effort on the part of the instructor, who must ensure
that attendance is accurately recorded, thereby wasting considerable time. Furthermore, it can
become significantly more difficult when dealing with sizable groups of students. This initiative
introduces a new automatic attendance management grading system, which has no impact on the
regular instruction process. Exam sessions and other teaching activities where attendance is
required can utilise the system. The system eliminates traditional methods of student identification,
such as shouting out students' names or examining their identity cards, which not only interfere
with the teaching process but can also be distressing for students during exam sessions.”
An article RFID Based (IoT) Automatic Attendance System: A Survey Analysis. Social
Science Research Network (2019), states that Attendance may also be measured by keeping a daily
register of students, has emerged as an increasingly important criterion for evaluating students'
performance in today's educational system, which includes both schools and colleges. The
Republic of the Philippines
DON HONORIO VENTURA STATE
UNIVERSITY
Cabambangan, Bacolor, Pampanga
(6345) 458 0021 Local 211
http://dhvsu.edu.ph
COLLEGE OF COMPUTING STUDIES
traditional method of tracking attendance has a few shortcomings, particularly when considering
recent developments and the current state of technological advancement. For instance, providing
the daily attendance sheet to a large number of the kids in a classroom poses a significant security
risk and limits the teachers' ability to take the children in the classroom into consideration. It is a
waste of time, and a student may purposely enter a fake attendance record into the daily attendance
sheet. The attendance form should be filled out every day. In the possible event that the instructor
misplaces these records, it is absolutely certain that all of the essential attendance data will
disappear.
The developers propose a mobile application that utilises barcode recognition to identify
and register the attendance of students as they enter the classroom. In addition, facial recognition
technology will be implemented to verify the student's identity and prevent attendance deception.
The application will retain attendance information in a secure database and produce reports for
instructors and administrators to review. The mobile application offers private schools several
advantages over traditional attendance monitoring methods. It enables instructors to focus on
classroom instruction and student engagement while reducing the time and effort required to record
attendance manually. In addition, the application provides real-time attendance data that can assist
instructors and administrators in identifying attendance patterns and intervening as needed.
This initiative intends to contribute to the advancement of classroom management and
attendance monitoring in private schools by demonstrating the potential of modern technology to
enhance traditional education practices. It can be modified to meet the specific requirements of
private schools and used to improve attendance monitoring, boost student performance, and ensure
the institution's overall success.
Republic of the Philippines
DON HONORIO VENTURA STATE
UNIVERSITY
Cabambangan, Bacolor, Pampanga
(6345) 458 0021 Local 211
http://dhvsu.edu.ph
COLLEGE OF COMPUTING STUDIES
PURPOSE AND DESCRIPTION
To highlight the importance of attendance monitoring in private schools and the need to
automate the process to improve accuracy and efficiency. The description focuses on the proposed
capstone project, which aims to develop a mobile application that utilises barcode scanning and
facial recognition technology to automate the attendance monitoring process for a private school.
The description explains how the application will provide an accurate and efficient way to record
and track student attendance while improving classroom security and accountability. Additionally,
the description provides insights into other attendance tracking systems, including android-based
applications and QR code-based systems. The description aims to inform readers about the different
options available for attendance monitoring and their potential benefits and limitations.
OBJECTIVES OF THE STUDY
General Objectives
To develop a mobile application that utilizes barcode scanning and facial recognition
technology to automate the attendance monitoring process and improve classroom management in
private schools, while ensuring compliance with privacy regulations and meeting the specific
attendance tracking needs of private school environments.
Specific Objectives
● To identify the specific attendance tracking needs of private schools and tailor the
mobile application accordingly to meet those needs.
Republic of the Philippines
DON HONORIO VENTURA STATE
UNIVERSITY
Cabambangan, Bacolor, Pampanga
(6345) 458 0021 Local 211
http://dhvsu.edu.ph
COLLEGE OF COMPUTING STUDIES
● To ensure the mobile application complies with the privacy regulations and
guidelines for student data in private schools.
● To conduct thorough testing and validation of the mobile application in a private
school setting, taking into account the unique characteristics and constraints of
private school environments.
● To provide appropriate training and support to teachers and administrators on the use
of the mobile application and ensure its seamless integration into their daily routine.
● To evaluate the impact of the mobile application on the attendance monitoring
process in private schools, specifically measuring its effectiveness in reducing errors
and improving overall efficiency.
To develop a mobile application that can automate the attendance monitoring process and
improve classroom management in private schools. That can utilize barcode scanning and facial
recognition technology to ensure accurate and efficient attendance tracking, while also complying
with privacy regulations and meeting the specific attendance tracking needs of private school
environments. Thorough testing and validation will be conducted in a private school setting, and
appropriate training and support will be provided to teachers and administrators. Also, evaluate the
impact of the mobile application on the attendance monitoring process in private schools, with a
focus on reducing errors and improving overall efficiency.
Republic of the Philippines
DON HONORIO VENTURA STATE
UNIVERSITY
Cabambangan, Bacolor, Pampanga
(6345) 458 0021 Local 211
http://dhvsu.edu.ph
COLLEGE OF COMPUTING STUDIES
SCOPE AND LIMITATIONS
Scope
To develop a mobile application that utilizes barcode scanning and facial recognition
technology to automate the attendance monitoring process for a private school. The application will
record and track student attendance accurately and efficiently, improving classroom security and
accountability. It will Focus on the development of the mobile application and its integration with
the school’s existing attendance tracking system. This system will be implemented in a private
school setting.
Limitations
The prototype is only limited to the following functions:
● The project will not cover the development of a new attendance tracking system for
the school.
● The project will not cover the hardware requirements for the barcode scanning and
facial recognition technology.
● The project will not cover the integration of the mobile application with the school’s
student information system.
● The project will not cover the development of a web-based version of the
application.
● The project will not cover the testing and evaluation of the application’s accuracy
and efficiency in a real-world setting.
Republic of the Philippines
DON HONORIO VENTURA STATE
UNIVERSITY
Cabambangan, Bacolor, Pampanga
(6345) 458 0021 Local 211
http://dhvsu.edu.ph
COLLEGE OF COMPUTING STUDIES
REFERENCES:
Acharya, T., & Shetty, P. (2020) Design and implementation of attendance system using barcode
scanner.
https://www.researchgate.net/publication/
333132953_RFID_Based_IoT_Automatic_Attendance_System_A_Survey_Analysis
Karuppiah, Dr. A. B., Associate Professor R., Raja Raja, A. P., Jeyalakshmi, M., Johnsilin Shiny,
L., & Sri Devi, B. (2017). Online Attendance System. Online Attendance System, VOLUME
5(ISSUE 09). https://www.ijert.org/research/online-attendance-system-IJERTCONV5IS09052.pdf
Kariapper, R., & Razeeth, S. (2019). RFID Based (IoT) Automatic Attendance System: A Survey
Analysis. Social Science Research Network. https://doi.org/10.2139/ssrn.3372734
What can schools do to improve attendance. (n.d.). CT.gov - Connecticut’s Official State Website.
https://portal.ct.gov/SDE/Publications/Reducing-Chronic-Absence-in-Connecticuts-Schools/What-
can-schools-do-to-improve-attendance
