Café Management System [2022-2023]

GT Institute of Management Studies and Research

PROJECT REPORT
ON
“Café Management System”
SUBMITTED BY THE REQUIREMENT FOR THE AWARD OF
THE
DEGREE OF

BACHELOR OF COMPUTER APPLICATIONS-BCA

BANGALORE UNIVERSITY

SUBMITTED BY:
HEMANTH U : 201NSB7012
PAVAN H : 201NSB7022

UNDER THE ESTIMATED GUIDANCE OF

“Prof. Shivkumar T ’’

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GT Institute of Management Studies and Research

CERTIFICATE

This is to certify that HEMANTH U AND PAVAN H

Register Number [201NSB7012] & [201NSB7022] of V SEM BCA (Bachelor of

Computer Applications), GT Institute of Management Studies and Research, has
submitted the Project Report as per the syllabus prescribed by Bangalore
University for Academic Year 2021-2022 under the guidance and supervision of
“Prof. Shivkumar T”.

Signature of Lecturer Signature of HOD

Signature of the Principal

Center of Examination: G T I M S R

Internal Examiner

External Examiner

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ACKNOWLEDGEMENT

It is not exaggerated to say that the emergence of this book was outcome of
observing project. It not only involved number of days of efforts but also extensive
consultation, case study, analysis, programming and much more. In fact, this
project work enjoyed the creation and innovative support from the concerned
guide.

I take this opportunity to express our sincere thanks to Dr.Manjunath.S, Principal

for providing necessary facilities and guidance or the project.

My sincere thanks to our Internal Guide Prof. Shivkumar T, Professor in BCA

Department, GT Institute of Management Studies and Research, for her valuable
suggestions, spontaneous encouragement and constant help in improving the
presentation of this project.

I also like to thank our Principal, Lecturers, my parents and all our class mates,
who have contributed directly or indirectly in our efforts to complete this project
successfully.

With Gratitude

HEMANTH U [201NSB7012]
PAVAN H [201NSB7022]

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ABSTRACT

Introduction:

Cafes are becoming increasingly popular as a destination for people to relax,

socialize and enjoy good food and drinks. As a result, cafe owners are facing more
and more challenges in managing their businesses effectively. The need for a
modern and efficient system to manage the day-to-day operations of a cafe has
become increasingly critical. This project aims to develop a cafe management
system that will streamline operations, improve customer satisfaction, and increase
profits.

Objectives:

The primary objective of this project is to design and implement a cafe

management system that will provide a range of functionality for cafe owners and
staff. This system will be designed to improve the efficiency and effectiveness of
cafe operations by automating many of the manual tasks currently performed by
staff. In addition, the system will provide valuable insights into customer behavior,
helping cafe owners to make informed decisions about menu offerings, marketing
strategies, and other critical aspects of their business.

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Functionality:

The cafe management system will provide a range of functionality, including:

Menu management:

Cafe owners will be able to manage their menu offerings, including the creation
and modification of menu items, pricing.

Order management:

The system will provide a range of functionality to manage customer orders,

including the creation and modification of orders.

Inventory management:

The system will provide a range of functionality to manage inventory, including

the tracking of inventory levels, and the generation of reports on inventory usage
and trends.

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Reporting and analysis:

The system will provide a range of reports and analysis tools to help cafe owners to
make informed decisions about their business. This will include reports on sales,
customer behaviour, inventory usage, and other critical metrics.

Technical Description:

The cafe management system will be developed using a modern and flexible
architecture that will allow for easy customization and future growth. The system
will be developed using a range of open-source technologies.

Conclusion:

In conclusion, the cafe management system project will provide cafe owners with a
modern and efficient system to manage their businesses effectively. By automating
many of the manual tasks currently performed by staff and providing valuable
insights into customer behavior, the system will improve the efficiency and
profitability of cafe operations. The system will be developed using open-source
technologies, providing cafe owners with a flexible and cost-effective solution to
their management needs.

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TABLE OF CONTENTS
SI.NO NAME OF THE CHAPTERS Page
No
1. INRODUCTION
1.1. Features of Café Management System
1.2. Existing System
1.3. Proposed System

2. SOFTWARE REQUIREMENT AND

SPECIFICATION
2.1. Software Requirement Analysis
2.2. Functional Requirement
2.3. Non-Functional Requirement

3. HARDWARE & SOFTWARE CONFIGURATION

3.1. Hardware Requirement
3.2. Software Requirement

4. MODULES
4.1. Manager login Module
4.2. Cashier login Module
4.3. Items Module
4.4. Orders Module
4.5. View Orders Module
4.6. Bill Module

5. FEASIBILITY STUDY

6. TABLE DESIGN (DATA STURTURE)

7. SYSTEM DESIGN

8. DATA FLOW DIAGRAM

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9. SNAPSHOTS
9.1. Manager login Form
9.2. Cashier login Form
9.3. Items Form
9.4. Orders Form
9.5. View Orders Form
9.6. Bill Form

10. CODING
10.1. Data Base Connectivity
10.2. Manager login Form
10.3. Cashier login Form
10.4. Items Form
10.5. Orders Form
10.6. View Orders Form
10.7. Bill Form

11. TESTING
11.1. Unit Testing

11.2. Integration Testing

11.3. Validation Testing
11.4. System Testing
11.5. Test Case

12. CONCLUSION
13. FUTURE ENHANCEMENT
14. BIBLIOGRAPHY
14.1 References
14.2 Websites

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CHAPTER 1
INTODUCTION
Cafe Management System is the application to automate all kinds of operations in
a cafe shop. The purpose of this software is to manage the items in the cafe. It
includes the Order Processing, Stock Management and Accounts Management.
We developed this software to maintain record of sales, purchase records. This
project has been developed using VB.NET as front end and SQL Server as Back
end. Here we are trying to develop such type of system which provide the
automation on the any type of a café store. That means a store that has the type
of system which provides the facility to the customers of the store to purchase
food and snacks from the store without any complexity.

At the start of the business, the café store owner buys the raw materials from the
dealers. All the name of the items is noted down in the software along with rate.
In the present system user must do all work manually and during the issue, order
of more stock, the product register is required to check the availability of stock in
hand. And it takes time to check records.

In present café store management system, to generate the reports based on the
management requirement, will require extensive searching of records. In case of
item Record Management, the registers need to be updated time to time as
information changes frequently. The stock section gives the total number of item

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stocks available in the store. When a customer buys an item from the store, a bill
is generated. The bill contains the name of the item purchased, rate per item,
quantity, total rate, and the total amount. And then purchase it by paying price on
café store cash counter and receives its invoice.

For the next month, the owner will get estimation as to which item to purchase
more and which item to purchase less and which item has to be stopped for
purchasing. In present café management system, in each process whether it is
Product Management, Payment Management, Report Generation, manager must
pay attention to a greater extent while performing the tasks. In proposed system
all records are saved in the database for report generation. Depending upon the
number of items purchased, the number of items from the stock will be deducted.
Therefore, we get the total number of items sold from the stock. In present
system user has to maintain stock Records manually.

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FEATURES OF CAFE MANAGEMENT SYSTEM

• Cashier can enter the details of items being purchased and give the client receipt
for purchasing

• Café Management System is an application, from which manager can maintain

stock details and item details

• Manager can track all the information of Receipts, Sales, Stocks ETC

• Manager can edit, add, delete and update the records of Inventory.

SCOPE OF CAFE MANAGEMENT SYSTEM

• A café Management system is basically for management of incoming and

outgoing material from the store.

• It also maintains management of all incoming and outgoing finance from the
store account section.

• It will reduce paper work & work load of user.

• To reduce the Paper work and provide fast service to customers.

OBJECTIVES OF CAFE MANAGEMENT SYSTEM

• To enable administrator to access the system from anywhere.

• To reduce data redundancy and pruning ambiguous data.

• To process data in possibly least amount of time.

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• To secure the information and obstruct the access of unauthorized persons.

• To avail the information immediately in demand.

• To analyze the data for providing analytical decisions.

1.2. EXISTING SYSTEM

At present, the stores are working under manual management. The client uses MS
Excel, all records related to Products, Sales, Suppliers, Orders, Payment are stored
in excel files. there is lot of duplicate work, and chance of mistake. When the
records are changed, they need to update each and every excel file

Drawbacks:

• To manage the whole data, the person maintaining records has to take great pain.

• Various excel files has to be maintained for each separate process.

• There is no option to find previous saved records.

• There is no security, anybody can access any report and sensitive data.

• Excel is hard to consolidate.

• MS Excel is more time consumable than café management system.

1.3. PROPOSED SYSTEM

This Café Management System is used to overcome the entire problem which they
are facing currently, and making manual system to computerized system.

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Proposed Café management system should help the customers query whether an
item is in stock. The user can query the availability of an item either by using the
item name or by using the item category. The objective and scope of my Project
Café Management System is to record the details various activities of user. It
simplifies the task and reduce the paper work. Café management system should
generate sales statistics for any period.

In proposed system, as soon as customer asks for an item to purchase, the cashier
would enter the item name in the system. Café management system should update
the stock and generate the sales receipt for the item. The Café management system
make sure to save both in and out of the stocks. Hence, it is less time consumable
than compare to MS excel.

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BENIFTS OF CAFÉ MANAGEMENT SYSTEM

To reduce the headache of maintaining the record of book keepers and customer
related documents.

It will eliminate the delays in making the payments, where people use to stand for
a long time in the queue to pay and get their food.

Searching will become more efficient and fast in comparison to manual searching.

It will also provide assurance that we have a proper record of the selling of the
items so that we can limit our items stock according to that.

Overall, it will reduce the cost and time of the manager who will take care of the
store.

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CHAPTER 2
SOFTWARE REQUIREMENTS AND
SPECIFACATIONS (SRS)
2.1. Software Requirement Analysis
Analysis is the process of breaking a complex topic or substance into smaller parts
to gain a better understanding of it. Analysis in the field of engineering look at
requirements, structures, mechanisms and systems dimensions. Analysis is an
exploratory activity.

2.2. Functional Requirements

• Descriptions of data to be entered into the system.

• Descriptions of operations performed by each screen.

• Descriptions of work-flows performed by the system.

• Descriptions of system reports or other outputs.

• Who can enter the data into the system.

• How the system meets applicable regulatory requirements.

2.3. Non-Functional Requirements

➢ ERROR HANDLING

Café management system shall handle expected and non-excepted errors in ways
that prevent loss in information and long downtime period.

➢ PERFORMANCE REQUIREMENTS

The system shall accommodate high number of items and category without any
fault.

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➢ SAFETY REQUIREMENTS

System use shall not cause any harm to human users.

➢ SECURITY REQUIREMENTS

• System will use secured database.

• Normal users can just read information but they cannot edit or modify anything
except some information of billing.

• System will have different many users but only managers can give authorization
to users to enter the system.

CHAPTER 3
HARDWARE AND SOFTWARE REQUIREMENTS
3.1. Hardware Requirements
• Processor - Intel Core i3

• 2Ghz or above for PCs and 1Ghz

• Memory Space - 32MB recommended.

• RAM – 2GB or above.

3.2. Software Requirements

• Operating System – Windows 7 or above.

• Browser – Google Chrome.

• IDE-Visual Studio.

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CHAPTER 4
MODULES
4.1. Cashier login Module

The cashier login Module is a portal module that allows users to type a username
and password to log in to the café management system. We can add this module on
any module tab to allow users to log in to the system.

4.2. Manager login Module

Manager login module acts same as login module but in this module only manager
can login to the system where manager can check stock details and maintain the
entire system. Through this module manager gives access to users to login to café
management system via by providing username and password to users.

4.3. Items module

Items module is used by the manager to store the data of any items are being added
or removed from the store. In Items module we can also change the price of the
item and update the changed data into the system so that we can keep the records
of the items in store upgraded.

4.4. Orders module

In this module, the people who work in store are given username and password by
the admin to log in to café management system. The people who work in that café
are called as users. The manager gives the authorization to users so that they can
store all the transaction done in the store.

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4.5. View Orders module

View Orders module is very useful module. Using this module, we can easily get
the idea of stocks present and sold. Because this module shows the number of
items sold. It is used to display the amount of money got by selling the items.

4.7. Bills Module Bills

Module is used by users to print bills. If any customers purchase items from the
store, then the users will enter the item name, category name, quantity and price of
the book and generate a bill to give it to customer and when the users print the bill
the data will be updated automatically in the system.

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CHAPTER 4

FEASIBILITY STUDY
Feasibility is defined as the practical extent to which a project can be performed
successfully. To evaluate feasibility, a feasibility study is performed, which
determines whether the solution considered to accomplish the requirements is
practical and workable in the software.

Information such as resource availability, cost estimation for software

development, benefits of the software to the organization after it is developed and
cost to be incurred on its maintenance are considered during the feasibility study.
The objective of the feasibility study is to establish the reasons for developing the
software that is acceptable to users, adaptable to change and conformable to
established standards.

Various other objectives of feasibility study are listed below:

* To analyze whether the software will meet organizational requirements.

* To determine whether the software can be implemented using the current

technology and within the specified budget and schedule.

* To determine whether the software can be integrated with other existing

software.

Consequently, costs and benefits are described with greater accuracy at this stage.
It consists of the following:

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* Statement of the problem:

A carefully worded statement of the problem that led to analysis.

* Summary of finding and recommendations:

A list of the major findings and recommendations of the study. It is ideal for the
user who requires quick access to the results of the analysis of the system under
study. Conclusion are stated , followed by a list of the recommendation and a
justification for them.

* Details of findings:

An outline of the methods and procedures under-taken by the existing system,

followed by coverage of the objectives and procedures of the candidate system.
Included are also discussions of output reports, file structures, and costs and
benefits of the candidate system.

* Recommendations and conclusions: Specific recommendations regarding the

candidate system, including personnel assignments, costs, project schedules, and
target dates.

Technical feasibility:

Technical feasibility assesses the current resources (such as hardware and

software) and technology, which are required to accomplish user requirements in
the software within the allocated time and budget. For this, the software
development team ascertains whether the current resources and technology can be
upgraded or added in the software to accomplish specified user requirements.

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Technical feasibility also performs the following tasks:

* Analyzes the technical skills and capabilities of the software development team
members.

* Determines whether the relevant technology is stable and established.

* Ascertains that the technology chosen for software development has a large
number of users so that they can be consulted when problems arise or
improvements are required.

Operational feasibility:

Operational feasibility assesses the extent to which the required software performs
a series of steps to solve business problems and user requirements. This feasibility
is dependent on human resources (software development team) and involves
visualizing whether the software will operate after it is developed and be operative
once it is installed.

Operational feasibility also performs the following tasks:

* Determines whether the problems anticipated in user requirements are of high

priority.

* Determines whether the solution suggested by the software development team is

acceptable.

* Analyzes whether users will adapt to a new software.

* Determines whether the organization is satisfied by the alternative solutions

proposed by the software development team.

Economic feasibility:

Economic feasibility determines whether the required software is capable of

generating financial gains for an organization.

It involves the cost incurred on the software development team, estimated cost of
hardware and software, cost of performing feasibility study, and so on. For this, it
is essential to consider expenses made on purchases (such as hardware purchase)

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and activities required to carry out software development. In addition, it is

necessary to consider the benefits that can be achieved by developing the software.

Software is said to be economically feasible if it focuses on the issues listed

below:

* Cost incurred on software development to produce long-term gains for an

organization.

* Cost required to conduct full software investigation (such as requirements

elicitation and requirements analysis).

* Cost of hardware, software, development team and training

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CHAPTER 6

TABLE DESIGN [DATA STRUCTUER]

The general theme behind a database is to handle information as an integrated
whole.

A database is a collection of interrelated data stored with minimum redundancy to

serve many users quickly and effectively.

After designing input and output, the analyst must concentrate on database design
or how data should be organized around user requirements.

The general objective is to make information access, easy quick, inexpensive and
flexible for other users.

During database design the following objectives are concerned:

* Controlled Redundancy

* Data independence

* Accurate and integrating

* More information at low cost

* Recovery from failure

* Privacy and security

* Performance

* Ease of learning and use.

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Database design activity deals with the design of the physical database. The
designer begins to concentrate on file design or how data should be organized
around user requirements.

How data are organized depends on the data and response requirements that
determine hardware configurations. An integrated approach to file design is the
database.

The general theme is to handle information as an integrated whole, with a

minimum of redundancy and improved performance, type and size of data
structure used.

The objectives of data base are accuracy and integrity, privacy and security of data
etc.

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CHAPTER 7

SYSTEM DESIGN
INTRODUCTION TO SYSTEM DESIGN

The design phase is the life cycle phase in which the detailed design of the selected
system in the study phase is accomplished. In the design phase, the technical
specifications are prepared for the performance of all allocated tasks. It also
includes the construction of programs and program testing. In the design phase, the
first step is to determine the output is to be produced and in what format. Second,
input data and master files have to be designed to meet the requirements of
proposed output. The system analyst has to define the methods of capturing and
input programs and format of the output and its use by the users.

CODE DESIGN

Codes can provide brief identification of data items and replace longer descriptions
that would be more awkward to store and to manipulate.

INPUT DESIGN

Input design is processing of converting the user-oriented description of the inputs

of the system. The goal of designing input data to make data entry as easy logical
and free from errors as possible.

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In entering data, operates need to know the following:

1. The allocated space for each field.

2. Field sequence which must match that in the source document.

3. The format in which data fields are entered for example, filling out the data field
is required through the edited format mm/dd/yy.

When we approach input data design, we design source documents that capture the
data and then selected the media use to enter them into the computer.

There are different ways in which data can be introduced into the system such as:

a. The data is converted into a machine sensible from by some realistic source
document and types in the relevant items using a keyboard connected to the
system.

b. The document can be read directly by a machine and this converts information
held in the human sensible form into a machine-readable form without need for
human investigations.

c. Data entered into a system through a keyboard. This is done interactively by the
person using the system.

d. Data is presented in a form suitable to computer as a result of some of the

processing.

e. The data entry in the system has been designed so as to make to user friendly
and also to incorporate certain validation checks. The field name must be
documented. The field name must be known to data entry operator or users so that
the data entry will not exceed the allocated space. Our system contains the
following inputs.

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OUTPUT DESIGN

The primary consideration in the design of all output is the information

requirement and other objective of the users. It is the most important and direct
source of information to the user. A major form of output is a hard copy. Print out
should be designed around the output requirements of the user. Each output should
be given a specific name or title. The output data is displayed on the visual display
unit and output can be redirected to printers and or sorted in a file for later use.

Here, in this system, program is designed so as to generate a number of relevant

outputs displayed in various kinds of user-defined tables in an easily readable and
comprehensive manner which can be readily read and understood by the user. So,
no further attempt has been made to generate reports which of course could have
been easily implemented into the system.

PROCEDURE DESIGN

When program become very long, they are divided into smaller programs or
modules. These smaller programs can be written, tested and debugged separately.
This technique of programming is known as modular programming.

The advantages of modular programming are:

1. It is easy to write, test and debug a module.

2. Generally the modules of common nature are prepared, which can be used at
many places.

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3. The programmer can use the previously written programs.

4. If a change is to be made, it is made in the particular module; the entire program

is not affected.

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CHAPTER 8

DATA FLOW DIAGRAM

The Data Flow Diagram (DFD) is the graphical representation of the processes and
the flow of data among them. A data flow diagram illustrates the processes, data
stores, external entities and the connecting data flows in a system. It is a common
practice to draw a context level Data Flow Diagram first which shows the
interaction between the system and outside entities.

A data flow diagram is a graphical tool used to describe and analyze movement of
data through a system. They are the central tool and forms the basis from which the
other components are developed. The transformation of data from input to output
may be described logically and independently of physical components associated
with the system. These are known as the logical data flow diagrams. The physical
data flow diagrams show the actual implements and movements of data between
people, departments and workstations. A full description of a system actually
consists of a set of data flow diagrams. Using two familiar notations Yourdon,
Ganev and Sarson notation develops the data flow diagram. Each component in a
DFD is labelled with a descriptive name. Process is further identified with a
number that will be used for identification purpose. The development of DFD’s is
done in several levels. Each process in lower-level diagrams can be broken down
into a more detailed DFD in the next level. The top-level diagram is often called
context diagram. It consists a single process bit, which plays vital role in studying
the current system. The process in the context level diagram is exploded into other
process at the first level DFD.

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The idea behind the explosion of a process into more process is that understanding
at one level of detail is exploded into greater detail at the next level. This is done
until further explosion is necessary and an adequate amount of detail is described
for analyst to understand the process. Larry Constantine first developed the DFD as
a way of expressing system requirements in a graphical form, this led to the
modular design.

A DFD is also known as a “bubble Chart” has the purpose of clarifying system
requirements and identifying major transformations that will become programs in
system design. So, it is the starting point of the design to the lowest level of detail.
A DFD consists of a series of bubbles joined by data flows in the system.

DFD SYMBOLS

In the DFD, there are four symbols:

*A square defines a source (originator) or destination of system data.

*An arrow defines data flow. It is the pipeline through which the information
flows.

*A circle or a bubble represents a process that transforms incoming data flow into
outgoing data flows.

*An open rectangle is a data store, data at rest or a temporary repository of data.

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CONSTRUCTING A DFD

There are several rules of thumb that are used in drawing DFD’s. They are:

* Process should be named and numbered for an easy reference. Each name should
be representative of the process.

* The direction of flow is from top to bottom and from left to right. Data
traditionally flow from source to the destination although they may flow back to
the source. One way to indicate this is to draw long flow line back to a source. An
alternative way is to repeat the source symbol as a destination. Since it is used
more than once in the DFD, it is marked with a short diagonal.

* When a process is exploded into lower-level details, they are numbered.

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RULES GOVERNING THE DFD’s PROCESS

* No process can have only outputs.

* No process can have only inputs. If an object has only inputs, then it must be a
sink.

* A process has a verb phrase label.

DATA STORE

* Data cannot move directly from one data store to another data store, a process
must move data.

* Data cannot move directly from an outside source to a data store. Data must be
moved by a process that receives data from the source and places the data into the
data store.

* Data cannot move directly to an outside sink from a data store. Data must be
moved by a process.

* A data store has a noun phrase label.

SOURCE OR SINK

* Data cannot move directly from a source to a sink. It must be moved by a

process.

* A source or sink has a noun phrase label.

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DATA FLOW

* A data flow has only one direction of flow between symbols. It may flow in both
directions between a process and a data store to show a read before an update.

* A fork in a data flow means that exactly the same data goes from a common
location to two or more different processes, data stores, or source/sinks.

* A join in a data flow means that exactly the same data come from any of two or
more different processes, data stores, or source/sinks to a common location.

* A data flow cannot go directly back to the same process it leaves.

* A data flow to a data store means update.

* A data flow from a data store means retrieve or use.

* A data flow has a noun phase label.

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Fig (Cashier login DFD)

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Fig (Manager login DFD)

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Fig (Items DFD)

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Fig (Orders DFD)

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Fig (Orders DFD)

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CHAPTER 9
SNAPSHOTS

Fig (Cashier login Form)

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Fig (Manager login Form)

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Fig (Items Form)

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Fig (Orders Form)

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Fig (View Orders Form)

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Fig (Bill Form)

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CHAPTER 10
CODING
10.2. Manager login Code
Public Class ManagerLogin

Private Sub Button1_Click(sender As Object, e As EventArgs) Handles

Button1.Click

If TextBox1.Text = "" And TextBox2.Text = "" Then

MsgBox("Enter Username And Password")

ElseIf TextBox1.Text = "" Then

MsgBox("Enter Username")

ElseIf TextBox2.Text = "" Then

MsgBox("Enter Password")

ElseIf TextBox1.Text = "MR01" And TextBox2.Text = "MIB79" Then

Dim Obj = New Items

Obj.Show()

Me.Hide()

Else

MsgBox("Enter Correct Username And Password")

TextBox1.Text = ""

TextBox2.Text = ""

End If

End Sub

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Private Sub LinkLabel1_LinkClicked(sender As Object, e As

LinkLabelLinkClickedEventArgs) Handles LinkLabel1.LinkClicked

Dim Obj = New CashierLogin

Obj.Show()

Me.Hide()

End Sub

End Class

10.3. Cashier login Code

Public Class CashierLogin

Private Sub Label1_Click(sender As Object, e As EventArgs) Handles

Label1.Click

End Sub

Private Sub LinkLabel1_LinkClicked(sender As Object, e As

LinkLabelLinkClickedEventArgs) Handles LinkLabel1.LinkClicked

Dim Obj = New ManagerLogin

Obj.Show()

Me.Hide()

End Sub

Private Sub Button1_Click(sender As Object, e As EventArgs) Handles

Button1.Click

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If TextBox1.Text = "" And TextBox2.Text = "" Then

MsgBox("Enter Username And Password")

ElseIf TextBox1.Text = "" Then

MsgBox("Enter Username")

ElseIf TextBox2.Text = "" Then

MsgBox("Enter Password")

ElseIf TextBox1.Text = "CR07" And TextBox2.Text = "MIB07" Then

Dim Obj = New Orders

Obj.Show()

Me.Hide()

Else

MsgBox("Enter Correct Username And Password")

TextBox1.Text = ""

TextBox2.Text = ""

End If

End Sub

End Class

10.4. Items Code

Imports System.Data.SqlClient

Public Class Items

Dim Con = New SqlConnection("Data

Source=(LocalDB)\MSSQLLocalDB;AttachDbFilename=C:\Users\Admin\OneDri
ve\Documents\CafeVbDb.mdf;Integrated Security=True;Connect Timeout=30")

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Private Sub Button2_Click(sender As Object, e As EventArgs) Handles

Button2.Click

If key = 0 Then

MsgBox("Select an Item to Delete!")

Else

Con.Open()

Dim query = "delete from ItemTbl where Id = " & key & ""

Dim cmd As SqlCommand

cmd = New SqlCommand(query, Con)

cmd.ExecuteNonQuery()

Con.Close()

Reset()

DisplayItem()

MsgBox("Item Deleted!!")

End If

End Sub

Private Sub LinkLabel1_LinkClicked(sender As Object, e As

LinkLabelLinkClickedEventArgs) Handles LinkLabel1.LinkClicked

Dim Obj = New ManagerLogin

Obj.Show()

Me.Hide()

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End Sub

Private Sub Button1_Click(sender As Object, e As EventArgs) Handles

Button1.Click

If TextBox1.Text = "" Then

MsgBox("Enter Category")

Else

Con.Open()

Dim query = "insert into CategoryTbl values('" & TextBox1.Text & "')"

Dim cmd As SqlCommand

cmd = New SqlCommand(query, Con)

cmd.ExecuteNonQuery()

MsgBox("Category Added")

Con.Close()

TextBox1.Text = ""

FillCategory()

End If

End Sub

Private Sub Reset()

TextBox4.Text = ""

ComboBox1.SelectedIndex = 0

TextBox3.Text = ""

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TextBox2.Text = ""

End Sub

Private Sub FillCategory()

Con.Open()

Dim cmd = New SqlCommand("select * from CategoryTbl", Con)

Dim adapter = New SqlDataAdapter(cmd)

Dim Tbl = New DataTable()

adapter.Fill(Tbl)

ComboBox1.DataSource = Tbl

ComboBox1.DisplayMember = "Name"

ComboBox1.ValueMember = "Name"

Con.Close()

End Sub

Private Sub Button5_Click(sender As Object, e As EventArgs) Handles

Button5.Click

Reset()

End Sub

Private Sub Items_Load(sender As Object, e As EventArgs) Handles

MyBase.Load

FillCategory()

DisplayItem()

End Sub

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Private Sub DisplayItem()

Con.Open()

Dim query = "select * from ItemTbl"

Dim cmd = New SqlCommand(query, Con)

Dim adapter = New SqlDataAdapter(cmd)

Dim builder = New SqlCommandBuilder(adapter)

builder = New SqlCommandBuilder(adapter)

Dim ds = New DataSet()

adapter.Fill(ds)

DataGridView1.DataSource = ds.Tables(0)

Con.Close()

End Sub

Private Sub Button4_Click(sender As Object, e As EventArgs) Handles

Button4.Click

If ComboBox1.SelectedIndex = -1 Or TextBox4.Text = "" Or TextBox3.Text

= "" Or TextBox2.Text = "" Then

MsgBox("Missing Information!")

Else

Con.Open()

Dim query = "insert into ItemTbl values('" & TextBox4.Text & "','" &
ComboBox1.SelectedValue.ToString() & "'," & TextBox3.Text & "," &
TextBox2.Text & ")"

Dim cmd As SqlCommand

cmd = New SqlCommand(query, Con)

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cmd.ExecuteNonQuery()

MsgBox("Item Added")

Con.Close()

Reset()

DisplayItem()

End If

End Sub

Dim key = 0

Private Sub DataGridView1_CellMouseClick(sender As Object, e As

DataGridViewCellMouseEventArgs) Handles DataGridView1.CellMouseClick

Dim row As DataGridViewRow = DataGridView1.Rows(e.RowIndex)

TextBox4.Text = row.Cells(1).Value.ToString

ComboBox1.SelectedValue = row.Cells(2).Value.ToString

TextBox3.Text = row.Cells(3).Value.ToString

TextBox2.Text = row.Cells(4).Value.ToString

If TextBox4.Text = "" Then

key = 0

Else

key = Convert.ToInt32(row.Cells(0).Value.ToString)

End If

End Sub

Private Sub Button3_Click(sender As Object, e As EventArgs) Handles

Button3.Click

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If key = 0 Then

MsgBox("Select an Item to Edit!")

Else

Try

Con.Open()

Dim query = "update ItemTbl set Name = '" & TextBox4.Text & "',
Category = '" & ComboBox1.SelectedValue.ToString() & "', Price = " &
TextBox3.Text & ", Quantity = " & TextBox2.Text & " where Id = " & key & ""

Dim cmd As SqlCommand

cmd = New SqlCommand(query, Con)

cmd.ExecuteNonQuery()

Con.Close()

Reset()

DisplayItem()

MsgBox("Item Edited!!")

Catch ex As Exception

MsgBox(ex.Message)

End Try

End If

End Sub

End Class

10.5. Orders Code

Imports System.Data.SqlClient

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Public Class Orders

Dim Con = New SqlConnection("Data

Source=(LocalDB)\MSSQLLocalDB;AttachDbFilename=C:\Users\Admin\OneDri
ve\Documents\CafeVbDb.mdf;Integrated Security=True;Connect Timeout=30")

Private Sub UpdateItem()

Try

Dim newQty = stock - Convert.ToInt32(TextBox2.Text)

Con.Open()

Dim query = "update ItemTbl set Quantity = " & newQty & " where Id = "
& key & ""

Dim cmd As SqlCommand

cmd = New SqlCommand(query, Con)

cmd.ExecuteNonQuery()

Con.Close()

DisplayItem()

MsgBox("Item Added!!")

Catch ex As Exception

MsgBox(ex.Message)

End Try

End Sub

Private Sub Button3_Click(sender As Object, e As EventArgs) Handles

Button3.Click

If key = 0 Then

MsgBox("Select an Item!")

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ElseIf Convert.ToInt32(TextBox2.Text) > stock Then

MsgBox("Not Enough Stock!!")

Else

Dim rnum As Integer = DataGridView2.Rows.Add()

Dim total = Convert.ToInt32(TextBox2.Text) * price

i=i+1

DataGridView2.Rows.Item(rnum).Cells("Column1").Value = i

DataGridView2.Rows.Item(rnum).Cells("Column2").Value = ProdName

DataGridView2.Rows.Item(rnum).Cells("Column4").Value =
TextBox2.Text

DataGridView2.Rows.Item(rnum).Cells("Column3").Value = price

DataGridView2.Rows.Item(rnum).Cells("Column5").Value = total

GrdTotal = GrdTotal + total

Label6.Text = "Rs." + Convert.ToString(GrdTotal)

UpdateItem()

TextBox2.Text = ""

key = 0

End If

End Sub

Private Sub FillCategory()

Con.Open()

Dim cmd = New SqlCommand("select * from CategoryTbl", Con)

Dim adapter = New SqlDataAdapter(cmd)

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Dim Tbl = New DataTable()

adapter.Fill(Tbl)

ComboBox1.DataSource = Tbl

ComboBox1.DisplayMember = "Name"

ComboBox1.ValueMember = "Name"

Con.Close()

End Sub

Private Sub DisplayItem()

Con.Open()

Dim query = "select * from ItemTbl"

Dim cmd = New SqlCommand(query, Con)

Dim adapter = New SqlDataAdapter(cmd)

Dim builder = New SqlCommandBuilder(adapter)

builder = New SqlCommandBuilder(adapter)

Dim ds = New DataSet()

adapter.Fill(ds)

DataGridView3.DataSource = ds.Tables(0)

Con.Close()

End Sub

Private Sub FillterByCategory()

Con.Open()

Dim query = "select * from ItemTbl where Category = '" &

ComboBox1.SelectedValue.ToString() & "'"

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Dim cmd = New SqlCommand(query, Con)

Dim adapter = New SqlDataAdapter(cmd)

Dim builder = New SqlCommandBuilder(adapter)

builder = New SqlCommandBuilder(adapter)

Dim ds = New DataSet()

adapter.Fill(ds)

DataGridView3.DataSource = ds.Tables(0)

Con.Close()

End Sub

Private Sub LinkLabel1_LinkClicked(sender As Object, e As

LinkLabelLinkClickedEventArgs) Handles LinkLabel1.LinkClicked

Dim Obj = New CashierLogin

Obj.Show()

Me.Hide()

End Sub

Private Sub Orders_Load(sender As Object, e As EventArgs) Handles

MyBase.Load

DisplayItem()

FillCategory()

End Sub

Private Sub ComboBox1_SelectionChangeCommitted(sender As Object, e As

EventArgs) Handles ComboBox1.SelectionChangeCommitted

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FillterByCategory()

End Sub

Private Sub Button2_Click(sender As Object, e As EventArgs) Handles

Button2.Click

DisplayItem()

End Sub

Dim ProdName As String

Dim i = 0, GrdTotal = 0, price, qty

Private Sub AddBill()

Con.Open()

Dim query = "insert into OrderTbl values('" & DateTime.Today.Date & "'," &
GrdTotal & ")"

Dim cmd As SqlCommand

cmd = New SqlCommand(query, Con)

cmd.ExecuteNonQuery()

MsgBox("Bill Added")

Con.Close()

End Sub

Private Sub Button4_Click(sender As Object, e As EventArgs) Handles

Button4.Click

AddBill()

PrintPreviewDialog1.Show()

End Sub

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Private Sub Button5_Click(sender As Object, e As EventArgs) Handles

Button5.Click

Dim Obj = New ViewOrders

Obj.Show()

Me.Hide()

End Sub

Private Sub PrintDocument1_PrintPage(sender As Object, e As

Printing.PrintPageEventArgs) Handles PrintDocument1.PrintPage

e.Graphics.DrawString("MaIn B'lore Cafe", New Font("Georgia", 22),

Brushes.BlueViolet, 335, 35)

Dim bm As New Bitmap(Me.DataGridView2.Width,

Me.DataGridView2.Height)

DataGridView2.DrawToBitmap(bm, New Rectangle(0, 0,

Me.DataGridView2.Width, Me.DataGridView2.Height))

e.Graphics.DrawImage(bm, 0, 90)

e.Graphics.DrawString("Bill Amount: ₹ " + GrdTotal.ToString(), New

Font("Georgia", 15), Brushes.Crimson, 325, 580)

e.Graphics.DrawString("-------------------------THANK YOU---------------------
-", New Font("Georgia", 15), Brushes.Crimson, 130, 600)

End Sub

Dim key = 0, stock

Private Sub DataGridView3_CellMouseClick(sender As Object, e As

DataGridViewCellMouseEventArgs) Handles DataGridView3.CellMouseClick

Dim row As DataGridViewRow = DataGridView3.Rows(e.RowIndex)

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ProdName = row.Cells(1).Value.ToString

If ProdName = "" Then

key = 0

stock = 0

Else

key = Convert.ToInt32(row.Cells(0).Value.ToString)

stock = Convert.ToInt32(row.Cells(4).Value.ToString)

price = Convert.ToInt32(row.Cells(3).Value.ToString)

End If

End Sub

End Class

10.6. View Orders Code

Imports System.Data.SqlClient

Public Class ViewOrders

Dim Con = New SqlConnection("Data

Source=(LocalDB)\MSSQLLocalDB;AttachDbFilename=C:\Users\Admin\OneDri
ve\Documents\CafeVbDb.mdf;Integrated Security=True;Connect Timeout=30")

Private Sub DisplayBill()

Con.Open()

Dim query = "select * from OrderTbl"

Dim cmd = New SqlCommand(query, Con)

Dim adapter = New SqlDataAdapter(cmd)

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Dim builder = New SqlCommandBuilder(adapter)

builder = New SqlCommandBuilder(adapter)

Dim ds = New DataSet()

adapter.Fill(ds)

DataGridView3.DataSource = ds.Tables(0)

Con.Close()

End Sub

Private Sub ViewOrders_Load(sender As Object, e As EventArgs) Handles

MyBase.Load

DisplayBill()

End Sub

Private Sub Button3_Click(sender As Object, e As EventArgs) Handles

Button3.Click

Dim Obj = New Orders

Obj.Show()

Me.Hide()

End Sub

End Class

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CHAPTER 11

TESTING

Types of Testing
The various types of testing done on the system are:

•Unit Testing

•Integration Testing

•Validation Testing

•System Testing

•Acceptance Testing

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11.1. Unit Testing

Unit testing verification efforts on the smallest unit of software design, module.
This is known as “Module Testing”. The modules are tested separately. This
testing is carried out during programming stage itself. In these testing steps, each
module is found to be working satisfactorily as regard to the expected output from
the module.

11.2. Integration Testing

Integration testing is a systematic technique for constructing tests to uncover error
associated within the interface. In the project, all the modules are combined and
then the entire programmer is tested as a whole. In the integration-testing step, all
the error uncovered is corrected for the next testing steps.

11.3. Validation Testing

Integration testing is a systematic technique for constructing tests to uncover error
associated within the interface. In the project, all the modules are combined and
then the entire programmer is tested as a whole. In the integration-testing step, all
the error uncovered is corrected for the next testing steps.

11.4. System Testing

Once individual module testing completed, modules are assembled to perform as a
system. Then the top-down testing, which begins from upper level to lower-level
module testing, has to be done to check whether the entire system is performing
satisfactorily.
After unit and integration testing are over then the system as whole is tested.

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TEST CASE
1. Run the project

=> Manager Login page loaded without any errors.

2. Entering the wrong username and password

=> Message Box appears indicating that correct Username and Password must be
entered.

3. Entering the correct credentials

=> The form of Items gets loaded.

4. Adding a category

=> The category is added successfully.

5. Entering all the necessary details to add an item

=> Message Box appears indicating that Item added.

6. Trying to edit an item

=> We can edit every detail of the selected item.

7. Deleting an item

=> The selected item gets deleted successfully.

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8. Clear

=> The details entered to add an item gets refreshed.

9. Logout

=> The manager account gets logged out and the manager login page gets loaded.

10. Cashier Login

=> Entering the wrong username and password message box appears indicating
that correct Username and Password must be entered.

11. Entering the correct credentials

=> The form of Orders gets loaded.

12. Choosing a category

=> The items under the selected category gets displayed.

13. Refresh

=> The category section gets refreshed.

14. Adding items to the bill

=> Choosing an item from List of Items and entering the quantity and then click on
Add to bill. The selected items will appear on your orders table.

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15. Total

=> The total price of the selected items is calculated and displayed on the specified
place.

16. Print

=> The Bill with selected item and the total amount gets displayed with the help of
preview dialog.

17. Vieworders

=> The Bills which are generated are displayed on this form with the date at when
the bill was generated and also the total amount of that bill.

18. Back

=> When the button is clicked it gets back to the previous form i.e., Orders form.

19. Logout

=> The Cashier Login account gets logged out and the Cashier Login page gets
loaded.

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CHAPTER 12
CONCLUSION

The cafe management system project has successfully addressed the needs of cafe
owners by providing a comprehensive solution to manage their businesses
efficiently. The system has been designed to streamline operations, improve
customer satisfaction, and increase profits. The system has a range of
functionalities that allow cafe owners to manage their menu offerings, customer
orders, customer information, inventory, and reporting and analysis. The system
has been developed using open-source technologies that provide a flexible and
cost-effective solution to the management needs of cafe owners.

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CHAPTER 13

FUTURE ENHANCEMENT

The cafe management system has been designed with future enhancements in mind
and there are several areas where the system can be further improved. Some
potential future enhancements include:

1. Mobile app integration: A mobile app can be developed to allow customers

to place orders, track their order status, and make payments from their
mobile devices.

2. Table management: A table management system can be integrated into the

cafe management system to allow for real-time tracking of table availability
and customer seating arrangements.

3. Staff management: A staff management system can be integrated into the

cafe management system to allow for the scheduling of staff, tracking of
staff hours, and monitoring of staff performance.

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4. Customer loyalty program: A customer loyalty program can be integrated

into the cafe management system to incentivize repeat business and improve
customer loyalty.

5. Delivery management: A delivery management system can be integrated

into the cafe management system to allow for the tracking of food deliveries
and the management of delivery drivers.

In conclusion, the cafe management system project has been a success and has
provided cafe owners with a comprehensive solution to manage their businesses.
The system has the potential for further enhancements that will provide additional
benefits to cafe owners and improve the overall customer experience.

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CHAPTER 14

BIBLIOGRAPHY

References:

1. YouTube Tutorials
2. Connecting Data Base to SQL Server
3. MS Visual Studio 2019

Websites:

1. https://www.w3schools.com
2. https://www.geekforgeeks.com
3. https://www.google.com

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