First Semester, A.Y.

2022-2023
• Use common productivity tools effectively by
maximizing advanced application
techniques.
• Create original or derivative ICT content to
effectively communicate or present data or
information related to specific professional
tracks.
• What material/s did you use in presenting in front
of your classmates during your JHS?
• Do these materials help you to save time and
energy?
• Are you familiar with Microsoft PowerPoint? Rate
your knowledge on a scale of 1-10.
Microsoft PowerPoint is a powerful presentation
software developed by Dennis Austin and Thomas
Rudkin at Forethought Inc. It was supposed to be
named Presenter, but the name was not adapted due
to trademark issues. It was renamed PowerPoint in
1987 as suggested by Robert Gaskins.
A. File Menu and Backstage View
B. Quick Access Toolbar (QAT)
C. Ribbon
D. Slides Pane
E. Slide Area
F. Task Pane
G. Status Bar
H. Notes Pane
I. View Buttons
J. Mini Toolbar
A. File Menu and Backstage View
When you click the File menu, you see the Backstage view that
contains all the creation, save, share, and print options for your
presentations.
B. Quick Access Toolbar (QAT)
A customizable toolbar placed by default above the Ribbon,
here you can add icons for your often used commands. The QAT
can also be placed below the Ribbon.
C. Ribbon
The Ribbon has tabs which in turn contain groups of buttons for
various options, some groups also contain galleries (for
example galleries for Themes and Theme Colors).
D. Slides Pane
Located on the left side of the interface, the Slides pane shows
thumbnails of all the slides in the open presentation.
E. Slide Area
Displays the active slide.
F. Task Pane
The Task Pane contains more options and appears when you
choose an option in one of the Ribbon tabs. For example, if you
click the Format Background button within the Design tab of the
Ribbon, the Format Background task pane opens.
G. Status Bar
A horizontal strip that provides information about the opened
presentation like slide number, applied Theme, etc. It also
includes the view and zoom options.
H. Notes Pane
Right below the active slide is where the speaker notes are
written for the current slide. Note that none of this content is
visible on the actual slide while presenting, although it is visible
in both Notes Page view and Presenter view
I. View Buttons
Essentially there are three view buttons on the Status Bar displayed towards
the left of the zoom-in and zoom-out options:
Normal, Slide Sorter, Reading View, Slide Show.
J. Mini Toolbar
This toolbar is not shown in the Figure shown earlier, it's a semitransparent
floating toolbar that spawns right next to selected text, hover the cursor upon it,
and you can see the Mini Toolbar. And, it is also available instantly with a
right-click.
A PowerPoint presentation is a group of slides that you
create either from scratch or a template that contains
information you want to share. Often, you show the
presentation to others in an office setting, such as a
sales meeting, but you can also create slide shows for
weddings and birthdays.
1. Minimize - Keep slide counts to a minimum to
maintain a clear message and to keep the
audience attentive. Remember that the
presentation is just a visual aid Most information
should still come from the reporter.
2. Clarity - Avoid being fancy by using a font
style that is easy to read. Make sure that it is also
big enough to be read by the audience. Once
you start making your presentation, consider
how big the screen is during your report.
Tip: A font size of 72 is about an inch (depending on the screen size). A one-inch
letter is readable 10 feet away; a two-inch letter is readable 20 feet away.
3. Simplicity - Use bullets or short sentences.
Summarize the information on the screen to
have your audience focus on what the speaker is
saying than on reading the slide. Limit the
content to six lines and seven words per line. This
is known as the "6 x 7 rule".
4. Visuals - Use graphics to help in your
presentation but not too many to distract the
audience. In addition, instead of using a table of
data, use charts and graphs.
5. Consistency - Make your design uniform.
Avoid having different font styles and
backgrounds.
6. Contrast - Use light font on a dark background
or vice versa. This is done so that it is easier to
read. It is often easier to read on-screen if the
background is dark. This is due to the brightness
of the screen.
1. From your keyboard, press
the Windows key then type
"PowerPoint". Click the
PowerPoint app icon, which
resembles an orange icon
with a white "P" on it.
2. Click on "New" then select a
template. Click the template
that you want to use. Its
window will open.
• If you don't want to use a
template, just click the
Blank option.
3. Select a theme if possible.
Many templates have
different color schemes or
themes indicated by colored
boxes on the lower-right side
of the window. Then click
"Create".
4. Add a title. Click the large
text box in the middle of the
first slide, then type in your
title. Select a Font that you
want to use from the Home
tab and adjust the Size and
Style from the Ribbon
5. Add the subtitle. Click the
smaller text box below the
title box, then type in the
subtitle that you want to use.
• You can also just leave
this box blank if you like.
6. Go to the "Insert" tab and
click "New Slide ▼" then select
the type of slide that you want
to use from the dropdown
menu.
• Continue adding content
to your slides until you
finish your presentation.
Go to the "Insert" tab and select
the element that you want to
insert.
• The following elements can
be added to a Powerpoint
slide Text Box, Clip Art,
Graphs, Tables,
Photographs, Charts, Media
Clips, Videos, etc.
Select the slide that you want to
add a transition to. Go to the
"Transition" tab and select what
you want to apply.
• You can click "Apply To All"
located on the right side of
the transition menu if you
want to use the same
transition over all your slides.
Select the object that you
want to add an animation to.
Go to the "Animation" tab and
select what you want to
apply.
Highlight the text that you
want to add an animation to.
Go to the "Animation" tab and
select what you want to
apply.
1. Right-click the Text or Element
you want to put a hyperlink to,
then click the "Hyperlink" from
the dropdown menu.
• You can also press "Ctrl+K"
on your keyboard or go to
the “Insert” tab and click on
the “Link” option from the
ribbon
2. Choose the Destination
• You can either link a file from
your computer or an online
source by clicking on the
“Existing File or Web Page”
button. Alternatively, you can
also click on the “Place in this
document” option to link to
an existing slide.
1. Review your PowerPoint. Once
you've finished adding the bulk of
your PowerPoint presentation's
content, skim through it slide-
by-slide to ensure that you
haven't left anything out.
2. Click the "Slide Show" tab
located at the top of the window.
• From Beginning (F5)- the
slide show will start from the
first slide.
• From Current Slide (Shift+F5)
- the slideshow will start from
the selected slide.
• Press "Esc" to exit.
3. Make any necessary
changes before proceeding.
Then go to File and click
"Save" or "Save as" or simply
press "Ctrl+S". Select a save
location, enter a name for
your presentation, and click
"Save".
• Innovative Training Works, Inc. (2016). Empowerment Technologies. Rex Book Store.
• (2020, August 11). Microsoft PowerPoint (PPT). Techopedia.
https://www.techopedia.com/definition/5457/microsoft-powerpoint-ppt
• Ballew, J. (2021). What Is Microsoft PowerPoint?. Lifewire. https://www.lifewire.com/microsoft-
powerpoint-4160478
• Lloyd, J. (2022). How to Create a PowerPoint Presentation. wikiHow.
https://www.wikihow.com/Create-a-PowerPoint-Presentation