PROJECT MANAGEMENT INFORMATION SYSTEM Project planning phase

What is a PMIS? • In-depth project scheduling, including critical

path analysis and related tasks
Project Management Information System (PMIS)
• Supporting cost and budget management,
 A standardized software system and process
including setting up of cost controls, and
utilized to efficiently manage design and
budget analysis
construction project related work flows
 A software program or application that • Executing resource planning for the entire
organizes and controls the flow of project data project, identifying available resources, and
and information making a contingency plan for those that may
be needed later
Will be used by the industry on all design and
construction projects to: • Establishing baseline metrics for project
schedule, cost, and scope
• improve the effectiveness of project teams
Project execution stage
• streamline the facility project process
• Stores all project team communications,
• accelerate turnover recommendations, files, and documents in one
• eliminate many of the project challenges unified hub that can be securely and easily
experienced today accessed by all stakeholders

How does PMIS in project management work? • Enables easy comparison of actual project data
with the baseline estimates from the project
PMIS in project management planning phase

• Allows project managers to revise cost, budget

or schedule forecasts midway into the project
and make adjustments based on actual project
needs

• Supports the efficient completion of multiple

project modules, such as material
management, cost management, project
performance measurement, and project
reporting

Project review and closure stage

• Allows a thorough appraisal to ensure that the

defined project goals are met or exceeded
Project initiation phase
• Organizes and stores all project information in
• Establishing a preliminary project budget a centralized hub for easy access and review at
including cost and resource estimates a later stage
• Outlining the project scope and preparing bids • Archives all project information as historical
• Scheduling the project tasks and assigning data for use in upcoming projects
them to the relevant team members • Helps produce the final project reports and
• Organizing project information and generating productivity analysis metrics for stakeholder
necessary reports for presenting to the key decision making
project stakeholders.
Advantages of project management information CONSTRUCTION COST ESTIMATING
system
Cost Estimation for Construction Projects
• Keeps the project on track
Construction cost estimating is both an art and a
• Fosters better collaboration and teamwork science. To be an effective estimator, you need to be
able to interpret a facility design, and visualize and plan
• Gives a competitive advantage
the approach toward building the facility. The best
• Enables higher-quality decision making estimators are also very good at understanding
previous construction costs, and interpreting the
• Manage diverse projects at the same time conditions that will add or reduce future costs.
Challenges of implementing a project management Construction cost estimates (‘estimates’) are created
information system at many different points in time throughout a project.
• Lack of coordination The owner may develop very early feasibility estimates
to determine if a project is economically viable. A
• Wasted resources designer or construction manager may develop a series
• Lack of interest from teams of progressively detailed estimates during the design
process to ensure that the project is being designed to
• No required skillsets the owner’s budget. A general contractor or trade
contractor will develop estimates to determine their
What are the functionalities of project management
bid or budget values for a project. And there may be
information systems?
multiple estimates developed to determine the impact
A typical PMIS has two key functions: of various design options, or develop a cost estimate
for a design change during the construction process.
• A method for gathering and organizing
information Construction cost estimates are also developed to
different levels of detail, and different levels of
• A software application that performs the
accuracy. One method of defining levels of detail is to
process steps
follow the RS Means levels of detail. They define 4
• Project planning and scheduling different types of estimates at progressive levels of
detail as follows:
• Estimating
1. Rough Order of Magnitude (or Averaged Square
• Resource management Foot) Estimate
• Project data management These estimates leverage average statistical values for
• Project control the cost per unit or cost per square foot for a building.
They are projected to be accurate to within +/- 20%,
• Reporting and communication although this accuracy can be highly variable. This
• Integration and ease of use estimate can be performed with very limited
information, e.g., how many cars for a parking garage
or an approximate number of square feet for an office
building. This estimate can be performed in the
planning phase, and should only take approximately 10
minutes to perform.

2. Modeled Square Foot Estimate

These estimates leverage predefined model buildings

to aim to develop a building that is representative of
the future building. This approach is projected to be
accurate to within +/- 15%, but again, this can be very
variable depending upon the levels of assumptions. 2. Historical Cost Data
The Modeled Square Foot estimating approach
For organizations who do not have their own data
requires that you have an approximate building
available, there are organizations that collect cost
footprint, know the structural system, and know the
data, and then report this data through online
facade system. This estimating approach can be
databases or cost estimating guides/books. These
implemented in the Schematic Design phase and will
organizations are typically collecting data from many
typically take approximately 1 hour to perform.
projects that are performed in many locations, and
3. Assemblies (or System) Estimate then averaging and modifying this data to represent
average national construction costs. The data will also
An assemblies estimate is developed by identifying,
be compiled at different levels of detail, e.g., individual
quantifying, and pricing each of the assemblies within
work activities, building systems, and overall building
a project. They are projected to be accurate to within
level costs. It is always important to keep in mind that
10%. To perform an assembly’s estimate, you need to
the data in these cost guides/databases are averaged
know the system-level design and be able to perform
data, and individual site conditions, project complexity,
quantity takeoffs for the various systems. This typically
and other factors may significantly impact potential
can occur within the Design Development phase. It will
costs. Therefore, these are the easiest source of data
typically take approximately 1 day to develop this type
to find but are not as reliable as accurate, well-
of estimate, with much of the time spent on
organized company data sources
performing quantity takeoffs (quantifying the amount
of each item). CLASSIFICATION OF CONSTRUCTION COST

4. Detailed Estimate / Unit Price Estimate SCHEDULE OF MINIMUM BASIC FEE

A unit price estimate is a very detailed estimating GROUP-1

approach where you define each of the items
Structures of simplest, utilization character which are
contained within the project, and price these items
without complication of design or detail and require a
after defining the specific construction methods that
minimum of finish, structural, mechanical and electrical
will be used to construct them. This approach can be
design.
accurate to within +/- 5% of the cost, although this
depends on the complexity of the project. To perform  Armories
this type of estimate, the design must be quite  Parking Structures
complete, so it is typically done near or at the end of  Bakeries
the construction documents phase. It can take up to 3  Printing Plants
weeks to perform a detailed estimate of all items in a  Farm Structures
building, with a significant amount of time spent on  Public Markets
performing quantity takeoffs.
 Service Garages
Sources of Estimating Data:  Freight Facilities
 Simple Loft-type Structure
To develop an estimate of the cost to construct a
 Hangars Industrial Buildings
facility, it is important to identify data sources that will
 Warehouses Manufacturing/Industrial Plants
be used for the estimate. There are many different
Packaging and Processing Plants And other
potential data sources. They can be divided into them
similar utilization type buildings
following categories:

1. Company Data/Actual Cost Data

Estimating using the actual costs and production rates

from previous projects that your company has
performed.
PROJECT CONSTRUCTION COST MINIMUM BASIC FEE  Exhibition Halls and Display Structures

 P 50 Million and less.....................................6  Fire Stations

percent
 Laundries & Cleaning Facilities

 Over P 50 Million to P100 Million  Libraries

................................... P 3,000,000 plus 5
 Motels and Apartels
percent of excess of P 50 Million
 Multi-storey Apartments
 Over P 100 Million to P200
Million....................................... P 5,500,000  Nursing Homes
plus 4 percent of excess of P 100 Million  Office Buildings

Over P 200 Million to P500 Million  Park, Playground and Open-air Recreational
 .....................................................P 9,500,000 Facilities
plus 3 percent of excess of P 200 Million  Police Stations

 Over P 500 Million to P1  Post Offices

Billion............................................ P 18,500,000  Private Clubs
plus 2 percent of excess of P 500 Million
 Publishing Plants
 Over P 1
 Race Tracks
Billion..................................................................
P 28,500,000 plus 1 percent of excess of P 1  Restaurants
Billion
 Retail Stores

 Schools
GROUP-2  Shopping Centers
Structures of moderate complexity of design requiring  Specialty shops
a moderate amount of structural,
 Supermarkets
mechanical and electrical design and research.
 Welfare Buildings
 Art galleries
PROJECT CONSTRUCTION COST MINIMUM
 Banks, Exchange and other Financial
BASIC FEE
Institutions
P 50 Million and less........................................7
 Bowling Alleys
percent
 Churches and Religious Facilities

 City Halls
Over P 50 Million to P100
 College Buildings Million................................ P 3,500,000 plus 6
percent of excess of P 50 Million
 Convents, Monasteries and Seminaries

 Correctional and Detention Institutions

Over P 100 Million to P200 Million
 Court Houses
.....................................................P 6,500,000 plus 5
 Dormitories percent of excess of P 100 Million
  Theaters and Similar Facilities
Over P 200 Million to P500
 Veterinary Hospitals
Million....................................................P 11,500,000
plus 4 percent of excess of P 200 Million PROJECT CONSTRUCTION COST MINIMUM
BASIC FEE
Over P 500 Million to P1 Billion P 50 Million and less........................................8
..........................................................P 23,500,000 percent
plus 3 percent of excess of P 500 Million
Over P 50 Million to
P100 Million.....................................................P
Over P 1 Billion...............................................P 4,000,000 plus 7 percent of excess of P 50 Million
38,500,000 plus 2 percent of excess of P 1 Billion

GROUP-3 Over P 100 Million to P200 Million

.....................................................P 7,500,000 plus 6
Structures of exceptional character and complexity of
percent of excess of P 100 Million
design or requiring comparatively large
amounts of structural, mechanical and electrical design
and research. Over P 200 Million to P500 Million
.....................................................P 13,500,000 plus
 Aquariums
5 percent of excess of P 200 Million
 Atomic Facilities

 Auditoriums Over P 500 Million to P1 Billion

..........................................................P 28,500,000
 Airports
plus 4 percent of excess of P 500 Million
 Breweries

 Cold Storage Facilities Over P 1 Billion...............................................P

48,500,000 plus 3 percent of excess of P 1 Billion
 Communication Buildings

 Convention Halls GROUP-4

 Gymnasiums Residences (Single Detached or Duplex), small

apartment houses and town houses.
 Hospitals and Medical Buildings

 Hotels Minimum Basic Fee............................................. 10

Percent of Project Construction Cost
 Laboratories
GROUP-5
 Marinas
Monumental buildings and other facilities requiring
 Medical Office Facilities & Clinics
consummate design skill and much
 Mental Institutions precise detailing.
Exposition and Fair Buildings
 Mortuaries
 Mausoleums, Memorials,
 Observatories
Monuments
 Public Health Centers
 Museums
 Research Facilities
 Specialized decorative buildings And
 Stadiums structures of similar nature or use
Minimum Basic Fee............................................. 10 GROUP-9
percent of Project Construction Cost
For alterations and additions of existing structures
belonging to Groups 1 to 5
enumerated above, compensation of services should
GROUP-6 Repetitive Construction of Buildings
be increased by 50 percent or a
When the design of the Engineer/Architect is used total of 150 percent of the Basic Fee.
again for the repetitive construction of similar
structures, without amending the drawing and the
GROUP-10
specifications, the Engineer/Architect’s fee is
computed as follows: Where the Engineer/Architect is engaged to render
opinion or give advice, clarifications or
 First structure........................Minimum Basic
explanation on technical matters pertaining to his
Fee
profession, the Minimum Fee
 Second structure ......................80% of Basic chargeable thereunder shall not be less than Two
Fee Hundred Pesos (P200.00*) per hour
subject to increase depending on the extent and
 Third structure.........................60% of Basic Fee coverage of service required. When
 Succeeding structure.................40% of Basic rendering service as an expert witness, the
Fee Engineer/Architect’s fee shall not be less than Five
Hundred Pesos (P500.00*) per appearance
GROUP-7 Housing Projects irrespective of whether the scheduled
hearing took place or not.
When the Engineer/Architect is engaged to undertake
a HOUSING PROJECT involving the construction of
several residential units on a single site with the use of
one basic plan
and specifications, the MINIMUM FEE chargeable
thereunder shall conform to the
following:

 First Unit..............................10 Percent of the

Construction Cost of one
unit as Basic Fee

 From two to ten units............Fee of 1 unit plus

60% of Basic Fee for
each additional unit

 Eleven units and above..........Fee for 10 units

plus 30% of Basic Fee for
each additional unit

GROUP-8

Projects involving extensive detail such as furniture

design, built-in equipment, special fittings, screens,
counters, interiors and other detailed parts of
appurtenances of buildings or structures and
landscaping designs.

Minimum Basic Fee............15 Percent of Project

Construction Cost