MONTHLY REPORT FORMATS

1) Details of students in the department:

*Details as per the format with Excel file name- 1/dept. name/month-18/student.
Student Unique
the

Year of study
State of Domicile

name(B.Tech/M.

Mobile Number

Year of joining
Enrolment ID

Programme

(I/II/III/IV)
Tech/Ph.D)
Name of

Nationality

Email ID
Category
Gender
student
S.No

2) Details of faculty present in the department:

*Details as per the format with Excel file name- 2/dept. name/month-18/faculty.
a)
Name Date
S. Category Highest State of Date of
of the Designation Gender of
No (OC/OBC/SC/ST) qualification Domicile joining
faculty Birth

*please highlight the newly joined faculty with different colour.

b)
S. No Name of the staff

3) Details of Administrative and technical staff present in the department:

*Details as per the format with Excel file name- 3/dept. name/month-18/staff.
a)
Date
S. Name of Category Highest Date of
Designation Gender of
No the staff (OC/OBC/SC/ST) qualification joining
Birth

*please highlight the newly joined staff with different colure.

Details of Administrative and technical staff left in this month:
b)
S. No Name of the staff

4) Lesson plan verification by the Year-Co-ordinator

* Provide details(Soft copies )with file name -4/dept.name/month-18/lesson plan by year co-
ordinator

1 (Continued)
5) Lesson plan verification by HOD

* Provide details(Soft copies)with file name -5/dept.name/month-18/lesson plan by HoD

6) Updation verification of ERP/LMS by the concerned instructors?

* Provide details(Soft copies)with file name -6/dept.name/month-7/ERP/LMS

7) Attendance through automation?(Report taken from the automation on 16th and 1st are to be
included in the monthly report.)

*Provide details course wise (Soft copies)with file name-7/dept.name/month-18/Tutorials

8) Tutorials sessions conducted.

*Provide details course wise (Soft copies)with file name-8/dept.name/month-18/Tutorials

9) Active learning sessions conducted.

*Provide details course wise (Soft copies)with file name-9/dept.name/month-18/Active learning

10) Lab experiments conducted in each lab per batch for all the sections.
*Provide details course wise (soft copies)with file name-10/dept.name/month-18/Lab Experiments

11) Placement Training Classes conducted by department faculty: .

*Details as per the format with Excel file name-11/dept. name/month-18/placement training

No. Of No. Of
Topics Date and
S. No Name of the faculty students students
covered Time
registered attended

12) Details of students with Backlogs:

*Details as per the format with Excel file name-12/dept. name/month-18/Student backlogs.

No. Of No. Of
No. Of No. Of
Program name & students students
S. No students with students with
year without with 1-
2-Backlogs >3-Backlogs
Backlogs Backlog

13) Remedial classes taken for Backlog students /Slow learners:

*Details as per the format with Excel file name-13/dept. name/month-18/Remedial classes.

No. Of No. Of
Name of the Date and
S. No Name of the faculty students students
Subject Time
registered attended

2 (Continued)
14) Internal/ External Result analysis:(only after Midterm /End semester)
*Details as per the format with Excel file name-14/dept. name/month-18/Result Analysis.

Course name Course No. Of students scored

S.No Year and semester
and code instructor Passed (>40%) >75%

15) Conduction of various committee meetings in which students are members (Once in a
month).
a) Library committee
b) Sports committee
c) Boys’ hostels committee
d) Girls’ hostels committee
e) Canteen committee
f) Transport committee
g) Student grievance committee (Boys)
h) Student grievance committee (Girls)
i) Committee for SC/ST/OBC/Minority
j) Anti-Ragging Committee

* Provide details(Soft copies )with file name -15/dept.name/month-18/Student Comities

16) Have you conducted any one of the committee meetings given below during this month?

i. BOS (Board of Studies)

ii. DDC (Department Development Committee)
iii. DAC (Department Academic Committee)
iv. Academic counseling board
v. Lab monitoring committee
vi. LMS committee
vii. Career counseling committee
viii. Committee for taking feed back from stake holders
ix. Vetting committee
x. Lab development committee
xi. Student projects committee
xii. Practice school evaluation committee
xiii. Result analysis committee
xiv. Certificate course committee
xv. Advisory board
xvi. Committee for English speaking implementation
xvii. Discipline committee
xviii. Committee for monitoring seating arrangement (as per roll numbers) in classes
xix. Association activities committee
xx. Professional societies activities committee xxiv .Extension activities committee
xxi. Womens’ forum committee xxv Hobby clubs committee
xxii. Workshops/ guest lectures / seminars related committee
xxiii. Placement training committee xxvi RPAC

3 (Continued)
 * Provide details(Soft copies )with file name -16/dept.name/month-18/Committees

17) Feedback on current semester courses taken form students in the Department during this
month (Semester beginning and End)?
* Provide details(Soft copies )with file name -17/dept.name/month-18/feedback on curriculum

18) Faculty meeting held by HOD.

* Provide details(Soft copies )with file name -18/dept.name/month-18/faculty meeting

19) Staff meeting held by HOD.

* Provide details(Soft copies )with file name -19/dept.name/month-18/staff meeting

20) Research Group meeting by the Group Head

* Provide details(Soft copies )with file name -20/dept.name/month-18/Research group meeting

21) Course Coordinators meeting with the instructors.

* Provide details(Soft copies )with file name -21/dept.name/month-18/Course Co-ordinator meeting

22) Maintenance report on laboratory equipment

* Provide details(Soft copies )with file name -22/dept.name/month-18/Equipment report

23) ATRs on laboratory equipment

* Provide details(soft copy )with file name -23/dept.name/month-18/ATR’s
Since To
Name of Nature of
S. Name of the Stock entry when it is whom it Date of
the the
No Equipment number not is Complaint
Laboratory Problem
working reported

24) Laboratory Equipment condemned during this month:

* Provide details(Soft copies )with file name -24/dept.name/month-18/Equipment Condemned

S. Name of the Stock entry Name of the Nature of Date of

Cost
No Equipment number Laboratory the Problem purchase

25) Maintenance report on furniture, Teaching Aids and any other

* Provide details(Soft copies )with file name -25/dept.name/month-18/furniture maintenance

26) ATRs prepared for all the furniture, Teaching Aids and any other
* Provide details(Scanned copies )with file name -26/dept.name/month-18/ATR of furniture
Stock Since when it Nature of To whom
S. Name of the Room Date of
entry is not the it is
No Equipment number Complaint
number working Problem reported
4 (Continued)
27) Condemned furniture, Teaching Aids and any other
* Provide details(Soft copies )with file name -27/dept.name/month-18/Equipment Condemned

S. Name of the Stock entry Nature of Date of

Room number Cost
No Equipment number the Problem purchase

28) Books recommended to the Central Library

* Provide details(Soft copies )with file name -28/dept.name/month-18/Library Books

29) discipline Journals / e-Journals available in department library during this month
* Provide details(Soft copies )with file name -29/dept.name/month-18/E-journals available in department
library

30) Department discipline Ph.D thesis / PG thesis (Softcopy and hardcopy) available in
department library during this month
*Details as per the format with Excel file name-30/dept. name/month-18/Ph.D thesis available in
department
A: PhD thesis
Year of
Name of Year of
S. University Name of the Title of the registration Shodh Ganga
the PhD award of
No ID number guide/s thesis of the URL
scholar PhD
scholar

*please highlight the new additions with different colure.

A: PG thesis
University
S. Year of
Name of the PG student ID Name of the guide/s Title of the thesis
No submission
number

*please highlight the new additions with different colure.

31) Log-book of Department library

* Provide details(Soft copies )with file name -31/dept.name/month-18/log book of department library
No. of PG No. of Ph.D
S.No Date No. of UG students No. of Faculty
students students

5 (Continued)
32)List of:
a) JRFs :
b) SRFs :
c) Post-Doctoral Fellows :
d) Research Associates :
*Details as per the format with Excel file name-32/dept. name/month-18/research scholar.
Name of Date
S. Category Highest Date of
the Designation Gender of
No (OC/OBC/SC/ST) qualification joining
fellow Birth

*please highlight the newly joined with different colour.

33) Research Projects:

*Details as per the format with Excel file name-33/dept. name/month-18/Research projects.
A: Applied:
Internal/External Value Organisation
Name of the Name of the
S. Name of the of the Date of Name &
Principal Co-
No Project Project application Name of the
Investigator Investigator
(Rs/-) Scheme

*please highlight the newly added with different colour.

B: Sanctioned:
Name of Organisat Value of
Name of Fund
Name of the ion Name Date of the Fund
S. Internal/E the Co- received
the Principal & Name Sanction Sanctione received
No xternal Investigato in this
Project Investigat of the ed d Project till now
r month
or Scheme (Rs/-)

*please highlight the newly added with different colour.

C: Completed:
Internal/ Organisatio Value of the
Name of the Name of the
S. Name of the n Name & Sanctione Sanctioned Fund Date of
No Project External Principal Co-
Name of the d Date Project (Rs/- received submitted
Investigator Investigator
Scheme )

*please highlight the newly added with different colour.

34) Publications:

*Details as per the format with Excel file name-34/dept. name/month-18/ publications.

(If it is collaborative work involving more than one faculty of our University please keep
superscript * at the author name.)

6 (Continued)
A: Journals:
Indexing
S. Name of Journal
Title of Name of International / ISBN/ISSN (SCI,
N the impact
paper journal National number Scopus,
o author/s factor
ect..)

*please highlight the newly added with different colour.

B: Conferences:
Financial
Name of National assistance if
Name of ISBN /
S. Title of the / Date or Organis any
the ISSN
No the paper conferen Internati Duration ed by Spons amoun
author/s number
ce onal ored t
by

*please highlight the newly added with different colour.

35) Books and chapters in edited volumes / books published :

Books With ISBN No. :
Books Without ISBN Number :
Chapters in Edited Books :
*Details as per the format with Excel file name-35/dept. name/month-18/Books published.

S. Name of the ISBN / ISSN Year of

Title of the Book/Chapter Name of the publisher
No author(s) number publication

*please highlight the newly added with different colour.

36) Patents Applied / Granted:

*Details as per the format with Excel file name-36/dept. name/month-18/Patents.
A: Applied:
Name of the
Name of the Co- Date of Published or
S. No Name of the patents Principal
Investigator application not
Investigator

*please highlight the newly added with different colour.

B: Granted:
If
Name of the
S. Name of the Name of the Date of National/ Commercialised
Principal
No patents Co-Investigator Granted International fund generated
Investigator
(Rs/-)

7 (Continued)
*please highlight the newly added with different colour.

37) Revenue generated through consultancy (in Rs.):______.

*Details as per the format with Excel file name-37/dept. name/month-18/Consultancy

a) Number of consultancy projects:____.

Consulting/Spons Revenue
Name of Nature of
S. Name of the oring agency Date / generated
consultancy consultancy
No consultant with contact duration (amount in
project project
details rupees)

*please highlight the newly added with different colour.

38)*Conference/Workshops/Seminars organised by the department during the last month

* Provide details(Soft copies )with file name -38/dept.name/month-18/Conferences by department
Financial assistance if No. of No. of
Title of the International / any Dates
participants participants
S. No program National / State / (from-
Name of outside the from the
organised University Level Amount to)
the agency university university

*Submit separate report for each activity.

39)Department level orientation lecture

* Provide details(Soft copies )with file name -39/dept.name/month-18/Orientation lectures
Date Number of the Number of the
S. Title of orientation Name of the resource
and students Faculty/Staff
No lecture person
Time participated participated

*Submit report.

40) WEBINARS organised

* Provide details (Soft copies) with file name -40/dept.name/month-18/Webinars

Date List of the List of the

S. Name of the resource
and Title of WEBINARS students Faculty/Staff
No Person / organisation
Time participated participated

*Submit report.

8 (Continued)
41)Details of prominent visitors to the Department
* Provide details(Soft copies )with file name -41/dept.name/month-18/Visitors to the department

S. No Date Details of the visitor Purpose of the visit

42) Ph.D.s awarded from the department during the month

* Provide details(Soft copies )with file name -42/dept.name/month-18/Ph.Ds. awarded in department
Year of
Name of Date of
S.N University Name of the Title of the registration Shodh Ganga
the PhD award of
o ID number guide/s thesis of the URL
scholar PhD
scholar

43)Collaborative activities for research, faculty exchange, Student exchange:

* Provide details(Soft copies )with file name -43/dept.name/month-18/Collaborative activities
List of the List of the
S. Name of the Collaboration
Date students Faculty/Staff
No Collaborative activity with whom
participated participated

44)Linkages with institutions/industries for internship, on-the job Training, project work, sharing
of research facilities etc.
* Provide details(Soft copies )with file name -44/dept.name/month-18/Linkages
List of faculty/students
S. No Name of the Organisation Nature of linkages
benefitted

45)MoUs entered by the department

S. No Name of the Organisation Duration of MoU Nature of MoU

* Provide details(Soft copies )with file name -45/dept.name/month-18/MoUs

9 (Continued)
46) Start-Up’s incubated
*Details as per the format with Excel file name-46/dept. name/month-18/Start –Up’s
Contact
Name of the
S. University Name of the Nature of Year of informatio
student
No ID number start up start up commencement n of the
/Group
promoters

47)Activities{ Professional Society, Extension ect..} organized in the department.

* Provide details(Soft copies )with file name -47/dept.name/month-18/Activities by department
S. Number of students Number of Faculty/Staff
Date Name of the activity
No participated participated

48)National Leaders Birthday, Teachers Day, Republic Day etc.. Celebrations

* Provide details(Soft copies )with file name -48/dept.name/month-18/Celebrations of national days in
department

S. Name of the Number of students Number of Faculty/staff

Date
No activity participated participated

49) Conference/Workshops/Seminars attended by the faculty (within or outside the

University)
*Details as per the format with Excel file name-49/dept. name/month-18/Conference by faculty
Name of the Details of the Financial assistance if
Conference/ university/institute any
S.No Name of the faculty Duration
Workshops/ organising
Sponsored
Seminars program amount
by

*enclose the scanned copy of certificate.

50) Faculty served as Conference chair/panel member, Resource person to guest lecture,
Resource person to Work shop etc..
*Details as per the format with Excel file name-50/dept. name/month-18/Resource person
Details of the
Served as
Conference/
Chair/panel
S.No Name of the faculty Workshops/ Date /Duration
member/ Resource
Seminars/ Guest
person etc..
lecture etc..

10 (Continued)
 51) Awards/Recognitions/fellowships received by Faculty

*Details as per the format with Excel file name-51/dept. name/month-18/Awards by faculty.

Name of the
S.No Name of the faculty Awarded by Date
Awards/Recognitions/fellowships

*enclose the proof.

52)Teachers awarded international fellowship for advanced Studies/ research

*Details as per the format with Excel file name-52/dept. name/month-18/fellowship.

Financial assistance if
Name of the
Details of the any
S.No Name of the faculty international Duration
university/institute
fellowship Sponsored
amount
by

53)Faculty acting as reviewer or Editorial Board member for journals

* Provide details(Soft copies )with file name -53/dept.name/month-18/Reviewer of Editorial board

National / Editorial Board

S.No Name of the faculty Name of journal International Member /
Reviewer

*Proof of correspondence to be attached .

54)Faculty /staff attended Academic staff college training program or Faculty development
program
* Provide details(Soft copies )with file name -54/dept.name/month-18/Training programme to
faculty&staff

A: Within the university:-

S.No Program name Duration Name of faculty benefitted

11 (Continued)
 B: Outside the university:-
Details of the Financial assistance if
Name of faculty any
S.No Program name Duration university/institute
benefitted
organising program Sponsored by Amount

*enclose the scanned copy of certificate

55) Conference/Workshops/Seminars attended by the students (within or outside the

University)
*Details as per the format with Excel file name-55/dept.name/month-18/Conference by students
Name of the Details of the Financial assistance if
Conference/ university/institute any
S.No Name of the student Duration
Workshops/ organising
Sponsored
Seminars program amount
by

*enclose the scanned copy of certificate.

56) Awards/Recognitions received by scholars/students in this month

*Details as per the format with Excel file name-56/dept. name/month-18/Awards by students.
International /
S. Name of the
University Name of the Awarded National / State /
N Awards/Recognitions /
ID number Scholar/Student by University /
o fellowships
District Level

57)Students received Financial assistance:

*Details as per the format with Excel file name-57/dept.name/month-18/Student financial
assistance.
Year and Financial assistance if any
University ID
S.No Name of the student Program (III/IV
number
B.Tech / Ph.D)
Sponsored by amount

12 (Continued)
58) Student Activities
a) Association Activities
b) Extension Activities (Other than NSS and NCC)
c) Professional Society Activities-Research Clubs
d) Participation of students in Hobby Clubs/KLUSO
* Provide details(Soft copies )with file name -58/dept.name/month-18/Student Activity
S. List of the students
Date Name of the Student Activity Place of the activity
No participated

59)Report on participation of students in various student competitions conducted (within or

outside the University)
* Provide details(Soft copies )with file name -59/dept.name/month-18/Student participation
Name of Award /
University ID Name of the Details of the
S.No the Duration Reward won
number competition venue
student if any

*enclose the scanned copy of certificate.

60)Placement Details

*Details as per the format with Excel file name-60/dept. name/month-18/Student placements
Status of
University Name of the
S. placement Package
ID Name of the student Program Company
No (Placed/yet to be received
number placed
Placed)

61) Students participation - NSS activity

* Provide details(Soft copies )with file name -61/dept.name/month-18/NSS Activity
S. University ID Name & Nature of the NSS
Date/ Duration Name of the student
No number activity

13 (Continued)
 62) Students participation - NCC activity
* Provide details(Soft copies )with file name -62/dept.name/month-18/NCC Activity
S. University ID
Date/ Duration Name of the student Name of the NCC activity
No number

63) Alumni meeting

* Provide details(Soft copies )with file name -63/dept.name/month-18/Alumni Meeting

64) contribution from Alumni

* Provide details(Soft copies )with file name -64/dept.name/month-18/Contribution of Alumni

Program graduated
University
S. Name of the AADHAR / PAN from Year of Details of
ID
No student number (B.Tech/M.Tech/B.Com graduated Contribution
number
ect…)

65) Students progressed to higher education (previous graduating batch):

*Details as per the format with Excel file name-65/dept. name/month-18/Students progressed
higher studies
Program graduated
Details of Name of Duration
S. University Name of the from
institution programme of the
No ID number student (B.Tech/M.Tech/B.C
joined admitted to Program
om ect…)

66)Details of students and faculty ‘professional society membership enrolment:

*Details as per the format with Excel file name-66/dept. name/month-18/Faculty professional
Society memberships
A: Students professional society membership enrolment details:
Name of the
S.No University ID number Name of the student Professional Date of enrolment
society
14 (Continued)
 *copy of membership certificate to be attached.

B: Faculty professional society membership enrolment Details:

Type of
Membership
Name of the (Member, Senior Membership Financial
member, Life Date of
S.No Name of the faculty Professional enrolment assistance if
Member, Young enrolment
society Professionals,
details any
Society Affiliate,
Fellow ect..)

*copy of membership certificate to be attached.

67) Industrial visits/tours organised

*Details as per the format with Excel file name-67/dept. name/month-18/Industrial visits
Name of the
No. of
Program Class and year
S.No Name of the industry visited students Date of visit
(B.Tech/M.Tech of the students
participated
etc..)

68) Complaints or suggestions received through complaint box/suggestion book?

* Provide details(Soft copies )with file name -68/dept.name/month-18/Complaint box/Suggestion book

69)Details of counsellors for every 20 students

* Provide details(Soft copies )with file name -69/dept.name/month-18/Student counsellors

70) No Format-Proof to be shown

71)Any other important information you wish to provide.

* Provide details(Soft copies )with file name -71/dept.name/month-18/important information

15 (Continued)
 The following formats to be submitted semester wise

72) Have you allotted the academic workload (theory and lab work) to the faculty for the
next semester?

ACADEMIC WORKLOAD ALLOTMENT (U.G/P.G.) PROGRAMME

Sl.No. Year Sub: X1 Sub: X2 Sub: X3 Sub: X4 Sub: X5
B.Tech 1st Year Faculty: 1
2
2nd Year
3rd Year
4th Year
M.Tech, 1st Year Faculty: 1
M.B.A 2
2nd Year

73) Attach approval copy of SRA(Statutory Regulatory authorities)(AICTE/BCI/PCI/COA/UGC)

with file name -72/dept.name/month-18/Approval

74) Computers available in the department

* Provide details(Soft copies )with file name -73/dept.name/month-18/Computers

No. Of
Computers
No. Of in Other Total
No. Of
No. Of Computers No. Of places Computers
Computers Total
Computers in Computers (Research with
in Faculty Computers
in labs Computer in Office labs, internet
rooms
Centres Research connectivity
project,
Labs)

Existing
Added
during
this
month
Total
a. Student - Computer ratio:

16 (Continued)
75)List of students applied / cleared Competitive Exams
*Details as per the format with Excel file name-74/dept. name/month-18/Competitive Exams.
Number of
Name of Name of the students Cleared/ if cleared
University ID
S.No the competition enrolling into not cleared score and
number
student Exam higher rank
education

*Attach proofs

76) Guest Lecture arranged by industry expert / other eminent outside faculty

* Provide details(Soft copies )with file name -75/dept.name/month-18/Guest Lectures

List of the List of the

S. Title of Guest
Date Name of the expert students Faculty/Staff
No Lecture
participated participated

*Submit report.

77) Structured feedback received from (for design and review of syllabus)
a) Students b) Teachers
c) Employers d) Alumni
e) Parents
* Provide details (Soft copies) with file name -76/dept.name/month-18/Feedback by stake holders

78) No-Format

17 (Continued)