Granby Colleges of Science and Technology Web based Scheduling and Monitoring

Management System

Group 1 Third Year Capstone Project

Submitted to the Faculty of the Information Technology Department (ITD)

Granby Colleges of Science and Technology

Naic, Cavite

In partial fulfillment

Of the requirements for the degree of Bachelor of Science in Information Technology

Andag, Janella

Dionaldo, Mark Steven

Delos Santos, Nathaniel

Ferrer, Andrei

Gonzales, Nikkolai Aldrich

Pantojan, Ivan James

Quindoza, John Paolo

Rodriguez, Mary louisse C.

Solano, Djay

April 2023
 Introduction

This study focuses on the development of a web-based scheduling and monitoring management

system for Granby Colleges of Science and Technology. The system aims to streamline the

scheduling process and enhance the monitoring of academic activities within the institution. The

paper delves into the design and implementation of the system, highlighting its features and

benefits for both staff and students. Overall, this paper provides a comprehensive overview of the

innovative solution that Granby Colleges has adopted to improve its academic processes.

Our lives have been easier as a result of the various daily duties that have been streamlined by

web applications. These tools are frequently utilized to help us solve issues with Granbynians'

schedule and student learning. These hiring procedures have been in place since the school's

construction done manually, which resulted in numerous incidents of overcrowding or avoiding

to cancel an appointment that could free up the time to arrange put another in its place. To avoid

mistakes made by people because of setting Instead of making appointments by hand, a web

application will be created to facilitate scheduling and monitoring.

Also, in light of how busy today's lives that many of us lead, a web-based scheduling and

monitoring system would make perfect sense for a Granby Colleges of science and

Technology School.

because it frees up crucial time for both students and lecturers and employees of the school.

The purpose of this paper is to create and analyse an online technique for scheduling lecturers to

oversee students' projects, where all Appointment procedures are checked. most elements

of appointment scheduling, including bookings and confirmations and cancellations are

automatically monitored.
The process for scheduling appointments for student projects should the ability to make

scheduling an appointment with teachers and other of staffs.

Background of the study

The Granby Colleges of Science and Technology Web-based Scheduling and Monitoring

Management System focuses on the need for an efficient and effective system to manage the

scheduling and monitoring of academic activities. With the increasing number of students and

courses offered in the institution, there is a need for a centralized system that can handle the

scheduling of classes, examinations, and other academic activities. The proposed web-based

system aims to provide a user-friendly and reliable platform that can help administrators, faculty

members, and students to manage their schedules and monitor their progress. The study will

explore the current challenges faced in the scheduling and monitoring processes, the benefits of

the proposed system, and the technical requirements needed to develop such a system.

Statement of the problem

Teachers, students, and parents at The Granby Colleges of Science and Technology are all having

issues with overcrowding and long lines, especially on exam days when numerous courses

simultaneously get their examination permits. This is why it is so challenging because a lot of

students get their examination permits the day before their exam. However, the problem is not

only affecting students only; the registrar is also among the poor in this kind of issue because

they using a non-automated system or manually.

Many of students are enrolled at Granby Colleges of Science and Technology so it is importance

to conduct this kind of research Web based Scheduling and Monitoring management system

because it helps mostly the students and also the school itself. The students can schedule their

own activities and they can also monitor it.

Objective

General objective

The objective of this research paper is to evaluate the effectiveness and efficiency of the Granby

Colleges of Science and Technology web-based scheduling and monitoring management system

in enhancing the institution's scheduling and monitoring processes.

Specific objective

analyze the effectiveness of the system in improving scheduling and monitoring processes,

identify areas of improvement, and

provide recommendations to enhance its functionality and usability for the college community.
Time and Place of the Study

The third-year BSIT students at Granby Colleges of Science and Technology are conducting
research on creating a Web based Scheduling and Monitoring Management System. The study is
conducted at Naic, Cavite. In Ibayo Silangan, Naic, at Granby Colleges of Science and
Technology, research is being studied.

Scope and Limitations

Scope:

 The research paper will focus on the development and implementation of the Granby
Colleges of Science and Technology's web-based scheduling and monitoring
management system.
 The paper will discuss the different features and functionalities that the system offers,
such as scheduling classes, managing resources, and monitoring student attendance.
 The study will also analyze the benefits of the system, including increased efficiency,

improved communication, and enhanced data accuracy.

Limitations:

 The research will only cover the implementation of the system in Granby Colleges of

Science and Technology and will not include other educational institutions.

 The study will only focus on the web-based scheduling and monitoring management

system and will not delve into other aspects of the institution's operations.

 The research will not include an in-depth analysis of the technical aspects of the system's

development and implementation.

Management System is a digital platform designed to aid in the scheduling and monitoring of

academic activities in the institution. It allows for efficient management of resources, time, and

personnel through its user-friendly interface. The system is accessible online, making it easy for

students, faculty, and staff to access important information and updates in real-time. Overall, the

system aims to streamline academic processes, ensuring a smoother and more effective

educational experience for all stakeholders.

Definition of terms

 Web-based scheduling refers to using an online platform to manage and organize

appointments, events, or tasks.

 Monitoring management system is a software that helps organizations monitor their

operations, resources, and assets to ensure efficiency and effectiveness.

 Digital platform is a technology-based system or tool that allows users to access, interact,

and exchange information or services online.

 Scheduling is the process of setting up a timetable or plan for activities, tasks, or events.

 Monitoring is the act of observing, checking, or tracking something to ensure that it is

functioning as intended or to identify issues that need to be addressed.

 Streamline means to simplify or optimize a process or system to make it more efficient

and effective.
 CHAPTER II

REVIEW OF RELATED LITERATURE

FOREIGN LITERATURE

According to Uka, Emmanuel (2019) the Web Based Students’ Record Management System for

Tertiary Institutions. This paper was borne out due to the problems associated with student

academic record management which include improper course registration, late release of

students’ result, reconciliation of students’ result, malpractices at various students clearing units,

inaccuracy due to manual and tedious calculation and record retrieval difficulties in the

institution. The objective of this paper is to develop a portal that would incorporate online

registration, profile creation, students’ final clearance and payment, transcript processing,

checking of admission status, verification of both O’level /A’level and degree certificates and

checking of results, thus it is expected to reduce paperwork and automate the record generation

process in the tertiary institution. design for web based students’ record management system for

tertiary institutions. The design is deliberately focused on flexibility and accurate delivery of

information to various users such as students, lecturers, parents, institution management and

organizations. It is a role-based system as various users are approved to carry out different roles.

For example, students can create profile, register authorized courses for a particular semester

based on fulfillment of certain conditions like payment of necessary fees and possession of

prerequisite conditions, verify admission status, verify matriculation number, do research in

various computer areas using the e-library tools(Journals and articles),perform final clearance.

Graduates on the other hand can apply for a transcript, organizations/institutions can verify their
potential employees/graduate students transcript. Administrators can grant access to students to

process their transcripts when the

schooling. Considering the reason for the ease of recap of student attendance and to facilitate the

parent in monitoring the presence of their child in school hence required a student attendance

information system. Student absenteeism information systems areweb-based so they can also be

accessed by parents without having to go to school and parents can monitor their child's presence

every day through telecommunication devices such as mobile phones connected to the internet.

The research method used in this research is SDLC (System Development Life Cycle) method

which is a very good design methodology because it identifies well the needs of the user. The

results of the study are expected to answer the needs of the school and will be easy to recap

attendance of students and also the needs of the parents to monitor the presenceof their children

in the learning process.

According to Ekta, Heeral, Shubham, and Sompurna (2017) system attendance is maintained

using the attendance register for students. Teachers take attendance of students manually, due to

which it increases paperwork, maintaining records and calculating attendance of each student

become tedious intention of developing Attendance Management System is to computerize the

traditional way of taking attendance Management System is a platform for daily student

attendance in schools, colleges and institutes. It facilitates access to the attendance information

of a particular student in a particular class. It also avoids proxy attendance. Data accuracy is

maintained, within a short span of time the attendance is maintained in registers it is very
cumbersome to manage, track and update the data. Having backup is also very difficult in this

method. This system will also help in evaluating attendance eligibility criteria of a student. The

proposed system requires very less paper work. All the data is feted into the computer

immediately and reports can be generated through computers. Moreover work becomes very

easy because there is no need to keep data on papers.

According to Eid Al (2019) the implementation of the pilot project for customized, automated,

highly secured class room management system known as fully automated classroom attendance

system. In this research paper, the strategies, design, development and implementation of a pilot

project for class room attendance management systems is explainedin detail. As a pilot project, a

mobile app is built on an Android platform using Xamarin programming. Prototype of the

proposed system provides a high level of authentication by embed-ding face recognition and

biometric verification together with a radio frequency identification system (RFID) system.

Though given model features are specially designed for our college needs, this modelcan be

modified for general us-age and can be applied for all academic levels i. school, college,

universities. Among the other features of system, one important feature is selection of sys-tem to

work in smart mode in which system closes after predefined time

According to Jun Brian P. Tubongbanua, Kwency Maye V Dahilan , Kayepril Georgette A Sagun

and Jherex L Ruiz at  Cagayan de Oro Academy for International Education, An online

information and monitoring system is complex and flexible and is designed to meet distinct

needs. In developing the proposed system, the researchers used the Prototyping Life Cycle

Model These applications improved the traditional transaction processing systems. Staff finds it

tedious in searching and preparing reports on students’ information and also laborious due to

repetition of processes done in filling and updating of records. The proposed system caters

posting and viewing of grades, class schedules, students, guardians and staff profiling and other

important data needed in the system. The Web-based Information and Monitoring System is an

expansion of a basic information system achieved through system design of an improved or

broader capability by functionally or technically relating two or more information systems. With

this, the academy will be able to provide quality service to its students. This thesis study offers

important implication for monitoring and information of the school and lessen the workload of

school management and save time.

According to Raymund F.
Camacho, and Samuel Farrales
(2020) It has been the annual
practice of the SDO Olongapo
City to determine the level of
practice among schools through
School
Based Management Validation.
School-based management
(SBM) is a strategy to improve
education
by transferring significant
decision-making authority from
state and district offices to
individual schools.
It also desires to improve
education by transferring
significant decision-making
authority from state
and district offices to individual
schools, for the School Year
2019-2020, this on-going
activity
attempts to determine how far
the schools have improved and
sustained their existing level of
practice through presentation of
acceptable means of verification
(MOVs) manifested through
actual
or tangible evidences, digital or
on-line proofs and other means
which the validation team
considers
appropriate.
According to Raymund F.
Camacho, and Samuel Farrales
(2020) It has been the annual
practice of the SDO Olongapo
City to determine the level of
practice among schools through
School
Based Management Validation.
School-based management
(SBM) is a strategy to improve
education
by transferring significant
decision-making authority from
state and district offices to
individual schools.
It also desires to improve
education by transferring
significant decision-making
authority from state
and district offices to individual
schools, for the School Year
2019-2020, this on-going
activity
attempts to determine how far
the schools have improved and
sustained their existing level of
practice through presentation of
acceptable means of verification
(MOVs) manifested through
actual
or tangible evidences, digital or
on-line proofs and other means
which the validation team
considers
appropriate.
16
accessing progress made by
schools and also show evidence
of compliance with legislative
laws.
School records are official
documents, books and files
containing essential and crucial
information of
actions and events that take
place in schools. These records
are kept and preserved in the
school
office for utilization and
retrieval of information when
needed. Such records are kept
by heads of
school, principals, teachers,
counselors or administrative
staff. The purpose of record
keeping and
management is to ensure that
accurate and proper records of
students’ achievement and
growth,
information on school activities
and matters that promote
efficiency and effectiveness of
the school
system are kept and maintained
According
16
accessing progress made by
schools and also show evidence
of compliance with legislative
laws.
School records are official
documents, books and files
containing essential and crucial
information of
actions and events that take
place in schools. These records
are kept and preserved in the
school
office for utilization and
retrieval of information when
needed. Such records are kept
by heads of
school, principals, teachers,
counselors or administrative
staff. The purpose of record
keeping and
management is to ensure that
accurate and proper records of
students’ achievement and
growth,
information on school activities
and matters that promote
efficiency and effectiveness of
the school
system are kept and maintained
Accordin
16
accessing progress made by
schools and also show evidence
of compliance with legislative
laws.
School records are official
documents, books and files
containing essential and crucial
information of
actions and events that take
place in schools. These records
are kept and preserved in the
school
office for utilization and
retrieval of information when
needed. Such records are kept
by heads of
school, principals, teachers,
counselors or administrative
staff. The purpose of record
keeping and
management is to ensure that
accurate and proper records of
students’ achievement and
growth,
information on school activities
and matters that promote
efficiency and effectiveness of
the school
system are kept and maintained
Accordin
16
accessing progress made by
schools and also show evidence
of compliance with legislative
laws.
School records are official
documents, books and files
containing essential and crucial
information of
actions and events that take
place in schools. These records
are kept and preserved in the
school
office for utilization and
retrieval of information when
needed. Such records are kept
by heads of
school, principals, teachers,
counselors or administrative
staff. The purpose of record
keeping and
management is to ensure that
accurate and proper records of
students’ achievement and
growth,
information on school activities
and matters that promote
efficiency and effectiveness of
the school
system are kept and maintained
According
16
accessing progress made by
schools and also show evidence
of compliance with legislative
laws.
School records are official
documents, books and files
containing essential and crucial
information of
actions and events that take
place in schools. These records
are kept and preserved in the
school
office for utilization and
retrieval of information when
needed. Such records are kept
by heads of
school, principals, teachers,
counselors or administrative
staff. The purpose of record
keeping and
management is to ensure that
accurate and proper records of
students’ achievement and
growth,
information on school activities
and matters that promote
efficiency and effectiveness of
the school
system are kept and maintained
Accordin
16
accessing progress made by
schools and also show evidence
of compliance with legislative
laws.
School records are official
documents, books and files
containing essential and crucial
information of
actions and events that take
place in schools. These records
are kept and preserved in the
school
office for utilization and
retrieval of information when
needed. Such records are kept
by heads of
school, principals, teachers,
counselors or administrative
staff. The purpose of record
keeping and
management is to ensure that
accurate and proper records of
students’ achievement and
growth,
information on school activities
and matters that promote
efficiency and effectiveness of
the school
system are kept and maintained
Accord
16
accessing progress made by
schools and also show evidence
of compliance with legislative
laws.
School records are official
documents, books and files
containing essential and crucial
information of
actions and events that take
place in schools. These records
are kept and preserved in the
school
office for utilization and
retrieval of information when
needed. Such records are kept
by heads of
school, principals, teachers,
counselors or administrative
staff. The purpose of record
keeping and
management is to ensure that
accurate and proper records of
students’ achievement and
growth,
information on school activities
and matters that promote
efficiency and effectiveness of
the school
system are kept and maintained
Accordi
16
accessing progress made by
schools and also show evidence
of compliance with legislative
laws.
School records are official
documents, books and files
containing essential and crucial
information of
actions and events that take
place in schools. These records
are kept and preserved in the
school
office for utilization and
retrieval of information when
needed. Such records are kept
by heads of
school, principals, teachers,
counselors or administrative
staff. The purpose of record
keeping and
management is to ensure that
accurate and proper records of
students’ achievement and
growth,
information on school activities
and matters that promote
efficiency and effectiveness of
the school
system are kept and maintained
Ac
According to Maramis and Rompas (2018) article on the RFID-based Employee Attendance

Management System, manually recording all employees' attendance has resulted in issues such

as data accuracy and staff performance efficiency. The purpose of this study is to design and

construct a program for an RFID attendance system that is integrated with a database system.

This RFID attendance system was created with several major components, including tags that
will replace ID cards and a reader device that will read information on employee attendance.

This project produced software for an RFID attendance system that is integrated with a database

and has the ability to save the data or information of each individual employee.

According to Raymund F. Camacho and Samuel Farrales (2020) School-based management

(SBM) is a strategy that aims to improve education by transferring decision-making authority

from state and district offices to individual schools. The SDO Olongapo City conducts an annual

School-Based Management Validation to determine the level of practice among schools. The

validation team considers tangible evidence, digital or online proofs, and other means to

determine how far schools have improved and sustained their existing level of practice.

Validation of the SBM level of practice is based on four principles: Leadership and Governance,

Curriculum and Learning, Accountability and Continuous Improvement, and Management of

Resources. The objectives of SBM are to empower school heads to lead their teachers and

students through reforms that lead to higher learning outcomes, bring resources down to the

control of schools for change, strengthen partnerships with communities, and integrate school

management and instructional reformation for school effectiveness.

Synthesis of the Reviewed Literature, Studies and System

In this study the proponents are promoting less use of paper and through this system the files can

be secured Information System can be applied to School for the staff to be able to locate
student’s data faster and easier, Unlike the manual system of scanning student’s profiles.

Enrollment System can help provide the needed in a more convenient way by using automated

system of storing files student information and this system can provide updated records and

reports fast but accurate, through this system the proponents can create an easier way to help the

personnel lessen the loss of data reduce the time work of the staff, ensure the security of files.

References:

Foreign Literature

https://www.researchgate.net/publication/

340952903_Web_Based_Students'_Record_Management_System_for_Tertiary_Institutions

https://www.researchgate.net/publication/

282861956_Online_Attendance_Register_System_A_Correlation_between_Students_Performan

ce_and_Student_Attendance

https://www.researchgate.net/publication/

334897913_Fully_Automated_Classroom_Attendance_System

Local Studies

https://www.academia.edu/9162628/Chapter_2_Review_of_Related_Literature_and_Studies

https://deped-olongapo.com/school-based-management-validation-of-schools/