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Sap Prelim Reviewer

This document discusses various tools and functions in Microsoft Excel. It describes Excel's basic components like workbooks, worksheets, cells, ribbons and toolbars. It also explains commonly used Excel functions such as Lookup, Pivot Table, IF, AND, OR, SUMIF, COUNTIF and more advanced functions like LEFT, RIGHT, CONCATENATE, ROUND, PROPER and NOW. Formatting, filtering and analyzing data in Excel is made easier through the use of these tools and functions.

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Aliyah Vivas
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41 views4 pages

Sap Prelim Reviewer

This document discusses various tools and functions in Microsoft Excel. It describes Excel's basic components like workbooks, worksheets, cells, ribbons and toolbars. It also explains commonly used Excel functions such as Lookup, Pivot Table, IF, AND, OR, SUMIF, COUNTIF and more advanced functions like LEFT, RIGHT, CONCATENATE, ROUND, PROPER and NOW. Formatting, filtering and analyzing data in Excel is made easier through the use of these tools and functions.

Uploaded by

Aliyah Vivas
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
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IT APPLICATION TOOLS IN BUSINESS

Microsoft Excel

 Excel is a computer program used to create electronic spreadsheets.


 Within excel user can organize data, create charts and perform calculations.
 Excel is a convenient program because it allow user to create large spreadsheets, reference information, and it allows
for better storage of information.
 Excels operates like other Microsoft(MS) office programs and has many of the same functions and shortcuts of other
MS programs.

Overview of Microsoft Excel

 Microsoft excel consists of workbooks.


 Within each workbook, there is an infinite number of worksheets.
 Each worksheet contains Columns and Rows.
 Where a column and a row intersect is called a cell.
 The tabs at the bottom of the screen represent different worksheets within a workbook.

Microsoft Excel Window Components

Quick Access Toolbar Title Bar

Ribbon Tab

Formula Bar

Address Bar

Worksheet Tab
Status Bar

MS Excel Ribbons

 Tabs: are placed across the top of the Excel Window


 Groups: sets of related commands displayed on Tabs
 Commands: is a button, menu or a box where you enter information.
Microsoft Excel Toolbars

Quick Access Toolbar  is a command line that normally appears above the main ribbon tabs in Excel. We can use the options
just by clicking on them rather than going from the Tabs.

Standard Menu Bar  a compilation of  Tabs. Under each Tab, there are some groups with several commands. It is usually
placed on the top of the worksheet
Formatting Bar  provides several functions in a few groups to format the selected texts.

Advanced Excel formula and functions

 LookUp
 Pivot Table
 MAX MIN function
 IF Function
 AND Function
 OR function
 SUMIF Function
 COUNTIF Function
 LEFT Function
 RIGHT Function
 CONCATENATE Function
 ROUND Function
 PROPER Function
 Change the case
 NOW Function
 TRIM advanced excel formula

LookUp

When you need to search for specific data in one row or one column, it will use the lookup function; its main purpose is to
Lookup a value in a one-column or row range or an array

 VLookUp – Vertical LookUp


 HLookUp – Horizontal LookUp
 XLookUp

Pivot Table

A pivot table is a table  of grouped values that aggregates the individual items of a more extensive table (such as from
a database, spreadsheet, or business intelligence program) within one or more discrete categories. This summary might include
sums, averages, or other statistics, which the pivot table groups together using a chosen aggregation function applied to the
grouped values.

MAX MIN Function

 MAX function allows you to find the highest number in given range. 
 MIN function does the opposite, providing you with the lowest number in a defined range
 MINIFS/MAXIFS function to find the lowest/highest number, based on one or more criteria.
IF Function

The IF function is one of the most popular functions in Excel, and it allows you to make logical comparisons between a value
and what you expect.

AND Function

Use the AND function, one of the logical functions, to determine if all conditions in a test are TRUE.

OR Function

The OR function returns TRUE if any of its arguments evaluate to TRUE and returns FALSE if all its arguments evaluate to FALSE.
One common use for the OR function is to expand the usefulness of other functions that perform logical tests.

SUMIF Function

SUMIF Function returns the sum of cells that meet a single condition. Criteria can be applied to dates, numbers, and text

COUNTIF Function

Use COUNTIF, one of the statistical functions, to count the number of cells that meet a criterion; for example, to count the
number of times a particular city

LEFT/RIGHT Function

The LEFT/RIGHT Function is categorized under Excel TEXT functions. The function will return a specified number of characters
from the start of a given text string.

CONCATENATE Function

The CONCATENATE function in Excel is used to combine the text from different cells into one cell

ROUND Function

The ROUND function rounds a number to a specified number of digits. 

PROPER Function

PROPER will  capitalize the first letter in a text string and any other letters in text that follow any character other than a letter.

NOW Function

Useful when you need to display the current date and time on a worksheet or calculate a value based on the current date and
time, and have that value updated each time you open the worksheet.

TRIM advanced excel formula

This advanced excel formula is used to trim or remove extra spaces which appear when a set of data is copied from another
source 

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