Windows Fax Driver Guide

Please read this guide before operating this product.

After you finish reading this guide, store it in a safe place for future reference. ENG
Windows Fax Driver Guide
Contents
Before You Start............................................................................................................. iii
How to Use This Guide.................................................................................................. iv

Chapter 1 Before Sending a Fax from a Computer

System Requirements.................................................................................................1-2
Installation...................................................................................................................1-3

Chapter 2 Faxing Fundamentals

Faxing...........................................................................................................................2-2
Specifying the Default Fax Settings...........................................................................2-7
Viewing the Online Help...........................................................................................2-10

Chapter 3 Useful Fax Functions

Setting the Fax Send Time..........................................................................................3-2

Attaching a Cover Sheet.............................................................................................3-5
Registering a Profile for Faxing................................................................................3-12
Selecting a Profile for Faxing....................................................................................3-14
Registering a Person in an Address Book................................................................3-16
Registering a Group in an Address Book.................................................................3-19
Importing Address Book Entries..............................................................................3-23
Exporting Address Book Entries...............................................................................3-26
Changing the Address Book Export Destination.....................................................3-28

ii
Before You Start
Thank you for purchasing this Canon product. Please read this guide thoroughly before operating the
product to familiarize yourself with its capabilities, and to make the most of its many functions. 
After reading this guide, store it in a safe place for future reference.

iii
How to Use This Guide

Symbols Used in This Guide

The following symbols are used in this guide to explain procedures, restrictions, handling precautions,
and instructions that should be observed for safety.

IMPORTANT
Indicates operational requirements and restrictions. Be sure to read these items carefully to operate
the product correctly, and to avoid damage to the product.

NOTE
Indicates a clarification of an operation, or contains additional explanations for a procedure. Reading
these notes is highly recommended.

Keys and Buttons Used in This Guide

The following symbols and key/button names are a few examples of how keys and buttons to be
clicked or pressed are expressed in this guide:

• Buttons on Computer Operation Screens: [Button Name]

Example: [OK]

[Help]

• Icons on Computer Operation Screens: [Icon] (Icon Name)

Example: [ ] (Start)

iv
 Displays Used in This Guide
Screen shots of computer operation screens used in this guide may differ from the ones you actually
see, depending on the operating system and the model or options that come with your machine.
The keys or buttons which you should click or press are marked with a , as shown below.
When multiple keys or buttons can be clicked or pressed, they are highlighted and mentioned in the
order in which they should be clicked or pressed.

Click this button

for operation.

Trademarks
Windows and Windows Vista are either registered trademarks or trademarks of Microsoft Corporation
in the United States and/or other countries.

Other product and company names herein may be the trademarks of their respective owners.

Copyright
Copyright CANON INC. 2013

No part of this publication may be reproduced or transmitted in any form or by any means, electronic
or mechanical, including photocopying and recording, or by any information storage or retrieval
system without the prior written permission of Canon Inc.


 Disclaimers
This information in this document is subject to change without notice.

CANON INC. MAKES NO WARRANTY OF ANY KIND WITH REGARD TO THIS MATERIAL, EITHER EXPRESS
OR IMPLIED, EXCEPT AS PROVIDED HEREIN, INCLUDING WITHOUT LIMITATION, THEREOF, WARRANTIES
AS TO MARKETABILITY, MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE OF USE OR AGAINST
INFRINGEMENT OF ANY PATENT. CANON INC. SHALL NOT BE LIABLE FOR ANY DIRECT, INCIDENTAL, OR
CONSEQUENTIAL DAMAGES OF ANY NATURE, OR LOSSES OR EXPENSES RESULTING FROM THE USE
OF THIS MATERIAL.

vi
Before Sending a Fax from a
Computer
1
$)"15&3

This section explains what you should know before sending a fax from a computer.
System Requirements 1-2

System Requirements...................................................................................................................1-2
Installation....................................................................................................................................1-3

1-1
System Requirements
The following system environments are necessary in order to use the fax driver.

Operating Systems:
• Windows XP
• Windows Server 2003
• Windows Server 2008
• Windows Vista
• Windows 7
• Windows 8
• Windows Server 2012

Computer:
Any computer that runs the above systems

Memory:
Any memory with the capacity required to operate the compatible operating systems

NOTE
• Supported operating systems may differ according to the fax driver version you are using.
• Depending on the printer model, you may need to specify a queue as described below.
- LPR
For Windows TCP/IP, enter either <Print>, <Hold>, or <Direct> as the queue.
- RAW
The following four port numbers are available:
9100: Enter either <Print>, <Hold>, or <Direct> as the queue.
9101: The queue will be set to <Direct>.
9102: The queue will be set to <Print>.
9103: The queue will be set to <Hold>.
- SMB
Select any of the three queues displayed after selecting a printer from the network tree.

1-2 System Requirements

Installation
From the menu screen of the FAX Driver Software CD-ROM, you can begin installing the fax driver, or
display the "Fax Driver Installation Guide."

CD-ROM Menu:

1 [Manuals] Click this button first to view the Fax Driver Installation Guide. You
cannot view the Fax Driver Installation Guide after installation has
started.

2 [Installation] Click this button to install the fax driver.

Installation 1-3
 NOTE
• If you are using Windows 8/Server 2012, move the installer to the desktop before installing or
uninstalling.
• If the CD-ROM menu is not displayed, perform the following procedure.
- Windows 8/Server 2012:
If "Tap to choose what happens with this disc." is displayed: Tap (or click) this message and tap
(or click) [Run MInst.exe].
If Windows Explorer is displayed: Double-click [MInst.exe].
If nothing is displayed: Click the file explorer on the desktop and double-click the CD icon in
[Computer].
- Windows Vista/Server 2008/7:
If the [AutoPlay] dialog box appears, click [Run MInst.exe].
If Windows Explorer opens, double-click the [MInst.exe] icon.
If nothing happens, on the [ ] (Start) menu, click [Computer] → double-click the CD-ROM
drive icon.
- Windows XP/Server 2003:
Double-click the CD-ROM icon in [My Computer] → double-click [MInst.exe].
• If there is no [MInst.exe] file, double-click [Setup.exe] in the appropriate folder.

1-4 Installation
Faxing Fundamentals 2
$)"15&3

This section explains how to send a fax from a computer and how to display the online help.

Faxing............................................................................................................................................2-2
Specifying the Default Fax Settings............................................................................................2-7
Viewing the Online Help............................................................................................................2-10

2-1
Faxing
The procedure for faxing a document created in an application is as follows.

NOTE
Faxing methods may vary according to the application you are using. For details, see the instruction
manuals provided with the application.

1.
Select [Print] from the [File] menu of the application.

2.
Select your fax from [Name] → click [Print] (or [OK]).

NOTE
In Windows 8/Server 2012, if you want to send a fax from the Windows Store app, display the charm
bar to the right of the screen, and tap [ Devices] → the printer you are using → [Print]. If the
message [The printer requires your attention. Go to the desktop to take care of it.] is displayed,
move to the desktop and proceed to step 3.

2-2 Faxing
3.
Specify the send address in the [Fax Sending Settings] dialog box.
• When Entering the Destination Name and Fax Number:
• When Setting the Destination Name from the Address Book:
When Entering the Destination Name and Fax Number:
☐ Enter the recipient name and fax number in the [Sending Settings] tab → click [Add to
Destination List].

NOTE
If you have selected [Reenter Fax Number before adding Destination to [Destination List]] in the
[Security Settings] dialog box of the [Special] tab, the [Confirm Password] dialog box is displayed
when you click [Add to Destination List]. For details, see the online help (see "Viewing the Online
Help (p. 2-10)").

Faxing 2-3
When Setting the Destination Name from the Address Book:
☐ Click [Address Book] in the [Sending Settings] tab.

☐ Select the recipient → click [Add to List] → [OK].

NOTE
For information on using the address book, see "Registering a Person in an Address Book (p. 3-16),"
"Registering a Group in an Address Book (p. 3-19)," "Importing Address Book Entries (p. 3-23),"
"Exporting Address Book Entries (p. 3-26)," and "Changing the Address Book Export Destination (p.
3-28)."

2-4 Faxing
4.
If you want to attach a cover sheet, click [Cover Sheet] → specify a format for the cover
sheet.

NOTE
For details about cover sheet attachment, see "Attaching a Cover Sheet (p. 3-5)."

Faxing 2-5
5.
Click [OK].

Faxing begins.

NOTE
• Some printer models enable you to confirm the status of the printer and stop printing from a
print cancelation display (see Reference Guide).
• If a printer icon is displayed in the task tray at the bottom right of your computer monitor, you
can stop sending a fax from your computer. Double-click the printer icon → click the name of
the file you want to stop sending → click [Document] → [Cancel].
• You cannot access or edit the address book if you do not have access permission to the
destination folder of the address book. If this is the case, log on as user having access permission
to the folder, or click [Specify a Folder] in the [Edit Address Book] tab, and specify a folder, such
as the [My Documents] folder, that you have write permission for as the destination folder of the
address book. For details, see "Changing the Address Book Export Destination (p. 3-28)."
• The number of destinations that you can send to at one time depends on the conditions under
which the cover sheet has been attached. For details, view the online help (see "Viewing the
Online Help (p. 2-10)").
• The display may vary according to the operating system and system environment.

2-6 Faxing
Specifying the Default Fax Settings
This section describes how to access the fax driver screen from the [Control Panel] and how to specify
the default fax settings.
You can edit address books, register cover sheet templates, set page formats, etc.

IMPORTANT
To change the default fax settings, you must log on to your computer as a member of the
Administrators group.

1.
Click [ ] (Start) → [Control Panel] → [Printer].

Specifying the Default Fax Settings 2-7

 NOTE
• For Windows 8 and Server 2012: From the desktop, display the charm bar to the right of the
screen, and click or tap [ Settings] → [Control Panel] → [Devices and printers].
• For Windows 7, click [ ] (Start) → [Devices and Printers].
• For Windows XP Professional/Server 2003, click [Start] → [Printers and Faxes].
• For Windows XP Home Edition, click [Start] → [Control Panel] → [Printers and Other Hardware]
→ [Printers and Faxes].

2.
Right-click the icon of the fax whose settings you want to configure → click [Printing
Preferences].

2-8 Specifying the Default Fax Settings

3.
Specify the desired settings in the fax driver screen → click [OK].
Click each tab and specify the desired items.

You can configure the following functions.

• Setting the Fax Send Time (p. 3-2)
• Attaching a Cover Sheet (p. 3-5)
• Registering a Profile for Faxing (p. 3-12)
• Editing the address book (see "Registering a Person in an Address Book (p. 3-16)," "Registering a
Group in an Address Book (p. 3-19)," "Importing Address Book Entries (p. 3-23)," "Exporting Address
Book Entries (p. 3-26)," and "Changing the Address Book Export Destination (p. 3-28)."
For details about other functions, view the online help (see "Viewing the Online Help (p. 2-10)").

NOTE
• When faxing, you can change the default settings in the fax driver screen whenever required.
• The display may vary according to the operating system and system environment.

Specifying the Default Fax Settings 2-9

Viewing the Online Help
You can display the online help by clicking [Help] on the fax driver screen.
The online help includes additional information about each fax function. If the e-Manual does not
provide the information you need, see the online help.

1.
Click [Help].

2-10 Viewing the Online Help

The online help is displayed.

Topic pane (right side): Displays the description of the information.

Navigation pane (left side): Click [Contents] / [Search] to search for information.

Viewing the Online Help 2-11

2-12 Viewing the Online Help
Useful Fax Functions 3
$)"15&3

This section explains useful functions for sending faxes, such as scheduling the fax send time,
attaching a cover sheet, etc.

Setting the Fax Send Time...........................................................................................................3-2

Attaching a Cover Sheet...............................................................................................................3-5
Registering a Profile for Faxing.................................................................................................3-12
Selecting a Profile for Faxing.....................................................................................................3-14
Registering a Person in an Address Book..................................................................................3-16
Registering a Group in an Address Book...................................................................................3-19
Importing Address Book Entries................................................................................................3-23
Exporting Address Book Entries................................................................................................3-26
Changing the Address Book Export Destination......................................................................3-28

3-1
Setting the Fax Send Time
You can store the data temporarily in the machine, and send the fax at a specified time.

1.
Click [Sending Settings].

See "Faxing (p. 2-2)" or "Specifying the Default Fax Settings (p. 2-7)" on how to display the fax driver
screen.

3-2 Setting the Fax Send Time

2.
Specify the recipient name and fax number → click [Add to Destination List].

You can select the destination from the address book. For details about selecting a destination from
the address book, see "Faxing (p. 2-2)."

NOTE
If you have selected [Reenter Fax Number before adding Destination to [Destination List]] in the
[Security Settings] dialog box of the [Special] tab, the [Confirm Destination] dialog box is displayed
when you click [Add to Destination List]. For details, see the online help (see "Viewing the Online
Help (p. 2-10)").

Setting the Fax Send Time 3-3

3.
Select [Set the Time to Send] → specify the time to send the fax → click [OK].

The data is stored temporarily in the machine, and the fax is sent at the specified time.

NOTE
The display may vary according to the operating system and system environment.

3-4 Setting the Fax Send Time

Attaching a Cover Sheet
To attach a cover sheet to the fax, follow the procedure below.

1.
Click [Cover Sheet].

See "Faxing (p. 2-2)" or "Specifying the Default Fax Settings (p. 2-7)" on how to display the fax driver
screen.

Attaching a Cover Sheet 3-5

2.
Select an option for attaching the cover sheet from [Cover Sheet Attachment].

3.
Select a template from [Style].

You can register a preferred cover sheet beforehand. For details, view the online help (see "Viewing
the Online Help (p. 2-10)").

3-6 Attaching a Cover Sheet

4.
If you want to specify the items to include on the cover sheet, click [Settings].

If you do not want to specify items to include on the cover sheet, proceed to step 10.

5.
Select the items you want to print on the cover sheet regarding the sender → enter the
information.

NOTE
You can save the information entered in the [Sender] tab in a file by clicking [Save Sender]. Then,
when you send a fax, you can import the information by using [Import Sender], instead of entering
the sender information each time you send a fax.

Attaching a Cover Sheet 3-7

6.
Click [Destination] → select items you want to print on the cover sheet regarding the
destination.

NOTE
The information of the destinations specified in the [Sending Settings] tab prints on the cover sheet.

7.
Specify a logo or signature if necessary.
☐ Click [Logo] or [Signature].

☐ Select [Print with Logo] or [Print with Signature] to include a logo or signature on the cover
sheet.
☐ Click [Browse] → specify the magnification and position of the selected logo or signature.

3-8 Attaching a Cover Sheet

8.
If you want to include a title or the number of sheets that you are going to send in the
cover sheet, click [Details] → select items you want to include → specify the information.

NOTE
The number of sheets is not counted automatically. The number which you entered manually is
shown on the cover sheet.

9.
Click [OK].

Attaching a Cover Sheet 3-9

10.
If you want to insert an attention note, select [Insert Attention Note] → select a note from
[Attention Note].

You can also enter a customized note instead of one of the pre-defined notes. You can enter up to 30
characters.
Enter any other information in [Comment to Include] as necessary.

11.
If you want to check the preview image on the cover sheet, click [Preview].

3-10 Attaching a Cover Sheet

12.
Click [OK].
The specified cover sheet is attached to the fax when the fax is sent.

NOTE
• The number of recipients to which you can send simultaneously depends on how a cover sheet
is attached. For details, see the online help (see "Viewing the Online Help (p. 2-10)").
• The display may vary according to the operating system and system environment.

Attaching a Cover Sheet 3-11

Registering a Profile for Faxing
If you have registered frequently used settings as "profiles," you can apply the settings by simply
selecting them from the [Profile] list.

1.
Display the fax driver screen from the [Control Panel].
See "Specifying the Default Fax Settings (p. 2-7)" on how to display the fax driver screen.

2.
Specify the desired settings in the [Sending Settings], [Cover Sheet], and [Special] tabs →
click [Add].

3-12 Registering a Profile for Faxing

3.
Set [Name] and [Icon] → click [OK].

Enter additional information in [Comment] if necessary.

NOTE
• For information on selecting a profile when sending a fax, see "Selecting a Profile for Faxing."
• To edit or delete a profile, click [Edit] at the right of [Profile] in the [Sending Settings], [Cover
Sheet], or [Special] tab.
• The display may vary according to the operating system and system environment.

Registering a Profile for Faxing 3-13

Selecting a Profile for Faxing
You can apply registered fax settings by simply selecting an item from [Profile] list.

1.
Select [Print] from the [File] menu of the application.

2.
Select your fax from [Name] → click [Properties].

NOTE
In Windows 8/Server 2012, if you want to send a fax from the Windows Store app, display the
charm bar to the right of the screen, and tap [ Devices] → the printer you are using → [Print].
When you print in this way, you can only set some of the print functions. If the message [The printer
requires your attention. Go to the desktop to take care of it.] is displayed, move to the desktop and
proceed to step 3.

3-14 Selecting a Profile for Faxing

3.
Select a profile from the [Profiles] list according to your objective.

You can select a profile in the [Sending Settings], [Cover Sheet], or [Special] tab.

4.
Click [OK].

NOTE
• For information on registering a profile, see "Registering a Profile for Faxing (p. 3-12)."
• Faxing methods may vary according to the application you are using. For details, see the
instruction manuals provided with the application.
• The display may vary according to the operating system and system environment.

Selecting a Profile for Faxing 3-15

Registering a Person in an Address Book
You can register addresses for individual people in the address book.

1.
Click [Edit Address Book] → [Add Person].

See "Faxing (p. 2-2)" or "Specifying the Default Fax Settings (p. 2-7)" on how to display the fax driver
screen.

3-16 Registering a Person in an Address Book

2.
Enter information about the new person.

3.
Enter the fax number.

You can also enter information concerning the fax number in [Description].

NOTE
• You can register two fax numbers: a primary number and a secondary number.
• You can also use the subaddress function (a function that enables you to send documents with
a password attached to a memory box at the other end) in some devices. If you want to use this
function, click [Settings].

Registering a Person in an Address Book 3-17

4.
Enter any additional information about the person in [Notes].

5.
Click [OK].

NOTE
• You can register up to 3,000 address entries for individual people.
• If you specify two fax numbers for a single individual destination, two fax numbers with the
same name will be displayed in the address book.
• You cannot access or edit the address book if you do not have access permission to the
destination folder of the address book. If this is the case, log on as a user having access
permission to the folder, or click [Specify a Folder] in the [Edit Address Book] tab, and change
the destination folder of the address book to a folder that you have write permission for (see
"Changing the Address Book Export Destination (p. 3-28)").
• You can also edit previously registered single person addresses. For more information, click
[Help] in the bottom right-hand corner of the fax driver window to view the online help.
• The display may vary according to the operating system and system environment.

3-18 Registering a Person in an Address Book

Registering a Group in an Address Book
You can register groups in the address book. You can register individual addresses, and register
groups that have already been registered as sub-groups.

1.
Click [Edit Address Book] → [Add Group].

See "Faxing (p. 2-2)" or "Specifying the Default Fax Settings" on how to display the fax driver screen.

Registering a Group in an Address Book 3-19

2.
Enter the new group name → select what to register from [Show].

3-20 Registering a Group in an Address Book

3.
Select the people or groups you want to add to the new group from the [Available
Destinations] list → click [Add].

To remove a member of the selected group, select the person or group entry you want to remove
from the [Current Group Members] list → click [Delete].

NOTE
You can select multiple entries by holding down [SHIFT] or [CTRL] on the keyboard and clicking
each entry that you want to select.

Registering a Group in an Address Book 3-21

4.
Enter the keyword of the new group in [Notes] if necessary.

5.
Click [OK].

NOTE
• You can register up to 3,000 group entries.
• To delete a registered item from the address book, select the item from the address book list
and click [Delete].
• You cannot access or edit the address book if you do not have access permission to the
destination folder of the address book. If this is the case, log on as a user having access
permission to the folder, or click [Specify a Folder] in the [Edit Address Book] tab, and change
the destination folder of the address book to a folder that you have write permission for (see
"Changing the Address Book Export Destination (p. 3-28)").
• You can also edit previously registered group destination information. For more information,
click [Help] in the bottom right-hand corner of the fax driver window to view the online help.
• The display may vary according to the operating system and system environment.

3-22 Registering a Group in an Address Book

Importing Address Book Entries
You can load data from address books created in an application into the address book of the fax
driver.

NOTE
You can load data from CSV (*.csv) files or Canon Address Book files (*.abk) into the address book.

1.
Click [Edit Address Book] → [Import].

See "Faxing (p. 2-2)" or "Specifying the Default Fax Settings (p. 2-7)" on how to display the fax driver
screen.

Importing Address Book Entries 3-23

2.
Select the file to import → click [Open].

Select the type of the file to import from [Files of type]: CSV Files (*.csv), Canon Address Book (*.abk),
All Files (*.*)
If you have selected a CSV file, specify the separators used in the file.
The address book is imported, and added to the list.

3-24 Importing Address Book Entries

NOTE
• You cannot access or edit the address book if you do not have access permission to the
destination folder of the address book. If this is the case, log on as a user having access
permission to the folder, or click [Specify a Folder] in the [Edit Address Book] tab, and change
the destination folder of the address book to a folder that you have write permission for (see
"Changing the Address Book Export Destination (p. 3-28)").
• The display may vary according to the operating system and system environment.

Importing Address Book Entries 3-25

Exporting Address Book Entries
You can save data registered in the address book as a CSV (*.csv) file or a Canon Address Book file
(*.abk). You can use the saved file in other applications.

1.
Click [Edit Address Book] → [Export].

See "Faxing (p. 2-2)" or "Specifying the Default Fax Settings (p. 2-7)" on how to display the fax driver
screen.

NOTE
If you have selected [Protect with Password when Exporting Address List] in the [Security Settings]
dialog box of the [Special] tab, a dialog box for entering a password is displayed when you click
[Export]. For details, see the online help (see "Viewing the Online Help (p. 2-10)").

3-26 Exporting Address Book Entries

2.
Enter the file name → click [Save].

Select the type of the file to export from [Save as type]: CSV Files (*.csv) or Canon Address Book (*.abk)
If you have selected a CSV file, specify the separators used in the file.
The specified address book is saved as a file.

NOTE
• You cannot access or edit the address book if you do not have access permission to the
destination folder of the address book. If this is the case, log on as a user having access
permission to the folder, or click [Specify a Folder] in the [Edit Address Book] tab, and change
the destination folder of the address book to a folder that you have write permission for (see
"Changing the Address Book Export Destination (p. 3-28)").
• The display may vary according to the operating system and system environment.

Exporting Address Book Entries 3-27

Changing the Address Book Export
Destination
You can change the save destination of the address book of the fax driver (the Canon Fax Driver
Address Book), or create a new address book.

1.
Click [Edit Address Book] → [Specify a Folder].

See "Faxing (p. 2-2)" or "Specifying the Default Fax Settings (p. 2-7)" on how to display the fax driver
screen.

3-28 Changing the Address Book Export Destination

2.
Select the folder to save the address book → click [OK].

NOTE
Save the address book file in a folder, such as the [My Documents] folder, where you have write
permission.

3.
If you want to create an address book, click [New], or if you want to copy the existing
address book to the specified folder, click [Copy].

If an address book already exists in the folder selected in step 3, the following message box will be
displayed. If you want to use the existing address book, click [Use as-is], and if you want to use the
address book of the fax driver, click [Overwrite].

The address book is created or copied.

NOTE
The display may vary according to the operating system and system environment.

Changing the Address Book Export Destination 3-29

3-30 Changing the Address Book Export Destination
USRM2-1205-01 © CANON INC. 2013