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S1 - Access Work Environment

This document provides instructions on how to access and use Microsoft Access 2022. It discusses what Access is, how to log in, common tools and buttons, basic database concepts like tables and fields, and different types of objects, layouts, and data that can be used in an Access database.

Uploaded by

Danna Sherlyn Guevara Ruiz
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© © All Rights Reserved
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46 views52 pages

S1 - Access Work Environment

This document provides instructions on how to access and use Microsoft Access 2022. It discusses what Access is, how to log in, common tools and buttons, basic database concepts like tables and fields, and different types of objects, layouts, and data that can be used in an Access database.

Uploaded by

Danna Sherlyn Guevara Ruiz
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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A C C E S S W O R K

E N V I R O N M E N T
STAGE 1

MAI PATRICIA GISSEL CRUZ DUARTE


WHA T IS
ACCE S S?
1 Software application

Allows you to create, organize, search, order, retrieve,


2
consult and present the information from the DB.

Formed by rows and columns in the form of tables,


3
similar to the tables that are drawn up on a sheet.

Conformed by Forms, for DB capture, create and


4
feed files
PROCEDURE T CC E S S
O LO GIN IN A
Click HOME button

Select at the menu ALL THE


PROGRAMS

Choose the option MICROSOFT


OFFICE

Choose the option MICROSOFT


ACCESS 2022
PROCEDURE T CC E S S
O LO GIN IN A
Displays the list of pinned
documents and some options

Create a new from zero DataBase

Open with, show all the DataBases


done

Confirm the name and the place you


will save it, then click on CREATE
QUICK ACCESS TOOLBAR: MOST
USED BUTTONS (CUSTOMIZE)

HOME FILE MENU: INFORMATION, NEW, OPEN,


SAVE, SAVE AS, PRINT, CREATE, ACCOUNT,

SCREEN OPTIONS

ACCESS RIBBON: DIALOG LAUNCHER, COMMAND


BUTTON, GROUP, TABS RIBBON

2022 NAVIGATION PANEL: TABLES, QUERIES,


FORMS, REPORTS, MACROS OR
MODULES
DOCUMENT AREA: THE DB WILL BE DISPLAYED,
THE NAME OF THE ASSET WILL APPEAR AND YOU
CAN HAVE OBJECTS OPEN AT THE SAME TIME

HOME RECORD BUTTONS: YOU CAN MOVE WITHIN THE


BD, YOU CAN GO FORWARD, BACK, OR BE IN THE

SCREENS
FIRST AND LAST RECORD

ACCESS
STATUS BAR: THIS SECTION IS IN THE
BOTTOM PART, IT SHOWS INFO ABOUT
THE OBJECT

2022 OBJECT BROWSER: TABBED


DOCUMENTS SPREADSHEET WIEW AND
LAYOUT VIEW
Structure
DATABASE
TABLE: STRUCTURE OF ROWS AND COLUMNS
THAT MAKE UP A DATA COLLECTION, SIMILAR TO
EXCEL

REGISTRY: IS ALL THE INFORMATION


CONCERNING AN ELEMENT OF THE BD; EACH OF

BASIC THE ROWS THAT MAKE UP THE TABLE

CONCEPTS
FIELD: EACH OF THE PARTICULAR DATA OF A
RECORD; THE NUMBER OF FIELDS IN A DB
DEPENDS ON THE SIZE OF THE RECORD

FIELD NAME: NAME EACH OF THE COLUMNS THAT


MAKE UP A TABLE; DEPENDING ON THE CONTENT
OF THE COLUMN, THE NAME IS ASSIGNED TO THE
FIELD
Types of
Layout
Shows automatically
when creating or
opening a database.
It is used to capture
data for each of
the fields of a table,
which make up the
records captured in
the database.
To display and define
the name of each field
that contains the
database tables, data
type, and its
description.
You can consult the
form and know its
location.
Types of
Object
It is an object that
is used to capture
all the data that
make up a
database, in it the
presentation of
each of the columns
or fields of the DB
will be given.
It is made from a
DB, where each of
the records that
contains a table will
be displayed. Design
with different
controls and fields,
add form headers,
images and footers.
It is made from a DB,
in which the records
contained in a table
can be viewed; the
fields that will form
the report are defined
and some of the
functions used in Excel
can also be included.
It is made from one
or more tables
contained in a DB,
resulting in the
visualization of the
data of each of the
fields included in it;
The fields will be
observed in table
form.
Types of
Data
The information
contained in the fields of
an access table is made
up of different types of
data that are similar to
those used in Excel: short
text, number, currency,
date and time, yes/no,
search and relationship,
rich text, text long,
attachment, hyperlink.
They are
alphanumeric data
composed of text,
combination of letters
and numbers, symbols,
etc. The most common
property is the Field
Size, where the
Number of
characters of said
field is specified.
They are used to
perform arithmetic
operations or they
are used to perform
functions such as
addition or average.
Field Size, relates
directly to Integer,
Longint and Double
Displays the most
common property
is Format,
General Date,
long, medium,
short, long,
medium and short
time.
This implies that
functions can be
done, in Format,
general number,
currency, euro,
fixed, standard,
percentage and
scientific
They are data
that are used
to link emails,
web pages, any
file, any file
that you want
to consult.
By double
clicking on the
cell where the
attached data
is entered, a
dialog window
will be displayed,
click ADD
Templates
They are examples of
DB ready to be used.
They have tables,
forms, reports, queries,
etc.

Northwind 2007 is
used to download the
template and the same
process is done

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